310 Freight Receipt and Invoice (Ocean)

Transcription

1 OCEAN TRANSPORTATION INDUSTRY GUIDE TO MAY Freight Receipt and Invoice (Ocean) FUNCTIONAL GROUP ID = IO This Draft Standard for Trial Use contains the format and establishes the data contents of the Freight Receipt and Invoice (Ocean) Transaction Set (310) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide ocean bill of lading information. It is sent by ocean carriers to interested parties and can be used as the receipt for the shipment; to substitute for a paper bill of lading where the parties have agreed that a paper bill of lading is not necessary; to allow shipper or forwarder to verify bill of lading information before an original is printed and released; for information purposes, i.e., as a bill of lading copy; by the carrier to convey manifest information to a terminal operator; and as an invoice for freight. This transaction set is sent by the carrier to a port authority or marine terminal. It provides all selected information traditionally presented on a paper manifest and can be used as a substitution for this manifest. Header REQ. PAGE # SEG. ID NAME ASC X12 REQ. MAX USE LOOP REPEAT M 510 ST Transaction Set Header M 1 M 511 B3 Beginning Segment for Carrier s Invoice M 1 M 513 B2A Set Purpose O 1 O 514 Y6 Authentication O 2 X G3 Compensation Information O 1 M 515 N9 Reference Identification O 15 M 517 V1 Vessel Identification M 2 O 519 M0 Letter of Credit Reference O 1 X M1 Insurance O 5 X C2 Bank ID O 1 X C3 Currency O 1 X Y2 Container Details O 10 M LOOP ID - N1 M 10 M 520 N1 Name M 1 O 522 N2 Additional Name Information O 1 O 523 N3 Address Information O 2 O 524 N4 Geographic Location O 1 O 525 G61 Contact O 3 M LOOP ID - R4 M 20 M 526 R4 Port or Terminal M 1 X DTM Date/Time Reference O 15 X R2A Route Information with Preference O 25 O 528 R2 Route Information O 13 X K1 Remarks O 12 X H3 Special Handling Instructions O 6 X L5 Description, Marks and Numbers O 1 M LOOP ID - C8 O 20 M 530 C8 Certifications and Clauses M 1 O 531 C8C Certifications Clauses Continuation O 5 JULY

2 OCEAN TRANSPORTATION INDUSTRY GUIDE TO Detail REQ. PAGE # SEG. ID NAME ASC X12 REQ. MAX USE LOOP REPEAT M LOOP ID - LX M 999 M 532 LX Assigned Number M 1 M LOOP ID - LX/N7 O 999 M 533 N7 Equipment Details M 1 O 536 QTY Quantity O 1 X V4 Cargo Location Reference O 1 X N12 Equipment Environment O 1 O 537 M7 Seal Numbers O 5 O 538 W09 Equipment and Temperature O 1 X LOOP ID - LX/N7/L1 O 20 X L1 Rate and Charges M 1 X C3 Currency O 1 X L7 Tariff Reference O 1 X X1 Export License O 1 X X2 Import License O 1 X N9 Reference Identification O 3 O LOOP ID - LX/N7/H1 O 10 M 540 H1 Hazardous Material M 1 O 542 H2 Additional Hazardous Material Description O 10 M LOOP ID - LX/L0 O 120 M 543 L0 Line Item - Quantity and Weight M 1 M 546 L5 Description, Marks and Numbers O 999 O LOOP ID - LX/L0/L1 O 20 M 548 L1 Rate and Charges M 1 O 551 C3 Currency O 1 O 552 L7 Tariff Reference O 1 X X1 Export License O 1 X X2 Import License O 1 O LOOP ID - LX/L0/C8 O 20 M 554 C8 Certifications and Clauses M 1 O 555 C8C Certifications Clauses Continuation O 5 M LOOP ID - LX/L0/H1 O 10 M 556 H1 Hazardous Material M 1 O 558 H2 Additional Hazardous Material Description O 10 Summary REQ. PAGE # SEG. ID NAME ASC X12 REQ. MAX USE LOOP REPEAT M 559 L3 Total Weight and Charges M 1 X PWK Paperwork O 25 O LOOP ID - L1 O 20 M 561 L1 Rate and Charges M 1 O 563 C3 Currency O 1 X V9 Event Detail O 10 X C8 Certifications and Clauses O 20 O 564 K1 Remarks O 999 X L11 Business Instructions and Reference Number O JULY 1998

3 OCEAN TRANSPORTATION INDUSTRY GUIDE TO M 565 SE Transaction Set Trailer M 1 JULY

4 ST TRANSACTION SET HEADER OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: ST Transaction Set Header Level: Header Loop: Usage: Mandatory Max Use: 1 Purpose: To indicate the start of a transaction set and to assign a control number Semantic: 1. The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). M ST Transaction Set Identifier Code M ID 3/3 Code uniquely identifying a Transaction Set 310 Freight Receipt and Invoice (Ocean) M ST Transaction Set Control Number M AN 4/9 Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set 510 JULY 1998

