Ohio Department of Transportation Central Office 1980 West Broad Street Columbus, OH John R. Kasich, Governor Jerry Wray, Director

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1 Ohio Department of Transportation Central Office 1980 West Broad Street Columbus, OH John R. Kasich, Governor Jerry Wray, Director 1/13/2014 Project Addendum No. 1 PID No HOL SR Two Lane Resurfacing Letting: February 6, 2014 Notice to all Bidders and Suppliers to please be advised of the attached Proposal Addendum. The Department utilizes Bid Express ( as the official medium for electronic bid submittal. All bidders must prepare bids and submit them online via Bid Express. Addenda amendments must be acknowledged in the miscellaneous section of the Expedite (EBS) file and all amendments loaded in order for your bid to be considered for award of this project. Bid express will not accept bids that do not have amendments incorporated. Failure to incorporate changed quantities or items in your Expedite (EBS) submissions will result in the rejection of your bid. ODOT is an Equal Opportunity Employer and Provider of Services

2 Proposal Addendum For HOL ; PID Project Completion Date Change: No Bid Item Changes, Additions or Deletions: No Funding Splits Required: No Please be advised of the following: The below listed Special Provision for Contractor Invoicing dated 07/15/2013 is attached via this Addendum.

3 SPECIAL PROVISION CONTRACTOR INVOICING FOR CRS: HOL PID: PROJ: (2014)-1016 DATED: 07/15/2013

4 SPECIAL PROVISION: CONTRACTOR INVOICING General: The Contractor will be paid estimates upon submission of an invoice, quantity documentation, and certification to the Engineer that the work was performed in accordance with the contract. The Contractor shall use the forms within the Special Provision, as appropriate, for documentation of the quantity of work to be invoiced. C&MS section Measurement of Quantities and C&MS section Estimates is modified by this Special Provision to require the contractor to provide quantity measurements and documentation, certification, and contractor invoicing in order to receive payment for contract work on this project. The Department will perform quality assurance reviews on a minimum of 10% of the total project reference items to include, but not limited to, the higher cost, higher risk bid items pre-selected by the Engineer to validate the Contractor's invoices. The Department shall perform the performance inspection documentation, as required. C&MS Modifications: Measurement of Quantities. All references to Department performed measurements in this contract are changed to Contractor performed measurements. Measure the quantities of Work and calculate invoiced amounts based on the method of measurement and basis of payment provisions provided in these Specifications. When the following units of measure are specified, measure quantities as described below unless otherwise specified in the Contract Documents. The accuracy of individual pay item estimate payments will be one decimal more accurate than the unit of measure denoted for the pay item. Lump Sum. Not measured. Describes payment as reimbursement for all resources necessary to complete the Work. When a complete structure or structural unit is specified as the unit of measurement, the unit will include all necessary fittings and accessories. Each. Measured by the number of individual items of Work completed. Foot (Meter). Measured parallel to the longitudinal base or foundation upon which items are placed, or along the longitudinal surface of the item. Measured vertically to the nearest 0.1 foot (0.01 m), with a minimum vertical measurement of 1 foot (0.10 m), at each unit. Square Yard or Square Foot (Square Meter). Measured by a two-dimensional area method on the surface of the item. Cubic Yard (Cubic Meter). Measured by a three-dimensional volume method. Measure all loose material or material measured in the vehicle by the cubic yard (cubic meter). Haul material measured in the vehicle in approved vehicles and measure in the vehicle at the point of delivery. For this purpose, use approved vehicles of any type or size satisfactory to the Engineer, provided the vehicle s bed is of such type that the actual contents are readily and accurately determined. Unless all approved vehicles on a job are of uniform capacity, each approved vehicle must bear a legible identification mark indicating the specific approved capacity. The Inspector may reject all loads not hauled in such approved vehicles. Cubic Yard (Cubic Meter) for Asphalt Concrete. Measure as specified in Acre (Hectare). Measured by a two-dimensional area method on the surface to the nearest 0.1 acre (0.05 ha). Pound (Kilogram). Measured by actual item net weight avoirdupois (mass). Ton (Metric Ton). The term ton means the short ton consisting of 2000 pounds avoirdupois. The term metric ton means 1000 kilograms. Weigh all materials that are proportioned by weight on accurate and approved scales that

