SPS Operators Guide

Transcription

1 SPS Operators Guide

2 ATTENTION The product that you have purchased contains a rechargeable Ni-MH battery. This battery is recyclable. At the end of its useful life, under various state and local laws, it may be illegal to dispose of the battery into the municipal waste system. Check with your local solid waste officials for details concerning recycling options or proper disposal. WARNING This is a Class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures. This manual is subject to change without notification. -2- Sam4s SPS2200

3 Contents REGISTER CONTROL...7 Machine View... 8 IRC Control...9 Password Default Screen Custom Screen Layouts Display Message OPERATION...17 SAMPLE RECEIPT...18 EMPLOYEE OPERATION...18 Signing on an Employee Training Employee Clock In Clock Out Time Clock Edit OPERATOR DISPLAY...21 Selecting an Item Scroll Bar ITEM REGISTRATION...22 Open Screen Priced Items (Screen/Scanned) Code Items Repeating Screen Multiplication key Not Found Code PRICE LEVEL SHIFT...24 Selecting Price Levels PLU Code Modifier Functions FUNCTION OPERATION...24 FUNCTION KEYS...26 TENDER KEYS...29 Cash Sale Change Calculation Alternative (Misc Tender) Partial Tender Split Payment Foreign Currency FUNCTION KEYS...31 Received on Account Paid out E.J. Recall Alpha Text X/Time (Time Display) Price Inquiry Price Change Destination Key Promotion Wastage No Sale / # DISCOUNT / PREMIUMS...35 Sam4s SPS

4 DISCOUNT / PREMIUM OPERATIONS...36 Manual %- Value Preset %- Value Amount item (coupon) Entry Amount Sale Discount Manual % + Value Preset % + Value TAX OPERATION...39 TAX SHIFT AND TAX EXEMPT...40 Exempt Add On Tax Add Tax to a Non Tax Item ERROR CORRECTIONS...41 ERROR CORRECTIONS...42 Cancel current sale Void Item REFUNDING ITEMS...43 Open Screen Priced Screen Code Items VOID MODE...44 Open Screen Priced Screen Code Items GUEST CHECK OPERATION...45 TABLE PLANNER OPERATION...46 Opening a Check Recalling and Adding items Printing a Bill Entering Guests Adding Checks together Paying a Bill CHECK TRACKING OPERATION...48 Opening a Check Recalling and Adding Items Printing a Bill Optional Table No. Entry Recalling by Table No Optional Guest# Entry Part Paying a Check Paying the Bill Listing Open Checks Transfer Checks Adding Checks Splitting Items SEAT MANAGEMENT...52 Selling Check Items with Seats Discounting a Seat Balance Paying a Seat Balance Change Seat or Apply after Item Splitting Multiple Items to Seats CHECK BALANCE ONLY OPERATION...54 Opening a Check Recalling and Adding items Paying a Bill DELIVERY OPERATION Sam4s SPS2200

5 Opening a Check Recalling and Adding items Printing Bill Viewing Last Order Paying a Bill STOCK OPERATION...57 STOCK ENTRY...58 Stock Entry Stock Enquire Stock Display REPORTING OPERATION...59 REPORTS MENU...60 Report Menu Layout X REPORT MODE CASH DECLARATION...61 Cash Declaration X REPORTS MENU MANAGER FUNCTIONS...62 Setting the Date and Time Employee Time Clock Edit X REPORTS MENU EDIT INVENTORY...63 Edit Inventory Operation X REPORTS MENU FTP (FILE TRANSFER)...64 FTP Files REPORTS MENU SAMPLE REPORTS...65 Financial Report Sales by Time Period PLU Employee Group Drawer Totals Labour Groups Sales and Labour % Daily Sales Group by Time Period Destination by Time Periods Track by Time Periods Open Check Track Product Mix Product Projections Station Total Report Daily Time Keeping Groups by Employee Shift Report Inventory Report PLU Stock PLU Stock by Group Electronic Journal Food Cost Sam4s SPS

6 -6- Sam4s SPS2200

7 Register Control Sam4s SPS

8 Register Control Machine View LED s for Power and IRC with flashing data transfer indicator Customer display is an added extra LCD display for Optimum viewing. A screen saver is programmed to protect the display, removed at the touch of a button This screen saver can be customised if required. SD Card slot for service tasks 2 USB slots for backing up and restoring of files MCR (Card Reader) is an optional extra and can be used for clerk sign on and check opening Stand By Switch is to put the Terminal into stand by mode with out turning the power full off. Power switch is under the panel that turns the register off and on. Magnetic Dallas is an optional extra and can be used for clerk sign on -8- Sam4s SPS2200

9 Register Control The SPS2200 is a Systems Register, with the capabilities of linking into a network of multiple terminals and operating varying peripheral devices as the example layout shows below. Sam4s SPS

10 Register Control Password - The following password codes are available Password 0000 No Password Or User Defined 9999 P-Mode Password S-Mode Password Purpose Report Passwords can be set in S-mode System options for each reporting period. The password will be prompted for as the report is selected. The Manager Password can be set in S-mode Password. Function keys can be programmed to prompt for a manager password when pressed. This prompt will not appear if the operator using the function is flagged as a Manager. In addition this code can be entered prior to pressing an employee key, and program mode can be accessed without previous knowledge of the employee sign on codes. The Program Mode Password can be set in S-mode System Options. This will always prompt for a password when entering the P-Mode. The Service Mode Password can be set in S-mode System Options. This will always prompt for a password when entering the S-Mode Sam4s SPS2200

11 Register Control Default Screen Default Main Screen Seventy keys are display on the main screen out of a possible seventy nine keys in total. Keys can be PLUs, Screens or Functions. A total of 200 different screens can be utilised Message Line: Displays Error Messages, Clerk Identification and Transaction totals. Transaction Detail The sale is displayed here. If more than One screen of items is sold a scroll bar is shown. Custom Screen Layouts The register screens can be customised as required, with a variety of items, functions, button shapes, sizes and colours as per the examples below. Button Sizes and Graphics The button sizes, colours and images can be customised as shown. Sam4s SPS