5 B3 BEGINNING SEGMENT FOR CARRIER S INVOICE OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: B3 Beginning Segment for Carrier s Invoice Level: Header Loop: Usage: Mandatory Max Use: 1 Purpose: To transmit basic data relating to the carrier s invoice Syntax: 1 P0910 If either B309 or B310 is present, then the other is required. Semantic: 1. B306 is the billing date. 2. On collect freight bills the data in B309 will be the actual delivery date. For the shipments invoiced prior to delivery, the B309 will be the estimated date of delivery. 3. If B314 is used, B304 will indicate the party or parties responsible for payment of the transportation terms identified in B314. R B Shipment Qualifier O ID 1/1 Code defining relationship of this shipment with respect to other shipments given to the carrier at the same time 2 Sea Waybill 970 Non-negotiable transport document B Bill of Lading for Individual Shipment M B Invoice Number M AN 1/22 Identifying number assigned by issuer 360 Same as bill of lading number. R B Shipment Identification Number O AN 1/30 Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters) 521 Unique number assigned by shipper at time of original booking. M B Shipment Method of Payment M ID 2/2 Code identifying payment terms for transportation charges CC Collect PP Prepaid (by Seller) 522 Prepaid X B Weight Unit Code O ID 1/1 Code specifying the weight unit JULY

6 OCEAN TRANSPORTATION INDUSTRY GUIDE TO M B Date M DT 8/8 Date expressed as CCYYMMDD 935 Date this 310 was issued. M B Net Amount Due M N2 1/12 Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified O B Correction Indicator O ID 2/2 Code used to indicate that the transaction set contains information which corrects previous information 362 Blank field indicates original bill. CO Correction 523 Correction of previous bill of lading. O B Delivery Date C DT 8/8 Date for delivery of cargo to final consignee or to next mode expressed in format CCYYMMDD 580 Estimated date of delivery at place of delivery (CCYYMMDD). O B Date/Time Qualifier C ID 3/3 Code specifying type of date or time, or both date and time 017 Estimated Delivery M B Standard Carrier Alpha Code M ID 2/4 Standard Carrier Alpha Code 364 SCAC code of bill of lading issuer. O B Date O DT 8/8 Date expressed as CCYYMMDD 982 Bill of lading or Sea Waybill date O B Tariff Service Code O ID 2/2 Code specifying the types of services for rating purposes 937 See discussion on type of service/tariff service. DD DP PD PP Door-to-Door Door-to-Pier Pier-to-Door Pier-to-Pier X B Transportation Terms Code O ID 3/3 Code identifying the trade terms which apply to the shipment transportation responsibility 512 JULY 1998

7 B2A SET PURPOSE OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: B2A Set Purpose Level: Header Loop: Usage: Optional Max Use: 1 Purpose: To allow for positive identification of transaction set purpose Notes: Required by the Ocean Industry M B2A Transaction Set Purpose Code M ID 2/2 Code identifying purpose of transaction set 00 Original 524 Original bill of lading 01 Cancellation 525 Cancellation order 05 Replace 526 Replacement bill of lading O B2A Application Type O ID 2/2 Code identifying an application JULY

8 Y6 AUTHENTICATION OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: Y6 Authentication Level: Header Loop: Usage: Optional Max Use: 2 Purpose: To specify the authority for authorizing an action and the date authentication is made 180 Notes: This segment is used by some partners. Check with trading partner on its use. O Y Authority Identifier Code O ID 2/2 Code indicating authority for authentication M Y Authority M AN 1/20 Name or code of authority for authorizing action or reservation M Y Authorization Date M DT 8/8 Date authentication is made expressed in format CCYYMMDD 514 JULY 1998

9 N9 REFERENCE IDENTIFICATION OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: N9 Reference Identification Level: Header Loop: Usage: Optional Max Use: 15 Purpose: To transmit identifying information as specified by the Reference Identification Qualifier Syntax: 1 R0203 At least one of N902 or N903 is required. 2 C0605 If N906 is present, then N905 is required. Semantic: 1. N906 reflects the time zone which the time reflects. 2. N907 contains data relating to the value cited in N902. Notes: Required by the Ocean Industry M N Reference Identification Qualifier M ID 2/3 Code qualifying the Reference Identification BM BN CG FN SI Bill of Lading Number Booking Number Consignee s Order Number Forwarder s/agent s Reference Number Shipper s Identifying Number for Shipment (SID) R N Reference Identification C AN 1/30 Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier 181 Actual reference number. Maximum of 20 characters. When the reference number is greater than 20 check with trading partners. The general truncation rules are as follows: When alphanumeric, 20 characters counting from left to right are to be sent. When numeric, 20 characters from the right are to be sent. X N Free-form Description C AN 1/45 Free-form descriptive text O N Date O DT 8/8 Date expressed as CCYYMMDD 366 Date reference issued. JULY

10 OCEAN TRANSPORTATION INDUSTRY GUIDE TO X N Time C TM 4/8 Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) X N Time Code O ID 2/2 Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow X N907 C040 REFERENCE IDENTIFIER O To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier 516 JULY 1998

11 V1 VESSEL IDENTIFICATION OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: V1 Vessel Identification Level: Header Loop: Usage: Mandatory Max Use: 2 Purpose: To provide vessel details and voyage number Syntax: 1 R0102 At least one of V101 or V102 is required. 2 C0801 If V108 is present, then V101 is required. Semantic: 1. V103 is the code identifying the country in which the ship (vessel) is registered. 2. V105 identifies the ocean carrier. R V Vessel Code C ID 1/8 Code identifying vessel 63 Lloyd s code 910 Radio Call Sign 911 The Lloyd s code may be required by some carriers. O V Vessel Name C AN 2/28 Name of ship as documented in "Lloyd s Register of Ships" 912 The vessel name may be required by some carriers. For the spelling of the vessel name please use Appendix B where possible. R V Country Code O ID 2/3 Code identifying the country 65 Flag of vessel. ISO country code. See Appendix D. R V Flight/Voyage Number O AN 2/10 Identifying designator for the particular flight or voyage on which the cargo travels R V Standard Carrier Alpha Code O ID 2/4 Standard Carrier Alpha Code 367 SCAC code of carrier (vessel operator). See Appendix A for codes. X V Vessel Requirement Code O ID 1/1 Code specifying options for satisfying vessel requirements X V Vessel Type Code O ID 2/2 Code to determine type of vessel R V Vessel Code Qualifier O ID 1/1 Code specifying vessel code source C Ship s Radio Call Signal JULY

