RESOLUTION A.648(16) adopted on 19 October 1989 GENERAL PRINCIPLES FOR SHIP REPORTING SYSTEMS AND SHIP REPORTING REQUIREMENTS, INCLUDING GUIDELINES

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2 NVOLVNG DANGEROUS GOODS, HARMFUL SUBSTANCES AND/OR MARNE A 16/Res.648 POLLUTANTS 27 October 1989 TE...TO AL,1. RTME Orgnal: ENGLSH R :ANZ. Tl JN ASSEMBLY - 16th sesson Agenda tem 10 MO RESOLUTON A.648(16) adopted on 19 October 1989 REQUREMENTS, NCLUDNG GUDELNES FOR REfORTNG NCDENTS NVOLVNG DANGEROUS GOODS, HARMFUL SUBSTANCES AND/OR MARNE POLLUTANTS THE ASSEMBLY, RECALLNG Artcle ls(j) of the Conventon on the nternatonal Martme Organz~ton concernng the functons of the Assembly n relaton to regulatons and gudelnes concernng martme safety and the preventon and control of marne polluton from shps, RECALLNG AL~O resoluton 3 of the nternatonal Conference on Martme Search and Rescue, 1979, on the need for an nternatonally agreed format and procedure for shp reportng systems, CONSDERNG that ~urrent natonal shp reportng ~ystems may use dfferent procedures and reportng formats, REALZNG that such dfferent procedu~es and reportng formats could cause confuson to masters of shps movng from one area to another covered by a dfferent shp reportng system, BELEVNG that such confuson could be allevated f shp reportng systems and reportng requrement~ were to comply as far as practcable wth a number of general prncples and f reports were made n accordance wth a standard for~at and procedures, r , For reasons of economy, ths document s prnted n a lmted number. Delegates are kndly asked to brng ther copes to meetngs and not to request addtonal copes.

3 A 16/Res.648 REQUREMENTS, NCLUDNG GUDELNES FOR REPORTNG NCDENTS RECALLNG the Gudelnes for Reportng ncdents nvolvng Dangerous Goods n Packaged Form developed by the Martme Safety Commttee (MSC/Crc.360/Rev.l), RECALLNG ALSO artcle 8 and Protocol of the nternatonal Conventon for the Preventon of Polluton from Shps, 1973, as modfed by the Protocol of 1978 relatng thereto (MARPOL 73/78), as amended, and also the Gudelnes for Reportng ncdents nvolvng Harmful Substances (resoluton MEPC.30(25)), RECOGNZNG that States Partes to the nternatonal Conventon relatng to nterventon on the Hgh Seas n Cases of Ol Polluton Casualtes (1969) and the Protocol Relatng to nterventon on the Hgh Seas n Cases of Marne Polluton by Substances other than Ol (1973) may take such measures on the hgh seas as may be necessary to prevent, mtgate or elmnate grave and mmnent danger to ther coastlne or related nterests from polluton or threat of polluton of the sea by ol and substances other than ol followng upon a martme casualty or acts related to such a casualty, whch may reasonably be expected to result n major harmful consequences, RECOGNZNG ALSO the need for coastal States to be nformed by the master of an assstng shp, or of a shp undertakng salvage, of partculars of the ncdent and of acton taken, RECOGNZNG FURTHER that an ncdent nvolvng damage, falure or breakdown of the shp, ts machnery or equpment could gve rse to a sgnfcant threat of polluton to coastlnes or related nterests, HAVNG CONSDERED the recommendaton made by the Martme Safety Commttee at ts ffty-seventh sesson and by the Marne Envronment Protecton Commttee at ts twenty-sxth sesson, 1. ADOPTS the General Prncples for Shp Reportng Systems and Shp Reportng Requrements, ncludng Gudelnes for Reportng ncdents nvolvng Dangerous Goods, Harmful Substances and/or Marne Pollutants set out n the Annex to the present resoluton;

