TECHNICAL SPECIFICATION FW CONTRACT F4E OMF 298

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1 UID / VERSION 23PTFE / 2.0 idm@f4e DATE / STATUS 01 Feb 2011 / APPROVED EXTERNAL REFERENCE F4E Procurement Document TECHNICAL SPECIFICATION FW CONTRACT F4E OMF 298 Technical Specification FW Contract F4E OMF 298 Approval Process Name Action Affiliation Author Perna L. 01-Feb-2011:signed F4E-A50 CoAuthor Reviewers Wouters P. * Harghel P. C. Lässer R. Bemelmans R. * 02-Feb-2011:recommended 02-Feb-2011:recommended 01-Feb-2011:recommended 07-Feb-2011:recommended F4E-A90 F4E-A100 F4E-A50 F4E-ADM02 Approver Gasparotto M. 11-Feb-2011:approved F4E-A00 RO: Perna Lorenzo (F4E) Read Access RO, project administrator, AD: IDM_F4E, IDM_F4E UNCONTROLLED WHEN PRINTED Printed copies of this document are considered for reference only. It is the responsibility of users to ensure that they are using the correct revision of this document by checking the document revision level with that held on the idm@f4e. Generated on 11-Feb-2011

2 *Delegated Reviewers Reviewers Wouters P. Bemelmans R. Delegated Reviewers Chaffard P.- Y. Preis A.- K. UNCONTROLLED WHEN PRINTED Printed copies of this document are considered for reference only. It is the responsibility of users to ensure that they are using the correct revision of this document by checking the document revision level with that held on the Generated on 11-Feb-2011

3 Change Log Version Latest Status Date Description of change v2.0 Approved 01 Feb 2011 Corrected a small inconsistency v1.1 Signed 01 Feb 2011 This version is incorporating comments made by: R. Lasser, P. Wouters and R. Bemelmans v1.0 Signed 25 Jan 2011

4 Page 1 / 1 Rev. 0 TECHNICAL SPECIFICATION FOR THE PROVISION OF ENGINEERING SUPPORT SERVICES IN THE AREAS OF RADIOLOGICAL WASTE, RADIOLOGICAL AND ENVIRONMENTAL MONITORING SYSTEMS AND COMPLIANCE WITH ITER SAFETY REQUIREMENTS DMS # Call # F4E_D_23PTFE Annex_B- F4E-OMF-298 Rev. Date 25/01/2011 First draft Author Reviewer Approver L. Perna Pierre-Yves Chaffard R. Lässer A-K. Preis C. Harghel M.Gasparotto

5 Page 1 / 14 Rev. 0.8 TECHNICAL SPECIFICATION FOR THE PROVISION OF ENGINEERING SUPPORT SERVICES IN THE AREAS OF RADIOLOGICAL WASTE, RADIOLOGICAL AND ENVIRONMENTAL MONITORING SYSTEM S AND COMPLIANCE WITH ITER SAFETY REQUIREMENTS Abstract This Technical Specification concerns the provision of engineering support services in the fields of Radiological Waste Treatment and Storage Systems, Radiological and Environmental Monitoring Systems and Nuclear Safety. The contract is divided into 3 different LOTs. LOT 1 includes all activities related to the designs development of the ITER RadWaste Management System; LOT 2 includes all activities related to the designs development of the ITER Radiological and Environmental Monitoring Systems; LOT 3 includes nuclear safety activities to verify the compliance of European Procurement Arrangements to the ITER safety requirements. The Framework Contract with duration of maximum 4 years shall be executed through Specific Contracts (i.e. Task Orders). Deliveries are foreseen over four years from placement of the Framework Contract.

6 Page 2 / 14 Rev. 0.8 Table of Contents 1. INTRODUCTION Introduction to ITER & Fusion for Energy Subject of this Technical Specification SCOPE OF THE TENDER/PROPOSAL Scope of supply General Services Items supplied by F4E TECHNICAL REQUIREMENTS LOT 1: Radwaste TReatment and storage system LOT 2: Radiological And Environmental Monitoring system Lot 3: COMPLIANCE WITH ITER SAFETY REQUIREMENTS Documents to be issued (DELIVERABLES) TESTS AT SUPPLIER WORKSHOP/TEST FACILITY LOGISTIC SUPPORT REQUIREMENTS ASSEMBLY, COMMISSIONING AND TESTS ON SITE LONG TERM CONDITIONS APPLICABLE DESIGN REFERENCES Codes and standards Safety and regulatory requirements CAD Requirements DELIVERABLES AND SCHEDULING ACCEPTANCE DATA PACKAGE QUALITY ASSURANCE PROVISIONS COMPLIANCE MATRIX... 14

7 Page 3 / 14 Rev. 0.8 Table of Figures Table 1: Radwaste classification based on the French Legislation. Figure 3.1: Present full process chain for TypeA radwaste.