12 OCEAN TRANSPORTATION INDUSTRY GUIDE TO L Lloyd s Register of Shipping X V Transportation Method/Type Code O ID 1/2 Code specifying the method or type of transportation for the shipment 518 JULY 1998

13 M0 LETTER OF CREDIT REFERENCE OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: M0 Letter of Credit Reference Level: Header Loop: Usage: Optional Max Use: 1 Purpose: To transmit letter of credit details Semantic: 1. M002 is the date on which a letter of credit was issued. 2. M003 is the date on which the letter of credit expires. 3. M004 is the date on which cargo was physically placed onboard said ship voyage. M M Letter of Credit Number M AN 2/40 Identifying reference number for a letter of credit O M Date O DT 8/8 Date expressed as CCYYMMDD 1544 Date of issuance. O M Date O DT 8/8 Date expressed as CCYYMMDD 1545 Expiration Date. X M Date O DT 8/8 Date expressed as CCYYMMDD JULY

14 N1 NAME OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: N1 Name Level: Header Loop: N1 Repeat: 10 Usage: Mandatory Max Use: 1 Purpose: To identify a party by type of organization, name, and code Syntax: 1 R0203 At least one of N102 or N103 is required. 2 P0304 If either N103 or N104 is present, then the other is required. Comments: A This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. B N105 and N106 further define the type of entity in N101. M N Entity Identifier Code M ID 2/3 Code identifying an organizational entity, a physical location, property or an individual 31 See general discussion. CB CN FW Customs Broker Consignee Forwarder N1 Notify Party no. 1 N2 Notify Party no. 2 NP Notify Party for Shipper s Order SF Ship From 924 For store door pickups SH Shipper ST Ship To 925 For store door deliveries R N Name C AN 1/60 Free-form name 369 Name of party 520 JULY 1998

15 OCEAN TRANSPORTATION INDUSTRY GUIDE TO O N Identification Code Qualifier C ID 1/2 Code designating the system/method of code structure used for Identification Code (67) 1 D-U-N-S Number, Dun & Bradstreet 3 Federal Maritime Commission (Ocean) (FMC) 9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix 24 Employer s Identification Number 25 Carrier s Customer Code 34 Social Security Number O N Identification Code C AN 2/80 Code identifying a party or other code 1519 Party Identification X N Entity Relationship Code O ID 2/2 Code describing entity relationship X N Entity Identifier Code O ID 2/3 Code identifying an organizational entity, a physical location, property or an individual JULY

16 N2 ADDITIONAL NAME INFORMATION OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: N2 Additional Name Information Level: Header Loop: N1 Usage: Optional Max Use: 1 Purpose: To specify additional names or those longer than 35 characters in length 183 Notes: This segment can be used for division name or contact party name or care of party. M N Name M AN 1/60 Free-form name O N Name O AN 1/60 Free-form name 522 JULY 1998

17 N3 ADDRESS INFORMATION OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: N3 Address Information Level: Header Loop: N1 Usage: Optional Max Use: 2 Purpose: To specify the location of the named party M N Address Information M AN 1/55 Address information 527 Address, building, street, P.O. Box O N Address Information O AN 1/55 Address information 528 City, state, postal code JULY

18 N4 GEOGRAPHIC LOCATION OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: N4 Geographic Location Level: Header Loop: N1 Usage: Optional Max Use: 1 Purpose: To specify the geographic place of the named party Syntax: 1 C0605 If N406 is present, then N405 is required. Comments: A A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. B N402 is required only if city name (N401) is in the U.S. or Canada. R N City Name O AN 2/30 Free-form text for city name O N State or Province Code O ID 2/2 Code (Standard State/Province) as defined by appropriate government agency 111 Use postal abbreviations. O N Postal Code O ID 3/15 Code defining international postal zone code excluding punctuation and blanks (zip code for United States) R N Country Code O ID 2/3 Code identifying the country 22 ISO country code. See Appendix D. O N Location Qualifier C ID 1/2 Code identifying type of location D K PS UN Census Schedule D Census Schedule K 5 Digit U.S. ZIP United Nations Location Code (UNLO) O N Location Identifier O AN 1/30 Code which identifies a specific location 1020 Location code 524 JULY 1998

19 G61 CONTACT OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: G61 Contact Level: Header Loop: Usage: Optional Max Use: 3 Purpose: To identify a person or office to whom communications should be directed Syntax: 1 P0304 If either G6103 or G6104 is present, then the other is required. Comments: A G6103 qualifies G6104. M G Contact Function Code M ID 2/2 Code identifying the major duty or responsibility of the person or group named IC Information Contact 113 Person who can be contacted if there are questions about this information. M G Name M AN 1/60 Free-form name 325 Contact s full name O G Communication Number Qualifier C ID 2/2 Code identifying the type of communication number EM FX TE Electronic Mail Facsimile Telephone O G Communication Number C AN 1/80 Complete communications number including country or area code when applicable 1516 In the case of telephone or fax numbers do not use hyphens or spaces between the various elements of those numbers Do not use 800 numbers since they are not dialable from anywhere in the world, for that matter not even from one area in North America to another. O G Contact Inquiry Reference O AN 1/20 Additional reference number or description to clarify a contact number 529 Any reference other than shipment ID. JULY