12 Register Control Amount Required Bad Value Buffer Full Buffer Empty Busy Bad Command Cash Declaration Required Cash-In-Drawer Exceeded Check# Assigned Auto Check# Required Condiment Required CRC Error Duplicate Destination Enter Employee Code Enter Employee # Enter Guest Count Enter Seat# Enter Table# Entry Required Error Error Jam Table Number In Use Halo Over Illegal Key Sequence In Use Inactive Input Qty Kitchen Printer Failure Manager Required Memory Full Negative No Check # No Data No Drawer No Paper No PLU Non add# required Not Discountable Not Programmed Not Ready This operation requires an amount entry. The number entered is incorrect for the task being performed. The buffer for soft check, hard check, or buffered receipt has reached capacity. For hard checks, the operator must press the SERVICE key to print the items and clear the buffer. In a soft check environment, this message will appear when the check has reached capacity (maximum lines stored). The register will require the sale to be finalised with the option of printing a bill if required. An operation has been attempted where no information exists, for example the attempt to transfer a check which contains no information etc. Destination register is busy (pre poll memory is in use). Requires a clear command from the P.C. or clear using the S-mode menu Memory clear The key sequence entered is not a valid operation. Cash declaration has been programmed as compulsory, and must first be performed before reports can be printed The programmed Cash-In-Drawer limit has been exceeded. The operator has attempted to open a new guest check by assigning a check number. The register has been set to generate its own check numbers. This register has been programmed to force check number entry to begin a transaction. An existing guest check must be recalled, or a new one started. This PLU has been programmed to require a condiment entry. An error has occurred in the check sum while transferring data in IRC mode. This check already exists, this may also apply to secret code programming. This operation is set for compulsory entry of one of the ten destination keys. A registration has been attempted without entering the employee number. The employee is required to sign on before performing a task. The operator must enter the number of guests when opening a guest check, or beginning a sale. Seat number entry is required before the operation can continue. Table number entry is required to open a guest check, or begin a sale. The function selected requires a numeric entry, i.e. an open percent General error message, indicating mis-operation The printer has jammed, Check the printer for a paper jam. The system is programmed to allow only one check number per table, and an attempt has been made to use the same table number twice. The amount entered exceeds the programmed HALO i.e. the task exceeds the maximum amount allowed. The key sequence that is being attempted is not allowed. This guest check or clerk number is already open elsewhere in the system. This is also applicable when the floating clerk system is activated and the operator is in use on another terminal. The key pressed is inactive, also appears if Void Mode has been disabled. Quantity input is required for a condiment The kitchen printer has failed to respond. Printing has been re-routed to the designated back-up printer This operation requires the manager password or a manager employee. Memory is full, whilst attempting a register sale. Finalise the current sale. The register has been programmed not to allow negative sales. This message appears when the system cannot find the guest check number. The PLU entered during stock entry does not exist, enter a valid code. The employee currently signed on is not assigned to a drawer, and is not allowed to perform cash sales, or the drawer is no longer attached and is required in order to continue. There is no paper in the printer, insert paper into the printer before carrying on the operation. The number entered is not a valid PLU. This message will also appear if a PLU number built using modifier keys recalls an invalid PLU number. This operation requires the entry of a Non-Add number The preceding entry is not discountable or item does not allow discounting. This key has not been programmed Remote printer is not ready for printing tasks, check the printer status Sam4s SPS2200

13 Register Control Off Line Open Drawer P/Bal Required Paper End Range Over Remove Paper Scale Fail! Scale Required! Single Item Subtotal Required System Error Tare# Required Tray Subtotal Required Waste Required Wrong Employee Sign Off Required Zero Amount Price Level Mismatch Override Not Allowed Wrong Sequence Wrong Command Wrong File Number Wrong Itemiser Under Tender Not Allowed Over Tender Not Allowed Check Tracking Error Using PLU Not Allowed Condiment PLU Not Allowed Non Condiment PLU Not Allowed Function Key Not Allowed This Key Is Not Allowed No Function Key No Programmable Key X/Time Required Invalid Authority Level Time In Required Sign On Required Memory Not Allocated This Emp Rpt Must Be Cleared IRC communications have gone off line, check the cable network. The register has been programmed not to operate with the cash drawer open, close the cash drawer. This register has been programmed to require a previous balance entry. The guest check printer has reached the end of the form, or the Receipt/Journal paper is at, or near, the end of its roll. The number entered is out of range. Remove the paper from the printer The scale has failed to connect, check the scale is connected to the SPS2200 correctly. A Scale need to be attached to the SPS2200 to sell this item. This PLU has been set as a single item PLU and cannot be used within a sale. The Subtotal key must be depressed before continuing. The register procedure attempted is not allowed, due to the fact a program code has not been set. For example, opening of a check or clerk, where the service mode system option has not be set to determine the register storing the sales data, correctly enter the required program codes. Auto tare option is not set in the PLU Status Group. This prompt appears while in a Tray Subtotal transaction. The operator must first press the Tray Subtotal key before pressing any tender keys. The operator is in the middle of a waste operation and must depress the Waste key in order to complete the operation. The employee attempting to open this guest check is not the person who started the sale. Also appears when attempting to sign on a new employee without first signing the current employee off, if overlap employee is not programmed. Enter the correct employee code. In order to complete this sequence the operator must sign off The register has been programmed not to allow zero sales. The price level attempted in the sale is not allocated to the PLU, check the price levels set against the PLU. The clerk has attempted a manual numeric entry such as manual PLU price, but has been disallowed within the system settings program option. The attempted key sequence is incorrect The attempted command sequence is invalid for this operation The file number accessed is incorrect, for example when sending program IRC. This may be printed if two file sizes are not identical. An attempt has been made to print a report for sales totals that do not exist, E.g. an attempt to print a Z2 report when only Z1 has memory. An attempt to pay the sale with a value less than the Subtotal has been made against a tender key. Tender the exact amount or more than Subtotal An attempt to pay the sale with a value greater than the subtotal has been made against a tender key. Tender the exact amount or less than Subtotal An attempt to use 1 of the 4 check files failed, either the service mode option has not been set for which register stores the check data, or within Reg the check was opened using one check file type and stored on another type. The check or clerk number is in use on another register. The PLU has been programmed as disallowed in this key sequence An attempt to sell a condiment PLU without first selling the main product The last PLU sold, was programmed to enforce the sale of a condiment PLU, and the next product was not a condiment-flagged item. The function key attempted is not allowed as part of this key sequence. An invalid key press has been attempted The Key pressed is not a Function Key. The selected key is not able to be programmed. The X/Time function is required during the current key sequence. The employee authority levels for the current operation is disallowed. The register has enforced time clock entry before sales are made. The time clock entry must be completed before sales can be made. The register requires the entry of an employee number. The file attempted to be utilised has no corresponding memory allocation. The employee report must be reset within the Z mode position Sam4s SPS

