REQUEST FOR QUOTATION

Transcription

1 REQUEST FOR QUOTATION To, GAIL WEBSITE VENDOR, India Vendor Code : RFQ No. :GAIL/PR / /JHA/53/08 Date: RFQ Due on : at 14:00 Hrs IST Tender Opening Date : at Hrs IST Dear Sir(s)/Madam, GAIL (India) Ltd. invites you to submit your offer in sealed envelope, superscribing RFQ No. & Due date for the following item(s) in complete accordance with enquiry documents/attachments: Sl. No MatCode UOM QTY Unit Price Description (in figures & words) EACH 10 DUSTBIN,BIG DUSTBIN SIZE: BIG 1.Capacity of Dust bin: litres. 2.Shape of Dust Bin:shape of Top & Bottom of the dust bin should be rectanglular/ square/ circular 3.Bin should be with Lid 4.Dust bin should be with wheels at the bottom. 5.Dust bin should be of the reputed brand like Nilkamal/Sintex/National/Supreme. 6. Color : Green/Blue/Grey/Yellow/Combined color EACH 15 DUSTBIN,WASTE FOOD,W/COVER DUSTBIN WITH COVER Page 1 of 9

2 REQUEST FOR QUOTATION (Cont.) RFQ No:GAIL/PR / /JHA/53/08 Date: Capacity of Dust bin: 120 litres. 2.Shape of Dust Bin:shape of Top & Bottom of the dust bin should be rectanglular/ square/ circular 3.Bin should be with Lid 4.Dust bin should be with wheels at the bottom. 5.Dust bin should be of the reputed brand like Nilkamal/Sintex/National/Supreme. 6. Color : Green/Blue/Grey/Yellow/Combined color EACH 30 DUSTBIN,2 1/2FEET HEIGHT DUSTBIN SIZE: 2 1/2 FEET 1.Capacity of Dust bin: litres..shape of Dust Bin:shape of Top & Bottom of the dust bin should be rectanglular/ square/ circular 3.Bin should be with Lid 4.Dust bin should be of the reputed brand like Nilkamal/Sintex/National/Supreme. 5. Color : Green/Blue/Grey/Yellow/Combined color EMD Details : EARNEST MONEY DEPOSIT BY WAY OF DEMAND DRAFT / BANK GUARANTEE FROM ANY NATIONALISED BANK / SCHEDULE BANK FOR RS.5000/= FAVOURING GAIL (INDIA) LTD., JHABUA. THE BANK GUARANTEE SHOULD INITIALLY BE KEPT VALID UPTO 60 DAYS BEYOND THE VALIDITY OF OFFER I.E.180 DAYS FROM THE DUE DATE OF OPENING OF BIDS. Page 2 of 9

3 REQUEST FOR QUOTATION (Cont.) RFQ No:GAIL/PR / /JHA/53/08 Date: Instruction to Bidders : Bidders are requested to send their bid in Two parts viz. Part -I and Part- II. Part- I shall contain the complete bid documents including the Price schedule (PRICES BLANKED OUT ),duly signed and stamped on ALL pages by authorized person of the bidder in token of having accepted the terms and conditions of the bid documents. Besides, the part-i shall also contain the details as per the Bid Evaluation Criteria. Part -II: This part shall contain only the Price schedule with prices mentioned both in figure and words,without any correction or overwriting.this part shall be signed and stamped by the bidder. Both the above part shall be put in a large envelope, superscribed with the RFQ no and due date and shll be submitted at the address given below : GAIL( India) Limited, Jhabua Compressor Station, Village- Gehlar Kalan, Jhabua (M.P) Pin Please ensure to send your bid by Speed/Registered post or through your personnel so as to reach on or before the due date and time. GAIL assumes no responsibility for loss or delay in receipt of offer sent by post /courier. This is a ZERO deviation tender.bidders are advised not to stipulate any deviation / conditions in their bid. GAIL will appreciate submission of offer based on terms and conditions in the enclosed General Purchase Conditions,Special Conditions of Contract,Scope of supply etc to avoid wastage of time and money in seeking clarifications on technical/commercial aspects of the offer.bidder's bid shall be considered non-responsive and liable for rejection,if deviations are taken to the under mentioned provisions of Bid docuements by the bidder :- * Firm price * Scope of supply and technical details * Schedule of Rates * Period of contract/delivery schedule. by the bidder. * Force majeure * Payment terms and conditions. *Price Reduction Schedule. * Period of validity of bid. * Price schedule with prices mentioned in Part -I/Technical bid. Page 3 of 9