20 R4 PORT OR TERMINAL OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: R4 Port or Terminal Level: Header Loop: R4 Repeat: 20 Usage: Mandatory Max Use: 1 Purpose: Contractual or operational port or point relevant to the movement of the cargo Syntax: 1 P0203 If either R402 or R403 is present, then the other is required. Comments: A R4 is required for each port to be identified. 38 Notes: Vessel load/discharge/relay ports are described in schedule D and K as well as in the UN Location code. It is recommended that codes be used where possible. City text names, state/province codes and ISO country codes should be sent with all locations as they are more reliable for locations qualified by R and E. Operational locations are needed to determine which Ocean tariff applies to the cargo movement. Sometimes carriers provide several service possibilities at different rates. The correct rate can only be determined by knowing the expected load port at the time of booking. See general discussion on port function codes. M R Port or Terminal Function Code M ID 1/1 Code defining function performed at the port or terminal with respect to a shipment 31 See general discussion. 530 The minimum information is R and E. For rating purposes some carriers require the preferred load port L to be sent as well. E L M R Place of Delivery (Contractual) Port of Loading (Operational) Destination (Operational) Place of Receipt (Contractual) O R Location Qualifier C ID 1/2 Code identifying type of location D K PS UN Census Schedule D Census Schedule K 5 Digit U.S. ZIP United Nations Location Code (UNLO) 526 JULY 1998

21 OCEAN TRANSPORTATION INDUSTRY GUIDE TO O R Location Identifier C AN 1/30 Code which identifies a specific location 34 Location code based on R402. R R Port Name O AN 2/24 Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property 35 Use official postal spellings of locations. O R Country Code O ID 2/3 Code identifying the country 120 ISO country code. Two character code in ISO See Appendix D. X R Terminal Name O AN 2/30 Free-form field for terminal name X R Pier Number O AN 1/4 Identifying number for the pier O R State or Province Code O ID 2/2 Code (Standard State/Province) as defined by appropriate government agency 111 Use postal abbreviations. JULY

22 R2 ROUTE INFORMATION OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: R2 Route Information Level: Header Loop: Usage: Optional Max Use: 13 Purpose: To specify carrier and routing sequences and details Syntax: 1 C0807 If R208 is present, then R207 is required. Semantic: 1. R203 is the station or city name at which carriers interchange shipments. 2. R210 is the billing date. M R Standard Carrier Alpha Code M ID 2/4 Standard Carrier Alpha Code M R Routing Sequence Code M ID 1/2 Code describing the relationship of a carrier to a specific shipment movement 304 Alpha O (not zero) X R City Name O AN 2/30 Free-form text for city name X R Standard Point Location Code O ID 6/9 Code (Standard Point Location) defined by NMFTA point development group as the official code assigned to a city or point (for ratemaking purposes) within a city X R Intermodal Service Code O ID 1/2 Code identifying the Intermodal Service Plan X R Transportation Method/Type Code O ID 1/2 Code specifying the method or type of transportation for the shipment X R Intermediate Switch Carrier C ID 2/4 Code defining a road which neither originates nor terminates the shipment but provides a switching service between two roadhaul rail carriers (SCAC code for rail switch carrier) X R Intermediate Switch Carrier O ID 2/4 Code defining a road which neither originates nor terminates the shipment but provides a switching service between two roadhaul rail carriers (SCAC code for rail switch carrier) X R Invoice Number O AN 1/22 Identifying number assigned by issuer X R Date O DT 8/8 Date expressed as CCYYMMDD X R Free-form Description O AN 1/45 Free-form descriptive text 528 JULY 1998

23 OCEAN TRANSPORTATION INDUSTRY GUIDE TO R R Type of Service Code O ID 2/2 Code specifying extent of transportation service requested 31 See general discussion. BB HH HP MD NC PH PP RR Breakbulk House-to-house House-to-pier Mixed Delivery Non-containerized cargo Pier-to-house Pier-to-pier Roll-on Roll-off X R Route Description O AN 1/35 Point to point routing description JULY

24 C8 CERTIFICATIONS AND CLAUSES OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: C8 Certifications and Clauses Level: Header Loop: C8 Repeat: 20 Usage: Optional Max Use: 1 Purpose: To specify applicable certifications and clauses Syntax: 1 R0302 At least one of C803 or C802 is required. X C Lading Line Item Number O N0 1/3 Sequential line number for a lading item O C Certification/Clause Code C ID 2/4 Code identifying certification/clause information 1569 Codes as per Appendix F. O C Certification/Clause Text C AN 2/60 Free-form description of commercial invoice certification/clause 1570 Any required text. X C Shipper s Export Declaration Requirements O AN 1/2 Code identifying which Shipper s Export Declaration (SED) requirements are being met 530 JULY 1998

25 C8C CERTIFICATIONS CLAUSES CONTINUATION OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: C8C Certifications Clauses Continuation Level: Header Loop: C8 Usage: Optional Max Use: 5 Purpose: To specify additional applicable certifications and clauses M C8C Certification/Clause Text M AN 2/60 Free-form description of commercial invoice certification/clause O C8C Certification/Clause Text O AN 2/60 Free-form description of commercial invoice certification/clause O C8C Certification/Clause Text O AN 2/60 Free-form description of commercial invoice certification/clause JULY

26 LX ASSIGNED NUMBER OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: LX Assigned Number Level: Detail Loop: LX Repeat: 999 Usage: Mandatory Max Use: 1 Purpose: To reference a line number in a transaction set M LX Assigned Number M N0 1/6 Number assigned for differentiation within a transaction set 44 See looping discussion. 532 JULY 1998

