PRE- SUBMITTAL CONFERENCE REQUEST FOR QUALIFICATIONS (RFQ)

Transcription

1 PRE- SUBMITTAL CONFERENCE REQUEST FOR QUALIFICATIONS (RFQ) VEHICLE MAINTENANCE FACILITY DESIGN BUILD SERVICES SOLICITATION # H27-VMFDB Al Oracion Sr. Procurement Specialist Houston Airport System Thursday, January 10, 2019, 10:00 A.M Lee Road, Humble, Texas 77338

2 Pre-Qualification Meeting Agenda I. Opening Remarks Justina Mann Procurement Officer II. Solicitation Overview Al Oracion Sr. Procurement Officer III. Office of Business Opportunity Jason McLemore Deputy Asst. Director, HAS OBO IV. Project Scope and Overview Jose Enriquez Project Manager V. Questions/Answers 2

3 Procurement Process Reminder Quiet Period The Quiet Period begins on the date the solicitations are published. Contact only with the designated procurement specialist (Al Oracion). Quiet Period extends until an award recommendation appears on a City Council Agenda, or a City Council Committee Meeting Agenda. 3

4 Solicitation Overview PURPOSE: The City of Houston (City), Houston Airport System (HAS) invites interested firms to submit statements of qualifications for the design-build services for the vehicle maintenance facility at George Bush Intercontinental Airport (IAH). 4

5 Solicitation Overview SOLICITATION DUE DATE AND TIME: Thursday, February 28, 2019, 2:00 P.M. CST QUESTIONS AND REQUESTS FOR ADDITIONAL INFORMATION DUE BY: Friday, January 18, 2019, 12:00 P.M., CST Must be received electronically and directed via to: 5

6 Addt l Info/Specification Changes LETTER OF CLARIFICATION: Responses to questions received from potential Firm(s) and any changes to the scope shall be confirmed in writing and will be posted to the HAS website ( prior to submittal due date. 6

7 Submittal Procedures One (1) original, marked original, signed in BLUE ink, ten (10) hard copies as well as ten (10) electronic PDF copies on a non-returnable USB drive of the submittals. One (1) marked Original and one (1) copy of Financial Statements, must be received at the address below no later than Thursday, February 28, 2019, 2:00 P.M. CST. Address to send/submit to Attn: Justina J. Mann Procurement Officer Supply Chain Management Lee Road Humble, Texas, Please include the phrase RFQ No. H27-VMFDB , VEHICLE MAINTENANCE FACILITY DESIGN BUILD SERVICES in the subject line and provide all applicable contact information. 7

8 SOQ Submittal Requirements Each SOQ must be organized and follow the required format as stated in Section 10.5 of the RFQ. Each Section must be appropriately tabbed and inclusive of all the required submittals. Submissions to the RFQ must be valid for a period of one-hundred and eighty (180) consecutive calendar days from the date of receipt by the City. Forms to be submitted with Statement of Qualifications are listed in Section 17.0 and must be properly and completely filled-up. 8

9 Procurement Timeline Description Scheduled Date Advertisement of Solicitation 12/28/18 Pre-Submittal Conference 01/10/19 Questions from Respondents Due to City 01/18/19 SOQ Submittals Due from Respondents (Step 1) 02/28/19 Notification of Shortlisted Firms 03/20/19 Technical & Cost Proposals Due (Step 2) 04/03/19 Negotiation 05/03/19 City Council Agenda Date (Estimated) 06/26/19 9

10 Evaluation Criteria Similar Project Experience 15 Points Project Approach 15 Points Firm(s) Qualifications 15 Points Project Team Qualifications 20 Points Design and Pre-Construction and Construction Phase Services 10 Points Management and Staffing Plan 15 Points Project Controls 10 Points Total Score 100 Points Financial Capabilities Pass/Fail Safety Record Pass/Fail OSHA Citations Pass/Fail 10

11 OFFICE OF BUSINESS OPPORTUNITY HAS Office of Business Opportunity 11

12 OFFICE OF BUSINESS OPPORTUNITY DIVERSITY REQUIREMENTS The goals on the project are the following: MBE Goal 28% WBE Goal 10% 12

13 OFFICE OF BUSINESS OPPORTUNITY CERTIFICATION Participating Firms Must Be Certified MBE or WBE with the City of Houston s Office of Business Opportunity. Firms Must Be Certified M/WBE At Time Of Qualification Submission. If Not Certified M/WBE, They Will Not Be Counted Towards Contract Participation. Questions About Certification, Visit Or By Phone (832)

14 Project Scope and Overview HOUSTON AIRPORT SYSTEM Jose Enriquez Project Manager 14

15 Project Scope and Overview Overview Scope Approach Location (Site Visit Upon Request) 15

16 Project Scope and Overview Overview: Construct a new facility as the home for Vehicle Maintenance, Shuttle Bus Maintenance, Airside OPS, and Supply Chain. This new construction would: Ensure safe working environment for HAS and FMD employees Be fully air conditioned except vehicle maintenance bays Have efficient layout and proper equipment. Complete all work using phased approach. 16

17 Project Scope and Overview Scope: Proposed Vehicle Maintenance Facility (VMF) Facility Size is approximately 51,000 SF Structural Steel Options Mechanical yard Associated site concrete paving and landscaping Fenced and lighted 100,000sf gravel vehicle hold yard. Parking for approx. 180 vehicles The VMF will be shared by 4 separate City entities Vehicle Maintenance (VMF) Airside Operations (OPS) Supply Chain Management (SCM) 3rd party maintenance operator (Shuttle Bus Maintenance). Shuttle Bus Maintenance must be able to occupy their designated area by December

18 Project Scope and Overview Phasing Approach: The Design-Build firm will perform services for this Project under a Two-Phase delivery method. Phase 1 Pre-Construction and Shuttle Bus Maintenance Construction: Phase 1 includes Pre-Construction activities, site work, the building shell, as well as the build-out of the VMF and Shuttle Bus Maintenance areas. Shuttle Bus Maintenance is the initial priority and must be able to occupy their designated area by December Phase 2 Remaining Construction Services: Phase 2 of construction includes the build out of the second floor for SCM and OPS spaces. At no time will Phase 2 interfere with the set Phase 1 completion date of December 2019 unless the proposed work is conducive to the completion of Phase 1. 18

19 Project Scope and Overview Project Location 19

20 Project Scope and Overview 20

21 Questions Questions to be official must be in writing and submitted via to: Answers will be posted in HAS website as Letter of Clarification: 21

22 Closing Remarks VEHICLE MAINTENANCE FACILITY DESIGN BUILD SERVICES / SOLICITATION # H27-VMFDB HOUSTON AIRPORT SYSTEM Thank you! 22