May 9, To Whom It May Concern:

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1 May 9, 2018 To Whom It May Concern: The Airport West Community Improvement District and the Airport South Community Improvement District, jointly known as the Aerotropolis Atlanta Community Improvement Districts (AACIDs), are issuing a Request for Proposals (RFP) from qualified firm(s) or organization(s) to develop a Freight Cluster Plan to study all modes of freight movement in the Aerotropolis area. The AACIDs are interested in understanding the existing and future demands of multi-modal freight transportation and evaluating both short and long-term projects that may enhance the transportation network and foster safe, efficient, and connected movement of goods in the Aerotropolis area. The study would involve participation by local and regional stakeholders such as municipalities and counties, as well as state and federal entities where appropriate, to solicit input and feedback into the needs identification process and subsequent project prioritization. Please review the attached materials and formulate a response that addresses the RFP. Details regarding content, timing and selection process are included. If you have any questions, please contact our office by the methods set forth in the RFP and we will try to address them in a timely manner. Once the RFP process is complete and a consultant or a consulting team is chosen, we will move immediately to contract negotiations and execution. The study effort is anticipated to begin in fall We look forward to receiving and reviewing your response. Thank you in advance for your interest. Sincerely, Gerald McDowell Executive Director A-1

2 Request for Proposals To Provide Aerotropolis Freight Cluster Plan RFP Proposals Due: June 7, 2018 Aerotropolis Atlanta CIDs 3800 Camp Creek Parkway Building 1400, Suite 132 Atlanta, GA A-2

3 I. General Project Information a. Overview The Airport West Community Improvement District and the Airport South Community Improvement District, jointly known as the Aerotropolis Atlanta Community Improvement Districts (AACIDs), are interested in understanding the existing and future demands of multi-modal freight transportation within the AACIDs boundary. The latest Regional Freight and Mobility Plan published by the Atlanta Regional Commission (ARC) recommends sub-area and corridor studies intended to assess freight needs in the Atlanta region at a closer level. In particular, access to the anticipated new cargo areas at the Hartsfield-Jackson Atlanta International Airport (HJAIA) is listed as needing further investigation. Following a call for applications for funding, ARC has subsequently awarded a grant to the AACIDs to perform a Freight Cluster Plan. The AACIDs intend to engage a qualified firm or team to provide the Scope of Services as outlined below. Respondents must demonstrate competence and experience in verbal and graphic presentation for the purpose of conveying project information to community stakeholders. Similarly, respondents must demonstrate the ability to build consensus among interest groups affected by the project(s). b. Communication From the advertisement date of this solicitation until a firm or team is selected and the selection is publicly announced, firms are not allowed to communicate about this solicitation or scope with AACIDs staff and Boards of Directors, except for submission of questions as outlined in the RFP. AACIDs reserve the right to disqualify firms or teams for violation of this provision. c. Scope of Services The Aerotropolis Freight Cluster Plan is intended as a comprehensive freight study for the Aerotropolis area, connecting the communities around HJAIA. The general scope of the plan will include a detailed analysis of existing and anticipated future freight movement needs in the Aerotropolis area informed by robust community and stakeholder outreach and data collection. The plan will also involve the development of a short-term, financially constrained project list of freight related improvements, as well as an unconstrained long-term visionary project list. In addition to technical documentation, a succinct executive summary, and educational collateral materials will also be developed. Attachment A details the anticipated scope of work, but is not intended as an exhaustive list of services to be performed under this contract. The Scope of Work must detail the consultant or consulting team s general approach/methodology for each of the services listed Attachment A, including anticipated deliverables. The methodology should include approach for completing tasks including analyses and software to be used. A-3