27 N7 EQUIPMENT DETAILS OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: N7 Equipment Details Level: Detail Loop: LX/N7 Repeat: 999 Usage: Optional Max Use: 1 Purpose: To identify the equipment Syntax: 1 P0304 If either N703 or N704 is present, then the other is required. 2 P0516 If either N705 or N716 is present, then the other is required. 3 P0809 If either N708 or N709 is present, then the other is required. Semantic: 1. N712 is the owner of the equipment. 2. N723 is the operator or carrier of the rights of the equipment. Comments: A N701 is mandatory for rail transactions. B N720 and N721 are expressed in inches. O N Equipment Initial O AN 1/4 Prefix or alphabetic part of an equipment unit s identifying number 1609 Container prefix 1599 Prefix required for ISO equiment M N Equipment Number M AN 1/10 Sequencing or serial part of an equipment unit s identifying number (pure numeric form for equipment number is preferred) 371 Container number O N Weight C R 1/10 Numeric value of weight 372 Weight of cargo and container or cargo only. O N Weight Qualifier C ID 1/2 Code defining the type of weight CE G Certified Weight of Cargo Gross Weight N Actual Net Weight 532 Cargo weight only X N Tare Weight C N0 3/8 Weight of the equipment X N Weight Allowance O N0 2/6 Allowance made for increased weight due to such factors as snow JULY

28 OCEAN TRANSPORTATION INDUSTRY GUIDE TO X N Dunnage O N0 1/6 Weight of material used to protect lading (even bracings, false floors, etc.) O N Volume C R 1/8 Value of volumetric measure 185 Cubic displacement of cargo in container. O N Volume Unit Qualifier C ID 1/1 Code identifying the volume unit E X Cubic Feet Cubic Meters X N Ownership Code O ID 1/1 Code indicating the relationship of equipment to carrier or ownership of equipment X N Equipment Description Code O ID 2/2 Code identifying type of equipment used for shipment O N Standard Carrier Alpha Code O ID 2/4 Standard Carrier Alpha Code 1451 SCAC code of equipment owner. X N Temperature Control O AN 3/6 Free-form abbreviation of temperature range or flash-point temperature X N Position O AN 1/3 Relative position of shipment in car, trailer, or container (mutually defined) O N Equipment Length O N0 4/5 Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11) 1521 Used for non-iso equipment. X N Tare Qualifier Code C ID 1/1 Code identifying the type of tare O N Weight Unit Code O ID 1/1 Code specifying the weight unit K L Kilograms Pounds O N Equipment Number Check Digit O N0 1/1 Number which designates the check digit applied to a piece of equipment O N Type of Service Code O ID 2/2 Code specifying extent of transportation service requested 31 See general discussion. HH HP PH PP House-to-house House-to-pier Pier-to-house Pier-to-pier 534 JULY 1998

29 OCEAN TRANSPORTATION INDUSTRY GUIDE TO O N Height O R 1/8 Vertical dimension of an object measured when the object is in the upright position 1573 Used for non-iso equipment. O N Width O R 1/8 Shorter measurement of the two horizontal dimensions measured with the object in the upright position 1573 Used for non-iso equipment. O N Equipment Type O ID 4/4 Code identifying equipment type 71 ISO size and type of container code. See Appendix C. O N Standard Carrier Alpha Code O ID 2/4 Standard Carrier Alpha Code 938 SCAC code of the equipment operator responsible for moving the cargo. X N Car Type Code O ID 1/4 Code specifying type of rail car or intermodal equipment type and its general characteristics JULY

30 QTY QUANTITY OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: QTY Quantity Level: Detail Loop: LX/N7 Usage: Optional Max Use: 1 Purpose: To specify quantity information Syntax: 1 R0204 At least one of QTY02 or QTY04 is required. 2 E0204 Only one of QTY02 or QTY04 may be present. Semantic: 1. QTY04 is used when the quantity is non-numeric. 187 Notes: Check with trading partner for usage. 939 To be used to specify the total number of pieces in the unit of equipment identified in the preceding N7 segment. M QTY Quantity Qualifier M ID 2/2 Code specifying the type of quantity 39 Shipped Quantity R QTY Quantity C R 1/15 Numeric value of quantity X QTY03 C001 COMPOSITE UNIT OF MEASURE O To identify a composite unit of measure (See Figures Appendix for examples of use) X QTY04 61 Free-Form Message C AN 1/30 Free-form information 536 JULY 1998

31 M7 SEAL NUMBERS OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: M7 Seal Numbers Level: Detail Loop: LX/N7 Usage: Optional Max Use: 5 Purpose: To record seal numbers used and the organization that applied the seals Comments: A M705 indicates the name of the organization which applied the seal(s). M M Seal Number M AN 2/15 Unique number on seal used to close a shipment 533 Number of the seal attached to container. X M Seal Number O AN 2/15 Unique number on seal used to close a shipment X M Seal Number O AN 2/15 Unique number on seal used to close a shipment X M Seal Number O AN 2/15 Unique number on seal used to close a shipment O M Entity Identifier Code O ID 2/3 Code identifying an organizational entity, a physical location, property or an individual 534 Identity of the party which attached seal to container. CA CM SH SW Carrier Customs Shipper Sealing Company JULY

