COUNCIL OF AGRICULTURAL RESEA~:g 'QRi; ~ KRISHI BRA WAN: NEW DELHI. =~ )ii. ~\~~ " ".. _~ ~ect\on. GOr.\. Au".rl. ~ w.y;:p/dated...

Transcription

1 INDIAN Hlt'3f']!I lear COUNCIL OF AGRICULTURAL RESEA~:g 'QRi; ~ KRISHI BRA WAN: NEW DELHI F.No. GAC/5(5)/2015-Genl. A;j mn. ~- {~~~~y, To ~I -~ /\S~ue. (As per list) =~ )ii. ~\~~ " ".. _~ ~ect\on GOr.\. Au".rl. ~ w.y;:p/dated BY SPEE DPOST Dated the tj I July, 2015 Subject: RATE CONTRACT FOR SUPPLY OF MISCELLANEOUS ITEMS FOR USE IN ELECTRONIC MACHINES INSTALLED AT ICAR HQRS. Sir, Sealed quotations are hereby invited on behalf of Secretary, ICAR for the award of rate contract for supply of various miscellaneous items for use in electronic machines installed at ICAR Headquarters. In case you are interested to undertake the work, you may send your quotation in a sealed cover super scribed as "RATE CONTRACT FOR FOR SUPPLY OF MISCELLANEOUS ITEMS FOR USE IN ELECTRONIC MACHINES INSTALLED AT ICAR HEADQUARTERS", accompanied by a Demand Draft of Rs.lO,OOOI- as earnest money drawn in favour of 'Secretary, ICAR', which should reach the undersigned latest by 3:00 PM on The quotations may be dropped in the Tender Box kept outside Room No. 205, ICAR, Krishi Bhawan, New Delhi-11000l. The quotations will be opened on the same day at 3:30 pm in Room No. 506, ICAR, Krishi Bhawan, New Delhi, in the presence of tenderers who may wish to be present. The rates are to be quoted as per Annexure-II and bank details for RTGS payment are be provided as per Annexure-III. A copy of the prescribed form showing the required items along with terms & conditions is enclosed as Annexure-I. "'2.., Copy to: Yours faithfully, ~~ (J. N. Bhagat) Under Secretary (GA) rb/c. 1. ARIS Cell, KAB-I, Pusa, New Delhi for displaying the tender on ICAR website for web publicity. 2. Mis NCCF, 92, Deepali Building, 6 th Floor, Nehru Place, New Delhi Mis Kendriya Bhandar, West Block-VIII, Wing- III, Ground Floor, R. K. Pur am,new Delhi Ministry of MS&ME, Udyog Bhawan, Rafi Marg, New Delhi Sh. Anil Sharma, CPPRO, ICAR, Krishi Bhawan, New Delhi-11000l. 6. Guard File.

2 Annexure-I F.No. GAC/5(5)/2015-GenI. Admn. Indian Council of Agricultural Research Krishi Bhavan, New Delhi Terms & Conditions for award of contract for supply of 'Miscellaneous Items' on a regular basis for use in electronic machines installed at ICAR Hqrs, 1. The tenderer should be a reputed supplier having sufficient experience and expertise in the relevant field and also having sound financial standing. Copies of certificate proving company's registration, tax registration, previous experience etc. should be enclosed with the quotation. 2. The tenderer should have a well-established office in DelhilNew Delhi and a person should be available on all working days between 9:00 A.M. to 5:30 P.M. 3. The tenderer should also be able to provide the name and mobile number of a person, who can be contacted at any time, even beyond office hours and on holidays. This person should be capable of taking orders and arrange for supply of the desired items, even at short notice. 4. The selected firm will be required to supply the items as per specific orders to the Under Secretary (GA) in Room No.512, ICAR. Krishi Bhavan, New Delhi & Under Secretary (Service Section), ICAR. Krishi Anusandhan Bhavan-I, Pusa, New Delhi Orders for items will be placed on requirement basis. Bills in respect of items supplied by the Selected Firm, should be sent later. Payment will be released only after it is ensured that the items/quantity and quality of items supplied are to the entire satisfaction of this office. 6. Any item which is found to be defective, or not of the desired quality etc. shall be returned by the Council and the order placed, therefore, shall stand cancelled. 7. The Council will have the authority to cancel any order, if the required items are not supplied on time and as per the required specification & quantity. 8. The Council will have the authority to place order for supply of items beyond office hours and on holidays, if necessary, for which no additional payment will be made. 9. Government Taxes, as applicable from time to time on such supplies, shall be payable by the Council. The bill raised by the Firm should have all Tax Registration numbers printed on the bill. Validity of the Tax registration during the currency of contract shall be the sole responsibility of the firm. 10. Details, regarding quality, brand, specification, etc. are given against various items in the Annexure-II. Rates should strictly be quoted both in figures and in words accordingly. as per samples in Annexure-II. Items where brand has not been indicated, the rates should be quoted for good quality product. 11. Tenderers already having similar contracts of supply of miscellaneous items for electronic equipment to Government Departments may also submit their tenders. A certificate on satisfactory performance from any two such govt. departments to whom those firm supply the materials shall be attached with the tender. 12.As per the articles indicated in Annexure-II, the tenderer will have to personally inspect the samples placed in Room No.512, ICAR, Krishi Bhavan, New Delhi at any working day between 10:00 A.M. to 1:00 P.M. from to and satisfy himself/themselves about the quality specification. 13. Besides this, the tenderer will have to furnish samples for specified items as and when directed within the specified date. If the tenderer fails to furnish samples, the contract will not be awarded to the said tenderer. 14. Mere quoting of Lowest rate does not mean that the firm shall qualify if the samples to be submitted by the firm after the tender as stated above do not comply to specifications/ quality desired by the Council. 15. Upon selection of firm/tenderer, if at any occasion the quality of the articles supplied are found of different specifications, the contract will be cancelled and performance security will stand forfeited. 16. No separate charges shall be paid for delivery of goods to the store of ICAR at Krishi Bhawan, New Delhi or at Krishi Anusandhan Bhavan-I, Pusa, New Delhi. 17. The rates quoted by the selected firm, and approved by this Office shall remain valid for one year throughout the period of contract, and requests to increase the rates for any items(s), during the currency of the contract, shall not be considered. Coutd...

