COUNCIL AGENDA September 25, 2018 Financial Services Procurement Recommendations

Transcription

1 COUNCIL AGENDA September 25, 2018 Financial Services Procurement Recommendations ITEM # DEPARTMENT SUBJECT PROCUREMENT METHOD PROCUREMENT EXPLANATION APPROVAL AMOUNT VENDOR NAME A. Sealed Bid 1 2 Annual Pavement Resurfacing Annual General Roadway and Miscellaneous Construction Sealed Bid Sealed Bid Bid No Bid No $3,900, $1,500, M & M Asphalt Maintenance, Inc. dba All County Paving Weekley Asphalt Paving, Inc. 3 Police Services Small Unarmed Ground Vehicle Robot Sealed Bid Bid No $153, Foster-Miller dba QinetiQ North America 4 Utility Services Hurricane Hardening for Buildings 25, 33 & 52 at Utility Services Complex Sealed Bid Bid No $940, ANZCO, Inc. B. Competitive Sealed Proposal 1 2 City Manager City Manager Property Insurance Excess & Casualty Lines of Insurance Competitive Sealed Proposal Competitive Sealed Proposal RFP No RFP No $1,261, $631, The Plastridge Agency, Inc. Arthur J. Gallagher Risk Management Services, Inc. C. 1 City Manager Data Storage, Data Backups, Servers, Switches and Other Hardware Devices Sourcewell, formerly National Joint Powers Alliance (NJPA) Contract No , US Communities based on County of Fairfax, VA Contract No , National IPA (National Purchasing Alliance) based on City of Mesa, AZ Contract No and $695, CDW Government LLC, Insight Public Sector, Inc., SHI International Corp. 2 City Manager Computers and Non-Ruggedized Laptops Sourcewell, formerly National Joint Powers Alliance (NJPA) Contract No , US Communities based on County of Fairfax, VA Contract No , State of Florida per participating Addendum to NASPO Value Point Cooperative Procurement Program and Alternate Contract Source WSCA-15-ACS, National IPA (National Purchasing Alliance) based on City of Mesa, AZ Contract No and $600, CDW Government LLC, Insight Public Sector, Inc., HP, Inc., Microsoft Corporation, SHI International Corp.

2 COUNCIL AGENDA September 25, 2018 Financial Services Procurement Recommendations ITEM # DEPARTMENT SUBJECT PROCUREMENT METHOD PROCUREMENT EXPLANATION APPROVAL AMOUNT VENDOR NAME 3 City Manager Microsoft Software and Annual Software Maintenance State of Florida Contract No $500, SHI International Corp. 4 City Manager Software and Software License Maintenance State of Florida Contract No , National IPA (National Purchasing Alliance) based on City of Mesa, AZ Contract No and , General Services Administration (GSA) Advantage Schedule 70, Sourcewell, formerly National Joint Powers Alliance (NJPA) Contract No , US Communities based on County of Fairfax, VA Contract No $450, Microsoft Corporation, CDW Government LLC, SHI International Corp., DLT Solutions, LLC, ImmixTechnology, Inc., Carahsoft Technology Corporation, Insight Public Sector, Inc. 5 City Manager Ruggedized Laptops National IPA ( Purchasing Alliance) based on City of Tucson, AZ Contract No and City of Mesa, AZ Contract No and $400, Panasonic System Communications Company of North America, Division of Panasonic Corporation of North America, CDW Government LLC, SHI International Corp. 6 City Manager Fiber Optic Engineering, Design, Material, Supplies & Installation Palm Beach County Bid No /HS $490, Precision Contracting Services, Inc. 7 City Wide Industrial & Commercial Supplies and Equipment State of Florida Alternate Contract Source No ACS $521, Fastenal Company, MSC Industrial Supply Company, WW Grainger 8 City Wide Office Supplies National IPA (National Purchasing Alliance) based on City of Tamarac, FL RFP No R $350, Office Depot 9 City Wide Maintenance, Repair and Operating Supplies (MRO) US Communities Co-op based on Maricopa County, AZ RFP No $333, Home Depot, Inc.