32 W09 EQUIPMENT AND TEMPERATURE OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: W09 Equipment and Temperature Level: Detail Loop: LX/N7 Usage: Optional Max Use: 1 Purpose: To relate equipment type and required temperatures Syntax: 1 P0203 If either W0902 or W0903 is present, then the other is required. 2 P0405 If either W0904 or W0905 is present, then the other is required. Semantic: 1. W0902 is the minimum allowable temperature condition for shipment; (the qualifying temperature scale is specified in W0903). 2. W0904 is the maximum allowable temperature condition for shipment; (the qualifying temperature scale is specified in W0905). 3. W0906 is used to describe the environment required within an ocean-type, refrigerated container when other than normal air is required. 4. W0908 is the humidity percentage. 5. W0909 is the number of air exchanges per hour Notes: Used for reefer or temperature controlled equipment and for cargo movement as well as for insulated/ventilated equipment At least one temperature must be supplied for reefer cargo. 516 For an explanation as to how to express temperatures in data element 408 see section 2.11 of the Introduction. M W Equipment Description Code M ID 2/2 Code identifying type of equipment used for shipment CJ CZ Container, Insulated/Ventilated Refrigerated Container O W Temperature C N0 1/4 Temperature 41 Minimum temperature at which container is to be maintained Required for reefer equipment. 538 JULY 1998

33 OCEAN TRANSPORTATION INDUSTRY GUIDE TO O W Unit or Basis for Measurement Code C ID 2/2 Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken 1560 Required for reefer equipment. CE FA Centigrade, Celsius Fahrenheit O W Temperature C N0 1/4 Temperature 128 Maximum temperature at which the container is to be maintained. O W Unit or Basis for Measurement Code C ID 2/2 Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken CE FA Centigrade, Celsius Fahrenheit X W Free Form Message O AN 1/60 Free-form text O W Vent Setting Code O ID 1/1 Code describing the setting on the air vents on ocean-type containers A B C D E Z Vent 25% Open Vent 50% Open Vent 75% Open Vent 100% Open Closed Carrier to Set Based on Commodity Type O W Percent O N0 1/3 Percent expressed as 0 to Percent humidity required O W Quantity O R 1/15 Numeric value of quantity 927 Cubic meters per hour of air exchange JULY

34 H1 HAZARDOUS MATERIAL OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: H1 Hazardous Material Level: Detail Loop: LX/N7/H1 Repeat: 10 Usage: Optional Max Use: 1 Purpose: To specify information relative to hazardous material Syntax: 1 P0708 If either H107 or H108 is present, then the other is required. Comments: A This segment is required when the shipment contains hazardous material. B H107 is the lowest temperature for hazardous materials. 188 Notes: Intermodal moves. This segment is used for hazardous classification as it applies to U.S. domestic movement of the container. M H Hazardous Material Code M AN 4/10 Code relating to hazardous material code qualifier for regulated hazardous materials 167 Hazardous material code value for CFR49 DOT codes. X H Hazardous Material Class Code O AN 1/4 Code specifying the kind of hazard for a material R H Hazardous Material Code Qualifier O ID 1/1 Code which qualifies the Hazardous Material Class Code (209) 9 Title 49, Code of Federal Regulations (CFR) R H Hazardous Material Description O AN 2/30 Material name, special instructions, and phone number if any 330 Proper shipping name R H Hazardous Material Contact O AN 1/24 Phone number and name of person or department to contact in case of emergency hour hazardous contact phone number. X H Hazardous Materials Page O AN 1/6 The United Nations page number as required for the international transport of hazardous materials O H Flashpoint Temperature C N 1/3 The flashpoint temperature for hazardous material O H Unit or Basis for Measurement Code C ID 2/2 Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken CE FA Centigrade, Celsius Fahrenheit 540 JULY 1998

35 OCEAN TRANSPORTATION INDUSTRY GUIDE TO O H Packing Group Code O ID 1/3 Code indicating degree of danger in terms of Roman number I, II or III 1532 I = Great danger II = Medium danger III = Minor danger JULY

36 H2 ADDITIONAL HAZARDOUS MATERIAL DESCRIPTION OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: H2 Additional Hazardous Material Description Level: Detail Loop: LX/N7/H1 Usage: Optional Max Use: 10 Purpose: To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment M H Hazardous Material Description M AN 2/30 Material name, special instructions, and phone number if any 332 Proper shipping name continued R H Hazardous Material Classification O AN 1/30 Free-form description of hazardous material classification or division or label requirements 206 Placard label on outside of container ( explosive, flammable, etc.). 542 JULY 1998

37 L0 LINE ITEM - QUANTITY AND WEIGHT OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: L0 Line Item - Quantity and Weight Level: Detail Loop: LX/L0 Repeat: 120 Usage: Optional Max Use: 1 Purpose: To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data Syntax: 1 P0203 If either L002 or L003 is present, then the other is required. 2 P0405 If either L004 or L005 is present, then the other is required. 3 P0607 If either L006 or L007 is present, then the other is required. 4 P0809 If either L008 or L009 is present, then the other is required. 5 C1104 If L011 is present, then L004 is required. 6 P1315 If either L013 or L015 is present, then the other is required. Semantic: 1. L008 is the number of handling units of the line item tendered to the carrier. 2. L013 can only be used if the code in L009 is PLT, SKD, or SLP. 3. L015 designates whether the carrier will be required to verify the number of units contained on a pallet, slip sheet or skid. Code "Y" indicates that the carrier will be required to verify. Code "N" indicates that the carrier will not be required to verify. Comments: A L013 is used to convey the total number of boxes, cartons, or pieces contained on a pallet, skid, or slip sheet for the line item. Notes: Required by the Ocean Industry R L Lading Line Item Number O N0 1/3 Sequential line number for a lading item 168 One number for each commodity. X L Billed/Rated-as Quantity C R 1/11 Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81 X L Billed/Rated-as Qualifier C ID 2/2 Code identifying the type of quantity or value on which the rate or item pricing is based R L Weight C R 1/10 Numeric value of weight 374 Weight of the commodity and packaging. JULY