14 Register Control Error Status The program status of the attempted function or item is incorrect. Error Value The value entered is not acceptable for this procedure. The programmed system options are set incorrectly for the attempted procedure. Error System Option For example a check or clerk access has been attempted and the register storing the data has not been set within the service mode options. Error Employee The employee number settings are incorrect for the attempted procedure, or an attempt to change the employee mid operation has been made. Error Table No The table number entered is not valid, enter an alternative table number Scale Motion Scan has not finished weighing the product. Over Weight The Item that is being weighed over the desired limit. Under Weight The Item that is being weighed under the desired limit. Promo Not Allowed The promotion key has been disallowed for the current product or procedure Waste Not Allowed The wastage function key is not allowed during the current operation. No Food Stamp Amount Item is not allowed as a food stamp item. Decimal Entry Not Allowed An attempt has been made to use the decimal key incorrectly Split Pricing Not Allowed The multiplication key has the ability to carry out fractional entries, for split pricing, this feature is not allowed during this current operation Void Mode Is Deactivated Access to the void mode has been restricted in the program system options. Tendering Is Not Allowed Sale finalization using a tender key has been attempted however the procedure is disallowed during the current operation. Job Code Required An employee must be linked to a job code to use the time clock feature Job Code Change not allowed The employee using the time clock is not allowed to change jobs. Push Button Entry Required Employees must push a button and not use a code to sign on. Employee Code Not Linked Sign on by code is set and the attempted employee code is not programmed Tendering is not Allowed It is not possible to enter a monies amount tendered at this stage Over Regular hours per Week Clocked in employee has logged hours worked greater than week value set Must <= Line# Per Transact An attempt to enter the number of lines per check greater than the number of lines per transaction has been made during memory allocation Must >= Line# Per Soft Check An attempt to enter the number of lines per transaction less than the number of lines per check has been made during memory allocation No Stock PLU The product selected for stock maintenance has not been defined as an inventory PLU within the PLU status group settings. Negative Card It is not possible to enter a negative balance to the smart card. Linked Status Required This requires the item is set with a Status Group and Group option Return to X Mode The current procedure requires completing, return to X mode. Error Slip Paper The paper should be inserted into the external loose-leaf paper printer before attempting this operation Local Printer Required This procedure requires the programming of a printer Check Network Setting The Register to Register (IRC) network options are not running. Set Date & Time deactivated The option to program the date and time has been disabled within program Employee Should Be Different The employee needed to complete the sequence can not be the same as the signed on employee code, enter another code. Transfer Not Allowed The attempt to transfer a check or clerk balance is not allowed Req Gallonage Amount The product is a gallonage product and requires the entry in gallonage Available Only In Check The operation is only available when a check number is open and in use. Split This Item Is Not Possible Split pricing or split bill procedure has been attempted against a product, this option has been disallowed. Function Key Not Included The function key selected is not allowed within this operation. Error Post Tender The post tender operation allows the calculation of change for a paid sale. This feature has been disabled or operated incorrectly. No Tracking Data In This Reg An attempt to clear the check tracking sales data has been made from a register which is not set within the service options to store the check data. No Time Keep Data In This Reg An attempt to clear the employee time keeping data has been made from a register which is not set within the service options to store time clock data. Multiplication Limit Exceed The value entered is greater than the programmed multiplication max limit. Tab Of Field 2 Too Big The tab value in setting of non PLU s (price inclusive barcodes) is wrong Non PLU Code Range Over The value entered in setting of non PLU s (price inclusive barcodes) is wrong Tare Entry Not Allowed The attempt to enter the weight of packaging against a product is not allowed during the current operation. Misc Tend Required The miscellaneous tender function key is required as the next key sequence Sam4s SPS2200

15 Register Control The register has four check tracking files, the opening and closing of the balance Same Check Track Required should be carried out using check type function key. An attempt has been made to open a balance on one check type key and closed on another. Not Scaleable PLU Registration of a PLU not set as scalable has been made EJ Buffer Full The electronic journal is full. A Z reset electronic journal report is required. Must Be Start<=End In Range When entering a range, the end of the range must be greater than the start Range Overlap The range entry for reporting or programming is incorrect. Final End Should Be 9 Or 99 The ending value has been entered incorrectly, re-enter with either a 9 or 99 Not PLU The key selected for the sequence is the incorrect type, re-select a PLU key Not WLU The key selected for the sequence is the incorrect type, re-select a WLU key During registration the print key has been pressed in order to send none kitchen Print Key Required print items to the order printer, press the Print key again to finalize the key sequence. Surcharge Not Allowed The sale has been restricted preventing the addition of a surcharge Decimal Entry Required The current sequence requires the entry of a decimal amount System Reg# Required The current operation cannot be completed until the register which holds clerk / check tracking data has been set in S mode system options Training Emp File# Required The attempt to print a training report, or access clerk training is not possible unless the training clerk settings have been allocated within the program Time In/Out Reg# Required The time in / out function can not be operated until the service mode settings have been programmed to set the register storing time clock sales Check Tracking Reg# Required The check tracking function can not be operated until the service mode settings have been programmed for the register storing the check tracking Electronic Journal Inactive The electronic journal cannot be printed unless activated within the P mode. Cheque Endorsement Required The cheque key has been programmed to force endorsement printing to an external printer, the cheque endorsement function must be pressed EFT Cancelled Cancel has been pressed on the EFT unit, select another method of payment. Card error The EFT is not operating, there is a problem with the card Printer Off Line The printer is powered off or out of paper, correct the problem and retry KV Off Line An attempt to display the sale on a kitchen video has failed, re-check settings No Relocatable Key The function is not re-programmable as it is a fixed key Dallas key Compulsory The register is set to force an employee sign on with magnetic Dallas key. Enforce Actual Inventory The actual stock quantity is compulsory during this operation Authority Level Not Linked The employee currently signed on is not set with the correct authority options Weight Is Zero The weight of the current item is zero, re-attempt the operation. Stock Is Not Zero The stock of the current product is not zero, the procedure is not allowed. Clear Can Not Be Removed The function key cannot be moved or re-programmed; this is a fixed key position Enter Can Not Be Removed The function key cannot be moved or re-programmed; this is a fixed key position Yes/No Can Not Be Removed The function key cannot be moved or re-programmed; this is a fixed key position This Numeric Can Not Be Removed The function key cannot be moved or re-programmed; this is a fixed key position Incorrect Code The value entered is not correct for the operation, re-enter the correct value. Soft Check Only This function can only be used if the memory is set for soft check tracking. Inactive PLU The PLU selected has been programmed as inactive. Multiple Disc Not Allowed The current system settings disallow more than one discount per transaction. New Check Opened The system has opened a new check number. It is possible to use either the New check or check # function keys to create a new check No More Split Tender Allowed The system has prohibited the partial payment of a sale value Check Pole Display The pole display connection has failed, re-check the connection Not Allowed With Open Orders The system program options have been set to prevent reporting when an open balance exists, close all balances before attempting the report Now Polling! The register is currently connected to the computer Void Promo First The sale consists of a promotion item, in order to void the selected product you must first void the promotional item Multiple Receipts Not Allowed The system has been set to disallow printing of multiple post sale receipts Mix And Match Error The product sold has an incorrect mix and match link, or the linked mix and match number has not been programmed Clerk Interrupt Error The clerk interrupt program options are incorrectly set, or an invalid register operation has been attempted Sam4s SPS