3 COUNCIL AGENDA September 25, 2018 Financial Services Procurement Recommendations ITEM # DEPARTMENT SUBJECT PROCUREMENT METHOD PROCUREMENT EXPLANATION APPROVAL AMOUNT VENDOR NAME 10 City Wide Janitorial and Sanitation Supplies National IPA (National Purchasing Alliance) based on City of Tucson, AZ RFP No $164, Network Services Company by use of authorized service distributor Dade Paper & Bag Company Utility Services Cured-In-Place (CIP) Pipe Lining for Storm Drains Electrical Supplies & Equipment Village of Wellington Bid No /DZ School District of Palm Beach County Bid No. 18C-4T $573, $290, Shenandoah General Construction Company Palm Beach Battery Ventures, LLC dba Batteries Plus Bulbs, Graybar Electric Co., World Electric Supply, Inc. 13 Recreation Services 14 Utility Services Books and Non-Print Library Materials Sodium Hypochlorite State of Florida Alternate Contract Source No ACS City of Leesburg Bid No $453, $246, Baker & Taylor, Inc. Barnes & Noble, Brodart Company, Cengage Learning, Inc., Midwest Tape, LLC Odyssey Manufacturing Company 15 Utility Services Water Meter Fittings and Water Line Accessories Southeast Florida Purchasing Cooperative Group based on City of Deerfield Beach Bid No /22 $185, Fortiline Waterworks, Inc., Lehman Pipe & Plumbing Supply Co., Core & Main LP formerly known as HD Supply Waterworks, LTD., Mariflow Industries, Inc., Ferguson Enterprise, Inc. D. 1 City Manager Software Licenses and Maintenance for Document Management System $110, MCCI, LLC 2 Fire Rescue Services Original Equipment Manufacturer (OEM) Parts and Service for Sutphen Fire Apparatus $200, South Florida Emergency Vehicles 3 Original Equipment Manufacturer (OEM) Parts and Service for Mack Truck Refuse Packers $330, Nextran Truck Center 4 Fire Rescue Services Original Equipment Manufacturer (OEM) Parts and Service for Freightliner Heavy Duty Trucks $290, SBL Freightliner LLC dba Lou Bachrodt Freightliner

4 COUNCIL AGENDA September 25, 2018 Financial Services Procurement Recommendations APPROVAL ITEM # DEPARTMENT SUBJECT PROCUREMENT METHOD PROCUREMENT EXPLANATION AMOUNT VENDOR NAME 5 Original Equipment Manufacturer (OEM) $180, Waste Built Southeast, Parts and Service for Leach, Labrie, and LLC Wittke Sanitation Refuse Bodies 6 Original Equipment Manufacturer (OEM) $160, GT Supplies, Inc. Parts and Service for Petersen Lightning Loaders 7 Original Equipment Manufacturer (OEM) $155, Southern Sewer Parts and Service for Schwarze Street Equipment Sales Sweepers, Vac-Con High Pressure Excavation Equipment, and New Way Refuse Bodies 8 Original Equipment Manufacturer (OEM) $150, Waste Built Southeast, Repair and Service for Curbtender Side LLC Loader Refuse Bodies 9 Utility Services Water Meters and Parts $700, Badger Meter, Inc. dba National Meter & Automation Total Procurement Recommendations $16,914,920.00

5 Software Licenses and Maintenance for Document Management System City Manager Award Amount: $110,902 Sole provider, MCCI, LLC, Tallahassee, FL This procurement provides for software licenses and maintenance for use by the City departments. Laserfiche is the City's current document management system utilized by the City. MCCI is the sole authorized value-added reseller for the City of Boca Raton for the Laserfiche software, maintenance and support. Approval si? Buyer:C!!..H,b_ Sr. B CM/IT Other Capital $10,000 Other Operating and Supply Accounts $100,902

6 Original Equipment Manufacturer (OEM) Parts and Service for Sutphen Fire Apparatus Fire Rescue Services Award Amount: $200,000 (Estimated Annual Usage for period ending 9/30/19) Sole provider, South Florida Emergency Vehicles, Fort Myers, FL (OEM) parts, service and repairs for Sutphen aerial and pumper apparatus in the Fire Rescue fleet. South Florida Emergency Vehicles is the only authorized Sutphen distributor to provide parts and service for the State of Florida. Buyer:... ~W-~_ Other Operating & Supply Accounts

7 Original Equipment Manufacturer (OEM) Parts and Service for Mack Truck Refuse Packers Award Amount: $330,000 (Estimated Annual Usage for period ending 9/30/19) Sole provider, Nextran Truck Center, Pompano Beach, FL (OEM) parts and service to maintain the Mack truck chassis utilized on the City's refuse packers. Nextran Truck Centers is the factory authorized service center in Southeast Florida. Buyer: ~..W Sr. Buyer: Other Operating & Supply Accounts Financial Services \JJ,~ 0MB Director: t'i1 Director: '=--- UA.--- Deputy/Assistant City Manager:fdiJ!I