8 Page 4 / 14 Rev. 0.8 TERMS AND DEFINITIONS Term Definition Acronym Acceptance Data Is the documentation package linked with a deliverable to be submitted by the supplier Package Fusion for Energy The European Joint Undertaking for ITER and the Development of Fusion Energy Technical Responsible Officer F4E s responsible for communicating all technical contractual actions and decisions to the Supplier Quality Officer F4E s responsible for QA for the Contract QAO IO ITER Organisation sometimes referred to as ITER IO KOM Kick-Off Meeting of the Contract KOM Subcontractor All economic operators who supply items to the Supplier under the Contract --- Supplier The supplier is either: the Contractor as defined in the supply or service Contract, or the Beneficiary as defined in the Grant Agreement. The successful Bidder (Tenderer or Applicant) is referred in the document as the supplier. The supply-chain follows the scheme below Supplier -> Organization (F4E) -> Customer (e.g. IO ) Room temperature Temperature typically between 20ºC-25ºC (293K-298K) Work Breakdown A tree structure, which shows a subdivision of effort required to achieve an objective Structure International Thermonuclear Experimental Reactor Control, Data Access and Communication Heating, Ventilation and Air Conditioning Radiological and Environmental Monitoring Systems Health Physics Radwaste Treatment and Storage SystemS Preliminary Safety Report Hazard and Operability Study Failure Mode and Effects Analysis Probabilistic Safety Assessment Task Order Radwaste Facility (ITER Building 23) Radiological Waste Très faible Activité, (Very low-level activity) Faible et Moyenne Activité, (low and intermediate level activity, short lived radionuclides) Moyenne Activité (Intermediate-level activity, long lived radionuclides) Safety Important Component Not Safety Important Component ADP F4E TRO --- RT WBS ITER CODAC HVAC REMS HP RWT&SS PSAR HAZOP FMEA PSA TO RWF Radwaste TFA FMA Type A or MA or Type B SIC Non-SIC Safety Important Component 1: Components required to bring and to maintain ITER in a SIC 1

9 Page 5 / 14 Rev. 0.8 safe state Safety Important Component 2: Components used to prevent, detect or mitigate incidents or accidents Safety Relevant SIC 2 SR REFERENCE AND APPLICABLE DOCUMENTS Ref number Doc Number Document title [A1] F4E_D_2U57R5 Management Specification Annex A [A2] F4E_D_11B9SX French Quality Order of August 10, 1984 concerning Basic Nuclear Installation design, construction and operation quality. [A3] ITER_D_ 2NPB37 Description of ITER Radwaste Treatment and Storage System Designs, v1.3 [A4] ITER_D_2EWUFD System Requirements Document Radioactive Waste Treatment and Storage, v2.2 [A5] ITER_D_ 2EQRHA System Requirements Document Radiological and Environmental Monitoring Systems, v.2.1 [A6] ITER_D_367GW2 DWO ext 1 Report Phase 2 Rev 0.1 Input of Radiological and Environmental Monitoring System for Architecture Engineering, v. 1.0 [A7] ITER_D_ 3362ZE SOMMAIRE DETAILLE DU RAPPORT PRELIMINAIRE DE SURETE, v.1.2 [A8] ITER_D_ 2F6FTX Procedure for the Usage of the ITER CAD Manual, v.1.1 [A9] ITER_D_ 2EGJ27 Procedure for the Usage of the Protocol of CAD Design Collaboration, v INTRODUCTION 1.1. INTRODUCTION TO ITER & FUSION FOR ENERGY The ITER project aims to build a fusion device, twice the size of the largest current devices, with the goal of demonstrating the scientific and technical feasibility of fusion power. It is a joint project between the European Union with Switzerland, China, India, Japan, South Korea, the Russian Federation and the USA. ITER will be constructed in Europe, at Cadarache in the south of France.In this regards, the European Joint Undertaking for ITER and the Development of Fusion Energy or 'Fusion for Energy' (F4E) is a European organisation created under the Euratom Treaty by a decision of the Council of the European Union. One of the objectives of F4E is to provide the European contributions to the ITER international fusion energy research project. The fusion reactor is expected to start operating in Most of the components that make up the ITER project are to be manufactured by each of the participating countries and contributed in kind through so-called Domestic Agencies including Fusion for Energy. In many cases the engineering and technologies required to manufacture these components are very advanced.