3 -2- From pre-page:- 18. It will also be binding upon the selected firm to maintain such qualities, if indicated in the quotations. 19. Selection of a firm for award of contract will not be made solely on the basis of lowest rates quoted by a tenderer. 20.All terms and conditions stipulated for award of the contract will be considered for selection of a Firm(s). 21. This Council will have the authority to select more than one Firm for award of contract. This Office further reserves the right to decide whether a Firm should be selected for supply of some or all items listed in the tender form. 22. The selected Firm will have to deposit a contract security which shall be informed to the successful tenderers. The contract security will be in the form of Demand draft in favor of Secretary, ICAR. 23. While submitting the tender document, the tenderer should specifically sign on each page of the tender document. 24. If the selected firm expresses its inability to supply the items(s) or fails to supply the item(s) at the quoted rates, thus failing in fulfilling the stipulated terms and conditions for award of the contract, then the contract surety amount is liable to be forfeited in part or in toto. 25. The tenderer should enclose a signed copy of the terms and conditions stipulated for award of the contract, conveying his acceptance of the same. 26. Tenders should be submitted on specified format supplied by this Office alongwith a Demand Draft/Pay Order/Banker's Cheque of Rs.I0,000/- (Rupees Ten Thousand Only) drawn in favour of "Secretary, ICAR, New Delhi", towards Earnest Money Deposit. If the Demand DraftJPay Order / Banker's Cheque is found to be drawn in favour of any officer, other than "Secretary, ICAR, New Delhi", the tender will be liable to be outrightly rejected. The EMD will be returned after finalization of the contract. Any tender that is received without the EMD money will outrightly be rejected. 27.No interest shall be paid for EMD or Security Deposit and no such request for claiming interest shall be entertained. 28. The tenders should be sealed and clearly super-scribed with the words "Tender for supply of Miscellaneous items for use in electronic machines installed at ICAR Headquarters". 29. Tenders incomplete in any form are liable to be rejected outrightly. 30. If a tenderer decides to withdraw from the bidding, this Office will have the authority to forfeit the EMD of Rs.I0,000/- (Rupees Ten Thousand Only) deposited by the tenderer. 31. The firm/s to whom the tender will be awarded, will have to deposit the performance security equal to 10% of the tentative total am'ount i.e. Rs.25,000/- (Rupees Twenty Five Thousand only) till such time the period of contract expires. If tlie services are not found to be satisfactory, the performance security is liable to be forfeited. No interest will be paid on performance security. 32. Tenders are to be dropped in the tender box kept outside the Room no. 205 of ICAR, Krishi Bhawan. The closing time and date for acceptance of tenders will be 1500 hours of 24th July The tenders will be opened on the same day in Room No.506 at 1530 Hours in the presence of such tenderers who may wish to be present at the time of tender opening. 34. This office will have full authority to reject any/all offer(s) without assigning any reason thereof. No enquiry after submission of the quotation will be entertained. 35. There must be no overwriting or erasing while quoting rates. ~~ (J.N. Bhagat) UNDER SECRETARY (GA)

4 Annexure-II Price Bid for supply of Miscellaneous items Name of the firm Address Phone No./Mobil e No.: DD No./Pay Order No.: Dated No. List of Items Rates Offered (in Ru~eesl for ~er unit item I. RAM 2GB DDR-II (Hynix/Samsung make) 2. RAM 2GB DDR-III (Hynix/Samsung make) 3. Quick Heal anti-virus (Annual single pack) 4. Hard Disk Drive 500 GB (Seagate 3.0 USB) 5. Hard Disk Drive 1 TB (Seagate 3.0 USB) 6. Logitech make USB Mouse 7. Logitech make Bilingual Keyboard 8. Computer Speakers (Creative make) 9. VGA Cable (3 Mtrs.) 10. VGA Cable (10 Mtrs.) II. VGA Cable (15 Mtrs.) 12. HDMI Cable (3 Mtrs.) 13. HDMI Cable (10 Mtrs.) 14. HDMI Cable (15 Mtrs.) 15. Printer USB Cable (good quality) *Tax extra as applicable should be mdicated separately. (In Figure) (In Words) Dated (Authorized signatory of the firm)

5 ANNEXURE - III RTGS DETAILS Name of the firm : Registered / Postal Address: l. E- mail Address 2. PAN No. 3. VAT/TIN No., if applicable 4. Bank Details: l. Bank Name 2. Branch 3. Account No. 4. Type of Account (Current/Savings) 5. IFSC code: Dated (Authorized signatory of the firm)