8 Original Equipment Manufacturer (OEM) Parts and Service for Freightliner Heavy Duty Trucks Fire Rescue Services Award Amount: $290,000 (Estimated Annual Usage for period ending 9/30/19) Sole provider, SBL Freightliner LLC, dba Lou Bachrodt Freightliner, Pompano Beach, FL (OEM) parts and service for Freightliner heavy duty trucks. These trucks are utilized by the Sanitation Division and Fire Rescue Services to perform various tasks within the City. Lou Bachrodt Freightliner is the sole authorized service center in Palm Beach and Broward County for Freightliner OEM parts and service. Buyer: ~>UP Other Operating & Supply Accounts ~ MB Director:..., Deputy/Assistant City Manager:,.,. ---w-

9 Original Equipment Manufacturer (OEM) Parts and Service for Leach, Labrie, and Wittke Sanitation Refuse Bodies Award Amount: $180,000 (Estimated Annual Usage for period ending 9/30/19) Sole provider, Wastebuilt Southeast, LLC, Pompano Beach, FL (OEM) parts and service for Leach, Labrie and Wittke refuse trucks. These trucks are used daily by the Sanitation Division for residential and multi-family waste collection in the City. Wastebuilt Southeast, LLC is the sole authorized distributor for Leach, Labrie and Wittke OEM parts and service in South Florida. Buyer: ~WP Other Operating & Supply Accounts ~JOMB Director: ----1t:::,,,"'-----"""T"l~ ~ Deputy/Assistant City Manager:.:...::;_--+-

10 Original Equipment Manufacturer (OEM) Parts and Service for Petersen Lightning Loaders Award Amount: $ 160,000 (Estimated Annual Usage for period ending 9/30/19) Sole provider, GT Supplies, Inc., West Palm Beach, FL (OEM) parts, repairs and service for Petersen Lightning Loaders. These trucks are used daily by the Sanitation Division for residential vegetation and bulk item collection within the City. GT Supplies, Inc. is the sole authorized distributor for Petersen Industries for OEM parts and service in Florida. Buyer: ~J.,lj p Purchasing Manager: -~ Other Operating & Supply Accounts ~ R OMS Director: ~ :-.r-- Deputy/Assistant City Manager: -tf'--"<...t,,~e---

11 Original Equipment Manufacturer (OEM) Parts and Service for Schwarze Street Sweepers, Vac-Con High Pressure Excavation Equipment and New Way Refuse Bodies Award Amount: $ 155,000 (Estimated Annual Usage for period ending 9/30/19) Sole provider, Southern Sewer Equipment Sales, Fort Pierce, FL (OEM) parts, repairs and service for Schwarze street sweepers, Vac-Con excavation equipment and New Way refuse bodies. The Schwarze street sweepers are used daily by the Streets Division for residential street cleaning. The Vac-Con high pressure excavation equipment is used daily by Utility Services for sewer maintenance. The New Way refuse bodies are used for daily residential waste pick up. Southern Sewer Equipment Sales is the sole authorized OEM parts and service distributor in South Florida for Schwarze Industries, Vac-Con, Inc. and New Way, a division of Scranton Manufacturing Co., Inc. Buyer:~O \I. Other Operating & Supply Accounts Financial Services Di ~ OMB Director: -----'-'-----.,---ii----- Deputy/ Assistant City Manager: _,,,_..._-hi'--+-

12 Original Equipment Manufacturer (OEM) Repair and Service for Curbtender Side Loader Refuse Bodies Award Amount: $ 150,000 (Estimated Annual Usage for period ending 9/30/19) Sole provider, Waste Built Southeast, LLC; Pompano Beach, FL (OEM) repairs and service for Curbtender automated side loader refuse bodies. These trucks are used daily by the Sanitation Division for residential and multi-family waste collection within the City. Waste Built Southeast, LLC is the sole authorized repair and service center in South Florida for Curbtender, Inc. Buyer: ~,UJ {) Sr. 'j,;er: Other Operating & Supply Accounts Purchasing Manager:...f!IV ,,---- Financial Services Director: ~ ~ OMB Director: ~ Deputy/Assistant City:::: m

13 Water Meters and Parts Utility Services Award Amount: $ 700,000 (Estimated Annual Usage for Period Ending on ) Sole provider, Badger Meter, Inc OBA National Meter & Automation, Milwaukee, WI. Deputy /Assistant City Manager: ---i'---"---¼' This procurement provides for the purchase of Badger straight read positive displacement water meter repair parts, automatic meter reading meters and radios. Badger Meter Inc. is the sole manufacturer of the software, replacement parts, and equipment currently utilized and sole authorized distributor for Badger products, RTR registered and _Orion pit module, in the State of Florida. Meters, radios and parts will be purchased on an as needed basis. Buyer: _p_v Other Operating & Supply Accounts ~ \R M B Director:,_"""""'=-.,,::;..i. ----,.-----