10 Page 6 / 14 Rev SUBJECT OF THIS TECHNICAL SPECIFICATION For costing purposes the ITER project has been subdivided in a number of procurement packages describing at different level of detail all systems and subsystems. This set of procurement packages, depicted in and describes the system and identifies the components and sub-systems. F4E is in charge for the design, procurement, manufacturing, transport, testing and commissioning of the Radwaste Treatment and Storage System (RWT&SS) for Type-A waste [A3, A4], as defined by French Legislation in the field ( The LOT1 of this technical specification concerns the provision of engineering support in the radwaste area. F4E is also in charge for the final design, procurement, manufacturing, transport, testing and commissioning of the Radiological and Environmental Monitoring Systems (REMS). REMS shall provide radiological monitoring for protection of workers and public from ionizing radiation during ITER operation and decommissioning [A5-A6]. The LOT2 of this technical specification concerns the provision of engineering support for REMS. F4E is in charge of others procurement packages for the development of different systems or subsystems. According to the French Quality Order 10/08/1984 ([A2]) it is necessary to ensure, all along the F4E design activities and/or procurement process, that actions carried out by engineers will allow reaching the nuclear safety objectives, as described in the ITER Preliminary Safety Analysis Report (PSAR) [A7]. The LOT3 of this technical specification concerns the provision of nuclear safety analyses for different European Procurement Packages with the aim of fulfilling the French Quality Order 10/08/1984 ([A2]). The safety analyses can involve FMEA, Fault Tree Analysis, Single Failure assessment, severe accident modelling, PSA, HAZOP or other to be defined nuclear safety analysis. 2. SCOPE OF THE TENDER/PROPOSAL 2.1. SCOPE OF SUPPLY GENERAL The present tender, divided in three (3) separate lots, is for the supply of engineering support in the areas of Radwaste management, radiological and environmental monitoring and nuclear safety calculations or analysis. The selected contractor for LOT1 and/or LOT2 shall provide engineering support for the development of design starting from the present baseline of ITER project up to the level required for manufacturing and construction. The selected contractor for LOT3 shall provide engineering support in the verification of nuclear safety requirements of European Procurement Arrangements. This can involve nuclear safety calculations or analysis SERVICES Engineering support services will be provided by means of Specific Contracts (TOs). Next list is indicative (yet not limited) of the nature of the tasks to be developed in the frame of this contract: Critical review of IO and F4E technical document;

11 Page 7 / 14 Rev. 0.8 Participation to system design review meetings (conceptual, preliminary and final); Draft and/or update of technical document necessary for the development of the different systems; Safety Assessment; Assessment, improvement and optimization of systems processes; System layout assessment and optimization; Benchmarking subsystems, components and equipments availability, maturity and cost; Draft and review cost/benefit analysis; Risk Management; Cost management; Scope management; Schedule management; Interfaces management 2.2. ITEMS SUPPLIED BY F4E For each Specific Contract (TO), F4E will provide CAD files, process diagrams, design studies, or any other input required for the proper execution of the activity. The computer codes or software eventually required for the execution of services will not be provided by F4E. 3. TECHNICAL REQUIREMENTS 3.1. LOT 1: RADWASTE TREATMENT AND STORAGE SYSTEM The Suppliers of this specific LOT1 shall be able to provide the engineering support in the field of Radwaste Treatment and Storage Systems. The ITER RWT&SS is being designed to manage different types of radwaste generated during the ITER machine operation: TFA, Très faible Activité, (Very low-level activity, long and short lived radionuclides); FMA or Type A radwaste, Faible et Moyenne Activité, (low and intermediate level activity, short lived radionuclides) mainly from processes and housekeeping operations; Purely tritiated radwaste (not irradiated by neutron but contaminated by Tritium at different activity levels) mainly from Tritium Plant and fuelling system operation and maintenance; MA-VL, Moyenne Activité, or Type B radwaste (Intermediate-level activity, long lived radionuclides) mainly from in-vessel component replacement; It should be noted that radioactive waste classification at ITER is based on the classification managed by the French agency for the management of radioactive waste (ANDRA, ). The ANDRA classification of radwaste is summarized in Table 1. Table 1: French classification of radwaste Very Short Lived Short Lived Long Lived