4 - 3 - A 16/Res.648 2, URGES Member Governments to ensure that shp reportng systems and reportng requrements comply as closely as possble wth the general prncples specfed n the Annex to the present resoluton; 3. URGES Member Governments to brng the reportng format and procedures to the notce of shpowners and seafarers as well as of the desgnated authortes concerned; 4. ~ECOMMENDS Member Governments and States Partes to MARPOL 73/78 to mpl~ment the Gudelnes, n accordance wth paragraph (2) of artcle V of Protocol thereof; 5. REVOKES resoluton A.598(15), resoluton MEPC.30(25) and MSC/C~c.360/Rev.l. *** '

5 A 16/Res ANNEX GENERAL PRNCPLES FOR SHP REPORTNG SYSTEMS AND SHP REPORTNG REQUREMENTS, NCLUDNG GUDELNES FOR REPORTNG NCDENTS NVOLVNG DANGEROUS GOODS, HARMFUL SUBSTANCES AND/OR MARNE POLLUTANTS 1 General prncples 1.1 Shp reportng systems and reportng requrements are used to provde, gather or exchange nformaton through rado reports. The nformaton s used to provde data for many purposes ngludng search and rescue, vessel traffc servces, weather forecastng and preventon of marne polluton. Shp reportng systems and reportng requrements should, as far as practcable, comply wth the followng prncples:.1 reports should contan only nformaton essental to acheve the objectves of the system;.2 reports should be smple and use the standard nternatonal shp reportng format and procedures; where language dffcultes may exst, the languages used should nclude Englsh, usng where possble the Standard Marne Navgatonal Vocabulary, or alternatvely the nternatonal Code of Sgnals. The standard reportng format and procedures to be used are gven n the appendx to ths Annex;.3 the number of reports should be kept to a mnmum;.4 no charge should be made for communcaton of reports;.5 safety or polluton related reports should be made wthout delay; however, the tme and place of makng non-urgent reports should be suffcently flexble to avod nterference wth essental navgatonal dutes;

6 - 5 - A 16/Res nformaton obtaned from the system should be made avalable to other systems when requred for dstress, safety and polluton purposes;.7 basc nformaton (shp's partculars, on-board facltes and equpment, etc.) should be reported once, be retaned n the system and be updated by the shp when changes occur n the basc nformaton reported;.8 the purpose of the system should be clearly defned;.9 Governments establshng a shp reportng system should notfy marners of full detals of the requrements to be met and procedures to be followed. Detals of types of shps and areas of applcablty, of tmes and geographcal postons for submttng reports, of shor~ establshments responsble for operaton of the system and of the servces provded should be clearly specfed. Chartlets depctng boundares of the system and provdng other necessary nformaton should be made avalable to marners;.10 the establshment and operaton of a shp reportng system should take nto account:.10.1 nternatonal as well as natonal responsbltes and requrements;.10.2 the cost to shp operators and responsble authortes;.10.3 navgatonal hazards;.10.4 exstng and proposed ads to safety; and.10.5 the need for early and contnung consultaton wth nterested partes ncludng a suffcent perod to allow for tral, famlarzaton and assessment to ensure satsfactory operaton and to allow necessary changes to be made to the system;

7 A 16/Res Governments should ensure that shore establshments responsble for operaton of the system are manned by properly traned persons;.12 Governments should consder the nterrelatonshp between shp reportng systems and other systems;.13 shp reportng systems should preferably use a sngle operatng rado frequency; where addtonal frequences are necessary, the number of frequences should be restrcted to the mnmum requred for the effectve operaton of the system;.14 nformaton provded by the system to shps should be restrcted to that necessary for the proper operaton of the system and for safety;.15 shp reportng systems and requrements should provde for specal reports from shps concernng defects or defcences wth respect to ther hull, machnery, equpment or mannng, or concernng other lmtatons whch could adversely affect navgaton and for specal reports concernng ncdents of actual or probable marne polluton;.16 Governments should ssue nstructons to ther shore establshments responsble for the operaton of shp reportng systems to ensure that any reports nvolvng polluton, actual or probable, are relayed wthout delay to the offcer or agency nomnated to receve and process such reports, and to ensure that such an offcer or agency relays these reports wthout delay to the flag State of the shp nvolved and to any other State whch may be affected;.17 States whch are affected or lkely to be affected by polluton ncdents and may requre nformaton relevant to the ncdent should take nto account the crcumstances n whch the master 1s placed, and should endeavour to lmt ther requests for addtonal nformaton; and.18 the appendx to ths Annex does not apply to danger messages referred to under regulaton V/2 of the 1974 SOLAS Conventon, as amended. The present practce of transmttng such messages should reman unchanged.

