Exhibitors manual 2019

Transcription

1 LINC Asia-Pacific March 2019 Exhibitors manual

2 Dear Exhibitor, We would like to welcome you to LINC Asia-Pacific 2019 and thank you for your interest in our course and your participation. We have prepared this manual as an aid to your preparation for the exhibition at LINC Asia-Pacific Kindly take some time to read it and return the necessary forms to us/our assigned freight forwarder in time. Date: March 2019 Please note LINC Asia-Pacific 2019 will take place on Tuesday and Wednesday! Venue: AsiaWorld-Expo Hong Kong International Airport 2/F meeting rooms Lantau Island, Hong Kong Course Organisation: CongO GmbH Congress Organisation and More Ruffinistraße Munich, Germany Phone: Fax: Registration: Phone: Fax:

3 General information Main arena: The main arena will seat up to 350 persons. Full day programme with state of the art lectures, clinical trial reviews and controversial, interdisciplinary debates, alternating with numerous live case demonstrations highlighting current interventional challenges and new technologies. Stand construction permit: It has to be ensured that the stands are not higher than 2.5 meters. When planning your booth, please respect the other exhibitors and do not plan any advertisement, construction, or furniture that might be negatively influencing the booth of your neighbour. Lettering applied to stands and exhibits, as well as company logos and trade names, must not exceed permitted construction heights and must look attractive from all sides. This rule also applies to all booth constructions. If your booth has the entire depth of 2m, the side walls may NOT exceed the depth of 1m. Any alternations are subject to a prior written application and require written approval. Any kinds of tapes on venue fixture is not allowed. Self-standalone structure or stands are recommended. Should this regulation be ignored, the exhibitor will be held accountable for all cleaning costs that may be necessary. Language: The official language of the course will be English. Schedule: Set-up: Monday, March 11, 08:00 18:00 Opening: Tuesday, March 12, 08:00 Exhibit hours: Tuesday, March 12, 08:00 18:00 Wednesday, March 13, 08:00 18:00 Dismantle: Wednesday, March 13, after the scientifc programme has ended 23:59 Registration desks will be open on: Monday, March 11, 16:00 19:00 Tuesday, March 12, 07:15 18:00 Wednesday, March 13, 07:45 15:30 3

4 Information on sending consignments to exhibitors Please read through the instructions of our assigned freight forwarder Agility for all rules and deadlines regarding shipment. The manual is available on our website for viewing and download. Shipments for future meeting table Shipments for future meeting table need to arrive by and no later than 28 February Consignment instructions: The master of airway bill/bill of lading must be consigned freight prepaid to: Consignee: Notify party: Agility Fairs & Events Logistics Limited Suite , 30/F. Skyline Tower, Kowloon Bay, Kowloon. 39 Wang Kwong Road, Hong Kong SAR Phone: Fax: Agility Fairs & Events Logistics Limited Contact: Mr. Bart Chiu Phone: Fax: For: LINC Asia-Pacific 2019 to the attention of Antonie Jaeger/ future meeting table c/o Agility Fairs & Events Logistics Limited, Room 205, Level 2 Markings: LINC Asia-Pacific 2019 to the attention of Antonie Jaeger/ future meeting table c/o Agility Fairs & Events Logistics Limited, Room 205, Level 2 Name of Exhibitor: Case Number: GrossWeight/NetWeight: Dimensions: All documents such as Airway Bill/Bill of Lading must be consigned as above. Additional charges will be incurred for wrong consignee details. (A 5% outlay commission will be imposed on all Freight Collect consignments). Please note: The AsiaWorld-Expo only allows containers under 40 feet. 4

5 All ordering forms listed below are available on our website. AV equipment If you are in need of AV equipment please fill in the order forms Form 1A and Form 1B from the order pad on our website. Provision of information and telecommunications services If you are in need of provision of information and telecommunications services please fill in the order forms Form 3A and Form 3B from the order pad on our website. Furniture hire If you are in need of furniture please fill in the order form Form 4 from the order pad on our website. Power supply If you are in need of power supply please fill in the order forms Form 7A (lighting and power) and Form 7B (single machine, not for distribution) from the order pad on our website. Security If you are in need of a security guard please fill in the order form Form 9 from the order pad on our website. Cleaning of stands Be aware that exhibitors are responsible for the removal of their garbage and the storage of the packaging material. There will be no room for storing packaging material in the exhibition hall. Basic cleaning service on booth area (vacuum of trash) will be provided by the organiser. However, if you are in need of extra cleaning service, please contact: helpdesk@asiaworld-expo.com for inquiry. Hire of personnel If you are in need of personnel please fill in the order form Form 12 from the order pad on our website. Please return the necessary forms to AsiaWorld-Expo by 16 February If you should have questions concerning your order please contact: helpdesk@asiaworld-expo.com 5