4 d. Contract Terms All work and services required under this subgrant agreement shall be completed on or before January 31, This contract is to be awarded to one (1) firm or consulting team. II. Selection Method a. Method of Communication All information from AACIDs regarding this solicitation will be made via the AACIDs website ( All firms are responsible for reviewing the website on a regular basis for updates, clarification and announcements. AACIDs may contact the primary contact listed in the Proposal by electronic-mail. b. Selection of Finalists Based on the Proposals submitted in response to this RFP, the AACIDs will evaluate all submittals deemed responsive and each evaluator will assign points using the criteria identified in Section III. The points assigned to each criteria will be totaled and a rank will be determined. AACIDs reserve the right to request a presentation of the finalist firms or consulting teams in the event there is not a clear difference in rankings among the selected firms. In this event, each finalist firm or consulting team shall be notified in writing and informed of the place, date and time for the presentation. Details regarding the presentation will be provided in the Finalist Notification. Note: Scores and rankings from the previous qualification round will NOT be used in the final selection round. c. Final Selection A recommendation will be made to the AACIDs Boards of Directors for a selected firm or consulting team. Following the Boards selection, negotiations will be initiated to finalize the terms and conditions of the contract, including the fees to be paid. III. Selection Criteria Criterial for Evaluation of Proposals The AACIDs will evaluate all firms using the following criteria: Pass/Fail Presented teams must be prequalified by GDOT in the indicated Area Classes in order to be evaluated. Required proof of prequalification shall be submitted as indicated in Section V. below. 10% Team Stability and Resources: including the Prime Firm s history, growth, resources, litigation history, financial information, and other evidence of stability. 60% Qualifications and Approach: evidence of qualification and experience of key staff and evidence of the firm or team s ability to provide effective services in programs. Provide the approach to the Scope of Services A-4

5 outlined in Attachment A, including deliverables and anticipated schedule. 30% Suitability: provide services for the project, include any special or unique qualifications, availability of resources, QA/QC procedures, nondiscrimination policies, W/MBE-DBE inclusion. IV. Schedule The following schedule represents AACIDs best estimate that will be followed. All times indicated are Eastern Daylight Time (EDT). The AACIDs reserves the right to adjust the schedule as deemed necessary. Date Time AACIDs issues public solicitation 5/9/ Pre-Bid Meeting CID Office: 1400 Centre Parkway, Suite 132, Atlanta, GA /23/ :00 am Deadline for submission of written questions and requests for clarification 5/30/2018 2:00 pm Deadline for submission of Proposals 6/7/2018 2:00 pm AACIDs completes evaluation and issues notification to finalist firms 6/26/ If Applicable: deadline for submission of written questions from finalists 7/6/2018 2:00 pm If Applicable: Presentation of finalist firms Week of 7/16/2018 TBA Recommendation to the AACIDs Boards of Directors and ARC for approval 8/9/ :00 pm V. Instructions for Preparing Proposals The Proposals must be submitted in accordance with the instructions provided in Section VI., must be categorized and numbered as outlined below. a. Minimum Requirements Firm or consulting team must meet the minimum qualifications in order to be fully considered. i. The presented team (either the prime or one or more of the sub-consultants) must be prequalified by GDOT in the following area class(es): Number Area Class 1.01 State Wide Systems Planning 1.02 Urban Area and Regional Transportation Planning 1.05 Alternate Systems Planning 1.10 Traffic Projections A-5

6 3.06 Traffic Operations Studies 3.07 Traffic Operations Design Submit the Notice of Professional Consultant Qualifications for the prime consultant and all sub-consultants on the presented team listed in the Proposal. The Notice must be current by the deadline stated for this RFP. b. Stability and Resources i. Provide basic company information for the prime consultant: company name, address, name of primary proposing contact, telephone number, address, and company website (if available). If the firm has multiple offices, the firm shall include information about the parent company and branch office separately. Identify the managing office. Provide state of residency or incorporation and number of years in business. ii. Briefly describe the history of your firm. Provide information about resources, disciplines and numbers of employees and location of offices. iii. Provide a brief summary of all sub-consultants history, resources, disciplines. iv. Summarize any litigation with clients in the past five (5) years for the prime and sub-consultants. AACIDs reserves the right to request further information about any such litigation. v. Provide name of insurance carrier, types and levels of coverage for the prime. c. Qualifications and Approach i. Provide qualifications and experience for key staff. Provide a maximum of one (1) page resume for proposed Project Manager and maximum one (1) page resume for each key team leader. Describe relevant experience pertaining to the following: 1. Project and stakeholder management plan development 2. Community engagement 3. Best practices information summarization 4. Needs assessment 5. Traffic studies 6. Fiscally constrained and unconstrained project lists 7. Executive summaries and educational materials ii. Provide an organizational chart listing the Principal-In-Charge, Project Manager, Key Team Leaders and Support Staff. Denote the firms for each individual and DBEs. iii. Provide information on the team s (prime and sub-consultants) experience for clients of similar type, size, function, and complexity. Describe no more than five (5) and no less than three (3) projects, in order of most relevant to least relevant, which demonstrates the team s capabilities to perform services for AACIDs. For each project, the following information should be included: 1. Client name, location and dates of services A-6

