REQUEST FOR QUOTATION

Transcription

1 REQUEST FOR QUOTATION The Corporation of the Township of Hamilton 8285 Majestic Hills Drive PO Box 1060 Cobourg, ON K9A 4W5 CONTRACT NAME: MUNICIPAL CONTACT: 4x4 Pick-up Truck NAME: Kelly Serson TITLE: Director of Emergency Services PHONE: ext. 137 QUOTE #: Fire RESPOND BY DATE: March 1, 2019 at 10:00am Fill in your lowest price opposite the item or items listed herein, complete all applicable blank spaces and return this Quotation Form by to Any erasure or correction in this Quotation Form must be initialled by the Bidder. This Quotation Form must be completed, properly executed, and received at the office of the above noted contact, by the closing date and time shown above. Current liability and vehicle Insurance Certificates and WSIB Certificate must be provided with this quotation as per Section B - Terms & Conditions items 25 and 36. SPECIFICATIONS FOR A 2017, 2018 or X4 CREW OR SUPER CAB ½ TON PICK UP TRUCK SPECIFICATION: 1. TRUCK: MAKE CONFIRMATION: YEAR MODEL ENGINE MODEL 2. VEHICLE WEIGHT: 2.1 G.V.W. SPECIFY: 2.2 Vehicle weight (net). SPECIFY: 2.3 The allowable G.V.W. as supplied shall be shown on a tag attached to the truck. 3. ENGINE: or 8 cylinder gas unleaded fuel. SPECIFY: 3.2 Net H.P. 300 min. at rated R.P.M. SPECIFY: 3.3 Specify engine net torque. SPECIFY: 3.4 Displacement SPECIFY: 3.5 Electronic fuel injection. SPECIFY: 4. POWER PLANT PARTS: 4.1 Air Cleaner replaceable dry element type. 4.2 Oil filter 1 qt. capacity min. full flow replacement spin on type. 4.3 Alternator 150 amp. min. Page 1 of 6

2 4.4 1 battery 750 cca. min. 78 amp., 12 volt maintenance free. 4.5 Transmission automatic 5 or 6 speed. SPECIFY: 4.6 No slip differential to be supplied. 4.7 Block heater 5. CHASSIS: 5.1 Wheelbase 144 in. approximately. SPECIFY: 5.2 Rear Springs heavy duty leaf. 5.3 Must be Four Wheel drive. 5.4 Must have heavy duty handling package, front & rear. 5.5 Vehicle to be supplied with trailer towing package with 7 pin R.V. plug. 6. CAB: 6.1 Extended Cab 4 door. (double or quad cab) 6.2 Front seat Premium 40/20/40 cloth seat. Rear seat full cloth bench. 6.3 Floor covering to be vinyl with two rubber mats in the front for ease of cleaning. 6.4 Factory installed push button AM/FM radio to be supplied with a hands free option included. 6.5 Sun visors dual. 6.6 Mirrors one inside day/night auto dimming rear view mirror and two exterior black manual mirrors. 6.7 Exterior temperature display. 6.8 Seat belts six. 6.9 Arm rests on both front doors Fresh air heater and defroster as supplied by the manufacturer. Air conditioning to be supplied Windshield to be tinted glass Body side molding to protect door and box to be supplied Interior cab dome light and map reading lights shall be supplied Cab to have headliner and insulation package Windshield wipers to be intermittent delay Remote keyless entry to be supplied Tilt steering as well as cruise control to be supplied Bluetooth hands free vehicle communication system installed Power locks and windows to be supplied. 7. BODY: 7.1 Pick-up type 6 ft. box with spray in box liner. 7.2 Factory driving fog lights supplied and installed. 7.3 Running boards to be installed. 7.4 Mud flaps on the front and back to supplied and installed. 8. STEERING: 8.1 Power steering. 9. BRAKES: 9.1 Service brakes, power assist. 9.2 Parking brake shall be mechanical. 10. WHEELS AND TIRES: 10.1 Five (5) first line, steel belted, radial all-season tires with air pressure sensors installed. Tire size being LT265 / 70R17 all-terrain B.S.W. Five (5) wheel rims 17 x 6 min. shall be supplied. SPECIFY: Page 2 of 6

