SHIPPING and DOCUMENTATION INSUTRUCTIONS. Date of update: 01/12/2015 Delivery destination: West Bank. Name Title Field Phone Mobile

Transcription

1 U n i t e d N a t i o n s Relief and Works Agency for Palestine Refugees in the Near East SHIPPING and DOCUMENTATION INSUTRUCTIONS Date of update: 01/12/2015 Delivery destination: West Bank Delivery mode: Air Group: General supplies 1. Timing: A. Scan copy shipping documents to be sent to UNRWA in advance for review and confirmation. Original documents to be same as confirmed by UNRWA ones. B. Supplier must not ship before obtaining the import permits from customs authorities, or before getting the green light from UNRWA to ship to final named destination. Otherwise, supplier will be responsible for any additional cost caused and will be charged accordingly. C. All documents including copies must be readable and clear. D. Electronic scanned versions of documents must be sent to: Name Title Field Phone Mobile Working hours Jane Zeidan Port Operations officer West Bank Field Office shipments j.zeidan@unrwa.org Mon-Fri 7:15-14:45 Axel Auerbach Head Field Procurement & Logistics Office West Bank Field Office shipments a.auerbach@unrwa.org Mon-Fri 7:15-14:45 CPLD CPLD HQA cpld@unrwa.org Sun-Thu 7:30-15:00 E. Any delay in sending the shipping documents on time will cause for storage charges at the port of arrival and UNRWA has the right to recover the costs form the supplier s invoice. 2. Shipping Documents & Certificates list: A. Air Waybill (1 Original) B. Original Commercial Invoice (1 Original) C. Packing List (1 Original) D. Certificate of Origin (1 Original) E. Catalogue (When requested only) (1 Original) 3. Shipping documents details: The established customs rules of the host country stipulate that: Air Shipping Instructions -GS Group West Bank Field Page 1

2 A. The air waybill must indicate: 1. Consignee name. 2. Notify party. 3. Purchase order number. 4. Full description of the items which also must be matching with the packing list and other documents. 5. Net and gross weight which also must be matching with the invoice, the packing list and other documents. 6. Delivery term. 7. Shipping country. 8. Destination country. B. The invoice must indicate: 1. Exact name of the Item with any related details including the net and gross weight. 2. Invoice number and the invoice date. 3. Purchase order number. 4. Value/amount and the currency. 5. Items' numbers and production number. 6. HS code for each item Shipping country. 7. Include the destination country. 8. Country of origin for each item. 9. Consignee name. 10. Consignor name (manufacturer/ supplier name, address, tel. and fax numbers). 11. Delivery term. 12. Packing details. C. The packing list must indicate: 1. Exact name of the item with any related details including the net and gross weight (as mentioned in the invoice) 2. Packing details and the quantity. 3. Country of origin. 4. Purchase order number. 5. Delivery term. 6. Port of destination 7. Final destination of goods. 8. The HS code and production code. D. The certificate of origin: 1. As per regular standards. E. The catalogue must indicate: 1. Voltage of power source. 2. Frequency of power source. 3. Usage and function of the item. 4. Model and specifications. Air Shipping Instructions -GS Group West Bank Field Page 2

3 4. Special categories instructions: A. The following details are to be provided on shipping documents by suppliers or by their appointed International Forwarding Agents: An unequivocal description of the goods including the first four digits of the H. S. classification codes of the supplies to be imported. (H. S. = Harmonized System classification codes of the World Customs Organization). A. MARKING ON PACKS: (All letters 4 cm high) UNRWA, Not for Sale, Purchase order number, Port of destination, Case number, Gross weight. B. Supplier should not ship any consignment unless the logistics office recommends and approves the draft shipping documents and obtain import permits / approvals. Otherwise, supplier will be responsible for any additional cost caused and will be charged accordingly. C. If the supplier fails to comply with this policy, UNRWA will be forced to claim the additional clearance costs from the supplier. D. Scan for draft AWB and documents to get approval before ship, the number of draft AWB must be the same of original. E. The freight on the shipping documents to be displayed as Freight Prepaid. F. Partial shipments are not allowed. G. CE must be mentioned in all the documents as well as on each item. H. Manufacturing date must be mentioned in the documents. I. The item itself must be marked or stamped with OOC. J. The global quality standard should be reflected on the item and the shipping documents. 5. Mailing of shipping Documents: It is required that either or both the supplier and the shipper (the later acting on behalf of the supplier) to mail TWO sets of original shipping documents to both addresses as mentioned below before 24 hours of consignment s arrival time: Air Shipping Instructions -GS Group West Bank Field Page 3

4 UNRWA Field Office - WB Head Field Logistics Office UNRWA Field Office- West bank Shlomo Zalman Shragai Street P.O. Box Jerusalem, Israel Tel Fax a.auerbach@unrwa.org UNRWA Headquarters- Amman UNRWA Headquarters - Amman Chief Procurement & Logistics Division Bayader Wadi Seer Industrial street P.O. Box Amman 11814, Jordan Tel Fax cpld@unrwa.org Only above double channels to communicate all information on shipping schedule/ dates are possible to ensure that proper actions are being taken to receive and clear shipments in due time. Any delay in mailing documents may cause customs clearance delays resulting in storage charges. We reserve the right to debit these charges to the supplier's account. 6. Shipments' addresses: 1. Consignee: Consignee (Include Organization Legal Name and Full Address) Organization Legal Name and address: Head Field procurement & Logistics Office, WB Shlomo Zalman Sharagai street Jerusalem- Israel P.O. Box Tel: / Fax: Head Field procurement & Logistics Office, WB 2. Notify Party: 1 st Notify Party (Include Contact Name, and Tel.) Contact Name & address: Fridenson Air &Ocean V.A.T. No Hametzuda St. Azur asaff@fridenson.co.il Air Shipping Instructions -GS Group West Bank Field Page 4

5 2 nd Notify Party (Include Contact Name, and Tel.) Contact name & address: Head of Field Procurement and Logistics Office, WB Shlomo Zalman Sharagai, Street 21 Tel. No.: , Port of Clearance Port Name Ben-Gurion Air Port Please retain this document signed within 10 days: On behalf of Supplier: On behalf of UNRWA: Date: Date: Air Shipping Instructions -GS Group West Bank Field Page 5