7 2. Description of project and services performed 3. Length of service performed by your firm and overall project budget 4. Client contact information including name, address, phone number and 5. Letters of reference from at least two (2) of those clients referenced. Letters should describe work completed and examples of quality products on schedule and within budget. d. Suitability Provide any information that differentiates your team from other teams in suitability for the project including, but not limited to: i. Any special or unique qualifications for the project ii. Current and projected workloads for key team leaders iii. Quality assurance and quality control procedures iv. Any knowledge of the project and/or project area which may benefit the project v. Provide non-discrimination and equal employment opportunities policy of the firm vi. Illustrate how the team intends to reach the DBE goal set in Section VII VI. Instructions for Submittal of Proposals a. Submittals One (1) original and eight (8) copies of the Proposal shall be prepared, for a total of nine (9) sets. One complete copy must be provided electronically via jump drive as a.pdf file. Each submittal shall be identical and include a transmittal letter signed by a duly authorized officer(s) of the firm. Submittals must be typed on standard (8 ½ x 11 ) paper. The pages of the Proposal submittals must be numbered. A table of contents with corresponding tabs must be included to identify each section. Responses are limited to thirty (30) pages or less (preferably fifteen (15) double-sided pages) using a minimum of size 11 font. One (1) page of the Proposal shall be devoted to an Organizational Chart. This page shall be single-sided and not exceed 11 x 17 in size. All pages shall be included in the page limit except for the front cover, cover letter, table of contents, tab dividers, reference letters, billing rates and back cover. Submittals must be sealed in an opaque envelope or box, and reference RFP must be clearly indicated on the outside of all of the envelopes or boxes. Proposals must be physically received by AACIDs prior to the deadline indicated in the Schedule (Section IV.) at the address below: Aerotropolis Atlanta Community Improvement Districts Attention: Stan Reecy 3800 Camp Creek Parkway Building 1400, Suite 132 Atlanta, GA A-7

8 In a separate sealed envelope, please provide a completed estimate of the budget breakdown for each of the Tasks that appear in Attachment A using the template provided in Attachment B. This estimate is for contracting purposes between AACIDs and ARC, and will not be used as part of the Selection Criteria detailed in Section III. No submittals will be accepted after the time and date set for receipt. b. Questions and Requests for Clarification Questions about any aspect of the RFP, or the project, shall be submitted in writing via to Stan Reecy, sreecy@aerocids.com. The deadlines for submission of questions relating to the RFP are the times and dates shown in the Schedule section (Section IV.). VII. AACIDs Terms and Conditions a. DBE Requirements The AACIDs in accordance with Title VI of the Civil Rights Act of 1964 and 78 hereby notifies all proposers that it will affirmatively ensure that any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award. The AACIDs has a 15% goal for DBE participation on this Agreement. The DBE goal can be met by prime contract and sub-contracting. AACIDs will monitor each submittal for DBE participation. b. AACIDs will not pay any fee or reimburse any expenses associated with responding to this RFP or participating in an interview. AACIDs reserves the right to waive irregularities, request clarification, request resubmission, withdraw this RFP at any time, and reject any and all proposals submitted in response to this request, in its sole discretion. This RFP is not a contract offer. A-8

9 ATTACHMENT A AEROTROPOLIS ATLANTA CIDs FREIGHT CLUSTER PLAN SCOPE OF WORK I. General: The work to be accomplished is in support of the following Atlanta Regional Commission (ARC) Cost Center: Any contract award for this study is contingent upon ARC and the project sponsor receiving adequate funding for this purpose from the Georgia Department of Transportation (GDOT). Freight Cluster Plans take months to complete. The main scheduling consideration within this program is to ensure coordination with project sponsors to develop deadlines for project deliverables in order to meet deadlines for project calls in future Transportation Improvement Programs (TIP) and Regional Transportation Plans (RTP). Funding opportunities from GDOT, FHWA, and other sources shall also be considered as the planning process moves forward. All work and services required under this subgrant agreement shall be completed on or before January 31, II. Physical Area Covered: The study area is located within Fulton and Clayton Counties. The study area extends slightly beyond the boundaries of the Aerotropolis CIDs, including portions of Fulton and Clayton Counties, and portions of the cities of Atlanta, College Park, East Point, Hapeville, and Forest Park. The exact borders of this study area shall be discussed further once the project is contracted. Coordination with all local jurisdictions within the study area and adjacent jurisdictions within an area of three to five miles outside the study area is also required in order to promote coordinated long-range transportation planning efforts across jurisdictional boundaries. III. Goal: The Freight Cluster Plan Program provides local governments and Community Improvement Districts (CIDs) funds for local planning with a focus on freight movement. The purpose of freight cluster plans is to address transportation planning, traffic operations, and related planning needs, and to identify recommended projects and policy changes to address those needs. Recommended projects should aim to be competitive for local, state, and federal funding with adequate information and cost estimates to complete potential grant applications and be prepared for advancement to Scoping and/or PE phases. These plans, while focused on local issues and needs, also serve as the groundwork for regional planning efforts led by the Atlanta Regional Commission. IV. Background: A-9

