Disaster Preparedness for Effective Response Khyber Pakhtunkhwa (KP) and Federally Administered Tribal Areas (FATA) 8-10 May 2018

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1 Disaster Preparedness for Effective Response Khyber Pakhtunkhwa (KP) and Federally Administered Tribal Areas (FATA) 8-10 May 2018 Asian DISASTER Preparedness Center (adpc) 1

2 TABLE OF CONTENTS Introduction Course Objective Participants Training Schedule/Activities Facilitators/Resource Persons/Specialization Logistical Arrangements Proceedings of the Course Day Inaugural Session Training Sessions Day Training Session Day Training Session Course Evaluation/Feedback Closing Ceremony and Certificates Distribution

3 Introduction Since the recent past there has been a mark increase in the occurrence of disasters in Pakistan. Some of these disasters have caused severe losses to national economy in various sectors. Focus on disaster preparedness for effective response to improve the response capacity of all stakeholders and embedding disaster risk reduction into plans and policy has been government s top priority. Emphases is also being laid on coordination and information management, as the experience of previous years highlighted the underlying gaps in the capacities of government departments and civil society organizations. In continuation to government s policy in circumventing disaster damages, National Disaster Management Authority (NDMA) and National Humanitarian Network (NHN) with support of Asian Disaster Preparedness Centre (ADPC), as part of Pakistan Resilience Partnership (PRP)/ Asian Preparedness Partnership (APP) are making an endeavor to build the capacity of government officials, members from civil society organizations and other stakeholders through series of training. The training for the Province of Khyber Pakhtunkhwa (KP) and Federally Administered Tribal Areas (FATA) was organized from 8-10 May 2018 at Peshawar. The training event was conducted as part of PRP/APP being funded by Bill and Melinda Gates Foundation (BMGF). Course Objective The objective of training course was to impart training and develop necessary skills of participants with regards to disaster preparedness and response for saving lives and properties of people from natural and human-induced disasters. Training also aimed at enabling professionals to implement given knowledge to ensure effective response. Participants were also encouraged to develop key skills and adopt proactive attitudes through participation in interactive lectures and reflection on a range of key issues raised during discussions. Participants Nominations from the different government departments, humanitarian partners and other organizations were requested and coordinated by Provincial Disaster Management Authority (PDMA), KP, FATA Disaster Management Authority (FDMA) and NHN, to ensure maximum participation. The course attended by 26 individuals from various government departments, local NGOs and academia. Following is the summary of participants:- Ser Name Gender Designation Department Government 1. Asif Kamran Male Assistant Commissioner, District Kohistan 2. Bilal Khan Male Assistant Chief Operations, KP-CP and Welfare Commission 3. Zunnar Anwar Female Internee, Rescue 1122, District Peshawar 4. Rukhsana Jabeen Female Assistant Director, PDMA (KP) 3

4 5. Irfan Ullah Bangish Male Agency Coordination Officer, FDMA 6. M. Amjad Iqbal Male Deputy Director, NDMA Civil Society Organizations 7. Ahmad Hussain Male Program Manager, Rural Development Organization, Buner 8. Qazi Ayaz-ud-Din Male Executive Director, National Organization for Renaissane through Mobilization, Peshawar 9. Zaib-Un-Nisa Female Head (Gender and Advocacy), Initiative for Development and Empowerment Axis, Peshawar 10. Nazia Female HR Officer, Participatory Rural Development Society, Peshawar 11. Rahmat Hussain Male MEAL Manager, Participatory Rural Development Society, Peshawar 12. Fahim Khan Male Manager Programs, Foundation for Rural Development, Peshawar 13. Irum Imran Female Supervisor, Centre of Excellence for Rural Development, Peshawar 14. Saima Gul Female Social Organizer, Centre of Excellence for Rural Development, Peshawar 15. Ghazala Amjad Female Social Organizer, Centre of Excellence for Rural Development, Peshawar 16. Fawad Hussain Male Volunteer, Foundation for Rural Development, Peshawar 17. Haroon Rashid Male Logistics Officer, Basic Education and Employable Skills Training- Pak, Peshawar 18. Zohra Nawaz Female Campaign Officer, Takrah Qabailee Khwenday, Peshawar 19. Subhan Ali Male Project Manager, Khwendo Kor, Peshawar 20. Fareed Ullah Male Chairman, Participatory Rural Development Society, Peshawar 21. Shaista Bibi Female Director Grants, Asia Humanitarian Organization, Peshawar 22. Sadia Sharif Female Advocacy Manager, Society for Human and Environmental Development, Peshawar 23. Sajjad Ahmad Male Project Manager, LASOONA Society for Human & Natural Resource Development, Swat Academia 24. Tabinda Asim Female Student, University of Peshawar District Peshawar 25. Maryam Parvez Female Student, University of Peshawar District Peshawar 26. Safi Ullah Male Student, University of Peshawar District Peshawar Training Schedule/Activities Following was the schedule of the training activities:- Topics Day 1 : Tuesday, 8 th May Timing Registration Pre-training evaluation Inaugural session and group photo Course overview and introduction of participants Refreshments DRM terms and concepts KP & FATA hazard profile and prioritization