12 Page 8 / 14 Rev. 0.8 Very Low Level Activity Low Level Activity Intermediate Level Activity High Level τ 1/2 <100 days τ 1/2 <31 years τ 1/2 >31 years Managed by radioactive decay FMA-VC or Type A TFA radwaste n.a. to ITER radwaste n.a. to ITER radwaste MA-VL or Type B radwaste n.a.: Not Applicable TFA and FMA criteria for some fusion-relevant nuclides are provided in reference [A3]. The Radwaste Facility (RWF) is mainly dedicated to manage solid, wet and liquid Type-A radwaste before their transport (after 6 months temporary on-site storage) to French National temporary or final disposal facilities. The functions of the Type-A Radwaste Treatment and Storage system are [A6]: Liquid, oil, wet and solid radwaste temporary and buffer storage; Solid, liquid, oil and wet radwaste treatment processes; Radwaste immobilization process; Radwaste sampling and radiological and chemical characterization processes; Truck bay (for import and export of radwaste) management; The present full process chain for Type-A radwaste is hereafter, in Figure 3.1. Figure 3.1: Present full process chain for Type-A Radwaste.

13 Page 9 / 14 Rev. 0.8 The contractor may be requested, through Specific Contracts, to provide engineering support and to participate in different activities included in the development and design of the RWT&SS: Critical review of IO and F4E technical document during all design phases of the system; Participation to system design review meetings (conceptual, preliminary and final); Draft and/or update of technical document necessary for the development of RWT&SS; Assessment, improvement and optimization of radwaste processes; Radwaste characterization methodologies; RWB Layout assessment and optimization; RWB Storage strategy assessment and optimization; Source terms assessment; Benchmarking subsystems, components and equipments availability, maturity and cost; Draft and review cost/benefit analysis; RWT&SS Risk Management; RWT&SS cost management; RWT&SS scope management; RWT&SS schedule management; RWT&SS Interfaces management; F4E will provide to the Contractor, before or in the course of the contract, the necessary information for the satisfactory execution of Specific Contract LOT 2: RADIOLOGICAL AND ENVIRONMENTAL MONITORING SYSTEM The Suppliers of this specific LOT2 shall be able to provide the engineering support in the field of Radiological and Environmental Monitoring System (REMS). F4E is in charge of the final design, procurement, manufacturing, shipment, testing and commissioning of the REMS. The primary function of REMS [A5-A6] is to provide health and radiological monitoring for workers as well as to provide area environmental monitoring for the public assisting in the protection of ionizing radiation during ITER operation and decommissioning. The function of airborne beryllium monitoring shall be active from the assembly phase onwards. The functions of the radiological monitoring for workers include radiation and contamination monitoring, sampling, alarm handling, measuring and limiting individual and accumulative doses to workers, providing data recording. These functions shall be accomplished by a combination of fixed and portable radiation / contamination monitors working in conjunction with a dosimetry and bioassay system. The functions shall be implemented on a local and plant-wide basis by providing active monitoring with readout and alarms for local personnel response. Plant-wide functions shall be integrated and status monitored centrally at the Health Physics (HP) laboratory, monitoring and recording centre, and information shall be provided to the CODAC system, the Central Interlock Systems and the Central Safety Systems. The radiological status of each monitored facility shall be linked to the access control system which also has local and plant-wide coverage.