10 In 2017, ARC held a call for projects for the Transportation Improvement Program (TIP) Update , which included applications for transportation studies and non-infrastructure projects. The 2016 Atlanta Regional Freight Mobility Plan Update identified the need to conduct local, small area freight planning in the Atlanta Region to address transportation issues related to this key part of the region s economy. Based on this need, the 2017 TIP call for projects included Freight Cluster Plans as a planning study option. The Freight Cluster Plan Program will assist project sponsors by clearly defining goals, needs, and priorities for the study area. Local transportation plans are a key mechanism in which governments define programs and projects they are prepared to support and assist with funding. It is a critical program objective that these identified priorities will form the basis for future funding requests during ARC Transportation Improvement Program (TIP) and Regional Transportation Plan (RTP) update cycles, as well as future funding requests via GDOT, FHWA, and other sources. Transportation plans resulting from the Freight Cluster Plan Program shall be informed by existing county and city comprehensive plans, thereby strengthening the connection between land use and transportation planning. Freight Cluster Plan recommendations will clearly reference alignment with these aforementioned efforts. Federal funding, with a minimum 20% local match, provides the resources to implement the program. The studies will focus on facilitating efficient movement of freight, improving access to jobs, reducing traffic congestion, changes in the freight industry, and improving safety, mobility, and access for all roadway users. The studies will help the local sponsor prioritize the study area s needs and priorities, with a focus on project implementation. This program is intended to complement the CTP program, which typically does not have the budget to conduct detailed analysis of industrial areas or to develop local projects focused on the efficient movement of freight. V. Work Tasks: Comprehensive progress reports detailing progress on each of the following tasks shall be submitted by the selected project team to the Aerotropolis Atlanta CIDs (AACIDs). Where necessary, the selected project team will assist AACIDs in presenting deliverables to ARC for comment, involving ARC in relevant stakeholder and technical committee meetings, and notifying ARC of key public outreach activities. The selected project team shall also assist the AACIDs in working directly with GDOT, relevant transit agencies, and all local jurisdictions within the study area, presenting deliverables to these organizations for comment, involving them in relevant stakeholder and technical committee meetings, and notifying them of key public outreach activities. Task 1: Project Management The outcomes of this task are the establishment of a Project Management Team, development of a Project Management Strategy, and development of a Stakeholder Engagement and Outreach Strategy. The Project Management Strategy will identify those agencies and organizations which must be involved in the overall direction of the plan development process due to the critical nature of A-10

