Version 11.0 Updated 4/16

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2 Table of Contents 1. Domestic Shipping General Requirements Shipment Terms... Error! Bookmark not defined Freight Terms & Transportation Mode Commercial Zone Shipments Non-Commercial Zone Shipments Trailer Loading Requirements Freight Costs Pre-ASN/ASN Entry Bill of Lading Requirements Delivery Appointments Transportation Contacts

3 1. Domestic Shipping All shipments to Ascena should be made according to the shipping instructions below. Domestic shipments include both goods of U.S. Origin and foreign goods purchased on a DDP (Delivery Paid Duty) basis from a U.S. Seller General Requirements All merchandise purchased domestically must be shipped to Lane Ascena according to the following instructions: All shipments over 151 lbs. will be routed through the Portal and arranged for pickup by Unyson. Shipments under 150 lbs. total weight should be shipped parcel and not routed Chain Purchase Orders will ship to the following address: Ascena Retail Group Etna Retail Distribution Center, LLC 200 Heritage Dr. Pataskala, OH Will not need to be sorted by PO Line Sequence; however one case of each will need to be loaded at the rear of each fully loaded trailer Ecommerce Purchase Orders will ship to the following address: Ascena Retail Group Greencastle Fulfillment Center, LLC 1901 State Road 240 East Greencastle, IN Originating in a Commercial Zone: FOB ORIGIN FREIGHT COLLECT & CHARGEBACK. Follow procedures outlined in section 1.4 Commercial Zone Shipments: Not Originating in a Commercial Zone: FOB ORIGIN FREIGHT COLLECT & CHARGEBACK to the Distribution Center. Follow the instructions in section 1.5 Non-Commercial Zone Shipments. 3

4 Do not ship partial orders. Shipping partial orders without buying department approval may result in a violation Bills of lading must contain the following information for each PO: Division, PO number, department number, gross weight, case quantities, as well as total cases of all PO s on the shipment. For details see section 1.10 Bill of Lading Requirements Shipment Terms The Ascena PO s contains two (2) date fields related to the shipping of product. With the exception of non-commercial-zone shipments, as outlined in section 1.5, these dates indicate the dates the goods need to be ready for scheduled pickup through the Unyson Portal. *Note All dates are final unless approved and acknowledged through a revised PO Not Before Date The Not Before Date indicates the date that merchandise is due to be received by the Distribution Center(s), third party facilities or its authorized consolidators Pickup Date The Pickup Date indicates the latest date that merchandise can be ready for pickup by the Unyson designated transportation provider for commercial zone shipments For Direct shipping (origins outside the commercial zone), The Pickup Date will equal the Not Before Date. The required transit to make ontime delivery will be applied to the Pickup Date/Not Before Date based on your shipping location. The latest ready date will be determined by the below map and your available shipping dates will be automatically supplied by the Unyson Portal. 4

5 NOTE Attempts to deliver merchandise outside of the shipping window will result in a vendor violation or the refusal of shipment at the vendor s expense Freight Terms & Transportation Mode 5

6 1.4. Commercial Zone Shipments Scheduling Shipment s Within the Commercial Zones All domestic shipments over 150 lbs originating in the zip codes listed in sections and and is required to be routed through Ascena Retail Group s nominated 3PL, Unyson by 0900 the business day prior to the Pickup Date, and ready by 0900 on the Pickup Date. Unyson AscenaRouting@Unyson.com Website: portal.hubgroup.com/tmorderentry Phone: New York City Commercial Zone New York City Commercial Zone Area Zip Code Range North New Jersey 070 to 079 South New Jersey 080 to 084 Central New Jersey 085 to 089 NYC/Long Island 100 to Los Angeles Commercial Zone 6

7 Los Angeles Commercial Zone Area Zip Code Range Greater Los Angeles Area 900 to 918 Riverside/San Diego 919 to 925 Orange County 926 to 929 Ventura County 930 to Unyson is responsible to arrange a carrier for pickup on all shipments over 150 lbs within their specific pickup area. These shipments will be made Freight Collect and the costs will be charged back to the vendor It is the vendor s responsibility to route their orders on Unyson s Portal 48 hours in advance to avoid late delivery For parcel shipments (all shipments under 150 lbs), ship UPS Collect. DomesticTransportation@AscenaRetail.com for account number When shipping UPS you must add a value of to the ASN in the REF1 segment with a BN qualifier which will serve as the confirmation number Place your PO number in the reference field of your shipping label. Failure to do so will result in a chargeback If the shipping point is located outside of the listed zip codes, please refer to section 1.5 Non-Commercial Zone Shipments Non-Commercial Zone Shipments All costs associated with the inbound movement of goods from domestic vendors into our DC are ultimately the responsibility of the vendors as freight collect and chargeback Non-Commercial zone shipments (all zip codes outside of those stated in sections and ) must be shipped following the Freight Term & Transportation Mode table in section Non-Commercial zone shipments (Direct Shipments) over 150lbs must be routed with Unyson by 0900 on the latest routable date based on your shipping location referenced in the transit map and instructions in section The shipment should be ready by 0900 on the latest acceptable ship date provided in the Unyson 7