4 REQUEST FOR QUOTATION (Cont.) RFQ No:GAIL/PR / /JHA/53/08 Date: * Earnest Money Deposit/Bid Security (Wherever applicable) Purchase preference to Central Public Sector Undertakings as admissible under the prevailing Govt.Of India policy shall be applicable. In case of any other bidder wishes to download the bidding document from GAIL's web site, they can quote by down loading the bidding document.however, they have to give an undertaking that the contents of the bidding documents have not been altered or modified and it shall be furnished along with the offer. Bids received through fax/ shall not be considered. Bids submitted after the due date and time shall not be considered. Bidder may depute their authorized representative with proper authorisation letter to attend of techno-commercial/priced bid opening of bid. This RFQ is an integral and inseparable part of the enclosed bid document. GAIL reserves the right to accept/reject any or all offers received, at its absolute direction without assigning any reson whatsoever. " PRODUCT SHALL BE ISI MARKED." PLEASE QUOTE YOUR RATES ON THE PRICE SCHEDULE ATTACHED AT SECTION-IV. Page 4 of 9

5 REQUEST FOR QUOTATION (Cont.) RFQ No:GAIL/PR / /JHA/53/08 Date: Price Basis : The Bidders shall indicate the following separately ( as per Price schedule). a) Ex-works Price including packing and forwarding charges ( such price to include all consts as well as duties and taxes paid or payable on components and raw materials incorporated or to be incorporated in the goods) b) Excise duty & sales tax(rates) which will be payable on the finished goods,if this contract is awarded. Note:- Inland transportation, other local costs incidental to delivery of the goods to its final destination( FOR Jhabua) shall be quoted by the bidder. Transit Insurance shall be arranged by Purchaser(GAIL). FIXED PRICE:- Price quoted by the bidder shall be firm and fixed during the bidder's performance of the contract and not subject to variation on any account. A bid submitted with an adjustable price quotation will be treated as non-responsive and rejected. BIDDER MUST ATTACHED COPY OF PAN CARD IN THEIR BID. Delivery/Completion Schedule : WITHIN 04 WEEKS Terms of delivery : FOT- AT SITE -GAIL COMPRESSOR STATION,VILLAGE GEHLAR KALAN, JHABUA. Consignee Address : MANAGER(C&P), GAIL(India) LIMITED, VILLAGE GEHLAR KALAN, POST BOX NO. 8, COMPRESSOR STATION, JHABUA (MP) PH E_mail : bs01926@gail.co.in Page 5 of 9

6 REQUEST FOR QUOTATION (Cont.) RFQ No:GAIL/PR / /JHA/53/08 Date: Terms of payment : 100% Payment shall be made within 15 days of receipt and acceptance of material at our site. Payment shall be made through e-banking mode for which bidder should furnish their e-banking account with any of the SBI branch. GAIL will not issue any "C" or "D" Form against taxes, bidder are requested to quote the percentage of taxes without any "C" or "D" form. Warranties : As per manufacturer's condition Price Reduction Schedule : 0.5% PER WEEK SUBJECT TO 5% OF TOTAL ORDER VALUE. DATE OF DISPATCH SHALL BE TREATED AS DATE OF DELIVERY. Performance Bank Guarantee : If the order value (exclusive of taxes,duties and freight) becomes more than Rs.1.0 lakhs the seller shall submit Security Deposit/Performance bond for 10% of the basic order value including packing &forwarding but excluding taxes, duties and freight, immediately after receipt of order towards faithfu, performance of the contractual obligations, in the form of Bank Guarantee. Detailed Desc./Drg./Sample etc : Catatlgues must be submit alongwith the bid. Page 6 of 9

