--rcar Direciorai:e of Knowledge Management in Agriculture ~ "'l""'"'""" -I Krishi Anuaandhan Bhavan-1 ""' 'lffu;;;ft

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1 mi l!t0;<0" "1l ~"""""~ rcar Direciorai:e of Knowledge Management in Agriculture ~ "l"""""" Krishi Anuaandhan Bhavan1 "" lffu;;;ft PusaNewDelhi FNo DKMA/44/2016GAS Dated: \\\ ~~{: To Sub: Sir limited tender for award of comprehensive of contract for maintenance of Computers Printers Scanner and UPS installed at Directorate of Knowledge Management in Agriculture (CAR) Krishi Anusandhan Bhawan1 Pusa New Delhi Sealed quotations are invited on behalf of Project Director {DKMA) CAR for the awjlrd yt comprehensive contract for_ maintenance of Computers Printers Scanner and UPS installed at ~KifCllA KAB1Pusa New Delhi The interested firms to undertake the work may send quotations in a sealed cover and by superscripting as "Comprehensive Contract for Maintenance of Computers Printers Scanner and UPS installed at DKMA CAR" accompanied by a Demand Draft of Rs20000/ as earnest J money drawn in favour of Project Director {DKMA) CAR which should reach the undersigned latest by 300 PM on The Tender may be dropped in the tender box kept outside Room No 614 Krishi Anusandhan Bhawan1 Pusa New Delhi A copy of the prescribed form showing tentative quantity of equipment along with Terms & Conditions is enclosed The technical Bid of the tender will be opened on at 0400 PM in the presence of Tenderers in the Room No705 Krishi Anusandhan Bhawan1 Pusa New Delhi Yours sincerely {VKBharti) UNDER SECRETARY {DKMA) l/c

2 TERMS & CONDTONS The firm should submit tender in two Part bidding system (1" PartTechnical Bid 2nd Part financial Bid) Separate envelops should be used for Technical and financial Bids and indication to that effect may please be super scribeclqllj_l]_e_enve!lpps 2 The Technical Bid envelop should contain the following: (i) Tender form (General terms conditions) duly signed and stamped along with all relevant documents establishing the credibility of the firm The Technical Bid will not contain any price implication All envelopes containing the tender should be properly sealed (ii) The Technical Bid must contain the Earnest Money Deposit (EMO) of Rs 20000/ in the form of Demand Draft/Bankers Cheque/Pay Order Exemption of EMO will only be given to the firm which produces the NSC Registration Certificate (iii) The annual turnover of the firm must be at least Rs 5000 lakh each year in the last 2 financial years A copy of Company audited accounts should also be attached with the technical bid (iv) The firm should submit a proof/certificate in respect of satisfactory completion of AMCs in the Govt Organizations each of value exceeding Rupees two lakhs The work order will not be considered as proof of satisfactory completion of work 3 The Financial Bid" envelop should contain the following: (i) The Financial Bid should be submitted in the proforma prescribed by the Council and attached in the tender only Proforma other than the prescribed on will not be accept41!l"~ (ii) Rate should include the charge of providing full time residence engineer at DKlflA~ Conditional rates will not be accepted / 4 Both Technical & Financial bid envelops should also have complete name and address of the firm 5 The firm should submit tender in the Performa attached along with tender only and in the sealed cover super scribed "Comprehensive Contract for Maintenance of Computers Printers Scanner and UPS installed at DKMA CAR Any other type of submission of tender will not be accepted 6 Correction or over writing in the tender documents is not permissibie Every sheet of the tender document and the terms and conditions should be signed and stamped by the authorized signatory of the firm 7 An amount of 10% of total value of AMC have to deposit by the firm as performance security which will be returned after the completion of AMC Contract but no interest will be paid and in case violation of any terms and condition on the part of the firm is noticed and/ or the services are found unsatisfactory performance security can be the discretion of Competent Authority Further in case the complaint not attended to promptly and within the specified time The work will be got done from other sources at the contractors risk and cost n this regard the decision of the Competent Authority in Council shall be final and binding on the contractor 8 The extension of rate contract will be decided mutually with the firm for such further period as may be agree upon subject to approval of the competent authority in the Council