16 Register Control Check Opened No Data No Clerk Buffer In This Reg Not Allowed With Open Clerks Amount Too Big Not Allowed Device Already Opened Device Open Error Password Error Nothing Selected Invalid SD Card Reset Report? Choose IRC Reporting EFT Terminal Trans.Key Error Please Check Sd Card MCR Required File Not Found Out of Stock Under Minimum Stock Delivery not Opened Please Check USB Invalid USB Print Check First Restore Dallas Key Modification not allowed Power fail Init Failed The check number entered has no sales data The clerk sales data are held on another register within the network as set within the service options. The procedure can not be completed whilst there are sales against a clerk, finalise all outstanding, then print the report The value entered to be added to the card, will reach the cards preset maximum limit The attempted sequence is invalid or has been disallowed within the P mode. The device has already been opened. The device is unable to open due to an error. The Password entered is incorrect. No selection had been made. The SD card being used is the wrong format or is not working correctly. This is shown after a report with an option of Yes or No clearing prompt. IRC reporting has to be selected for the desired report to be printed The function programmed for credit key payment is not operational The SD card may be full or not inserted correctly Magnetic card reader required. The requested file has not been found. The item is set to only allow a sale if stock present, and there is no stock. The item is below the preset minimum stock value set in the register. The delivery selected, is not in an open status, use the delivery key to open the customer details. The USB did not read, power off/on the register to recognise the device. The USB is recognised but deemed invalid The Print Check bill must be produced before continuing The signed on employee has removed the Dallas key, replace key on lock Condiment or PLU item adjustments are not allowed as the order has printed. A power failure has occurred during the operation Sam4s SPS2200

17 Operation Sam4s SPS

18 Sample Receipt Sample Transaction Receipt Customer Graphical logo (custom designed) Programmable preamble message (up to 6 lines) Date and day of the week Transaction information: consecutive number, register number, employee, time Programmable postamble message (up to 6 lines) -18- Sam4s SPS2200

19 Employee Operation Signing on an Employee The various methods of signing into the register are shown below. When the register is signed off, the message line displays: SIGN ON REQUIRED, and when an employee signs on the name is shown in the top of the display area. Sign On by Employee Key - Enter the employee number and press the Employee Key. Sign On by Push Button Key - Press or touch the EMPLOYEE key. Employee Name Sign On by Dallas Key - Place the key on the lock to sign on. Sign On by Employee Card Sign Off - Swipe the employee card. - Enter 0 on the numeric pad and press EMPLOYEE key, or - Push the EMPLOYEE button, or - Remove the key, or - Swipe the employee card The message line displays: SIGN ON REQUIRED. Training Employee The register allows an employee to be designated as a Training employee. This employee once signed on can trade without affecting the totalisers. - A single employee can be signed on in training mode. (Other employees can continue with live operations.) - Sign on with the training employee as above - The message **TRAINING** will optionally appear on the display as shown Sam4s SPS

20 Employee Operation The register allows employees to clock into the system for wages, and job costing calculations. Clock In - Enter the employee clock in code and press or touch the CLK IN/OUT function key to display the clock in/out window: - Touch the job code button - Touch OK to complete the clock in Note: Depending upon system programming, the employee may sign on with their employee number, or their employee clock in code. Clock Out For Break - Enter the employee clock in code and press or touch the CLK IN/OUT function to display the clock in/out window: - Touch the OUT FOR BRK key. - Touch OK to complete the clock out. For Day - Enter the employee clock in code and press or touch the CLK IN/OUT function to display the clock in/out - Touch the OUT key. - Touch OK to complete the clock out. Time Clock Edit If an employee forgets to clock in or out, authorized persons can use the time clock edit function to correct or add time clock entries. - Turn the key lock to the X position. - Touch the TIME CLOCK EDIT option. - Select the period to be edited, X/Z (DAILY) EDIT, or periodic edits, if they are used. - Enter the Employee #, touch OK. - Touch the field to be corrected, and then enter the correct time and touch OK. Use the PAGE UP / PAGE DOWN to display records. - When corrections are completed, touch SAVE to exit Sam4s SPS2200

21 Operator Display The register display is touch sensitive and can be used to navigate as shown below. Selecting an Item - The items sold are displayed - The cursor highlights the last item entered. - Touch the item on screen to be selected. - The item can now be modified with % operations, voids etc. Scroll Bar The right hand scroll bar is displayed when there are more than one page of sales items. This bar can be used to scroll up and down the screen. For example: - When an operation screen is filled with items, the view will automatically scroll so that the operator views the most current entries. - The scroll bar will allow the operator to view items previously entered, but unable to be displayed at the same time on the screen. Sam4s SPS

22 Item Registration Products can be sold in various ways, i.e. touching the screen or via a barcode scanner, etc. The most common operations are outlined following. Open Screen - The price of an item can be manually entered - Enter the amount of the item without a decimal point. - Press an Item key on the screen - Continue with further items. Priced Items (Screen/Scanned) - The price of an item can be preprogrammed - Press an Item key on the screen or scan an item. - Continue with further items. Code Items Coded saleable items can be preset or manual price entry. - Enter the PLU code number. - Press PLU No. Key - If the item is priced, the item will display or If the item is not priced, enter the price without decimal point and press OK - Continue with further items Sam4s SPS2200

23 Item Registration Repeating Screen Pressing an item again will repeat the sale. - Press an Item key on the screen - Press again to sell the item a further time. - The display shows a quantity of 2 items - Continue with further items. Multiplication key Using this key, quantities of an item can be entered. - Enter the quantity required - Press the X/Time key - Sell the item The display shows the quantity entered. - Continue with further items. Not Found Code If enabled it is possible to create products which do not exist during a sale. - Sell an item which does not exist. - The Register will prompt as shown - Follow the on-screen prompts for price entry etc to complete creation of the item. - Continue with further items Sam4s SPS

24 Price Level Shift Selecting Price Levels The register operates up to 5 price levels, these can be changed by - Pressing Price level key, - Automatically by the time of day, or day of week. - By Employee - By Customer sign on Price levels can change level i.e. - Stay down until the next price shift - Pop up after the item has been sold - Stay down for one transaction Represents the price level number PLU Code Modifier Functions MODIFIER Keys can be set to change either the item code or the description only. This can be used to build up a code number system with various modifiers working together to sell a compiled code. For example if MODIFIER 1 is set to change the 4th digit of the PLU by 4 and MODIFIER 2 is set to change the 3rd digit by 5 pressing MODIFIER 1 then MODIFIER 2 followed by PLU 1 would sell code Modifiers are selected by - Pressing a Modifier key Modifiers levels can change i.e. - Stay down until the next price shift - Pop Up after the item has been sold - Stay down for one transaction. Modifier text shown here -24- Sam4s SPS2200