5 Lunch and prayer break Disaster management spectrum, its components and action taken in each phase Humanitarian coordination architecture Day 2: Wednesday, 9 th May Recap of the first day Contingency planning process Refreshments Information management in emergency and introduction to digital resource center Lunch and prayers break Disaster need assessment (Initial and detailed) Gender mainstreaming and inclusive approach Day 3: Thursday, 10 th May Recap of the first day Emergency response management: Overview, concept & process of emergency relief Refreshments Emergency relief requirements: Group work Recovery after disaster Lunch and prayers break Recovery after Disaster: Case study flood Course evaluation Closing ceremony and certificate distribution Facilitators/Resource Persons and Specialization Besides NHN qualified staff and country manager ADPC, trainers/experts in the field of disaster risk management were invited from NDMA, PDMA, civil society organizations and UN/INGOs. Following resource persons took the sessions during the training:- Resource Persons Mr. Muhammad Amjad Iqbal Mr. Motasim Billah Shah Mr. Anwar Sadaat Mr. Syed Majid Ali Shah Sana Zulfiqar Sajid Naeem Organization NDMA PDMA (KP) HelpAge, Pakistan NHN NHN ADPC Logistical Arrangements Logistical arrangements for all the training were done by NHN. The preparation for the training, request for funding support from SPO, invitation to resource persons/ facilitators and participants will be undertaken by NHN team. 5

6 Proceedings of the Course Day 1 Inaugural Session The proceedings of the course commenced with the recitation of Holy Quran followed by the welcome remarks by Mr. Sajid Naeem. He welcomed the participants and thanked PDMA (KP), FDMA and NHN (Provincial Chapter) for their support in organizing and conducting the training. Mr. Motasim Billah Shah, Director General PDMA (KP) in his opening remarks thanked NDMA, NHN and ADPC for organizing the training. He also urged the participants to avail this opportunity to enhance their knowledge. Chairperson NHN (Provincial Chapter) and representative NDMA also attended the session. The training overview was given by Ms. Sana Zulfiqar. She explained to the participants the purpose of the training and the expected outputs. She also gave a rundown of the scheduled activities for the three day training. Training Sessions Disaster Risk Management Terms and Concepts. The session on "DRM Terms and Concept" was conducted by Mr. Sajid Naeem. The session was conducted in the form of group work at the end of which the terms and concepts used in DRM were discussed and where essential, terms were explained to the participants. 6

7 KP and FATA Risk Profile and Hazard Prioritization. The session was taken by Mr. Motasim Billah Shah and Mr. Syed Majid Ali Shah. They apprised the participants about the hazard risk profile of KP & FATA respectively and particular risk prevailing in each district/agency. They also discussed the necessity of DRM initiative to reduce the vulnerabilities at district/agency level and inclusion of vulnerable groups in risk assessment process. Mr. Syed Majid Ali Shah also briefed the participants about on-going recovery activities in various agencies after the operation by law enforcing agencies. Disaster Management Spectrum, Its Components and Action Taken in each Phase. The third session on the day was conducted by Mr. Sajid Naeem. While discussing "DRM Cycle, its Components and Action Taken in each Phase" he elaborated the difference between DRM and DRR, DRM cycle and the components of the DRM cycle. He highlighted the evolution of concept and the steps taken by NDMA with regards to various activities of DRM cycle. He also discussed, in length, the important characteristics and requirements of effective response. Humanitarian Coordination Architecture. Last session of the day was facilitated by Ms. Sana Zulfiqar. While discussing the topic, she briefed the participants about the importance of coordination both in normal time and disaster situation. She discussed about the existing 7

