Safety Audit An overview

Size: px
Start display at page:

Download "Safety Audit An overview"

Transcription

1 Safety Audit An overview Business Management Advisory & Training

2 About the presentation: This presentation will give you an overview of Audit, Safety Audit, Audit Process and Auditor Attributes. It also discusses about the different reference standards in India related to safety audit and will give you some take home points.

3 What is Audit? Modes of verification Inspection Audit Health Check of your system Part of a Verification Process Assessment

4 Key Concepts Audit CAPA Requirements Implementation Systematic, independent and documented process for obtaining audit evidence and evaluating it objectively to determine the extent to which the audit criteria are fulfilled

5 Key Concepts Both assessment and audit are ultimately aimed at studying and evaluation on organization, system, process, project. An assessment helps to collect and analyze information. Assessments also present recommendations for decision-making. On the other hand, an audit examines if the results are in compliance with planned arrangements or stated processes. Audit also checks if the planned arrangements are effective enough to meet the objectives that they were set for. An inspection is an evaluation or assessment on products, it involves measurements or tests to conform the product to meet the specified requirements and standard.

6 Different Levels of Verification Excellence Improvement Compliance Best in Class System Development Elementary

7 Audit Features Audit criteria Requirements against which audit evidence is compared Audit scope Extent and boundaries of an audit Physical locations Activities and processes Audit findings Results of the evaluation Either conformity or nonconformity

8 What is Safety Audit Verifying the existence and implementation of elements of occupational safety and health system and Verifying the system s ability to achieve defined safety objectives. IS In India, Statutory Requirement for Hazardous Industries Frequency: Every Year

9 Approach Management Approach Risk Orientation Improvement Hazard Risk Control Residual risk Acceptable risk Management system P D C A - Prioritization - Focus on level of control - Finding - CAP - CAP closure Operational approach All safety element Legal compliance Level of planning Implementation Monitoring effectiveness - Applicability - Implementation - Monitoring

10 Safety depends on Work permit Accident and incident analysis Engineering Procurement Hardware Software Emergency Maintenance PPE Health and Hygiene Humanware Task observation Leadership

11 Requirements Legal Stakeholder s Standard Organisation s Own Process

12 Standards for Safety Audit National standards IS 14489:1998 Code of Practice on Occupational Safety & Health Audit 31 Elements Oil Industry Safety Directorate (OISD) 145 Guidelines on Internal Safety Audits International standards British 5 Star Audit OHSA. Support standards Indian Standards (BIS) OISD Standards..and many others

13 Elements - IS Occupational Health and Safety Policy OS&H organizational set up Education and Training Employees participation in OS&H Management Motivational and Promotional measures for OS&H Safety Manual and Rules Compliance with Statutory Requirements New Equipment review and inspection Accident reporting analysis investigation and implementation and recommendations Risk Assessment including hazard identification Safety inspections Health and safety improvement plan/targets First aid facilities-occupational health center Personal Protective Equipment Good housekeeping Machine and general area guarding Material handling equipment Electrical and Personal safeguarding Ventilation, illumination and noise Work environment monitoring system Prevention of occupational diseases including periodic medical examination Safe operating procedures Work Permit systems Fire Prevention, Protection and fighting systems Emergency Preparedness plans (onsite/offsite) Process Plant modification procedure Transportation of hazardous substances Hazardous waste treatment and disposal Safety in storage and warehousing Contractor safety systems Safety for customers (including MSDS)

14 Audit Process 4. Follow Up Effective closure of finding 1. Plan Audit Plan Audit Program Who does it? Auditor / Audit team Basis of audit? Auditor Checklist Audit criteria or requirements 3. Report Review of proposed CAPA Audit Report 2. Conduct Opening Meeting Auditing Techniques Sampling Questioning Purpose? To check compliance To facilitate improvement To identify the risks Probing Writing a finding Closing Meeting

15 Audit Outcome Findings & Recommendations Noteworthy Effort Observation Non Conformity Risk within Process or System Categorization is based on risk and control

16 Lifecycle of an Audit Finding Finding Identified Finding documented Finding classified & issued Finding closed out effectiveness verified Department applies CA CA agreed Department investigates & quantifies Department finds root cause Department determines Corrective Action (CA) Risk assessment

17 Auditor Person with the competence to conduct an audit Competence Ability to perform

18 Auditor s Attribute Fundamental Knowledge Standards (Audit Criteria) Auditing Techniques Auditor Specific Knowledge Occupational Health & Safety Legal Requirements Process & Industry Personal Attributes Professional Qualities Team Work

19 Take Home Points Safety Audit is Risk Management tool for any organization Improvement tool for any organization Any safety audit must have both management & operational approach Safety Audit (as per IS 14489) is mandatory for hazardous Industries Findings must be focused towards Lack of Control, not only noncompliance

20 Consultivo is a management advisory and consulting firm helping global businesses in the areas of Sustainability, Business Excellence & Risk Management both in strategic and operational level. For more information: contact@consultivo.in