25 Function Operation Sam4s SPS

26 Function Keys Function Add Check Cash Cancel Cheque Check Cash Clear Curr Conv 1-5 Table Layout Destination Employee # Employee 1-10 Guest # Inactive List Check 1-4 Mdse Return Macro 1-99 Misc Tend # Misc Tend 1-16 Modifier 1-10 #/No Sale Explanation Used to add multiple guest checks for payment together or to move one check to another. Used to finalise or tender cash sales. Change is computed when the amount of the cash tendered is greater than the amount of the sale. Press cancel to abort any transactions in progress. All current items are removed (voided), this does not affect previously held items. Use the cheque key to finalise or tender cheque sales. Use the cheque cashing key to exchange a cheque for cash. Press to clear numeric entries or error conditions Used to convert and display the value of the transaction in foreign currency. This works also for Euro dual pricing in-conjunction with system printing flags. It is assumed currency rate one is the Euro This displays a plan of the tables in the restaurant for bill management This key is used to record sales totals providing analysis on both the financial report and special hourly sales analysis report. This function can be used for example as eat in / take out sales reporting. The employee number key is used to sign on the employee for sales. The employee keys 1 10 can be programmed to sign on a specific cashier when pressed directly without entering a code. These keys are used for Push Button clerk entry Used to record the number of guests served by a transaction. The entry may be compulsory, the entry can also be set to appear on printers The inactive function key can be re-used as many times as necessary to inactivate key locations Press the List Check key to display a list of open checks for each of the four tracking types. Used to remove items from the sales totals and return goods back into stock. This key can be used within or outside of a transaction Used to execute one of the ninety nine possible pre-programmed key sequences, by allocating the required key and then programming the appropriate sequence. Used to access by code any one of the 16 MISC TEND keys. This is to finalise or tender sales paid by various charges or other media. Tendering may or may not be allowed depending upon programming. Use a MISC TEND key to finalise or tender sales paid by various charges or other media. Tendering may or may not be allowed depending upon programming MODIFIER Keys can be set to change either the item code or the description only. This can be used to build up a code number system with various modifiers working together to sell a complied code. For example if MODIFIER 1 is set to change the 4th digit of the PLU by 4 and MODIFIER 2 is set to change the 3rd digit by 5 pressing MODIFIER 1 then MODIFIER 2 followed by PLU 1 would sell code 4501, PLU 2 would become product code 4502 etc. Used to enter a non-adding memo number during a transaction (# function) or to open the cash drawer outside of a sale -26- Sam4s SPS2200

27 Function Keys Function Paid Out 1 5 %1 - %10 PLU Price Inquire Price Level 1-20 Print Check Promo Quit Receipt On /Off Recall Check 1-4 Recd Acct 1 5 E.J. Recall Explanation Press a Paid Out key to register monies removed from the cash drawer Ten discount / premium keys are available for various types of discounts, mark downs and adjustments to items or transactions. Used to register a PLU by entering the appropriate PLU number and pressing the PLU key. Used to inquire on the retail price of a product within register mode. A PLU can have five prices, these can be allocated any one of twenty price levels. When the price level key is pressed i.e Price level 20 the Item is checked, and if 20 is located within one of the 5 price level fields the product is sold for the associated price. Used to print a bill for the currently opened check to the printer defined to this key. It is also possible to program this key to automatically close the check after printing. This will remove the price of an item sold within the current transaction Press to automatically sign on/off the current employee, when using the magnetic card swipe (peripheral options dependant). This is used to turn the receipt off. The receipt can be programmed using system flags to be a continuous receipt with the ability to issue a post receipt (default setting) or to print only when using a post receipt. The Check Tracking System can maintain only balances (hard checks) or entire transactions (soft checks) in the register memory. Four different tracking files can be separated to maintain different information e.g. bar tabs, tables etc. The check number can be entered by the employee or be programmed to be automatically generated. Press this key to register monies added to cash, cheque or miscellaneous media to the drawer When pressed this key utilises the electronic journal to display a list of transactions to select from for copy receipt printing. Used to identify a specific seat (or person) within a transaction. Seat# Split Item Stock Inquire Split Payment Store Check 1-4 Facilitates separate payment by seat from a single check and identifies to the food preparation staff how to assemble meals. This feature also provides separate billing When like items are consolidated in a transaction, it is possible to split the items for separate seat allocation. Used to display the current stock situation for a PLU, this will display the total stock for all the registers in the system. This can be programmed to display stock for one item then return to register mode or display stock for each product pressed until clear is used to exit. Use the split payment key to divide the amount into equal segments for payment and issue bills accordingly. The Store check key is used to hold outstanding balances, for one of the four tracking files. Each tracking file has an associated store check function key. Sam4s SPS

28 Function Keys Function Subtotal Table 1-4 Tax Exempt Tax Shift 1-6 Time In/Out (Clock In/Out) Tip 1-3 Transfer Check 1-4 Tray Subtl Void Item Waste X/Time KP Routing New Check 1 4 Price Change (Price Chg) Explanation Used to display the balance due. This is used to record which table a check is related to. There can be numerous checks per table, (depending upon, setting of the store check key) There is also a feature where checks can be recalled using the table number, if the table applies to more than one check, all checks will be displayed on-screen The Tax Exempt can be set to exempt specific taxes from a sale These are used to temporarily change the pre-set tax rate of a product. Enter the employee clock in code then press the key to record start and end work times, breaks etc. Hours are maintained by the time clock system. There are various analysis reports for labour costing to assist with management of this feature. Used to enter a tip amount on a check tracking bill. The tip keys can be either a percent or amount. Used to transfer an open check from one employee to another. The sale is entered as normal in register when a receipt is required this key is pressed and a receipt for all items sold to that point is issued. This key is used to remove an item from a transaction. Locate the cursor on the item and press the Void key to remove the item. This is used to start and end entries of items that are wasted. A waste count is maintained for each item and the inventory is adjusted, counters and values are provided on the financial reports. Used for multiplication and split pricing entries in the register position. The system stores four periods of order printing sequences For example during the day the bar printer may print both food and drinks items whilst in the evening the bar prints drinks only and the restaurant printer issues food orders. This can be changed automatically using time periods or manually using this key. The standard recall check key allows a check to be opened if it does not already exist. This is ideal in hospitality tracking, however for account management, credit may not so readily be given. Therefore when this button is programmed accounts are not opened automatically. A warning will indicate an account does not exist if an attempt is made to open using the recall check key. The new check button is used to open new accounts. The programmability for this key is specified from the status of the Recall check key. This allows the pre-programmed price of an item to be changed. There are optionally programmed restrictions, and the ability to permanently or temporarily change the price of items. Split Check Alpha Text This allows an item/items to be selected from an open check bill and transferred to an alternative check number. Text can be entered using this function for printing. Pressing the text key switches the screen in Register Mode to the alpha keyboard, or provides a list of 10 pre-programmed messages for selection. Auto Cash 1-9 This allow programming of fast tender buttons e.g. 5, 10, 20, Sam4s SPS2200

29 Tender Keys Cash Sale This allows a simple cash payment sale - Sell the items as required. - Press the CASH key Change Calculation Within a Sale The following shows how change is calculated. - Sell the items as required. - Enter the value of monies received without a decimal point - Press the CASH key After a Sale (optional) It is possible to program the system to accept change calculation, after the sale has finished. - Enter the value of monies received without a decimal point - Press the CASH key Alternative (Misc Tender) There are 16 alternative payment methods, for Credit Card analysis etc. - Sell the items as required. - Press the MISC TEND key Sam4s SPS

