WCE/LIB/JUNE2008. Tender Document. Supply of U.P.S. & BATTERY. Walchand College of Engineering Sangli

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1 WCE/LIB/JUNE2008 Tender Document Supply of U.P.S. & BATTERY Walchand College of Engineering Sangli Name of : - Address:- Phone:- Fax:- - Seal and Signature Page 1 of 6 Director

2 INVITATION FOR TENDER FOR SUPPLY OF GOODS Ref No: - WCE/NEWLIB/UPS/BATTERY/928 Date: - 10/06/2008 To Dear Sirs, Sub: INVITATION FOR TENDER FOR SUPPLY OF UPS & BATTERY You are invited to submit your most competitive Tender for the above goods under the terms and conditions as enclosed herewith. These guidelines can be obtained from While submitting the Tender, the offer must be submitted in sealed envelope and envelope should be marked in the following format Tenders for Supply of UPS & BATTERY. Your Tender should be addressed to the Director, Walchand College of Engineering, Vishrambag, Sangli (Maharashtra State). Your sealed envelope should contain the detailed product specifications, literature, all the documents needed to fulfill the terms and conditions mentioned in later part of this document and document properly filled with the competitive price offered, duly signed and stamp sealed on each page otherwise it is liable for rejection. Earnest money deposit of Rs (In words Rs. Five thousand only) in the form of Nationalized bank D.D. favoring Director, Walchand College of engineering, Sangli payable at Sangli. The place of delivery should be at College site and delivery period should not exceed more than 2 weeks from the date of Purchase Order. Please note that the last date for submission of Tender is 17 th June 2008 at 05:30 p.m. and will be opened on 18 th June p.m. at Director Office, Walchand College of engineering, Sangli. You are requested to pay Rs. 500/- (Five hundred only) towards cost of tender form by a demand draft in favor of Director, Walchand College of Engineering payable at Sangli along with each tender. We look forward to receive your tender and thank you for your interest in this project. Yours faithfully, Director Walchand College of engineering Vishrambag, Sangli. Seal and Signature Page 2 of 6 Director

3 Terms and Conditions: 1. should be authorized ISO certified. The item quoted should be internationally recognized and branded. 2. The should submit the documentary proof for the execution of the three orders for the supply of the similar items approximately of the same amount as quoted in his offer. The should provide credentials for satisfactory installation, commissioning, maintenance of the goods supplied in last two years. 3. The should submit the proof that he is running the business and/or necessary service centre for last 3 years. 4. The should submit the Solvency Certificate from any nationalized bank of the total price quoted. 5. shall not assign or sublet the contract to any other sub-vendor. 9. Bid Price a) The contract shall be for the full quantity as described above. Corrections, if any, shall be made by crossing out, initializing, dating and re writing in words. b) All duties, taxes and other levies etc. as applicable are payable by the supplier under the contract and shall be included in the total price. The octroi paid receipt should be on the name of Director, Walchand College of Engineering, Sangli. c) The rates quoted by the shall be fixed for the duration of the contract and shall not be subject to adjustment on any account. d) The prices should be quoted in Indian Rupees only. 10 Each shall submit only one Tender. 11 should enclose his latest valid Income Tax clearance certificate along with his MST/CST VAT Registration No. and Certificate. 12 Validity of Tender Tender shall remain valid for 30 days after the deadline date specified for submission. 13 Evaluation of Tenders The Purchaser will evaluate and compare the Tenders determined to be substantially responsive i.e. which (a) are properly signed and DD of Rs. 500/- towards cost of tender form (b) (c) (d) Conform to the terms and conditions, and specifications Evaluation and Comparison of bids shall be done on basic price with charges like transportation, freight and insurance, training, commissioning, installation etc. excluding all taxes. Thus rate should be given clearly indicating basic price and taxes (if any) Any conditional Tender will not be accepted and quantity of the items may vary as per requirement at the time of purchase order. (e) Earnest money deposit of Rs (In words Rs. Five thousand only) in the form of Nationalized bank D.D. favoring Director, Walchand College of engineering, Sangli payable at Sangli. 14 Award of contract The Purchaser will award the contract to the whose Tender has been determined to be substantially responsive and who has offered the lowest evaluated Tender price. 15 A) Not withstanding the above, the Purchaser reserves the right to accept or reject any Tenders and/or to cancel the bidding process and/or reject all Tenders at any time prior to the award of contract. B) The whose bid is accepted will be notified of the award of contract by the Purchaser prior to expiration of the Tender validity period. The terms of the accepted offer shall be incorporated in the purchase order. Seal and Signature of Page 3 of 6 Principal