38 OCEAN TRANSPORTATION INDUSTRY GUIDE TO R L Weight Qualifier C ID 1/2 Code defining the type of weight CE G Certified Weight of Cargo Gross Weight O L Volume C R 1/8 Value of volumetric measure 47 Cubic displacement of the commodity O L Volume Unit Qualifier C ID 1/1 Code identifying the volume unit E X Cubic Feet Cubic Meters R L Lading Quantity C N0 1/7 Number of units (pieces) of the lading commodity 48 Should be the smallest level of packaging before the actual commodity can be seen. R L Packaging Form Code C ID 3/3 Code for packaging form of the lading quantity 191 Codes for this type of packaging not listed should be sent as PCS. See Appendix E. X L Dunnage Description O AN 2/25 Material used to protect lading R L Weight Unit Code O ID 1/1 Code specifying the weight unit K L Kilograms Pounds O L Type of Service Code O ID 2/2 Code specifying extent of transportation service requested 171 Some parties may not be able to handle this level of type of service. Check with trading partner. See general discussion. BB HH HP NC PH PP RR Breakbulk House-to-house House-to-pier Non-containerized cargo Pier-to-house Pier-to-pier Roll-on Roll-off 544 JULY 1998

39 OCEAN TRANSPORTATION INDUSTRY GUIDE TO X L Quantity C R 1/15 Numeric value of quantity X L Packaging Form Code O ID 3/3 Code for packaging form of the lading quantity X L Yes/No Condition or Response Code C ID 1/1 Code indicating a Yes or No condition or response JULY

40 L5 DESCRIPTION,, MARKS AND NUMBERS OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: L5 Description, Marks and Numbers Level: Detail Loop: LX/L0 Usage: Optional Max Use: 999 Purpose: To specify the line item in terms of description, quantity, packaging, and marks and numbers Syntax: 1 P0304 If either L503 or L504 is present, then the other is required. 2 C0706 If L507 is present, then L506 is required. 3 P0809 If either L508 or L509 is present, then the other is required. Comments: A L502 may be used to send quantity information as part of the product description. Notes: Required by the Ocean Industry R L Lading Line Item Number O N0 1/3 Sequential line number for a lading item 328 Line index R L Lading Description O AN 1/50 Description of an item as required for rating and billing purposes 136 Commodity description. Maximum 50 characters including proper spaces. Use no special characters. See general discussion. O L Commodity Code C AN 1/30 Code describing a commodity or group of commodities 137 Schedule B or harmonized code O L Commodity Code Qualifier C ID 1/1 Code identifying the commodity coding system used for Commodity Code B J U.S. Foreign Trade Schedule B, Statistical Classification of Domestic and Foreign Commodities Exported from the United States Harmonized System-Based Schedule B X L Packaging Code O AN 3/5 Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required 54 L009/Data Element 211 used instead 546 JULY 1998

41 OCEAN TRANSPORTATION INDUSTRY GUIDE TO R L Marks and Numbers C AN 1/48 Marks and numbers used to identify a shipment or parts of a shipment 194 Fill with a maximum of 50 characters including spaces. Use no special characters. X L Marks and Numbers Qualifier O ID 1/2 Code specifying the application or source of Marks and Numbers (87) X L Commodity Code Qualifier C ID 1/1 Code identifying the commodity coding system used for Commodity Code X L Commodity Code C AN 1/30 Code describing a commodity or group of commodities X L Compartment ID Code O ID 1/1 Code identifying the compartment in a compartmentalized tank car JULY

42 L1 RATE AND CHARGES OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: L1 Rate and Charges Level: Detail Loop: LX/L0/L1 Repeat: 20 Usage: Optional Max Use: 1 Purpose: To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements Syntax: 1 P0203 If either L102 or L103 is present, then the other is required. 2 R At least one of L104, L105 or L106 is required. 3 P1415 If either L114 or L115 is present, then the other is required. 4 P1718 If either L117 or L118 is present, then the other is required. Semantic: 1. L119 is the percent used to determine the charge in L L120, if used, indicates the currency for all monetary amounts in this L1 segment. 3. L121 is the origin rated as charge amount. 306 Notes: Relating to this commodity only R L Lading Line Item Number O N0 1/3 Sequential line number for a lading item 195 Line item/index. Increment by 1 for each use within one commodity. R L Freight Rate C R 1/9 Rate that applies to the specific commodity R L Rate/Value Qualifier C ID 2/2 Code qualifying how to extend charges or interpret value 375 Unit on which the charge is based in freight calculation. Chargeable units. O L Charge C N2 1/12 For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified 985 Total of the charge L102 times number of ratable units expressed in L117. X L Advances C N2 1/9 Incidental charges occurring during transportation which are not generally considered to be freight charges (examples - stop charges, diversion and reconsignment, icing) expressed in the standard monetary denomination for the currency specified 548 JULY 1998