11 their financial, technical and/or political support. These key stakeholders will constitute the Project Management Team. The Project Management Strategy will establish protocols for communicating and sharing data, drafting materials for review, and developing other resources within the Project Management Team. A schedule for meetings of the team will be established and preliminary dates for key work task milestones and decision-making points will be defined. The Stakeholder Engagement and Outreach Strategy will be developed and approved by the Project Management Team prior to significant work being undertaken on subsequent tasks. The Stakeholder Engagement and Outreach Strategy will identify key individuals, agencies and organizations whose participation will be critical in properly addressing the various elements and emphasis areas defined in the work program. Outreach techniques to effectively involve these stakeholders will be defined. The Stakeholder Engagement and Outreach Strategy will also establish how members of the general public and leadership and staff from private sector stakeholders will be engaged throughout the process and have the opportunity to contribute meaningful input prior to final decisions being made. Deliverables: Project Management Strategy (Draft and Final) Stakeholder Engagement and Outreach Strategy (Draft and Final) Task 2: Engagement The most effective methods to involve private sector stakeholders of the freight and logistics industry as well as a diverse range of the general public in the plan development process will be developed for the Stakeholder Engagement and Outreach Strategy in Task 1. Specific direct engagement techniques, such as open houses, formal hearings, workshops, charrettes, surveys, advisory committees and technical committees will be defined at the discretion of the Subgrantee and through consensus of the Project Management Team. The portfolio of techniques employed will be designed to maximize the potential for a broad range of private sector stakeholders and the public to participate and add value to the planning process. In particular, the outreach process should seek input from local business leaders, staff that work at local industrial businesses, and truck drivers who regularly travel in the study area. Efforts to engage those community members who have traditionally been underrepresented in the transportation decision making process, or will be most directly impacted by recommendations, will be emphasized. Private sector stakeholders and the public will be permitted the opportunity to review draft deliverables related to the inventory and assessment of the transportation system and plan recommendations prior to those deliverables being finalized. An early deliverable of engagement and outreach activities will be to define the desired longterm outcomes which implementation of the Freight Cluster Plan will help support. These outcomes must support the regionally defined vision of World-Class Infrastructure, a Competitive Economy, and Healthy Livable Communities as adopted in The Atlanta Region s Plan. The regional vision will be scaled and interpreted as appropriate to be more directly applicable and responsive to the unique characteristics of the study area. The locally desired outcomes may be expressed in terms of a vision statement, goals, and objectives, or may use a different nomenclature which resonates more strongly with community members. A-11

12 Information on the process, schedule, draft and final deliverables, and opportunities for engagement will be readily accessible at all times throughout plan development via a project website. Access to the site will be available through the Subgrantee s main website in a direct and logical manner. Deliverables: Statement of Freight Cluster Plan Vision, Goals, and Objectives Robust Community Engagement Activities Project Website Task 3: Best Practices Review Early in the planning process, conduct a high-level review of best practices for freight planning to provide direction during the remainder of the planning efforts. Topics of this review may include: Local and sub-local freight planning methods, including transportation planning and traffic operations focused on efficient freight movement ITS, changing technology, and other transportation innovation that may impact freight movement Managing land use conflicts between industrial and non-industrial land uses, particularly residential land uses Managing truck parking availability issues Managing truck unloading conflicts, particularly within an urban context Transportation innovation within supply chain and logistics business practices which may impact the transportation system, focused on the private sector and/or publicprivate partnerships Deliverables: Best Practices Report (Draft and Final) Task 4: Inventory and Assessment The Freight Cluster Plan shall include a detailed inventory of existing conditions and an assessment of current and future needs for the study area. Because of the related nature of inventory and assessment activities, these two tasks shall be combined for analysis and documentation purposes. The inventory shall begin with a review of previously completed local, regional, and state plans that are relevant to the study areas. The implementation of previous plans that included the study area, as well as other ongoing capital and maintenance projects in or adjacent to the study area, shall be documented as part of this task. Data related to the existence, condition, and performance of the transportation network within the study area will be collected and documented. Data collection for the Freight Cluster Plan shall include the following core elements: A-12

13 1. Transportation System State of Good Repair / Maintenance 2. Roadways 3. Multimodal crash history 4. Transit 5. Bike/Pedestrian Infrastructure 6. Transportation Demand Management (TDM) Programs 7. Technology / Intelligent Transportation Systems (ITS) / Connected and Autonomous Vehicle Infrastructure 8. Vulnerable Transportation Assets 9. System Performance Monitoring and Reporting Program 10. Synthesis of congestion modeling that has been performed for the overall study area within the past three years In addition to the aforementioned core elements, additional data shall be collected on the following aspects of freight transportation: 1. Designated truck routes local, regional, state, and national 2. Routes with truck prohibition 3. Freight origin/destination patterns 4. Bridges sufficiency ratings, weight restrictions, and low bridges 5. Authorized and unauthorized truck parking locations for overnight and staging needs 6. Rail crossing locations and safety issues 7. Freight rail facilities intermodal, bulk transfer, and carload 8. Relevant truck related signage 9. Air cargo facilities 10. Pipeline facilities 11. Locations of alternative fuel facilities CNG, LNG, electric 12. Major generators of truck trips 13. Locations for potential growth, with a focus on industrial growth, per Future Land Use Maps and Developments of Regional Impact 14. Existing land use/zoning conflicts between industrial and residential areas 15. Job accessibility options for individuals that don t own a car 16. Other relevant data specific to the study area The inventory and assessment shall also consider changes in industrial development design and operations and the overall supply chain and logistics industry. This may include the impacts of high-cube warehouse design, growing use of automation in warehouses/distribution centers, operational and staffing changes related to e-commerce fulfillment centers, and other related issues. Industrial developments of today and in the future will be very different from industrial developments in the past, and these changes should be considered as part of the assessment. Using data and information gathered in the inventory, as well as input from technical staff, stakeholders, and the public, elements of the transportation system will be assessed to determine both existing and potential future conditions under a range of economic growth scenarios, to be determined during the course of the inventory. The assessment will address both strengths and shortcomings of the system and the ability of existing facilities and services to meet the study area s needs. The assessment process may use any combination of regional and local area travel demand models, analytical tools, and methodologies which best suits the A-13