7 REQUEST FOR QUOTATION (Cont.) RFQ No:GAIL/PR / /JHA/53/08 Date: Other contractual stipulations : Bidder must fill up the Agreed terms and conditions attached with this tender documents and submit along with the bid. Bidder must quote their price in the Price schedule format on FOT site at Jhabua basis, indicating all break up of prices. Bidder should clearly mention the rate of CENVATABLE EXCISE DUTY in their offer. also bidder should confirm that they would submit Cenvat invoice in the event their bid is considered techno-commercially and order placed on them. Bids shall not be considered in case the bidder fails to confirm the above. For this purpose bidder shall mention their price in the Price schedule as under : Basic rate of item... Rs... %age of P&F... %age of cenvatable excise duty.. %age of VAT... Freight charges.. Rs.... Please mention the Freight charges (either percentage or value rupees) if any clearly in price bid otherwise GAIL will load 3% freight charges on basic price for evaluation purpose. No actual freight will be entertain. Bidder are requested to confirm they must be mention the following:- Whether thery are Micro, Small and Medium Enterprises under Development Act, 2006". Despatch Details : TO BE DELIVERED ON DOOR DELIVERY BASIS ON FREIGHT PAID BASIS. DESPATCH THE MATERIAL THROUGH M/s. TRANSPORT CORPORATION OF INDIA/ JHABUA GOLDEN TRANSPORTER /GATI/OR ANY OTHER REPEUTED TRANSPORTER. General Conditions of Contract : ENCLOSED. Page 7 of 9

8 REQUEST FOR QUOTATION (Cont.) RFQ No:GAIL/PR / /JHA/53/08 Date: Bid Evaluation Area : 1. BIDDER SHOULD BE MANUFACTURER OR AUTHORISED DEALER OF THE MANUFACTURER.IN CASE BIDDER IS MANUFACTURER,BIDDER TO SUBMIT COPY OF COMPANY REGISTRATION CERTIFICATE/ANY OTHER DOCUMENT EVIDENCING STATUS OF MANUFACTURER OF DUST BIN. IN CASE BIDDER IS AN DEALERSHIP DEALER/STOCKIST/DISTRIBUTOR,COPY OF VALID AUTHORIZATION CERTIFICATE( VALID AS ON DATE OF SUBMISSION OF BID) ISSUED DIRECTLY BY THE MANUFACTURER, SHOULD BE SUBMITTED WITH BID. 2. BIDDER MUST HAVE EXECUTED A SINGLE PURCHASE ORDER FOR THE SUPPLY OF DUST BIN IN THE PRECEDING 07 YEARS ENDING AS ON THE LAST DATE OF BID SUBMISSION. BIDDER IS REQUIRED TO SUBMIT COPIES OF PURCHASE ORDER ALONGWITH PROOF OF EXECUTION LIKE EXECUTION CERTIFICATE/ PROOF OF PAYMENT/INSPECTION NOTE ETC. CLEARLY INDICATING THE QTY.EXECUTED, IN SUPPORT OF MEETING BEC.BIDDERS TO NOTE THAT ORDERS EXECUTED FOR ITS OWN USE SHALL NOT BE CONSIDERED AS PROOF OF EXPERIENCE. ALL DOCUMENTS MUST BE SUBMITTED IN SUPPORT OF MEETING THE BEC. Agreed upon Terms & Conditions : ENCLOSED. Important : 1. Percentage of Taxes, Duties, P&F, Freight charges etc. of quoted basic price should be clearly mentioned in the quotation. 2. Please go through the General Purchase Conditions (GPC) enclosed as Annexure. Deviations to GPC shall liable for rejection of your offer. 3. Please submit Catalogue/Specification Details, Test Certificates/Traceability Certificate for accuracy along with your quotation. Yours truly, For and on behalf of GAIL ( India ) Ltd. (Authorized signatory) Page 8 of 9

9 REQUEST FOR QUOTATION (Cont.) RFQ No.:GAIL/PR / /JHA/53/08 Date: Format for Details of Terms & Conditions to be Filled By Vendor Offer Ref. & Date... Telephone No... Fax No Price Basis: Ex-Works... FOT Site of Plant... Delivery Schedule... Offer validity for: 90 days/120 days/180 days Payment Terms Discount % on basic Unit price, if any Packing & Forwarding, if applicable Excise Duty % (if applicable) LST/CST (with/without concessional Form), if applicable Freight, if applicable Other Charges, if any Signature of Vendor with Office Seal Page 9 of 9