14 Page 10 / 14 Rev. 0.8 Situations to be covered shall be normal operation including maintenance, off-normal operation, incidental situations and accidental situations. The functions of the area environmental monitoring include sampling and measurement of elements which allows calculation of doses to the public. These functions shall be accomplished by a combination of fixed and portable radiation/contamination monitors working in conjunction with a sampling and inspection program. The necessary environmental information shall be provided to ensure compliance with the French regulatory environmental requirements. The function of the trigger monitors is to provide a SIC signal to isolate HVAC and to connect to Detritiation Systems in case of airborne contamination above a certain level. The contractor may be requested, through Specific Contracts, to provide engineering support and to participate in different activities included in the development and design of the system: Critical review of IO and F4E technical document during all design phases of the system; Participation to system design review meetings (conceptual, preliminary and final); Draft and/or update of technical document necessary for the development of REMS; Benchmarking subsystems, components and equipments availability, maturity and cost; Draft and review cost/benefit analysis; REMS Risk Management; REMS cost management; REMS scope management; REMS schedule management; REMS Interfaces management; F4E will provide to the Contractor before or in the course of the Specific Contract the necessary information for the satisfactory performance of any task order LOT 3: COMPLIANCE WITH ITER SAFETY REQUIREMENTS The Suppliers of this specific LOT3 shall be able to provide the engineering support in the field of Nuclear Safety (compliance with IO safety requirements). For costing purposes the ITER project has been subdivided in a number of procurement packages describing at different level of detail all systems and subsystems. This set of procurement packages, depicted in and describes the system and identifies the components and sub-systems. The different systems and sub-system will have to comply with the IO nuclear safety requirements, set up in the ITER Preliminary Safety Report (PSAR). LOT3 includes two parts: a) Safety analyses such as FMEA, Fault tree Analysis, single failure assessment, severe accident modelling, PSA, HAZOP or other to be defined nuclear safety analysis. b) Compliance with French Order 10/08/1984.

15 Page 11 / 14 Rev. 0.8 According to the French Quality Order (dated 10 th August 1984, [A2]) a control process must be put in place by the operator to make sure that, from design to commissioning, the actions carried out by the whole participants will allow to reach the safety objectives. As nuclear operator, IO has the responsibility of applying and surveying the application of the Quality Order in his organization as well as in the supplier chain. F4E has the role of surveying that its organization and its own supplier comply with the Quality Order. The overall goal of this LOT3B is to provide to F4E/IO a Safety/Quality file giving evidence that the technical safety requirements have been implemented. Such a file will be used by IO to provide a mandatory synthesis file to the regulator. The safety analysis (formalized in the PSAR [A7] led to define Safety Functions, namely «Confinement of radioactive substances to prevent their release» and «Limitation of external exposure to ionising radiation», that allowed to define Safety Important Components (SIC) according to criteria: Criterion A: Their failure can directly initiate an incident or accident leading to significant risks of exposure or contamination; Criterion B: Their operation is required to limit the consequences of an accident or accident leading to significant risks of exposure or contamination; Criterion C: Their operation is required to insure functioning of the SIC by: o Providing auxiliaries necessary to the SIC; o Detecting internal and external hazards capable of impairing the SIC; o Providing a protective function to the SIC; o Countering the consequences of the hazard. This safety analyses can involve FMEA, Fault Tree Analysis, Single Failure assessment, severe accident modelling, PSA, HAZOP or other to be defined nuclear safety analysis. SIC have been proposed in PSAR to be classified in two categories: SIC-1 SIC-2 Those SIC components required to bring to and to maintain ITER in a safe state; Those SIC components used to prevent, detect or mitigate incidents or accidents, but not required for ITER to reach a safe state. All the other components are non-sic. Nevertheless, a complementary safety requirement can be added to components which can have some relevance to the safety. These components are called "Safety Related", SR. A F4E procedure has been set up for SIC1 and SIC2 components (but not to SR). A six steps approach is carried out: 1. Internal checking and approval of safety requirements in F4E Technical & Management specifications; 2. SIC technical break-down; 3. Drawing up a SRA list; 4. Control of SRA by Supplier according to a Supplier control plan; 5. Supervision of Supplier by F4E according to a F4E Supervision plan; 6. Organized and controlled recording of documents.