3 10.2 Spare tire carrier shall be supplied and mounted beneath box. 11. ATTACHMENTS: 11.1 Anit-freeze 32 deg. F. minimum shall be supplied. SPECIFY: 11.2 Jack shall be supplied Wheel wrench shall be supplied Front bumper. Rear bumper Two front mounted recovery hooks to be installed. 12. FUEL TANK: 12.1 Fuel tank (or tanks) provide 98L minimum. SPECIFY: 13. PAINT: 13.1 Outside paint shall be manufacturer s white or red 14. WARRANTY: 14.1 State manufacturer s warranty. SPECIFY: 14.2 Parts manual, operators manual, and technical manual or CD shall be supplied. 15. DELIVERY 15.1 Delivery of the complete unit can be expected in days after the placing of order but not more than days. Date Signed Signature of Authorized Person Name of Firm Position in Firm NOTE: Only discounts for prompt payment within 20 days (or longer) after receipt invoices will be accepted. GUARANTEED PERIOD OF DELIVERY OR COMPLETION AFTER RECEIPT OF AN OFFICIAL ORDER: The undersigned, the bidder, agrees with the Township, the party inviting the quotation referred to above, hereinafter referred to as The Township, as follows: (a) That the Bidder will furnish to the Township, in conformity with the conditions set out in Section B, attached hereto and any specifications, plans, price schedules, samples, instructions, addenda or other details, provided in connection therewith or referred to therein, the goods, material, articles, equipment, work or services, specified or called for in this quotation sheet, the prices quoted herein, on receipt of an official order therefore. (b) That the Bidder warrants that any goods, material, articles or equipment to be supplied under or pursuant to any official order based on this quotation sheet, that is or are to be made or used for a particular purpose, will be fit and suitable for that purpose. (c) That the Township shall be entitled to the discount stated above if payment of invoices for the goods, material, articles or equipment, work or services, specified or called for in or under this quotation, is made within the period set out above after acceptance or satisfactory completion thereof, as the case may be, and the receipt by the Township of the invoice therefore. (d) That the goods, material, articles, equipment, work or services, specified or called for in or under this quotation, will be delivered or completed within the period set out above as the guaranteed period of delivery or completion after receipt of an official order thereof. Page 3 of 6

4 (e) The Township may accept any quotation in whole, or in part, whether the prices be lowest or not, and may reject any, or all quotations. (f) This form must be properly signed and received on or before the date and time specified above, or your quotation will not be considered. FIRM: ADDRESS: CITY: POSTAL CODE: TELEPHONE: FAX: CONTACT: SIGNATURE: DATE: SECTION B - TERMS & CONDITIONS 1. Entire Contract: This Purchase constitutes formation of a Contract when the Contractor commences any Work in connection with the Goods or Services or makes any deliveries of Goods. This document forms the entire Agreement. No other documents are relied upon unless specifically incorporated. 2. Acceptance: In accepting this Contract, it is understood that the Contractor agrees to all of the terms and conditions herein. 3. Variations: No variation to this Contract will be recognized, unless such variation has been authorized in writing by the Municipal Contact listed on the face of this document. 4. Cancellation: Failure to comply with specifications, terms and conditions of this Contract, or to deliver material in accordance with Contractor s promise shall be grounds for cancellation by the Township without penalty. In addition, the Township shall have the right to cancel at any time any Contract or any part of any Contract resulting from this order in respect to the goods, materials, articles, equipment, work or services, covered thereby, not delivered or performed at that time, without incurring any liability whatsoever in respect thereto. 5. Shipment: Time of delivery shall be of the essence of the Contract and failure of the Contractor to deliver all or any part of the Goods ordered at the time or times specified shall confer on the Township the right to cancel the Contract at its option without penalty. Quantities received in excess of quantities specified may be returned at the Contractor s expense if not agreed upon in writing by the Township. 6. Inspection: The Township will receive Goods shipped but reserves the right to inspect the same after delivery and to return all or any portion of it at the Contractor s expense if found to be defective or not in compliance with the requirements of the specification and/or drawings. Page 4 of 6