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11 Price Schedule / Schedule of Rates SECTION - IV Name of the Bidder Tender/Enquiry No. Sr. No. Material Code Item Description as per enquiry/rfq UOM (unit of measure ment) Quantity Basic EX- Works Rates P&F Charges in % ( If any) Excise Duty in % including Educational cess, if applicable Sales Tax %(with/with out form'c'/ VAT) Freight upto Jhabua site(as % of basic rate) Rate on Total FOT Freight on Site Road Site Price(4X10) basis( ) (1) (2) (3) (3A) (4) (5) (6) (7) (8) (9) (10) (11) Notes : (1) In case of discrepancy between unit price and the total price,the unit price shall prevail. (2) In case of price basis is notgiven on FOT SITE basis as per price schedule above,offer IS LIABLE TO BE REJECTED. (3) Basis of award of order shall be item wise lowest calculated (4) In case freight charges upto Jhabua site is left blank/indicated as "Extra at Actuals",then for the purpose of evaluation of such bids, the highest amount quoted against this head by other bidders will be loaded for evaluation purpose. (5) Bidders to note that the rate of ED indicated in the SOR will be considered for evaluation and if upon such loading the bidder is L-1,bidder will be bound to execute the order with the above rate of ED.Any increase is ED due to increase in turnover will not be admissible.however,statutory changes in excise duty rates by the Government of India(within the scheduled delivery period) will be paid as applicale at the time of dispatch. (6) Buy back price shall be inclusive of all taxes and duties. PLACE: DATE: (SIGNATURE OF BIDDER & COMPANY SEAL)

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13 Format F- PROFORMA FOR CONFIRMATION ON APPLICABILITY OF MICRO, SMALL AND MEDIUM ENTERPRISES DEVELOPMENT ACT, 2006 [MSMED ACT 2006) You may aware that Micro, Small and Medium Enterprises Development Act 2006 ( MSMED ) has been come into force w.e.f. 2 nd October 2006, which has repealed the provisions of the old Act regarding Small Scale Industrial undertakings. 2. As per the MSMED Act, Enterprises engaged in the manufacture / production of goods or rendering / providing of services are to be classified into Micro, Small and Medium enterprises based on the investment in plant and machinery/equipment. 3. Such Enterprises are required to file a memorandum in the prescribed form to the appropriate authority as mentioned in the MSMED Act. 4. The term Enterprises stated in the above paragraph includes Proprietorship, Hindu undivided family, Association of persons, Cooperative Society, Partnership firms, undertaking or any other legal entity. 5. For your ready reference, the definitions of Micro, Small and Medium enterprises are given below: Classification of enterprises engaged in: (a) (b) Manufacture or production of goods pertaining to any industry specified in the First Schedule to the Industries (Development and Regulation) Act 1951 as: Nature of Enterprise Investment in Plant & Machinery (#) Micro Does not exceed Rs. 25 Lacs Small More than Rs. 25 Lacs but does not exceed Rs. 5 Crores Medium More than Rs. 5 Crores but does not exceed Rs. 10 Crores Providing or rendering services: Nature of Enterprise Investment in Equipment Micro Does not exceed Rs. 10 Lacs Small More than Rs. 10 Lacs but does not exceed Rs. 2 Crores Medium More than Rs. 2 Crores but does not exceed Rs. 5 Crores (#) In calculating the investment in plant & machinery, the cost of pollution control, research and development, industrial safety devices and such other items as may be specified will be excluded 6. You are therefore requested to fill the Format [proforma attached] and submit the same along with proof of valid document/ certificate [indicating registration no.] in your offer. In case same is not submitted along with your offer, it will be presumed that your organization is not a micro, small or medium enterprises as per the provisions of MSMED Act 2006 and consequently you will not be eligible to the benefits admissible under the MSMED Act 2006.