14 characteristics and issues of the study area and produces useful information in a cost-effective manner. In addition to data on transportation facilities and policies, this task will include an assessment of how the Aerotropolis Atlanta CIDs and jurisdictions within the CID boundaries currently fund transportation. This will also incorporate transportation funding trends at the state and federal levels. Deliverables: Inventory and Assessment Report (Draft and Final) Task 5: Traffic Study A traffic analysis of key intersections and corridors within the study area shall be conducted to identify locations of traffic congestion, operational issues, and potential recommendations. The traffic analysis shall follow current Highway Capacity Manual (HCM) methodology, and shall determine intersection Level of Service (LOS) at ten to fifteen (10-15) key intersections, as determined during the Existing Conditions analysis. Traffic count data used for this study must be no more than 3 years old at the time the analysis is being conducted. Traffic counts will be conducted, as needed, for this study, including: AM and PM peak hour intersection turning movement traffic counts Additional off-peak turning movement traffic counts, if needed due to local conditions Vehicle classifications counts, and/or Average annual daily traffic (AADT) counts An Existing Conditions analysis will be conducted using the AM and PM Peak hour turning movement count data. A future year traffic analysis will be conducted using traffic volumes projected 10 years after the Existing Conditions analysis. Future year traffic volumes will be developed using historic growth rates, projected growth rates from the ARC regional travel demand model, ITE trip generation rates for planned developments, or a combination of these and other relevant data sources. For each analysis timeframe, potential changes to lane geometry and/or operations shall be developed and analyzed for any of the key intersections with a failing LOS so that the intersection may operate with an acceptable LOS. Other potential changes may be analyzed as additional alternatives as needed An operational and geometric design field review shall be conducted of key intersections and corridors as a part of the traffic study. This review shall focus on the overall traffic conditions in the study area as well as specific design and operations issues related to freight movement. At a minimum, the field review shall include the following: Identification of discrepancies between the existing condition traffic analysis results and the field conditions Queue lengths for turning movements that impact intersection operations Signal timing, phasing, and coordination along key corridors Intersection turning radii, median, and shoulder design issues Unsignalized intersection and driveway turning conflicts Horizontal and vertical sight distance issues A-14

15 Adequacy of signage and lighting Other local issues identified during the planning process The results of the field review shall be documented with a focus on how issues identified in the field may impact the study area s traffic conditions and multimodal safety. The documentation shall include key intersections and corridors that are a part of the traffic analysis as well as unsignalized intersections, driveways, and mid-block locations that are not part of the traffic analysis but have design or operational problems. Deliverables: Traffic Study Report (Draft and Final) Traffic analysis files (i.e. Synchro, CORSIM, VISSIM, etc.) Task 6: Recommendations Recommendations may take a variety of forms and the precise outcomes will be dictated by the level of emphasis placed on each cluster plan element. The Recommendations may address any issues identified in the inventory and assessment task, traffic operations changes identified as part of the traffic study, and policy changes, including potentially the formation of an ongoing local-area freight advisory committee. Recommendations shall consider innovation and new technology wherever practical. Regardless of the unique needs and priorities of the Subgrantee, the following general outcomes shall be achieved: Fiscally Constrained Short-Term Action Plan: Five to ten year fiscally constrained list of transportation projects, policies, and action steps which reflect currently available funding sources and feasible policy actions that can be taken by the Subgrantee and by local government jurisdictions in the study area. Fiscally Unconstrained Long-Term Vision Project List: Prioritized list of transportation projects, policies, and action steps necessary to support the visions for infrastructure, economic development, and strong communities established by the community. This project list does not have to be fiscally constrained, and it may be broken into two tiers. Along with the Short-Term Action Plan, this will result in three tiers of recommended projects, policies, and action steps. Recommendations shall: o Be vetted through a robust community engagement process and formally adopted by local government policy officials as part of the final plan. o Leverage and complement regional facilities, services and programs to address local needs and priorities. o Consider innovative projects, technology advances, connected and autonomous vehicles, and changes in the supply chain and logistics industry o Knit together previous plans and projects identified at the community level through Comprehensive Transportation Plans (CTPs), Livable Centers Initiative (LCI) studies, county/city Capital Improvement Programs (CIP), the Aerotropolis CIDs Master Plan, the Aerotropolis Alliance Blueprint, Georgia Department of Transportation corridor studies, and other initiatives previously undertaken within the study area. A-15

