Hub Profile Hub ID: 1647 Transactions: Purchase Order (850), Purchase Order Acknowledgment (855), Advance Ship Notice (856), Invoice (810),

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2 2 General Information For general instructions on how to access Internet EDI, how to navigate the system or generate an invoice please visit the Help Section within Internet EDI or reference your Internet EDI User Guide. Within this Hub Guide are details regarding key pieces of information or steps that are required for the hub Amazon. Bold is used to list fields that will always need to be manually entered. Italics is used to list fields that have a special note. Fields that are typically pulled from the Shipment or Sales Order are listed with no emphasis. These will need to be manually entered if you are creating a manual Invoice Mandatory Fields are marked in yellow on the website, the below does not tell you mandatory fields. A document cannot be completed until the mandatory fields are filled out. Hub Profile Hub ID: 1647 Transactions: Purchase Order (850), Purchase Order Acknowledgment (855), Advance Ship Notice (856), Invoice (810), Business Process Overview 1. Post PO 2. Acknowledge Order a. By the end of the next business day after receiving the Purchase order 3. Create Shipment a. ASN Structure = Only Cartons b. Pack Shipment c. Review Packing d. Print Labels e. Complete Shipment f. Send ASN within 30 minutes of shipment departure 4. Invoice from Shipment or Order a. To Invoice from Shipment i. Complete Shipment ii. Confirm Ship Date and Time

3 3 Internet EDI Transaction Specific Documentation Purchase Order Acknowledgement (855) Must be sent by the end of the next business day after receiving the Purchase order 1. Review and Confirm Order Details a. Acknowledgment Time b. PO Number c. PO Date - AC = Acknowledge With detail and change - AD = Acknowledge With detail, no change - ZZ = Mutually Defined 2. Review and Confirm Line Item Details a. Quantity Ordered b. Unit Price c. Item Status Code d. Date Type (must be 068 = Current Ship Schedule) If you make a change to the acknowledgement you must ensure that you update the 855 in Internet EDI to reflect whether or not your trading partner has accepted or rejected the changes. - Open the order, then select Open Acknowledgment - Select Change Confirmation - Choose the option that is applicable to you (shown below) Complete Acknowledgement!

4 4 Advance Ship Notice (ASN, 856) ASN must be sent within 30 minutes of shipment departure Header Information 1. ASN Structure must choose Only Cartons 2. Verify or enter the Ship From, Ship To a. Name b. Standard Address Number (SAN) (Ship To) c. Vendor Number (Ship From) d. Address e. City Name f. State or Province Code g. Postal Code h. Country Code 3. Verify or enter Shipment Summary. a. BOL Number (Bill of Lading Number) b. PRO / Bill No - c. Tracking No - Mandatory for small parcel services or for Amazon FC deliveries d. My Order Number 4. Enter Carrier Details a. Carrier (SCAC) b. Routing c. Ship Date (This can be adjusted once you complete the shipment) d. Shipment Method of Payment - CC = Collect - PO = Prepaid Only 5. Enter Load Details a. Lading Qty the number of Pallets/Cases on the shipment b. Total Weight c. Weight Unit of Measure - GR = Gram - KG = Kilogram

5 5 - LB = Pound - OZ = Ounce Pack Shipment a. Pack cartons to match how you are shipping your goods. b. Small Parcel Carton Tracking number must be applied to each container by right clicking the packed carton, selecting Edit/View then entering the Carrier Tracking Number. c. For further assistance please see a link to our training videos for packing shipments. Finishing Your Shipment Save the Shipment and Review Packing Print Labels Complete Shipment! Invoice (810) Header Information 1. Verify or enter the Remit To, Ship To a. Name b. Address Line c. City d. Province/State e. Postal/Zip Code f. Country Code 2. Verify or enter the Invoice Details. a. Invoice Date b. PO No c. Invoice No d. PO Date e. Currency 3. Terms of Sale a. Terms Type Code b. Terms Basis Code c. Terms Discount Percent d. Terms Discount Due Date e. Terms Discount Days Due

6 6 f. Terms Net Due Date g. Terms Net Days 4. Charges & Allowances a. Allowance or Charge Indicator b. Type of Service Code c. Amount Related to Charge 5. Verify or enter the Shipment Details a. Tracking Number Line Item Detail Information If you are invoicing from a Shipment or Sales Order the Line Item details will be pulled from the original document. If you are creating a manual Invoice you must add the line items. Your product catalogue must be setup in the Administration section of the Internet EDI system. 6. Verify or enter Line Item Details Complete Invoice! a. Quantity Invoiced b. Unit or Basis for Measurement Code c. Unit Price d. Confirm Identification Numbers e. Confirm Tax Amount is Correct f. Discount Multiplier Need Help? Check out our online Help available on any screen within Internet EDI. Look for the Help Button with the blue questions mark found on the top right hand corner of your screen. There you will find our training videos, and specific details about each document and the business process embedded into Internet EDI. Please visit our website Internet EDI Q&A, support@commport.com, or call us any time at (905)