14 Format - (A) CONFIRMATION ON APPLICABILITY OF MICRO, SMALL AND MEDIUM ENTERPRISES DEVELOPMENT ACT, 2006 (MSMED ACT 2006) 1. We confirm that provisions of Micro, Small and Medium Enterprises Development Act 2006 ( MSMED ) are applicable to us and our organization falls under the definition of: a. Micro Enterprise - [ ] b. Small Enterprise - [ ] c. Medium Enterprise - [ ] (Please put a tick in the appropriate box) 2. Copy of proof of valid document/ certificate [indicating registration no.] of being a Micro/ Small/ Medium Enterprises is enclosed. Place: Date: Signature of Authorised Signatory Name: Designation: Seal: Note: In case above Format along with proof of valid document/ certificate [indicating registration no.] is not submitted in offer, it will be presumed that your organization is not a micro, small or medium enterprises as per the provisions of MSMED Act 2006 and consequently you will not be eligible to the benefits admissible under the MSMED Act 2006.

15 GENERAL PURCHASE CONDITIONS 1. CONSIGNEE: C&P Incharge, GAIL (India) Ltd., Compressor Station, Jhabua, Dist. Jhabua( M.P.), Pin Your quotation should be submitted in a sealed cover duly superscribing the tender no. and due date and should reach this office at above address before 14:00 hrs., on or before the due date of opening along with samples, if required, failing which your offer will not be considered. Tender may also be dropped in GAIL (India) Limited., Jhabua Compressor Station, Jhabua. In case of any problem bidder may contact Manager(C&P), GAIL, Jhabua at Tel 07392) & Ext PRICE BASIS: Prices quoted should be based on F.O.R. Destination/ Jhabua basis, inclusive of Packing & Forwarding charges (if the P&F charges are payable extra, the same shall be specified expressly in terms of percentage of unit price quoted), freight etc. 4. The quoted rates should clearly specify the rate of excise duty, if applicable, and other taxes and duties. 5. Your rates should clearly specify whether State sales tax or Central sales tax is applicable and if so, the rate must be specified. If this information is not given, your rates will be taken as inclusive of all taxes 6. FREIGHT CHARGES: Firm Freight charges upto site (in percentage) by road shall be quoted separately. Note.: Vendors are advised to quote firm freight charges for delivery of stores upto site. In the event firm freight charges upto site is not quoted, GAIL may reject such offers as incomplete or load the quoted prices towards freight charges by such factor as GAIL considers appropriate at its sole discretion. 7. Rate should be given accordingly to our unit and no other alternative unit will be considered. 8. Quotation will be opened on the date mentioned overleaf at 1500 hrs in the presence of bidder(s) authorized representative(s). 9. The period of validity of the quotations should be mentioned and it should not be less than 120 days from the opening date. Quotation will less validity are likely to be ignored. 10. Offers subject to prior sales will not be considered. 11. The required quantities are liable to change. 12. PRICE REDUCTION SCHEDULE (PRS): Price Reduction ½% of the total order value per week or part thereof, for delayed in supplies beyond delivery period subject to a maximum (ceiling) of 5% of total order value will be applicable. Note.: Offers not confirming acceptance to the PRS clause shall be liable for rejection. 13. Quotation received late by post or other means are liable to be rejected. 14. When stores are rejected by the consignee, he will intimate to the supplier with the details of such rejected stores as well as the reason for their rejections and that the stores will be lying at the consignee s premises at the risk and cost of the supplier. He will also call upon either to remove the stores or to give instructions as to their disposal within 14 days and in the case of dangerous / infested and perishable stores within 18 hrs failing which the consignee will either return the stores to the supplier on freight to pay on otherwise dispose of them at the suppliers risk and cost. The consignee will also intimate the DM(F&A) concerned, quantity or the stores so rejected to enable him to recover the freight due, at the full public tariff rates from the supplier. The purchaser shall also be entitled to recover handling and stores charges for the period during which the rejected stores are not of the stores for each month or part of a month till the rejected stores are finally disposed off. 15. Quotation must be submitted in duplicate, single quotations are likely to be ignored. 16. Offer or modifications of offer after the opening date will note be considered and in normal case, no price negotiations will be held with tenderers. 17. Necessary testing facility to be provided free of charge to our inspecting officer at suppliers premises. 18. Suppliers should indicate its sales tax and central sales tax registration no. in the quotation. 19. Material test certificates wherever applicable and inspection certificates will be required to be provided by the tenderer. WARRANTY: The supplier shall warrant that everything to be furnished hereunder shall be free from all defects and faults in materials, workmanship and manufacture and shall be of the highest grade and consistent with the established and generally accepted standards of the materials of the type ordered and in full conformity with the specifications, drawings or samples, if any, and shall be

