GM MOTORSPORTS RECEIVING INSTRUCTION

Transcription

1 Page 1 of 5 1. Purpose and Scope To provide instruction to Warehouse Associates regarding how to properly manage the receiving of GM product. 2. Definitions GM Performance and Racing Receiving Log Dock Sheet (TG 138) GM Performance and Sustitute Packing Slip (TGQ 3.43) GM Standard Label GMR Receiving Verification Stamp An internal document that details receipt of all incoming materials at the GM Motorsports facility. Details include customer name, carrier, part number, quantity, release number, invoice number (for GM HQ) and description of the item. A form that is used by GM Motorsports receiving associates when no original shipping documents exist. A complete description of items received, pieces, counts, carrier, sender, date and signature of the person making the delivery is included. Label for outside of part box with GM specs A rubber stamp used by Receiving Associates indicating the date and time. Receipt Inspection Failure Notice (TGQ 7.1) A record of receipt discrepancies, quantites, part numbers, revision level and of the GM PRC contact and response. Substitute Packing Slip TG 3.43 Unit Placard A form that is used by GM Motorsports receiving associates when no original shipping documents exist. A complete description of items received, pieces, counts, carrier, sender, date and signature of the person making the delivery is included. A CZ generated document used by Warehousing Associates to identify product in the warehouse including physical location of the skid, product name, CZ ID number and a customer assigned product ID number. 3. Responsibilities REC WHSE Receiving Associates Warehouse Associates

2 Page 2 of 5 4. Authority PS SUP Parts Specialist Supervisor 5. Instructions 1. Revision History Revision 12 (2/16/11) - Added ITAR to definitions and added Step 10. Re-training required. Revision 13 (4/27/11) - Removed from Step 3 the paragraph regarding the inspection of oil test cylinder blocks. Re-training is required. Revision 14 (2/24/12) - changes to Steps2 & 3. Re-training is required. Revision 15 (3/28/14) - Changes throughout WI. Re-training is required. Revision 16 (3/2/17) - Changes to steps 4 and 6. Re-training is required. Revision 17 (7/12/18) - Added defenitions and change to step 2. Unload & Inspect Freight Warehouse or receiving associates unload the truck. The delivery slip, bill of lading or freight bill is compared to the actual product unloaded. Verify the freight bill quantity matches the delivered items (example, bill of lading says 2 pallets, verify visually that you have 2 pallets). Inspect and verify that there is no visual damage, if any note on delivery paperwork and contact PS or supervisor for review. The associate date stamps incoming paperwork and files with docksheet and receiving paperwork. 3. Complete Substitute Packing Slip If no paperwork exists for incoming shipments, leave the parts in the Receiving Hold area until the Parts Specialist can identify the part and part number. The Parts Specialist will fill out a Substitute Packing Slip (TGQ 3.43) and give it to the receiving associate. 4. Provide Counts Pull the paperwork of all skids and verify the product and count against incoming paperwork. The Receiving associate must count all incoming parts, unless the parts have been identified as parts not requiring a physical count by warehouse manager. If the parts are small and have numerous cartons, the scale is used for a scale count. After verifying counts, Receiving associate stamps shipper with the Receiving Verification Stamp

3 Page 3 of 5 Instructions (Continued) 5. Record Discrepancies As is customary in the transportation industry, and over, short or damaged deliveries are noted to all copies of delivery bills presented by carrier driver. Any carton or skid that has crushed corners, punctured, appears to have water damage or destroyed in any way may be damaged stock and should be opened and inspected closely. The receiving associate will immediately fill out a Receipt Inspection Failure Notice and notify the supervisor and parts specialist. These parts are tagged and logged, then moved to the non-conforming area awaiting disposition. 6. Stock for Immediate Disbursement In some instances, stock will arrive and will be designated for immediate disbursement. This stock will be held at the receiving hold area for an initial count and to be added to the GM Racing Receiving Log Dock Sheet (TG 138). Once the Receiving associate gets a count, they receive it into inventory and print Unit Placard(s) with a location of GMW REC HOLD. All standard receiving s will be done within 4business hours of delivery. Items requiring special receiving requirements, such as hand counts, will be subject to a later receiving time line. 7. Complete Receving Log Dock Sheet The GM Motorsports Receiving Log Dock Sheet (TG 138) is to be completed for all incoming shipments. This log serves as a daily record of all incoming items for each business day. The Receiving associate will the Dock Sheet (TG 138) to GM Motorsports HQ in Detroit, supervisor, and PS. 8. Box and Label Stock If incoming parts are not labeled with the part number and description, the receiver will put on hold. The REC will pull up part in Veracore to decide if the part is a ship direct part or not. Ship Direct parts have a barcode label per GM specs. The receiver will notify SUP in production meeting as a "on going job". The CSR will produce labels and the REC or WHSE will box and label or label the incoming stock. The REC will release the product from hold so product is available to ship. Note - if more than one part comes in that is not boxed or labeled, handle each part number separately. 9. Defense Parts If Defense parts are received, these parts must be located to their secured, concealed location. 10. Complete Receiving and Locate Stock The Receiving associate receives the stock into warehouse management, generates Unit Placard appropriate locations. The Receiving associate designates a location for each incoming part(s). the Unit Placard are the applied to the skids or crates and either the Receiving or Warehouse associate will move the stock to the designated location. 11. File Paperwork The GM Motorsports Receiving Log Dock Sheet (TG 138) and incoming paperwork are then filed in the appropriate cabinet (labeled foreign receiving).

4 Page 4 of 5 6. Procedure References Control of Production and Service Procedure QSP Post Delivery Activities Procedure QSP Preservation QSP Property Belonging to Clients or External Providers Procedure QSP Instruction References HANDLING OF NONCONFORMING PRODUCT WI Records Chevrolet Performance Receiving Log Dock Sheet TG 138 Retain for a minimum of 3 years Chevrolet Performance Vendor Shipper TGQ 3.43 Retain for a minimum of 3 years Receipt Inspection Failure Notice TGQ 7.1 Retain for a minimum of 1 year or as specified on task sheet

5 Page 5 of 5 9. Addendum - Flow Chart -1 Revision History? -2 Unload & Inspect Freight -3 Complete Substitute Packing Slip -4 Provide Counts -5 Record Discrepancies -6 Stock for Immediate Disbursement -7 Complete Receving Log Dock Sheet -8 Box and Label Stock -9 Defense Parts -10 Complete Receiving and Locate Stock -11 File Paperwork