8 - 7 - A 16/Res Gudelnes for reportng ncdents nvolvng dangerous goods 2.1 The ntent of these Gudelnes and those contaned n the appendx s to enable coastal States and other nterested partes to be nformed wthout delay when any ncdent occurs nvolvng the loss, or lkely loss, overboard of packaged dangerous goods nto the sea. 2.2 Reports should be transmtted to the nearest coastal State. When the shp s wthn or near an area for whch a shp reportng system has been establshed, reports should be transmtted to the desgnated shore staton of that system. 3 Gudelnes for reportng ncdents nvolvng harmful substances and/or marne pollutants 3.1 The ntent of these Gudelnes and those contaned n the appendx s to enable coastal States and other nterested partes to be nformed wthout delay of any ncdent gvng rse to polluton, or threat of polluton, of the marne envronment, as well as of assstance and salvage measures, so that approprate acton may be taken. 3.2 n accordance wth artcle V(l) of Protocol of MARPOL 73/78, a report shall be made to the nearest coastal State. 3.3 Whenever a shp s engaged n or requested to engage n an operaton to render assstance to or undertake salvage of a shp nvolved n an ncdent referred to n subparagraph l(a) or (b) of artcle of Protocol of MARPOL 73/78, as amended, the master of the former shp should report, wthout delay, the partculars of the acton undertaken or planned. The coastal States should also be kept nformed of developments. 3.4 The probablty of a dscharge resultng from damage to the shp or ts equpment s a reason for makng a report.

9 A 16/Res.648 REQUREMENTS, NCLUDNG GUDELNES FOR REPORTNG NCDENTS 1 PROCEDURES Reports should be sent as follows: APPENDX Salng plan (SP) Before or as near as possble to the tme of departure from a port wthn a system or when enterng the area covered by a system. Poston report (PR) When necessary to ensure effectve operaton of the system. Devaton report (DR) When the shp's poston vares sgnfcantly from the poston that would have been predcted from prevous reports, when changng the reported route, or as decded by the master. Fnal report (FR) On arrval at destnaton and when leavng the area covered by a system. Dangerous goods report (DG) When an ncdent takes place nvolvng the loss, or lkely loss overboard of packaged dangerous goods, ncludng those n freght contaners, portable tanks, road and ral vehcles and shpborne barges, nto the sea. Harmful substances report (HS) When an ncdent takes place nvolvng the dscharge or probable dscharge of ol (Annex of MARPOL 73/78) or noxous lqud substances 1.n bulk (Annex of MARPOL 73/78). Marne pollutants report (MP) n the case of loss or lkely loss overboard of harmful substances n packaged form ncludng those n freght contaners, portable tanks, road and ral vehcles and shpborne barges, dentfed n the nternatonal Martme Dangerous Goods Code as marne pollutants (Annex of MARPOL 73/78). Any other report Any other report should be made n accordance wth the system procedures as notfed n accordance wth paragraph 9 of the General Prncples.