16 The Short-Term Action Plan shall be developed with a focus on implementation. Two to five High Priority projects shall be identified within the Short-Term Action Plan. These are projects that will move into implementation first. Additional data shall be provided in the Recommendations Final Report on these projects to assist with potential grant applications, including the purpose of the project, a more detailed cost estimate, issues that may increase cost (i.e. wetlands, bridges/culverts, utility relocations), a cost/benefit analysis of each proposed project, and other related data. Deliverables: Fiscally Constrained Short-Term Action Plan (Draft and Final) Fiscally Unconstrained Long-Term Vision Project List (Draft and Final) Task 7: Documentation The planning process shall conclude with the Recommendations Final Report and Executive Summary. The Recommendations Final Report shall describe how recommended projects, policies, and actions were developed, evaluated, and prioritized, and will include the Fiscally Constrained Short-Term Action Plan and the Fiscally Unconstrained Long-Term Vision Project List. Summary information from previously submitted deliverables shall be included as needed to support the development of the Action Plan and Project List. A user-friendly Executive Summary will be prepared that explains the key recommendations and conclusions, along with one to two-page collateral materials that can be distributed to local partners and elected officials. The exact content of these collateral materials will be determined during the course of the study, but they will generally pertain to the economic cost-benefit of the identified freight investment projects. Deliverables: Recommendations Final Report (Draft and Final) Executive Summary (Draft and Final) Educational Collateral Materials The use of innovative and creative approaches to documentation is encouraged. ARC shall be provided with electronic copies of each interim deliverable and the final plan. The plan website shall remain active for a minimum of five years or until the next plan update, whichever comes first. If it is desired to deactivate the site for any reason prior to either of these milestones, advance coordination with ARC is required so that electronic versions of plan documents can be archived appropriately. To the extent possible, system inventory and assessment data, as well as the final project recommendations, should be mapped in ArcGIS. Relevant shapefiles shall be provided to ARC upon completion of the Freight Cluster Plan. Mapped information developed in other software, whether conceptual in nature or geographically accurate, shall also be provided, in either the original source format or exported into an intermediate format usable by ARC. A-16

17 The minimum required deliverables for the completed plan, as defined in this work program and which will collectively constitute the Aerotropolis Atlanta CIDs Freight Cluster Plan, are: Project Management Strategy Stakeholder Engagement and Outreach Strategy Inventory and Assessment Report Traffic Study Report Fiscally Constrained Short-Term Action Plan Fiscally Unconstrained Long-Term Vision Project List Recommendations Final Report Executive Summary Traffic analysis files (i.e. Synchro, CORSIM, VISSIM, etc.) Word and/or In-Design, PDF, Excel, ArcGIS, and other relevant electronic files A copy of adopting resolution(s) by the local funding partners of the Aerotropolis Atlanta CIDs Freight Cluster Plan shall also be provided to ARC. A-17

18 ATTACHMENT B TASK BUDGET ESTIMATE As part of their RFP submission, project consultant teams should submit a breakdown of proposed dollar amounts to be allocated to each subtask in the format as seen below*. Task 1: Project Management Task 2: Engagement Task 3: Best Practices Review Task 4: Inventory and Assessment Task 5: Traffic Study Task 6: Recommendations Task 7: Documentation Total Cost $ * Note: The estimates provided by project consultant teams are preliminary and actual costs by task may vary so long as the total contract value does not increase. Estimates are for reference for the AACIDs when contracting with ARC, and will not be used in the selection criteria for each project team.