5 7. Pricing: Unless otherwise stated, the prices quoted on this Contract shall be payable in Canadian funds; FOB Township of Hamilton, Canada and shall include any Excise Taxes and applicable duty. All applicable taxes such as Federal Goods and Services Tax and Provincial Sales Tax, if applicable, shall be shown extra and separately. If no prices are specified, the price shall not exceed the lowest price charged by the Contractor to the Township for similar Goods/Services or the lowest price charged by the Contractor on similar Goods/Services sold elsewhere, or the price last quoted to the Township, whichever is the lowest. Unless otherwise stated, the price shown on the Contract shall include all necessary packaging and shipping costs to the point shown as the destination of the Goods. Discounts shall be calculated from the time the Goods/Services are received by the Township, or the date, on which satisfactory invoices are received by the Township, whichever is the later. 8. Indemnification: The Contractor agrees that it will continuously save, keep harmless and fully indemnify the Township, its elected officials, employees and agents and its successors and assigns, from and against all actions, claims, and demands whatsoever which may be brought against or made upon the Township and the Contractor also agrees that it will continuously save, keep harmless and fully indemnify the Township, its elected officials, employees and agents and its successors and assigns, against all types of losses, liabilities, claims, costs or expenses which the Township may incur resulting from or arising out of the Contractor s failure to exercise reasonable care, skill or diligence in their performance or rendering of any Goods/Equipment or Services to be performed or rendered by the Contractor, pursuant to the Contract. 9. Plans, Artwork or Files: If the Contract refers to plans or specifications, artwork or files, the same shall be deemed to be incorporated in and be part of this Contract and of the Contract, and any plans, blueprints, patterns, etc. furnished by the Township to the Contractor shall not be published or disclosed by the Contractor to any other person or corporation and shall be returned to the Township upon completion of the Contract and prior to final payment of the Contract. 10. Delivery: The receipt of the Goods by a carrier shall not be deemed to be receipt by the Township, and the title to the Goods shall not pass to the Township until they are delivered at their destination to a staff member or agent of the Township. 11. Assignment: No assignment of the Contract shall be made by the Contractor without the written Consent of the Township. 12. Laws and Regulations: The Contractor shall comply with relevant federal, provincial and municipal regulations and by-laws pertaining to the Work and its performance. The Contractor shall be responsible for ensuring similar compliance by its suppliers and sub-contractors. This Contract shall be construed according to the Laws of the Province of Ontario. 13. Shipments from Outside Canada: For shipments from outside Canada, properly certified customs invoices should be mailed separately to the Township of Hamilton Finance Department at the time shipment is made. A copy of customs invoices is to accompany the shipment with the bill of lading. 14. Packing Slip: Packing slips, preferably in duplicate, must accompany each shipment. The Quotation # on the face of this document must appear on all packing slips. 15. Shipping: Unless otherwise stated the applicable shipping method set out in this section should be used. Failure to follow instructions may result in extra charges being deducted from the Contractor s invoice. For 1 to 25 lbs. - Parcel Post; for 26 to 100 lbs. - Express; for over 100 lbs. - Truck. Purolator Courier. 16. Value Declaration: The Contractor will be held liable for any loss resulting from an improper value shown on shipping papers. 17. Equipment: Repaired Equipment, Equipment on loan, new Equipment, and Equipment on trial, must pass inspections for safety, performance, and compliance with manufacturer s specifications prior to acceptance. The warranty period, if any, shall begin on the date that incoming inspection is passed. New Equipment and Equipment on trial must also be provided with a minimum of one complete user manual which includes instructions for use, warnings of potential hazards, parts Page 5 of 6

6 lists, schematics, and service and maintenance requirements. Payment to Contractors will not be authorized until these conditions are fulfilled. 18. Warranty: All Goods must carry a minimum one-year warranty from the time of receipt at the Township or time of installation or time of acceptance, whichever is the later. 19. Supplier Unloading, Placing or Installing Responsibility: Where the Contractor is responsible for the unloading and placing or installing of Goods and has not so arranged, the Township is authorized to undertake this work at the expense of the Contractor and the Township will not be responsible for any damage to the Goods resulting from such action on the part of the Township. 20. Material Safety Data Sheets: For each controlled product ordered, an MSDS conforming with WHMIS legislation must accompany each shipment of the Goods. 21. Payment: Invoices shall be sent to the Township of Hamilton Finance Department at the address shown on the front of this request for quotation. Invoices should include the vendor s GST Registration Number, the Quotation number, unit prices, and all details required for the invoice to be paid. Unless otherwise indicated, invoices will be paid 30 days following receipt by the Township. 22. Health and Safety: The supplier is responsible for all aspects of health and safety on the project and is to carry out all work in accordance with the Occupational Health and Safety Policy. 23. Electrical Equipment, ESA Approval: All electrical equipment must have C.S.A. or Ontario E.S.A. approval. All equipment shall bear the appropriate approval label. Application for inspection is to be made to the Electrical Safety Authority at or ESA-SAFE ( ). Service cords on all electrical equipment must include a green grounding wire. 24. Tax Arrears: Firms/individuals having tax arrears exceeding $10,000 will not be contracted by the Township for any new business. Payments owing to firms/individuals with existing contracts, having tax arrears exceeding $10,000, will be applied to the outstanding taxes and not forwarded to the firm/individual until all outstanding taxes have been fully paid. 25. Insurance: The Contractor shall obtain, provide and maintain a Commercial General Liability (CGL) Insurance Policy for the duration of the Contract and the Township shall be named on the Policy as an additional insured without subrogation. The Contractor shall verify that valid Automobile insurance coverage is in place by submitting a certificate of insurance to the Township which must be acceptable in all respects to the Township. 26. WSIB: A certificate from the Workplace Safety Insurance Board (WSIB) shall be provided prior to the commencement of work indicating all payments by the company to the WSIB in conjunction with the Contract have been made, and that the Township will not be liable to the WSIB for future payments in connection with the Contractor's fulfillment of the Contract. The Contractor shall file a Certificate of Clearance from the WSIB prior to commencing the Contract. Page 6 of 6