3 71 Rates once finalized will not be increased during the period the contract which is for a period of c one year from the date of entering contract tio71 10 n case the successful bidder shows inability at any stage after the contract is finalized and awarded for what so ever reason (s) to honour the contract the earnest money/performance security deposited woukibe_forfeited 11 The outer cleaning of the systems and accessories will be done free of cost once in a quarter 12 The contract shall be effective from the date of acceptance of the contract by the firm and the contract for maintenance of Computers Printers Scanner and UPS (ie covers all the items like CPU memory Monitor Speakers Mouse Keyboard adopter etc) No extra charge whatsoever would paid to the firm However consumables like printer head toner cartridge etc will not be covered under this contract 13 t shall be the responsibility of the firm (s) to make all the Computers Printers Scanner and UPS work satisfactorily throughout the contract period and also to hand over the systems to the Council in working condition on the expiry of the contract 14 The firm will provide genuine parts of computers and printers and other equipments and in case of replacement of parts is needed; the parts shall be of the same make n the event of their nonavailability good quality parts should be used under intimation to this office 15 Any reported fault would be taken up by the AMC engineers within two hours ~<f:iir as possible the repairs would be carried out on site itself however in case the equipment ls taken to the workshop the firm would provide a standby equipment for the same 16 The firm shall depute at least one efficient and qualified engineer for maintenance of computers and other equipments at DKMA during the entire period of contract on full time basis 17 No advance payment in any case would be made However payment will be made on Qcuarterly basis after the submission of satisfactory reports by the nodal officer of T along with the bill of each quarter 18 The quantity of computers printers and other equipment proposed to be given under AMC is listed in Annexure1 These equipments are installed in various rooms of DKMA Krishi Anusandhan Bhawan1 Pusa New Delhi 19 As the contract shall be comprehensive hence if the firm wishes to inspect the equipments the same may be done between 1000 AM to 100 PM at any working day 20 The Competent Authority in the Council reserves the right to cancel the tender at any time during the contract without giving any reason 21 During the contract period if it is found that the firm is not adhering to the terms and conditions of the contract the same would be terminated without any notice and performance security would be forfeited 22 The firm will provide maintenance and repair service on holidays also

4 : /Penalty as deemed fit by the competent authority in the Council will be imposed and deducted li4 in case of any of the items is not repaired within 24 hours of reporting of fault f a~y dispute(s) arises between the Council and the firm with reference to the contract the Council will decide it and its decision will be binding on the terms (VKBharti) Under Secretary (DKMA) l/c ~ /

5 FNANCAL BD Performa for tender for AMC of computer printer etc Name of the Firm/ Address Phone Number SN tem type tem Quantity Unit wise Total Rate n Rs 1 Dell 14 2 HP 16 3 Lenovo 21 4 Acer 4 5 HCL 5 6 Computer Odyssey 1 ~ \~ ~ ~ : ~ ~ "" f / ~ 7 zenith 3 8 LG 3 9 Assemble System 5 1 Hp Scanner 1 2 HP Scanjet Scanner HP Scanjet Pro HP Scanjet

6 ~!3! _~ _c~~~ i ~;:;! // / / / / _! ~~~ 5 HP Scanjet Ent Plus Scanner HP Scanjet N r/ 1 Luminous 18 2 Microtech 14 3 BPE 1 4 UPS Uniline 7 5 Power Tech 1 6 Power One 1 7 Tritronics 1 1 HP Laserjet~ "\ ~\" ~ ~ f 2 HP Laserjetc _! 3 HP Laserjet Printers 4 HP Laserjet HP Laserjet Pro HP Laserjet Jet 1020 plus 3 7 HP Laserjet CP1025 Color 2 8 HP LaserjetM1005 1

7 ~ " 0 ~~" ~: _ ;:F <;:: 9 HP LaserjetP " 10 HP LaserjetP RicohSP210su 6 12 RicohSP Kyocera 1 14 Panasonic kxmb Lexmark5310dn 2 16 Lexmark 2! \O 17 Brother HL5250dn 1 l\ " 18 Office Jet ; : 19 Samsung pro xpress 1 m3320nd " 20 Samsung ML ] t 21 Samsung color CLP 310N 1 22 Xerox Work centre Laserjet ProM403d 1 The rates are inclusive the charges of onsite fulltime qualified service engineer Signature Name of the Firm with seal