4 The complete delivery of all the items should be within 15 days from the date of Purchase order. The penalty for delay in proportion to the cost of equipment (usually at rate of 1% for first 10 days, 2% for next 10 days; for equipment below 5 lacs and 2% and 3% subsequently for equipment above 5 lacs) shall be charged. In case of delay, more than 20 days, order shall automatically stand cancelled. 16 Payment will be made immediately after delivery of the goods in following mode: 80% against delivery at site and 10% after satisfactory Installation. Remaining 10% as Performance Security payable at the end of warranty period or on submission of the Bank Guarantee and undertaking for the said amount. 17 Normal commercial warranty/ guarantee shall be applicable to the supplied goods as follows. For 12 months for battery and 36 months for UPS from date of satisfactory Installation/acceptance. Maintenance and/or repair of supplied goods for a period of three years after the end of warranty period. 18 In case of dispute, persons appointed by WCE will act as Conciliator. All legal disputes are subject to the Jurisdiction of Sangli court only. 19 Right to change any clause fully or partially in the terms and conditions mentioned above and right to cancel any Tender without giving any reason is reserved with Walchand College of Engineering, Sangli. Director, Director Walchand College of Engineering Vishrambag, SANGLI Tel.No.: Fax No Seal and Signature Page 4 of 6 Director

5 INVITATION FOR TENDER You are invited to submit your most competitive Tender for the following goods. Sr. No. Description of Goods/Specification 1 Providing, supplying and installing 6 KVA online 1 o output online UPS with Qty (Q) 2.0 Basic Unit Price in Rs. (A) Taxes (VAT + Octroi 3%) (B) Total Price = Q*(A+B) A. Minimum 6 hours backup, input power factor > 0.99, parallel redundant facility(built in), temperature compensated battery charging system, auto retransfer facility, LCD panel to see various parameters, SNMP compatibility, DSP/micro based system B. protections such as input under voltage protection, DC under and over voltage protection, input current limit, battery under voltage/ deep discharge, black start of low discharge of battery, battery current limit, output short circuit rectifier, short circuit output over/under voltage protection, output over current protection, bypass under/over voltage, bypass frequency out of healthy range, battery over lamp alarm. C. Input specifications: - input voltage 230 V-1ph. Input voltage variation v, input frequency 50 Hz, +-10%, input current distortion < 5%, power factor at rated load >0.99, UPS operations with phase sequence change, Bypass supply voltage 220/230/240 V, Overload on by pass should be 10 times of rated current for 20 m sec. D. Rectifier/Charger: - DC Seal and Signature Page 5 of 6 Director

6 Ripple <2%, DC Voltage regulations 1%. E. Output Specifications: - Output voltage 220/230/240 V AC, selectable, 1 PH, 50 Hz, power factor at 0.7 at 6 Kva, over load rating 110% for 60 mins, 200% for 1 sec. output voltage regulations +-2%, transient response for 100% load change+- 10%, Recovery time 5. sec, frequency stability unsynchronized +-0.1%, synchronized as per mains frequency, output voltage distortion < 3% linear load. F. Backup inverter to bypass to inverter transfer time: - Synchronized 0 m sec, unsynchronized 20 m sec G. Power pack: - 12 v, 100 AH, Quanta/ Emerson/ Uplus make SMF batteries with battery rack Please also quote for G. Power pack: - 2 v cell, 100 AH, Amarraja/ HBL Knife make SMF batteries with designed float life of 20 years UPS Should be ISO 9001 & MAIT Level II Certified Total cost of work: - Rs. We agree to supply the above goods in accordance with the technical specifications for a total contract price of Rs.... Within the period specified in the Invitation for Tenders. We also confirm that the normal commercial warrantee/guarantee of 12 months for battery and 36 months for UPS shall apply to the offered goods. Date: - Stamp Bidder Seal and Signature Page 6 of 6 Director