16 Page 12 / 14 Rev. 0.8 The overall goal of the process is to provide to IO a Synthesis Safety/Quality file jointly to procurement delivery. The practices must allow making available at any moment of the procurement process an in-progress and updated Safety/Quality files. The strict application of the F4E Quality Assurance system allows complying with the above approach and is the tool be used to implement it. The specificity of the present procedure consists in pointing out, among the procurement process actions and QA practices, the Safety related activities that have to be reported according to [A2]. The role of the supplier for LOT3b will be at least: To follow the F4E and IO procedures; To gather and manage the related documentation; To provide to F4E the final Safety/Quality file for the given service (design, study, procurement arrangement etc.) DOCUMENTS TO BE ISSUED (DELIVERABLES) Framework Contract: A Quality Plan shall be issued at the beginning of the Framework Contract. An annual report shall be issued after each year. A final report shall be issued at the end of the Framework Contract (after 4 years) a final report. Both annual and the final reports of the Framework Contract shall summarize the activities from the technical and management point of view (see Annex A - Management Specification [A1]). Specific Contract: An updated Quality Plan and an Implementation Plan shall be presented and handed over to F4E for approval during the Specific Contract (TO) kick-off meeting. After execution a final report shall be delivered to F4E. This will be specified in the kick-off meeting. 4. TESTS AT SUPPLIER WORKSHOP/TEST FACILITY Not applicable. 5. LOGISTIC SUPPORT REQUIREMENTS Not applicable. 6. ASSEMBLY, COMMISSIONING AND TESTS ON SITE Not applicable. 7. LONG TERM CONDITIONS Not applicable

17 Page 13 / 14 Rev APPLICABLE DESIGN REFERENCES 8.1. CODES AND STANDARDS Codes and standards used for designing activities should be, whenever possible, EN, ISO, ASTM or equivalent. The computer codes or software eventually required for the execution of services shall be approved by F4E SAFETY AND REGULATORY REQUIREMENTS All the activities should be executed taking into account the French Safety, Quality and Regulatory Requirements for Basic Nuclear Installation (as defined by the French legislation) as well as European Union Directives and IAEA international standards, guidelines and technical publications applicable to the fields CAD REQUIREMENTS a) The contractor shall ensure that all designs and manufacturing drawings prepared for F4E shall comply with the ITER CAD Manual [A8] and the ITER design collaboration protocol [A9]. b) The contractor shall exchange CAD data relevant for the design and associated interfaces with the F4E in the CATIA version indicated in the latest version of the ITER CAD Manual released by the Design Office of IO. c) The PFD and P&IDs should be developed using the software IGE-XAO (Visio based) 9. DELIVERABLES AND SCHEDULING For each Specific Contract a schedule will be provided, including deliverables, milestones (as points where major results have to be achieved), and control points (at which decisions are needed). Whenever necessary, a due date will be indicated. For the Framework Contract the following deliverables are required: List of Deliverables No. Name / Nature Description Delivery date (month, year) 1 Quality Plan Quality plan according to management specifications Kick-off meeting + 1 month 2 Annual Report A summary report of the activities developed under the Framework Contract from the technical and management point of view (see Annex A - Management Specification [A1]) 3 Final Report A summary report of the activities developed under the Framework Contract from the technical and management point of view (see Annex A - Management Specification [A1]) Contract date + 1/2/3 years Contract date + 4 years Typical deliverables of a Specific Contract: List of Deliverables No. Name / Nature Description Delivery date (week) 1 Update of Quality Plan Quality plan for the Specific Contract according to management specification Annex A [A1] Kick-off meeting + 1 week 2 Implementation plan A plan of the work to be done and the delivery date Contract date + 1 week 3 Progress Report (for long duration Specific In case of long duration contracts an interim report may be Contract date + n weeks

18 Page 14 / 14 Rev. 0.8 Contracts) required 4 Final Report A summary report of the task order developed under the Specific Contract 5 ADP submission The package of documents linked to each deliverable set out in the TO-Technical Specifications Contract date + n weeks End of the TO 6 ADP Approval by F4E End of the TO 10. ACCEPTANCE DATA PACKAGE The Acceptance Data Package (ADP) for a specific task shall include at least the following sucjects: Quality Plan approved by F4E; Task Deliverables including Final Technical Report approved by F4E; All additional documentation produced, such Excel sheets, Catia Models, Primavera schedule, etc. 11. QUALITY ASSURANCE PROVISIONS The Quality Assurance provisions are regulated by the Management Specification (see Annex A [A1]) which is part of the tender documentation. 12. COMPLIANCE MATRIX Not applicable.