8 portal (24 hours after latest routable date referenced above). Unyson will provide shipping and carrier instructions once the booking is confirmed All Truckload Shipments must be sealed with C-TPAT/ISO 17712:2010 compliant high security bolt seals For parcel shipments (all shipments under 150 lbs), ship UPS Collect. for account number When shipping UPS you must add a value of to the REF1 Segment with a BN qualifier to the ASN which will serve as the confirmation number Place your PO number in the reference field of your shipping label. Failure to do so will result in a chargeback All shipments over 150 lbs must be routed through Unyson and shipped per the instructions provided by Unyson. Shipment via a different mode, carrier, or freight terms is prohibited Trailer Loading Requirements To help the receiving process at the Etna Retail Distribution Center, vendors are required to label one case of each MSN per PO with a sticker containing the words Tail Load. A MSN is considered a unique style/color/size/pack configuration combination. The MSN number is on the UCC128 label as shown in section (Note: a PO may contain more than one MSN). Failure to comply with this requirement will result in a chargeback of $ per trailer to the vendor Commercial Zone Shipments On the top tier of the last pallet loaded onto the truck or at the rear of the truck if the cases are to be floor loaded Non-Commercial Zone Shipments Less than Truckload (LTL) Shipments: On the top tier of a pallet(s) Truckload Shipments: At the rear of the floor loaded trailer The sticker must be read and no smaller than 1 X 4. Placement should be wrapped around an upper corner of the case Pallet Loaded Trailers 8

9 Pallets cannot be loaded sideways on the trailer. Failure to follow this procedure may result in the refusal of the entire shipment at the vendor s expense. The shipment will not be accepted until the skid orientation is corrected and a new delivery appointment has been scheduled. 9

10 Pallet Stacking Guide 10

11 Example of UCC128 Label: 11

12 1.7. Freight Costs All costs associated with the inbound movement of goods from domestic vendors into our DC are ultimately the responsibility of the vendors; either freight prepaid or freight collect and chargeback For all Commercial Zone Shipments, vendors will be charged back for freight costs as follows: Weight East Coast West Coast lbs.35/lb..47/lb. 1,000 4,999 lbs..32/lb..44/lb. >5,000 lbs.31/lb..42/lb. Minimum $ $

13 For Non-Commercial Zone LTL Shipments freight chargebacks will include transportation and fuel charges For Non-Commercial Zone Volume Shipments freight chargebacks will include transportation and fuel charges A 3% administrative/accounting fee will be added to all Truckload (TL) Non- Commercial Zone Shipments freight chargebacks A 12% administrative/accounting fee will be added to all Less than Truckload (LTL) Non-Commercial Zone Shipments freight chargebacks Vendor who ship freight directly to an Ascena Distribution Center on a nonapproved Ascena carrier will be violated any additional transportation costs incurred by Ascena Brands plus a $1,000 flat rate penalty-processing fee Pre-ASN/ASN Entry Pre-ASN/ASN entry must be sent successfully on all purchase orders shipping either through the Consolidator or Direct to the Distribution Center within 2 hours of the shipment leaving the vendor s facility Bill of Lading Requirements A separate bill of lading is required for the Distribution Center per trailer load or per shipment, a shipment being defined as all of the freight contained in a single pickup destined for the same location. If you have more than a full trailer, you will need to create one bill of lading for each, but do not, under any circumstances, create more than one bill of lading for a single pickup The bill of lading must include Shipper s Name and Address Brand (Lane Bryant or Catherines) c/o Ascena Retail Group and warehouse address. See sections and for warehouse addresses Carrier Name Unyson will be carrier of record, regardless of pickup agent Freight Terms (third party) 13

14 The Third Party Bill to address is: Purchase Order Number Department Number Style Number Total Weight Reweigh Charges Ascena Retail Group c/o Unyson PO BOX 7047 Downers Grove, IL If your shipment is inaccurately weighed, it is subject to being re-weighed by the carrier which could result in an additional charge. Re-weigh may also delay delivery Enter the correct weight of your shipment. If multiple products are being shipped, list the weight of each product separately Any additional charges incurred as a result of the wrong weight on a B.O.L will be the sole responsibility of the shipper Freight Dimensions The vendor needs to make sure that the dimensions of the freight are on the BOL. This is to protect the vendor and Ascena from W&I fees that are not just. It will allow us to dispute charges with justification When determining the dimensions of your shipment, be sure to measure the longest sides including any packaging, overhangs or protrusions. Once density is calculated, you can then figure out the class In cases where the shipment is palletized, the dimensions of the pallet determine the cubic dimensions. You will need to add the Height of the Pallet, also the Length and Width if the pallet extends past the boxes Label length, width and height measurements of the shipment on the BOL. If multiple products are being shipped with different dimensions, list the measurement of each separately. 14