16 consistent with the established and generally accepted standards of the materials of the type ordered and in full conformity with the specifications, drawings or samples, if any, and shall be operable, properly. This warranty shall survive inspection of the payment for and acceptance of the goods but shall expire twelve months after arrival at the destination. It should be noted that if a contract as placed on a higher tenderer as a result of this tender in preference to the lowest acceptable offer, in consideration of an earlier delivery, the contractor will be liable to pay to GAIL the difference between the contract rate and the rate quoted by the lowest acceptable tenderer in case he fails to complete the supply in terms of such contract within the date of delivery specified in the tender and incorporated in the contract. This is without prejudice to other rights under terms of contract. 22. PAYMENT TERMS: Payments will be released within 30 days of receipt and acceptance of materials at our stores thru electronic transfer of funds. 23. transit insurance shall be arranged by GAIL. However, the material shall be suitably packed so that no transit damage occurs. 24. REPEAT ORDER CLAUSE: for any item(s), ordered on the seller, the purchaser can place repeat orders up to 50% of ordered quantity for additional supply within a period of six months from the date of original order at the same prices and commercial terms & conditions. 25. EARNEST MONEY DEPOSIT: Tender should accompany earnest money deposit as specified in the tender documents. EMD can be submit by demand draft payable at State Bank of India Jhabua(branch code (0396) or thru bank gurantee on our prescribed format. Bank guranttee shall be issued by any nationalized bank only. And shall be valid for 150 days.emd of unsuccessful tenderer will be released on finalization of order. EMD of successful tender will be released on submission of PBG. Note: Offers without EMD shall be rejected. 26. PERFORMANCE BANK GUARANTEE (PBG): The successful bidder will have to submit a Performance Bank Guarantee for 10% of the order value towards Contract Performance and Warranty. The bank Guarantee shall be from any Nationalised / Scheduled bank and shall remain valid for 90 days beyond the warranty / Guarantee period. Alternatively, PBG may be submitted through Demand Draft payable at SBI, JHABUA (Branch Code 0396). The PBG shall be submitted within 15 days on receipt of order. Note.: Offers not confirming acceptance to submission of PBG shall be rejected. 27. The evaluation of bids shall be made based on lowest cost to Gail after considering all relevant costs. where, bidder does not mention the charges of freight or any other related cost asked in tender, Gail reserve the right to load such offers as deemed fit at sole discretion of Gail or may also summarily reject the such offers with out any reference to bidder and Gail decision shall be final and Gail will not entertain any quarries for same. 28. Bidders are advised to submit all relevant documents asked in tender against eligibility/technical parameters, failing which offers may be summarily rejected. Even the existing vendors/contractor who has/ has been doing the job in GAIL shall also comply with submission of documents as prescribed in the tender document, failing which the bid is liable to be rejected. 29.ARBRITRATION: All matters of difference what-so-ever which shall at any time arise between the parties hereto relating to execution and implementation of CONTRACT or to the rights or liabilities or any claims thereof (other than those in respect of which the decision of any person is by the contract expressed to be final and binding) shall be resolved as per Arbitration and Reconciliation Act, 1996 and the venue of such arbitration shall be BHOPAL. 30.JURISDICTION: The contract shall be governed by and constructed according to the laws in force in India. The Contractor hereby submits to the jurisdiction of the courts situated at BHOPAL (MADHYA PRADESH) for the purpose of disputes, actions and proceedings arising out of the contract, the courts at BHOPAL (MADHYA PRADESH) only will have the jurisdiction to hear and decide such disputes, actions and proceedings. Vendors are advised to not to take any deviation on techno-commercial terms as offer with other terms and conditions shall be rejected. Please send this copy duly signed & stamp along with the offer as acceptance. VENDOR NAME, SIGNATURE & SEAL

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