30 Tender Keys Partial Tender Multiple payment methods can be accepted for the same transaction. - Sell the items as required. - Enter the first payment value without a decimal point - Press the payment key i.e. MISC TEND1 - Enter the second payment value without a decimal point - Press the payment key i.e. CASH Split Payment The sale total can be split into equal parts. - Sell items - Enter the number to split by i.e. 2 - Press the SPLIT PAY - The total due for person 1 is displayed. - Press the payment key for person 1 - Press the payment key for further people Foreign Currency The register can be set for foreign payment. Also Foreign key 1 is the Euro rate, for dual pricing in Euros (set Foreign 1 for all conversions) - Sell the items as required. - Press the SUBTOTAL key - Press the CURR CONV1 which is programmed with a rate i.e The amount due is displayed top left - Enter the amount given in foreign currency without a decimal point - Press the payment key i.e. CASH -30- Sam4s SPS2200

31 Function Keys Received on Account This records monies received into the register - Press the RA1 key - Enter the value of monies without a decimal point - Press the payment key i.e. Cash, Cheque, Misc Tender etc. - Press DONE to finalise and total Paid out This records monies paid out of the register. - Press the PO1 key - Enter the value of monies without a decimal point - Press the payment key i.e. Cash, Cheque, Misc Tender etc. - Press DONE to finalise Sam4s SPS

32 Function Keys E.J. Recall When the E.J. Recall Function is pressed (providing the electronic journal is enabled) the screen displays a list of previous sales for selection and copy receipt printing. - Press the E.J. Recall key - Select the required transaction - Press the RECEIPT icon. Alpha Text It is possible to enter free text at the beginning of a transaction or associated with an item for kitchen order printing - Press the ALPHA TEXT key - Enter the required text - Press OK X/Time (Time Display) This displays the Date and Time - Press the X/Time function - The date / time and current system information is displayed Sam4s SPS2200

33 Function Keys Price Inquiry Use this key to show the price of an item without selling the product. - Press the PRICE INQ Key - Select the product, in the normal way - The price will then be displayed - Press CLEAR to remove the inquiry - Continue with further sales. Product name and price are shown here K1PO1 ROn REG01 Price Change Products can be flagged to allow Price Change of the Preset Price, with optional prompts for permanent or temporary price changes. - Press the PRICE CHANGE key - Sell the item set as allow price change. - Enter the new price of the item, without a decimal point There may be an optional prompt for permanent or temporary price change - Press the PRICE CHANGE key - Continue with further sales. Destination Key The sale total, can be recorded to the totaliser of the function key i.e. Record the sales value as Eat in or Take Out on the financial report. - Sell the items as required - Press the DESTINATION key - Finalise the sale i.e. Cash Sam4s SPS

34 - The Function Keys Promotion The PROMO key allows the operator to account for promotional items (i.e. get one free). This key will remove the cost of the item from the sale, but not the count. In the case of buy two, get one free the count remains at three items, but the customer is only charged for two. - Sell the items - Press the PROMO key - Press the sold item to be registered as a free promo offer. - Continue with further sales. count is recorded against a separate promotion total (optionally printed) on the PLU report Wastage This records the wastage quantity - Press the WASTE key - Sell the items to be wasted - Press the WASTE key to finish - The count is recorded against a separate Waste total (optionally printed) on the PLU Report No Sale / # The cash drawer is opened using this key - If required enter the Reference Number and press the #/NS key. This will show the number entered on the receipt - Press the #/NS to open the cash drawer -34- Sam4s SPS2200

35 Discount / Premiums Sam4s SPS

36 Discount / Premium Operations Manual %- Value The % can allow manual entry of the % value - Sell the item i.e. with 1.00 price - If only the item value is to be discounted continue directly with entering % value. If the whole sale total is to be discounted press the SUBTOTAL key then continue - Enter the % value i.e Press the %- key - Press the payment key i.e. CASH Preset %- Value The % key can be preset with % rate - Sell the item i.e. with 1.00 price - If only the item value is to be discounted continue directly with pressing the % - If the whole sale total is to be discounted press the SUBTOTAL key then continue - Press the %- key - Press the payment key i.e CASH Amount item (coupon) Entry It is possible to discount either a preset or open item. - Sell the item i.e. with 1.00 price - If the amount key is preset, press the DISCOUNT key or If the amount discount key is open, enter the value without decimal point and press the DISCOUNT key. - Press the item sold again to register. - Continue with further items -36- Sam4s SPS2200

37 Discount / Premium Operations Amount Sale Discount The discount amount can be applied at the end of the sale. - Sell the item i.e. at 1.00 price - Press the SUBTOTAL key - If the amount key is preset, press the DISCOUNT key or If the amount discount key is open, enter the value without decimal point and press the DISCOUNT key. - Press the payment key i.e CASH Manual % + Value The % can allow manual entry of the % value - Sell the item i.e. with 1.00 price - If only the item value is to be increased continue directly with entering % value or If the whole sale total is to be increased press the SUBTOTAL key then continue - Enter the % value i.e Press the %+ key - Press the payment key i.e. CASH Preset % + Value The % key can be preset with % rate - Sell the item i.e. with 1.00 price - If only the item value is to be increased continue directly with pressing % key or If the whole sale total is to be increased press the SUBTOTAL key then continue - Press the %+ key - Press the payment key i.e. Cash Sam4s SPS

38 -38- Sam4s SPS2200

39 Tax Operation Sam4s SPS

40 Tax Shift and Tax Exempt Exempt Add On Tax The Tax Exempt Function is set as standard to exempt tax for any items linked to the 6 rates. - Sell the item i.e Press the SUBTOTAL key - Press the TAX EXEMPT key - The Tax of 17.5% is not applied - Press the payment key i.e CASH THE TAX WILL BE REMOVED. Add Tax to a Non Tax Item If an item is linked to a Zero Rate tax table it is possible to add a tax % rate in addition to the 0 rate. This will add the tax % rate temporarily and report to both tax % and 0 rated totals. - Press the TAX SHIFT 1 key, assuming Tax Rate 1 is preset i.e. 17.5% - Sell the item i.e with zero rate - Notice the tax has been added, and the item shows T12 on the display (optionally) recording the Taxable amount to both tax rates - Continue with further items Sam4s SPS2200

41 Error Corrections Sam4s SPS

42 Error Corrections Cancel current sale The current sale can be cancelled using this key - Sell the items as required. - Press the CANCEL key Void Item This removes an item from the current or stored transactions. - Touch the item on the screen to be removed. - Press the VOID ITEM key - Continue with further items -42- Sam4s SPS2200

43 Refunding Items Open Screen An open item can be removed as shown - Press the MSDE RETURN key - Enter the amount of the item without a decimal point - Press an Item key on the screen - Continue with further items. Priced Screen A priced item can be removed as shown. - Press the MSDE RETURN key - Press the item on thescreen view. - Continue with further items. Code Items Any coded item can be removed as shown. - Press the MSDE RETURN key - Enter the PLU code number. - Press PLU No. Key - If the item is priced the display will show the item sale. - If the item is a manual priced enter the price without decimal point when prompted. - Continue with further items. Sam4s SPS