15 How to measure a Palletized shipment How to measure a Carton Classifying Freight It is critical that you know the correct Freight Class in order to receive accurate freight charges and to ensure that the carrier does not re-class your shipment, which could result in a higher shipping charge Any additional charges incurred as a result of the wrong CLASS on a B.O.L will be the sole responsibility of the shipper Use the density calculator and Sub chart given to properly class freight. Open the attached Excel spreadsheet below and follow directions *Save the Density Calculator to your desktop for easy access.* Density Calculator.xls Do not use NMFC numbers on B.O.L. 15

16 The presence of National Motor Freight Classification (NMFC) numbers on B.O.L. provides no benefits to the shipper or consignee and, as such, should be omitted Any additional charges incurred as a result of an NMFC number s inclusion on a B.O.L will be sole responsibility of the shipper The following message should appear on your bill of lading: Carrier cancel date is, Must be delivered by cancel date. Appointments are required 48 hours in advance Example of bill of lading (This is available in a full and editable format in the Unyson BOL Creation SOP on the Routing Portal): 16

17 Transportation Contact Information Unyson Website: portal.hubgroup.com/tmorderentry Phone: Delivery Appointments Ascena Retail Group Etna Retail DC, LLC 17

18 APPOINTMENTS MUST BE MADE FOR ALL INBOUND FREIGHT DELIVERIES. APPOINTMENTS FOR ALL DELIVERIES MUST BE MADE AT LEAST 24 HOURS IN ADVANCE Failure to make a delivery appointment may result in a chargeback of $500 per trailer, as well as the possible refusal/rescheduling of the load. Any carrier charges associated with such refusal or rescheduling would be for the account of the vendor. Contact Unyson at least 24-hours in advance: AscenaRouting@Unyson.com ALL TIMES EASTERN UNYSON HOURS OF OPERATION: MONDAY FRIDAY 8:00 AM 5:00 PM Ascena Retail Group, Pataskala, OH DC HOURS OF OPERATION: MONDAY 5:00 AM THROUGH FRIDAY 24:00 (MIDNIGHT) SATURDAY 12:00 (NOON) 22:00 (10:00 PM) SUNDAY 6:00 AM 24:00 (MIDNIGHT) *Only drop-trailer deliveries will be accepted on Friday, Saturday, or Sunday Ascena Retail Group Ecommerce, Greencastle, IN FC HOURS OF OPERATION: MONDAY-FRIDAY 6:00 AM - 24:00 (MIDNIGHT) SATURDAY 12:00 (NOON) 20:00 (8:00 PM) SUNDAY 6:00 AM 24:00 (MIDNIGHT) *Only drop-trailer deliveries will be accepted on Saturday or Sunday All live-unloads must be palletized and shrink wrapped. Five pallet maximum. No floor loaded live-unloads will be accepted. Failure to schedule a live unload, which will be accepted based solely on overall priorities of our business, may result in chargeback and/or refusal of merchandise. Any charges or late delivery that may result from such refusal will be at the vendor s expense Live-Unload authorizations must be approved at AscenaRouting@Unyson.com ONLY. No other points of contact are authorized to approve live-unloads for Ascena Brands Appointments for all deliveries must be made at least 24 hours in advance. 18

19 Monday deliveries must be scheduled no later than 4:00 pm on the Friday before the requested delivery date Live-Unloads will only be accepted for palletized shipments of 5 skids or fewer. Failure to schedule a live-unload, which will be based solely on overall priorities of our business, may result in chargeback and/or refusal of the merchandise. Any charges that may result from such refusal will be at the vendor s expense Transportation Contacts: Etna Retail DC, LLC OH Tel: (740) SSG-DomesticTran@AscenaRetail.com GC Fulfillment, LLC IN Tel: (765) Fax: (215) Performance Team (East Coast Consolidator) Tel: (732) Performance Team/Gale (West Coast Consolidator) Tel: (562) Fax: (562) Debbie Ryan, VP, Transportation: Debbie.Ryan@ascenaretail.com Justin Reynolds, Sr. Mgr, Inbound Int l Trans: Dave Campbell, Sr. Mgr, Inbound Domestic Trans: Justin.Reynolds@ascenaretail.com Dave.Campbell@ascenaretail.com Unyson Logistics: AscenaRouting@unysonlogistics.com Dave Bird, Analyst, Inbound International Trans: Dave.Bird@ascenaretail.com Mike Trayser, Analyst, Inbound International Trans: Michael.Trayser@AscenaRetail.com Mike Meintel, Analyst, Inbound Domestic Trans: Mike.Meintel@AscenaRetail.com 19