VNQuickpost product training EasyShip section. Prepared by : Minh, Than Trong VN ecommerce / BIT

Transcription

1 VNQuickpost product training EasyShip section Prepared by : Minh, Than Trong VN ecommerce / BIT

2 DHL EasyShip Shipment Processing System (SPS) Window-based shipment processing and management software especially designed to handle the needs of multinational supply chains or any business with a central shipping function. Automates the entire shipping process from printing air waybills through tracking shipments and shipment management reports. Ideal for large shipping volumes or regular scheduled deliveries. Latest version 5.3 Runs on a single PC or on customer s network (LAN). Page 2

3 Introduction What is EasyShip used for? Shipment Preparation Shipment Tracking Database Management and Maintenance Page 3

4 Benefits of EasyShip What EasyShip does? Print DHL AWB label Efficient, automated processing Simply to import & export data Tracking and reporting capabilities Page 4

5 What is DHL waybill label What a DHL waybill label Having an equivalent value when compare with standard DHL waybill A three label with the same waybill number and contents. The first label (3 barcodes format) will be stick down flyer/carton box. The second label is for DHL internal use only VN Post user will sign on this copy The last label is for VN Post retention only DHL agents will sign on this copy Page 5

6 What is DHL waybill label a quick overview ecom bill from EasyShip label awb (attach to package) Page 6

7 What is DHL waybill label a quick overview ecom bill from EasyShip label awb (Archive Copy DHL internal using) Page 7

8 What is DHL waybill label a quick overview ecom bill from EasyShip label awb (Archive Copy customer retention) Page 8

9 What is DHL waybill label a quick overview ecom bill from EasyShip A4 awb (attach to package) Page 9

10 What is DHL waybill label a quick overview ecom bill from EasyShip A4 awb (2 Archive Copies 1 for DHL internal using 1 for Customer retention) Page 10

11 Objectives of EasyShip training By the end this course, participants should be able to: Create a new shipment Print an ecom bill Print Courier Daily Report EOD process Tracking a shipment Add / Edit Shipper/Receiver profile Page 11

12 Accessing EasyShip Username : user Pass : user123 Page 12

13 Main Screen This is Main Screen of EasyShip To go back this screen, from sub menu, select Shipping / Main Screen Select Shipping And press Page 13

14 1 - Create New Shipment Create a new shipment Print an ecom bill Print Courier Daily Report End of Day process Tracking a shipment Add / Edit Shipper/Receiver profile Page 14

15 1 - Create New Shipment From the EasyShip main menu, select New Shipment Page 15

16 1 - Create New Shipment The following page will be loaded. Select Shipper, Enter ID field. Page 16

17 1- Create New Shipment Shipper: Find an exiting Shipper s profile 5 - The message below will pop up if ID is new Press Enter Page 17

18 1- Create New Shipment Shipper: Create a new Shipper s profile The following page will be loaded. Enter the following fields: Company / Name Country: Viet Nam Address1: number, street Address2,3: ward, district City: Ho Chi Minh Airport Code : SGN (auto) Shipper Account Number HCM: * Fields with red colored background are mandatory Press Page 18

19 1- Create New Shipment Shipper: New Shipper appears Page 19

20 1- Create New Shipment Receiver and postcode Select Receiver And follow the process such as Shipper with Receiver information. Postcode field should entries to get Airport Code If you don t know postcode, you can enter in blank postcode/zip field A new popup will appear Choose No Page 20

21 1- Create New Shipment Receiver and postcode: find from DHL Stations The following page will be loaded. Find the City Name which have in Receiver Address in this DHL Stations table and click Transfer. Press Page 21

22 1- Create New Shipment: Shipment Details Enter the following fields: Enter VN POST BILL NUMBER Enter No of Pieces Enter Weight of Shipment Enter Contents of Shipment Enter Shipment Value ( for NON DOC) Choose DOC or NON DOC Page 22

23 2 - Print waybill label Create a new shipment Print an ecom bill Print Courier Daily Report End of Day process Tracking a shipment Add / Edit Shipper/Receiver profile Page 23

24 2 - Print waybill label Choose Print and the Thermal / Laser Printer will issue a set of awb label Page 24

25 3 - Print Courier Daily Report ( End of day Report) Create a new shipment Print an ecom bill Print Courier Daily Report End of Day process Tracking a shipment Add / Edit Shipper/Receiver profile Page 25

26 3 - Print Courier Daily Report ( End of day Report) Press Report / List Double click Courier Report Page 26