44 Void Mode Open Screen The Void Mode operates in the same way as register with totals recording as negative. Entering an open priced item is shown below. - Enter the amount of the item without a decimal point - Press an Item key on the screen - Continue with further items to void or press the payment key. Priced Screen The Void Mode operates in the same way as register with totals recording as negative. Entering a priced item is shown below. - Press the item on the screen view. - Continue with further items to void or press the payment key. Code Items The Void Mode operates in the same way as register with totals recording as negative. Entering coded items is shown below. - Enter the PLU code number. - Press PLU No. key - If the item is priced the display will show the item refund. - If the item is a manual price enter the price without a decimal point when prompted. - Continue with further items or press the payment key Sam4s SPS2200

45 Guest Check Operation Sam4s SPS

46 Table Planner Operation Opening a Check The register can be predefined with up to 5 floor plans, which allow opening of tables. - Press the TABLE DISPLAY key - Select the Floor Number to show the correct Table plan by pressing FLOOR - Press the Table number - Sell Items - Press the STORE CHECK#1 key Any Kitchen order items sold will be printed. Recalling and Adding items The table planner can be used to recall a check for further item sales - Press the TABLE DISPLAY key - Select the Floor Number to show the correct Table plan by pressing FLOOR - Press the Table number Notice the Table Number, Guests and balance are shown on the icon - Sell further items. - Press the STORE CHECK#1 key Any Kitchen order items sold will be printed. Printing a Bill The table planner can be used to recall a check for bill printing - Press the TABLE DISPLAY key - Select the Floor Number to show the correct Table plan by pressing FLOOR - Press the Table number Notice the Table Number, Guests and balance are shown on the icon - Press the PRINT CHECK key - Press the STORE CHECK#1 key, unless the Print Check key has been set to automatically store check after print Sam4s SPS2200

47 Table Planner Operation Entering Guests It is possible to record the number of guests - Press the TABLE DISPLAY key - Select the Floor Number to show the correct Table plan by pressing FLOOR - Press the GUEST# key - Enter the number of Guests and OK - Press the Table Number - Either press to select the table to open or press EXIT Adding Checks together Multiple checks can be added together for payment. - Press the TABLE DISPLAY key - Select the Floor Number to show the correct Table plan by pressing FLOOR - Press the ADD key - Press each Table key to be added together - Press the ADD key to add all balances to the last Table key pressed. Paying a Bill The table can be recalled for bill payment - Press the TABLE DISPLAY key - Select the Floor Number to show the correct Table plan by pressing FLOOR - Press the Table Number - Press the Payment key i.e. CASH Sam4s SPS

48 Check Tracking Operation Opening a Check The register has four sets of check tracking functions, i.e. Recall Check#1 for Table Bills, Recall Check#2 for Bar Tabs etc. This allows multiple check types to be separated. - Enter the Check Number I.e. 1 - Press the RECALL CHECK#1 key - Sell Items - Press the STORE CHECK#1 key Any Kitchen order items sold will be printed. Recalling and Adding Items The table can be recalled for additional items - Enter the Check Number I.e. 1 - Press the RECALL CHECK#1 key - Continue with further items - Press the STORE CHECK#1 key Any Kitchen order items sold will be printed Printing a Bill The table can be recalled for bill payment - Enter the Check Number I.e. 1 - Press the RECALL CHECK#1 key - Press the PRINT CHECK key - Press the STORE CHECK#1 key, unless the Print Check key has been set to automatically store check after print Sam4s SPS2200

49 Check Tracking Operation. Optional Table No. Entry It is possible to associate more than one check per table, if there a more than one party, sat at a table. - Enter the Check Number I.e. 1 - Press the RECALL CHECK#1 key - Enter the Table No. - Press the TABLE#1 Key - Continue with items - Press the STORE CHECK#1 key Any Kitchen order items sold will be printed. Recalling by Table No. When the Table number is entered, if only one check is allocated, the check will be opened, or a list of the checks is shown. - Enter the Table No. - Press the TABLE#1 key - Select the required Check No. - Continue with items - Press the STORE CHECK#1 key Any Kitchen order items sold will be printed. Optional Guest# Entry It is possible to enter the number of guests. - Enter the Check Number I.e. 1 - Press the RECALL CHECK#1 key - Enter the number of customers - Press the GUEST# key - Continue with items - Press the STORE CHECK#1 key Any Kitchen order items sold will be printed. Sam4s SPS

50 Check Tracking Operation Part Paying a Check It is possible to record a part payment for an outstanding balance. - Enter the Check Number I.e. 1 - Press the RECALL CHECK#1 key - Enter the value of monies received without a decimal point - Press the Payment key i.e.cash - Press the STORE CHECK#1 key Partial Payment value Paying the Bill The bill payment is accepted as shown below. - Enter the Check Number I.e. 1 - Press the RECALL CHECK#1 key - Optionally enter the value of monies received, for change calculation - Press the Payment key i.e. CASH Total Value Required Listing Open Checks This operation shows all open checks - Press the LIST CHECK key - Use NEXT / PREV keys to navigate multiple screens. - Select CLOSE or Press the check and OPEN -50- Sam4s SPS2200

51 The register allows items from one check to be moved to another, for split bill payment. Check Tracking Operation Transfer Checks The register allows checks to be moved to alternative numbers. - Press the ADD key - Enter the Check Number to move from i.e.1 - Press the RECALL CHECK#1 key - Enter the Check Number to move to i.e. 2 - Press the RECALL CHECK#1 key - Press the STORE CHECK#1 key Adding Checks The register allows checks to be added together and stored on the final check number entered. - Press the ADD key - Enter the Check Number to add i.e.1 - Press the RECALL CHECK#1 key - Repeat Enter the Check Number to add i.e. 2 - Press the RECALL CHECK#1 key - Multiple check numbers can be entered in this manner. - Press the STORE CHECK#1 Splitting Items - Enter the Check number - Press the RECALL CHECK#1 key - Highlight the sales on screen Item to be moved to the new check number. - Press the SPLIT CHECK key - Press the STORE CHECK#1 key - When prompted enter the New Check Number the split item is to move to and press OK Sam4s SPS

52 Seat Management Selling Check Items with Seats It is possible to record sales per seat (person) - Enter the Check Number I.e. 1 - Press the RECALL CHECK#1 key - Enter the seat number i.e. 1 - Press the SEAT# key - Sell the item - Repeat for further items and seats - Press the STORE CHECK#1 key Any Kitchen order items sold will be printed. Discounting a Seat Balance It is possible to discount only one seat balance. - Enter the Check Number I.e. 1 - Press the RECALL CHECK#1 key - Press the SUBTOTAL key - Enter the seat number - Press the SEAT# key - Carry out the discount for example enter the % value i.e. 10 and press the % key. - The discount will only be applied to the entered seat value. - Press the STORE CHECK#1 key Paying a Seat Balance Each individual Seat can be paid separately - Enter the Check Number I.e. 1 - Press the RECALL CHECK#1 key - Press the SUBTOTAL key - Press the SEAT# key - Enter the value of monies - Press the payment key i.e. CASH - Repeat with payments for further seats or press the STORE CHECK#1 key -52- Sam4s SPS2200