10 - 9 - A 16/Res STANDARD REPORTNG FORMAT AND PROCEDURES 2.1 Sectons of the shp reportng format whch are napproprate should be omtted from the report. 2.2 Where language dffcultes may exst, the languages used should nclude Englsh, usng where possble the Standard Marne Navgatonal Vocabulary. Alternatvely, the nternatonal Code of Sgnals may be used to send detaled nformaton. When the nternatonal Code s used, the approprate ndcator should be nserted n the text, after the alphabetcal ndex. 2.3 For route nformaton, lattude and longtude should be gven for each turn pont, expressed as 1n C below, together wth type of ntended track between these ponts, for example "RL" (rhumb lne), "GC" (great crcle) or "coastal", or, n the case of coastal salng, the estmated date and tme of passng sgnfcant ponts expressed by a 6 dgt group as n B below. TELEGRAPHY TELEPHONE FUNCTON NFORMATON (alternatve) REQURED [Name of sys tern Name of system System dentfer Shp reportng j(e.g. AMVER/ (e.g. AMVER/ system AUS REP /MAREP / AUSREP/MAREP/ or nearest ECAREG/ JASREP) ECAREG/JASREP) approprate coast rado staton l, State 1n full Type of report Type of report: SP Salng plan PR Poston report DR Devaton report FR Fnal report DG HS MP Dangerous goods report Harmful substances report Marne pollutants report

11 ; ; A 16/Res.648 NVOLVNG DANGEROUS GOODS, HARMFUL - 10 SUBSTANCES - AND/OR MARNE POLLUTANTS TELEGRAPHY TELEPHONE FUNCTON NFORMATON (alternatve) REQURED Gve n full Any other report l A Shp Shp Name, call sgn or (alpha) shp staton dentty, and flag B Tme Date and tme A 6 dgt group (bravo) of event gvng day of month (frst two dgts), hours and mnutes (last four dgts). f other than UTC state tme zone used ; C Poston Poston A 4 dgt group (charle) gvng lattude 1. n degrees and mnutes suffxed wth N (north) or s (south) and a 5 dgt group gvng longtude n degrees and \ ; mnutes suffxed j wth E (east) or w (west); or ' D Poston Poston True bearng (frst (delta) 3 dgts) and 1 dstance (state dstance) n nautcal mles l from a clearly dentfed landmark (state : landmark) E Course True course ' A 3 dgt group (echo) l F Speed Speed n knots A 3 dgt group (foxtrot) and tenths of ; ' r knots 1 : 1 \ G Departed Port of departure Name of last port ; (golf) of call ;

12 A 16/Res.648 TELEGRAPHY TELEPHONE (alternatve) FUNCTON NFORMATON REQURED H Entry (hotel) Date, tme and pont of entry nto system Entry tme expressed as n (B) and entry poston expressed as n (C) or (D) Destnaton and ETA (nda) Destnaton and expected tme of arrval Name of port and date tme group expressed as n (B) J Plot (julet) Plot State whether a deep-sea or local plot s on board K L M Ext (klo) Route (lma) Radocommuncatons (mke) Date, tme and pont of ext from system Route nformaton Radoconnnuncatons Ext tme expressed as n (B) and ext poston expressed l as n (C) or (D) ntended track l j j l 1 State n full names of statons/ frequences guarded j N 0 Next report (november) Draught (os~ar) Tme of next report Maxmum present statc draught n metres Date tme group expressed as n (B) / 4 dgt group gvng metres and centmetres p Cargo (papa) Cargo on board Cargo and bref detals of any dangerous cargoes as well as harmful substances and gases that could endanger persons or the envronment (See detaled reportng requrements) f Q Defect, damage, defcency, lmtatons (quebec) Defects/damage/ defcences/ other lmtatons Bref detals of defects, damage, defcences or other lmtatons (See detaled reportng requrements)