27 3 - Print Courier Daily Report ( End of day Report): page 1/2 Page 27

28 3 - Print Courier Daily Report ( End of day Report): page 2/2 Page 28

29 4 End Of Day Create a new shipment Print an ecom bill Print Courier Daily Report End of Day process Tracking a shipment Add / Edit Shipper/Receiver profile Page 29

30 4 End Of Day Choose Manifesting / End of Day Or press icon The following page will be loaded Press OK Page 30

31 4 End Of Day Press OK And the successful EOD process Press OK Page 31

32 5 - Tracking a shipment Create a new shipment Print an ecom bill Print Courier Daily Report End of Day process Tracking a shipment Add / Edit Shipper/Receiver profile Page 32

33 5 - Tracking a shipment Press Key waybill number and press: Add to Queue Page 33

34 5 - Tracking a shipment: Add to Queue and Start a tracking and press: Start Tracking Page 34

35 5 - Tracking a shipment: Tracking Results Page 35

36 5 - Tracking a shipment: Print tracking results Page 36

37 6 - Add / Edit Shipper - Receiver Create a new shipment Print an ecom bill Print Courier Daily Report End of Day process Tracking a shipment Add / Edit Shipper/Receiver profile Page 37

38 6 - Add / Edit Shipper - Receiver From the EasyShip main screen (Shipping / Main Screen) Receiver Or Shipper Page 38

39 Add / Edit Shipper - Receiver List Right click and choose Add/Edit/Copy Shipper (or Reciver) Page 39

40 Add / Edit Shipper - Receiver List Create an new shipper/receiver profile To edit selected shipper/receiver information To copy selected shipper/receiver. Note : we use this function when we have nearly the same information from selected shipper/receiver. After copy, we use view shipper function to edit. It will save time. To remove selected shipper/receiver Page 40

41 Exercises Create and print an waybill A4 form EOD Edit a shipper address Page 41

42 Backup Page 42

43 Shipper Address for testing Customer Name Address 1 Address 2 City Contact Nam e Cell phone Phone No. VIETNAM MARITIME COMMERCIAL BANK - SAIGON BRANCH 283 3/2 ST, WARD 10 DIST.10 HO CHI MINH MR MINH VINASIAM BANK - HANOI BRANCH 61 NGO THI NHAM ST DIS.HBT HANOI MS TAM VINASIAM BANK - DANANG BRANCH 31 PHAN CHU TRINH ST, HAI CHAU, DA NANG MS THAO VINASIAM BANK - HEAD OFFICE 2 PHO DUC CHINH ST DIST.1 HO CHI MINH MS THAO VINASIAM BANK - SAIGON BRANCH 403A-405A LE DAI HANH STR, WARD 11, DIST.11, HO CHI MINH MS TRANG VP BANK - SAIGON BRANCH 129 NGUYEN CHI THANH STR, DIST.5, HO CHI MINH MS TAM WELLS FARGO BANK - HANOI REP OFFICE 60 LY THAI TO, UNIT 801, FLR 8, DIST.HOAN KIEM, HA NOI MS VO THI KY Page 43

44 Receiver Address for testing COMPANY/NAME ADDRESS 1 ADDRESS 2 ADDRESS 3 POSTCODE CITY TEL COUNTRY CREDIT AGRICOLE 30/F TWO PACIFIC PLACE, 88 QUE TRADE FINANCE OPERATIONS HONG KONG HONG KONG NGUYEN DUY CUONG 1717 SWPARK AVENUE, # 621, POR OREGON US MIZUHO BANK LTD 1-5 UCHISAIWAICHO 1 - CHOME CHIYODAKU TOKYO JAPAN MIZUHO CORP BANK TSUKISHIMA CHUO-KU TOKYO JAPAN SUMITOMO MITSUI BANK , SHIMBASHI, MINATO-KU TOKYO JAPAN SOCIETE GENERALE IMM.LE MILLENIUM 2 ET 3 PAUL ALAUX BORDEAUX FRANCE SIMPLOT NZ LTD GROUND FLOOR, BUILDING 3 CORPORATE CENTRE 666 PENROSE 1642 AUCKLAND NEW ZEALAND BANQUE POPULAIRE 1 RUE FRANCOISE SAGAN - SAINT HERBLAIN NANTES FRANCE THE ROYAL BANK TRADE OPERATIONS (PAC30R10) WE AL 3013 ROTTERDAM NETHERLANDS, THE ARAB INTER BANK TAHRIR BRANCH 1113 CORNICHE ELNILE CAIRO EGYPT THE NISHI-NIPPON CITY BANK 7/F CITY PLAZA FOUR 12 TAIKOO TAIKOO SHING HONG KONG HONG KONG Page 44

45 DHL ecom contact ecom Helpdesk contact Desk: Page 45

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