53 Seat Management Change Seat or Apply after Item It is possible to apply the seat number after the item has been sold, or change the allocated seat number - Enter the Check Number I.e. 1 - Press the RECALL CHECK#1 key - Highlight the item - Press the SEAT# key - Enter the seat number - Press the SEAT# key - Repeat for further items - Press the STORE CHECK#1 key Splitting Multiple Items to Seats Where there are multiples of an item shown, and these are to be allocated to different seats it is necessary to split the items before allocating seats. - Enter the Check Number I.e. 1 - Press the RECALL CHECK#1 key - Highlight item with the quantity to be split - Press the SPLIT ITEM key, and the items will be shown as individuals - Highlight the Item to be allocated to a seat - Press the SEAT# key - Enter the seat number - Press the SEAT# key - Press the STORE CHECK#1 key Sam4s SPS

54 Check Balance only Operation Opening a Check It is possible to store only the balance without any item detail to a check - Enter the Check Number I.e. 1 - Press the RECALL CHECK#1 key - Sell Items - Press the STORE CHECK#1 key Any Kitchen order items sold will be printed. Recalling and Adding items When the check is recalled only the balance is shown. - Enter the Check Number I.e. 1 - Press the RECALL CHECK#1 key - Sell further items - Press the STORE CHECK#1 key Any Kitchen order items sold will be printed. Balance only shown on recall Paying a Bill The bill can be printed and paid as shown. - Enter the Check Number I.e. 1 - Press the RECALL CHECK#1 key - Press payment key i.e CASH - The EJ Recall key can be used to print copy payment receipts if required Sam4s SPS2200

55 Delivery Operation Opening a Check The check can be opened using a delivery function which allows the entry of customer address details - Press the DELIVERY key - Press OPEN NEW / EXISTING - Enter the customer number - For new customers enter the details as required, and press SAVE or OK - Sell Items - Press the STORE CHECK#1 key Any Kitchen order items sold will be printed. Recalling and Adding items The customer can be recalled for additional item sales. - Press the DELIVERY key - Either select OPEN NEW / EXISTING or - Recall by either INITIALS, LAST NAME etc. and press the SEARCH key - Sell Items - Press the STORE CHECK#1 key Any Kitchen order items sold will be printed. - Printing Bill The bill can be printed as required, with optional printing of the customer details - Enter the customer number - Press the DELIVERY Key and press OK to confirm (or Recall with the search as above) - Press the PRINT CHECK key - Press the STORE CHECK#1 key, unless the Print Check key has been set to automatically store check after print. Sam4s SPS

56 Delivery Operation Viewing Last Order It is possible to store the first 40 items purchased by the customer. This allows the customer to be recalled, and the common items to be displayed as a sales picking list. - Press the DELIVERY key - Press OPEN NEW / EXISTING - Enter the customer number (or search as required) - Press the LAST PURCHASE tab - Select the items required for sale. - Press the STORE CHECK#1 key Any Kitchen order items sold will be printed. Paying a Bill The bill can be paid as required, and the customer details will remain. - Enter the customer number - Press the DELIVERY Key and press OK to confirm (or Recall with the search as above) - Press the payment key i.e. CASH -56- Sam4s SPS2200

57 Stock Operation Sam4s SPS

58 Stock Entry Stock Entry Within the P mode it is possible to Add, Subtract or Override stock quantities. - Enter the P mode - Select PLU - Select PLU STOCK then either Add, Override, or Subtract - Select the PLU by either :- Pressing Screen, then item or top Main Screen icon enter Screen No, (also Page up/down) then select item or, Search name, or Scan EAN8/13 or Enter PLU No. - Enter the count with decimals i.e and press OK - Repeat for further items then return to REG mode Stock Enquire When a product is programmed for stock entry it is possible to display the current stock value - Press the STOCK INQ Key - Select the product, in the normal way - The stock is displayed with the name - Press CLEAR to remove the inquiry - Continue with further sales. Stock Display The system can be set to display the stock on each button, with an optional warning or restriction if the item falls below the minimum stock level. - Select the item screen as normal - The stock is displayed on the key -58- Sam4s SPS2200

59 Reporting Operation Sam4s SPS

60 Reports Menu Report Menu Layout There a two reporting modes X Display / Print without Resetting Z - Display / Print and Reset - Once an operator has signed on entered the appropriate X or Z position then the report menu is shown. - The required report type is selected from the menu screen shown. - Once the report type is selected, i.e. FINANCIAL further reports are shown for selection - It is then possible to select the REPORT LEVEL 1 to 5 which represents which periodic totaliser the report is to be run for i.e. 1.Daily 2.Weekly etc - If the system is running multiple terminals, the IRC icon allows selection of the required number of registers. - The report is displayed once selected, and can be PRINTED as required. - For reset reports taken in the Z position, the sales are cleared when CLOSE is pressed -60- Sam4s SPS2200

61 X Report Mode Cash Declaration Cash Declaration - When compulsory declaration is set in the program options, the count of monies in drawer must be entered here before reports can be taken - The screen shown is used to enter the exact amount of monies for each tender type Sam4s SPS

62 X Reports Menu Manager Functions Setting the Date and Time - The current Date and Time is programmed in this section Employee Time Clock Edit - Daily, weekly or period-to-date time clock errors can be corrected here. Daily Time Clock Edit - Daily time entries can be amended for each operator Weekly Time Clock Edit - The hours worked can be amended for any clocked in employee -62- Sam4s SPS2200

63 X Reports Menu Edit Inventory Edit Inventory Operation The system allows products to be linked to recipes. When sold the recipe will be checked and the ingredient stock will be updated. The ingredient stock can also be updated using the following screen to enter deliveries, wastage etc. Actual Inventory This is the field for entering the current stock Receipt This is the field for entering the quantity delivered Transfer In This is the field for entering the quantity of goods transferred in Transfer Out This is the field for entering the quantity of goods transferred out Raw Waste This is the field for entering wastage of items Sam4s SPS

64 X Reports Menu FTP (file transfer) FTP Files Providing the cash register has an approved connection to the internet, reports can be uploaded to an FTP site. - The FTP icon is selected from the menu. - The screen shown opposite is used to enter the FTP site details. - The CONNECT icon is selected. - If a valid connection is made the reports become available for selection. The reports for upload can be selected - Tick the required reports and Z1 to Z5 reporting period - Select the REPORT TYPE I.e. X or Z - For multiple register communication select IRC Once uploaded the reports can be viewed on the FTP Site. - Using an internet browser log on to the FTP site -64- Sam4s SPS2200