13 A 16/Res.648 NVOLVNG DANGEROUS GOODS, HARMFUL - SUBSTANCES 12 - AND/OR MARNE POLLUTANTS ['ELEGRAPHY TELEPHONE (alternatve) FUNCTON NFORMATON REQURED R Polluton/ dangerous goods lost overboard (romeo) Descrpton of polluton or dangerous goods lost overboard Bref detals of type of polluton (ol, chemcals, etc.) or dangerous goods lost overboard; poston expressed as 1.n (C) or (D) (See detaled reportng requrements) s Weather (serra) Weather condtons Bref detals of weather and sea condtons prevalng T Agent (tango) Shp's representatve and/or owner Detals of name and partculars of shp's representatve or owner or both for provson of nformaton (See detaled reportng requrements) u V w X Sze and type (unform) Medc (vctor) Persons (whskey) Remarks (x-ray) t l l Shp sze and type Medcal personnel Total number of persons on board Mscellaneous Detals of length, breadth, tonnage, and type, etc., as requred l Doctor, physcan's assstant, nurse, personnel wthout medcal tranng State number Any other nformal ton - ncludng, j as approprate, bref detals of ncdent and of 1 other shps nvolved ether 1.n ncdent, assst : ance or salvage (See detaled reportng requrements)

14 REQUREMENTS, NCLUDNG GUDELNES FOR REPORTNG NCDENTS A 16/Res GUDELNES FOR DETALED REPORTNG REQUREMENTS 3.1 Dangerous goods reports (DG) Prmary reports should contan tems, A, B, C (or D), M, Q, R, S, T, U, X of the standard reportng format; detals for R should be as follows: R 1 Correct techncal name or names of goods. 2 UN number or numbers. 3 MO hazard class or classes. 4 Names of manufacturers of goods when known, or consgnee or consgnor. 5 Types of packages ncludng dentfcaton marks. Specfy whether portable tank or tank vehcle, or whether vehcle or freght contaner or other cargo transport unt contanng packages. nclude offcal regstraton marks and numbers assgned to the unt. 6 An estmate of the quantty and lkely condton of the goods. 7 Whether lost goods floated or sank. 8 Whether loss 1s contnung. 9 Cause of loss f the condton of the shp s such that there 1s danger of further loss of packaged dangerous goods nto the sea, tems P and Q of the standard reportng format should be reported; detals for P should be as follows: P 1 Correct techncal name or names of goods. 2 UN number or numbers. 3 MO hazard class or classes. 4 Names of manufacturers of goods when known, or consgnee or consgnor. 5 Types of packages ncludng dentfcaton marks. Specfy whether portable tank or tank vehcle, or whether vehcle or freght contaner or other cargo transport unt contanng packages. nclude offcal regstraton marks and numbers assgned to the unt. 6 An estmate of the quantty and lkely condton of the goods.

15 A 16/Res Partculars not mmedately avalable should be nserted n a supplementary message or messages. 3.2 Harmful substances reports (HS) n the case of actual dscharge prmary HS reports should contan tems A, B, C (or D), E, F, L, M, N, Q, R, S, T, U, X of the standard reportng format. n the case of probable dscharge (see 3.4), tem P should also be ncluded. Detals for P, Q, R, T and X should be as follows: P 1 Type of ol or the correct techncal name of the noxous lqud substances on board. 2 UN number or numbers. 3 Polluton category (A, B, C or D), for noxous lqud substances. 4 Names of manufacturers of substances, f approprate, when known, or consgnee or consgnor. 5 Quantty. Q 1 Condton of the shp as relevant. 2 Ablty to transfer cargo/ballast/fuel. R 1 Type of ol or the correct techncal name of the noxous lqud dscharged nto the sea. 2 UN number or numbers. 3 Polluton category (A, B, C or D), for noxous lqud substances. 4 Names of manufacturers of substances, f approprate, when known, or consgnee or consgnor. 5 An estmate of the quantty of the substances. 6 Whether lost substances floated or sank. 7 Whether loss s contnung. 8 Cause of loss. 9 Estmate of the movement of the dscharge or lost substances, gvng current condtons f known. 10 Estmate of the surface area of the spll f possble. T 1 Name, address, telex and telephone number of the shp's owner and representatve (charterer, ther agent). manager or operator of the shp or