8 coordination forums at national/provincial level and government and civil society coordination structure in Pakistan. She also explained humanitarian coordination requirements during all the phases of disasters. Day 2 Training Sessions Contingency Planning Process. First session of the day was conducted by Mr. Muhammad Amjad Iqbal. During the session he elaborated the Government contingency planning process, its time line and action to be taken at various levels. He explained the outline of the contingency plan and elucidated the process of contingency plan prepared by national, provincial and district management authorities/units. He also discussed, in length, the importance of the planning process and utilization of the plan at the time of disaster. Information Management in Emergency. The session was taken by Ms. Sana Zulfiqar, who briefed the course participants about importance of information management, information management cycle and the basic principles of information management. She also talked about information needs by different audience during the emergency response. At the end, through a 8

9 group work, the participants were apprised about information needs in all the phase of disaster management cycle. Disaster Need Assessment. Third session was utilized for acquainting the participants with disaster need assessment and the session was conducted by Mr. Sajid Naeem. He briefed the participant about types of assessment, their objectives & timeframe and methodology to carry out assessment. He also explained the roles of all stakeholders monitoring framework prepared by NDMA for all types of assessments. Gender Mainstreaming and Inclusive Approach. The last session of the day was conducted by Mr. Anwar Sadaat. During the session, he discussed about concept of gender, aging and disability. He explained about how aging vulnerability makes persons more vulnerable to disasters. He discussed about the inclusive approach and explained the basic terms used in inclusion approach, barriers to inclusion and facilitators to inclusion. He also discussed in length the inclusion 9

10 consideration in various DRR activities which must be ensured. After the presentation, participants were given practice regarding gender inclusion through a group work. Day 3 Training Sessions Emergency Response Management: Overview, Concept & Process of Emergency Relief and Group Work on Relief Requirements. The sessions were conducted by Mr. Sajid Naeem. He explained the participants about disaster response, response activities, tiers of response and responder in case of various response activities. He also discussed in length, important characteristics and requirements of effective response. While talking about relief process, he explained the focus of relief activities during initial stages of response and various sources which contribute towards relief operation. He also discussed the important features of relief operation and its linkages with early recovery. After the presentation the participants were divided into groups to work out the shelter, food, health and WASH requirement for affected population based on the given scenario. Recovery after Disaster. Third session of the day was again conducted by Mr. Sajid Naeem. He briefed the course participants about the purposes of recovery, essential sectors which are focused during recovery and ideally when the recovery should begin. He explained how recovery needs are 10

11 determined through post disaster need assessment and planning parameters of successful recovery. He also apprised the participants about the linkages between recovery and NDMA policy/plan. Recovery after Disaster - Case Study Flood Last session of the course was utilized for presenting the response and recovery case study of Floods The session was conducted by Mr. Sajid Naeem. He explained how relief and recover activities were conducted, various challenges faced and measures taken to handle these challenges. Course Evaluation/Feedback. The participants were asked to fill-in the evaluation form and give their feedback on various aspects of the training/exercise. The table below shows the overall rating of the training, provided by the 28 participants who filled in the evaluation forms. Question Asked Agree No Disagree Strongly Somewhat Opinion Somewhat Strongly Training met my expectations 65% 35% 0% 0% 0% Course materials/handouts/presentations helpful and well-designed 50% 50% 0% 0% 0% Knowledge of resource persons 90% 10% 0% 0% 0% Presentation style of resource persons pleasing and well-suited 65% 35% 0% 0% 0% Duration of training appropriate 85% 15% 0% 0% 0% Closing Ceremony and Certificates Distribution. Mr. Faheem Khan, Provincial Chairpersons, NHN was the chief guest for closing ceremony. Mr. Sajid Naeem thanked the participants for their participation & their valuable contribution during the training. He also thanked PDMA, FDMA and NHN (National & Provincial Chapters) for their assistance in organizing and conducting this important event. Speaking at the occasion, Mr. Faheem Khan thanked NDMA and ADPC for conducting the training for KP & FATA officials. He also thanked ADPC for their support and the participants for their whole hearted participation. He urged that more such trainings should be 11

12 organized. In the end certificate were distributed jointly by Mr. Faheem Khan, Mr. Muhammad Amjad Iqbal. 12