43 OCEAN TRANSPORTATION INDUSTRY GUIDE TO O L Prepaid Amount C N2 1/9 Money paid at point of origin (usually by shipper) expressed in the standard monetary denomination for the currency specified 535 Total amount of the charge which is prepaid. X L Rate Combination Point Code O AN 3/9 The code denoting the connecting station for a joint rate obtained by combining two or more published rates which are used for the calculation of transportation charges X L Special Charge or Allowance Code O ID 3/3 Code identifying type of special charge or allowance X L Rate Class Code O ID 1/3 Code identifying specifically designated class of goods; Note: For international air shipments, see IATA Resolution 600k X L Entitlement Code O ID 1/1 Code identifying entitlement party R L Charge Method of Payment O ID 1/1 Code defining method of payment D Collect Credit 536 Collect credit agreement signed for this shipment. E Collect P Prepaid R L Special Charge Description O AN 2/25 Identification of special charge; this data element is used whenever an applicable code cannot be found in data element 150 X L Tariff Application Code O ID 1/1 Code indicating to which traffic a tariff applies O L Declared Value C N2 2/12 Monetary assigned value expressed in the standard monetary denomination for the currency specified 307 Declared value in dollars for Ad Valorem values only. O L Rate/Value Qualifier C ID 2/2 Code qualifying how to extend charges or interpret value AV Ad Valorum (Per Cent of Value) X L Lading Liability Code O ID 1/1 Code identifying limits of liability R L Billed/Rated-as Quantity C R 1/11 Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or The number of ratable units. O L Billed/Rated-as Qualifier C ID 2/2 Code identifying the type of quantity or value on which the rate or item pricing is based 538 Rated quantity qualifier X L Percent O R 1/10 Percentage expressed as a decimal JULY

44 OCEAN TRANSPORTATION INDUSTRY GUIDE TO O L Currency Code O ID 3/3 Code (Standard ISO) for country in whose currency the charges are specified digit alpha currency code - see Appendix D. X L Amount O N2 1/15 Monetary amount 550 JULY 1998

45 C3 CURRENCY OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: C3 Currency Level: Detail Loop: LX/L0/L1 Usage: Optional Max Use: 1 Purpose: To specify the currency being used in the transaction set Semantic: 1. C301 is the billing currency. 2. C303 is the payment currency. 3. C304 is the rated currency. Comments: A Currency is implied by the code for the country in whose currency the monetary amounts are specified. M C Currency Code M ID 3/3 Code (Standard ISO) for country in whose currency the charges are specified digit alpha ISO currency code for the currency of the L1 line item to which this currency segment pertains. See Appendix D. X C Exchange Rate O R 4/10 Value to be used as a multiplier conversion factor to convert monetary value from one currency to another X C Currency Code O ID 3/3 Code (Standard ISO) for country in whose currency the charges are specified X C Currency Code O ID 3/3 Code (Standard ISO) for country in whose currency the charges are specified JULY

46 L7 TARIFF REFERENCE OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: L7 Tariff Reference Level: Detail Loop: LX/L0 Usage: Optional Max Use: 1 Purpose: To reference details of the tariff used to arrive at applicable rates or charge Semantic: 1. L710 is the effective date. 2. In L715 and L716, "City" and "State" are used for rate combination city and state. R L Lading Line Item Number O N0 1/3 Sequential line number for a lading item R L Tariff Agency Code O ID 1/4 Code defining the tariff bureau or tariff publishing agent that governs the rates applied to this shipment 540 FMC R L Tariff Number O AN 1/7 Standard tariff number for the tariff which governs the rates applied to the commodity item(s) 376 Conference name or carrier s SCAC code. O L Tariff Section O AN 1/2 Number used as an extension of the basic tariff number to identify the rates published within specific sections of the tariff R L Tariff Item Number O AN 1/16 Number assigned in the tariff to specific rate or group of rates that applies to one or more items in the shipment X L Tariff Item Part O N0 1/2 Number assigned to subsection of a specific tariff item (arbitrary) X L Freight Class Code O AN 2/5 Code indicating generalized classification that applies to one or more items in the shipment, i.e., class 70, 77.5, etc. X L Tariff Supplement Identifier O AN 1/4 Identifier for the tariff supplement which contains the rate used X L Ex Parte O AN 4/4 Level of rates as published in the tariff X L Date O DT 8/8 Date expressed as CCYYMMDD X L Rate Basis Number O AN 1/6 The (mileage) factor published for rating purposes in the appropriate tariff X L Tariff Column O AN 1/2 A tariff commodity classification that is used, as a means of control, for grouping of commodities in tariff applications X L Tariff Distance O N0 1/5 Distance on which the rate for a shipment is based 552 JULY 1998

47 OCEAN TRANSPORTATION INDUSTRY GUIDE TO X L Distance Qualifier O ID 1/1 Code identifying the distance unit X L City Name O AN 2/30 Free-form text for city name X L State or Province Code O ID 2/2 Code (Standard State/Province) as defined by appropriate government agency JULY

48 C8 CERTIFICATIONS AND CLAUSES OCEAN TRANSPORTATION INDUSTRY GUIDE TO Segment: C8 Certifications and Clauses Level: Detail Loop: LX/L0/C8 Repeat: 20 Usage: Optional Max Use: 1 Purpose: To specify applicable certifications and clauses Syntax: 1 R0302 At least one of C803 or C802 is required. 941 Notes: May be used to transmit clauses as identified in C802. X C Lading Line Item Number O N0 1/3 Sequential line number for a lading item O C Certification/Clause Code C ID 2/4 Code identifying certification/clause information 03 Laden on Board 20 No Shipper s Export Declaration Required (Section 30.39) 25 Received For Shipment O C Certification/Clause Text C AN 2/60 Free-form description of commercial invoice certification/clause 942 Text of the actual clause to be included on document. X C Shipper s Export Declaration Requirements O AN 1/2 Code identifying which Shipper s Export Declaration (SED) requirements are being met 554 JULY 1998