16 A 16/Res.648 X 1 Actons beng taken wth regard to the dscharge and the movement of the shp. 2 Assstance or salvage efforts whch have been requested or whch have been provded by others. 3 The master of an assstng or salvagng shp should report the partculars of the acton undertaken or planned After the transmsson of the nformaton referred to above n the ntal report, as much as possble of the nformaton essental for the protecton of the marne envronment as s approprate to the ncdent should be reported n a supplementary report as soon as possble. That nformaton should nclude tems P, Q, R, Sand X The master of any shp engaged n or requested to engage n an operaton to render assstance or undertake salvage should report, as far as practcable, tems A, B, C (or D), E, F, L, M, N, P, Q, R, S, T, U, X of the standard reportng format. The master should also keep the coastal State nformed of developments. 3.l Marne pollutants reports (MP) n the case of actual dscharges, prmary MP reports should contan t~ms A, B, C (or D), M, Q, R, S, T, U, X of the standard reportng format. n the case of probable dscharge (see 3.4), tem P should also be ncluded. Detals of P, Q, R, T and X should be as follows: P 1 Correct techncal name or names of goods. 2 UN number or numbers. 3 MO hazard class or classes. 4 Names of manufacturers of goods when known, or consgnee or consgnor. 5 Types of packages ncludng dentfcaton marks. Specfy whether portable tank or tank vehcle, or whether vehcle or freght contaner or other cargo transport unt contanng packages. nclude offcal regstraton marks and numbers assgned to the unt. 6 An estmate of the quantty and lkely condton of the goods.

17 A 16/Res Q 1 Condton of the shp as relevant. 2 Ablty to transfer cargo/ballast/fuel. R 1 Correct techncal name or names of goods. 2 UN number or numbers. 3 MO hazard class or classes. 4 Names of manufacturers of goods when known, or consgnee or consgnor. 5 Types of packages ncludng dentfcaton marks. Specfy whether portable tank or tank vehcle, or whether vehcle or freght contaner or other cargo transport unt contanng packages. nclude offcal regstraton marks and numbers assgned to the unt. 6 An estmate of the quantty and lkely condton of the goods~ 7 Whether lost goods floated or sank. 8 Whether loss s contnung. 9 Cause of loss. T 1 Name, address, telex and telephone number of the shp's owner and representatve (charterer, manager or operator of the shp or ther agent). X 1 Acton beng taken wth regard to the dscharge and movement of the shp. 2 Assstance or salvage efforts whch have been requested or whch have been provded by others. 3 The master of an assstng or salvagng shp should report the partculars of the acton undertaken or planned After the transmsson of the nformaton referred to above n the ntal report, as much as possble of the nformaton essental for the protecton of the marne envronment as s approprate to the ncdent should be reported. That nformaton should nclude tems P, Q, R, Sand X.

18 A 16/Res.648 3,3.3 The master of any shp engaged n or requested to engage n an operaton to render assstance or undertake salvage should report, as far as practcable, tems A, B, C (or D), M, P, Q, R, S, T, U, X of the standard reportng format. The master should also keep the coastal State nformed of developments. 3.4 Probablty of dscharge 3,4.1 The probablty of a dscharge resultng from damage to the shp or ts equpment s a reason for makng a report. n judgng whether there s such a probablty and whether the report should be made, the followng factors, among others, should be taken nto account:.1 the nature of the damage, falure or breakdown of the shp, machnery or equpment; and.2 sea and wnd state and also traffc densty n the area at the tme and place of the ncdent t s recognzed that t would be mpractcable to lay down precse defntons of all types of ncdents nvolvng probable dscharge whch would warrant an oblgaton to report. Nevertheless, as a general gudelne the m,ster of the shp should make reports n cases of:.1 damage, falure or breakdown whch affects the safety of shps; examples of such ncdents are collson, groundng, fre, exploson, structural falure, floodng, cargo shftng; and.2 falure or breakdown of machnery or equpment whch results n mparment of the safety of navgaton; examples of such ncdents are falure or breakdown of steerng gear, propulson plant, electrcal generatng system, essental shpborne navgatonal ads.

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