5 are operated by competent, qualified personnel at locations approved by the Engineer. However, car weights will not be acceptable for materials to be passed through mixing plants. If trucks are used to haul material being paid for by weight, weigh the empty truck at least once daily and as the Engineer directs and only if the weight of the truck is used in determining the ticket weight. Place a plainly legible identification mark on each truck bearing the weight of the truck. For Work on a tonnage basis, file with the Engineer receipted freight bills for railroad shipments and certified weight-bills when materials are received by any other method, showing the actual tonnage used. For Work on a volume basis, itemize evidence of the volume used. Gallon (Liter). Measured by actual item liquid volume. Measure the following materials by the gallon (liter) at the following temperatures: Temperatures Items 60 F (16 C) Creosote for Priming Coat, Creosote Oil, Creosote Solutions for Timber Preservatives, Asphalt Primer for Water-proofing, and Liquefier 100 F (38 C) RC, MC Asphalt Emulsions, CBAE, Primer 20, and Primer F (149 C) Asphalt Binder Measure tank car outage of asphalt material at its destination before any material has been removed from the tank car according to Supplement Convert the net weight of asphalt material shipments to gallons (liters) at the specified pay temperature according to Supplement Convert the gallons (liters) at the measured temperature to gallons (liters) of asphalt material at the specified pay temperature according to Supplement Thousand Board Feet, MBF (Cubic Meter). Measure timber by MBF (cubic meter) actually incorporated in the structure. Base the measurement on nominal widths, thicknesses, and the extreme length of each piece. Standard Manufactured Items. When standard manufactured items are specified such as fence, wire, plates, rolled shapes, pipe conduit, etc., and these items are identified by size, unit weight, section dimensions, etc., such identification will be to nominal weights or dimensions set by the industry Measurement Units. Measure quantities using either English or metric units as indicated in the Contract Documents. Use the Tables and to convert units when required. If Tables and do not provide a required factor, then use the appropriate factor provided in the IEEE/ASTM SI Estimates. If satisfactory progress is being made, the Contractor will receive monthly payments equaling the Work and materials in place. The monthly payment is approximate, and all partial estimates and payments are subject to correction in the Final Estimate and payment. Payment for Work and materials shall not, in any way, prevent later rejection when defective Work or material is discovered, or constitute acceptance under or The Department will not pay an estimate until the Contractor submits an invoice, quantity documentation, and certifies to the Engineer that the work for which payment is being made was performed in accordance with the contract. The invoice and certification will be made on forms provided by the Department. Submit quantity documentation, including but not limited to, the applicable drawings, sketches, diagrams, measurements, calculations, tickets, and cost analyses to substantiate the invoiced quantities. Use forms provided by the Department or Engineer approved equal. Submit invoiced quantities and payment amounts in accordance with the Construction and Materials Specifications Method of Measurement and Basis of Payment sections for the item of work

6 being presented for payment. The Department will perform quality assurance reviews on a minimum of 10% of the total project reference items to include, but not limited to, the higher cost, higher risk bid items pre-selected by the Engineer to validate the contractor's invoices. The Department will perform progressive quality assurance reviews corresponding to the project estimate periods and project finalization for the entirety of the pre-selected reference items designated by the Engineer to validate quantities presented for payment. The Engineer will determine any increase in the quality assurance review reference item sample size for validation above the requisite 10%, or the pre-selected bid items if greater than 10%, based on the accuracy, correctness, and completeness of the invoiced quantities and quantity documentation determined during the course of the quality assurance reviews. The Department s quality assurance reviews of the invoiced quantities do not relieve the contractor of the quantity documentation, invoicing, and compliance certification contract requirements. The Department may pay estimates twice each month if the Engineer concludes the amount of work performed is sufficient. No estimate or payment shall be construed as acceptance of defective Work or improper materials. The Department will not pay the adjusted final estimate until the Contractor remedies all defective Work and accepted Work damaged by the Contractor s operations. Interest will be paid in accordance with ORC when warranted.

7 CA-D-1A (ci) Field Calculation and Measurement Project No: Ref. No: County/Route/Section: Item & Description: Station Location Plan Plan Plan Field From To Side Sheet Ref. Unit Describe Location Calculation/Sketch/Additional Remarks: Special Notes: Prepared By: Checked By: Date: Date:

8 CA-D-1A (ci) Field Calculation and Measurement (back)

9 CA-D-1B (ci) Field Calculation and Measurement Project No: Ref. No: County/Route/Section: Item & Description: Station Location Plan Plan Plan Field From To Side Sheet Ref. Unit Describe Location Calculation/Sketch/Additional Remarks: Special Notes: Prepared By: Checked By: Date: Date:

10 CA-D-1B (ci) Field Calculation and Measurement (back)

11 CA-D-2 (ci) Field Calculation and Measurement Project No: County/Route/Section: Ref. #: Ref. #: Ref. #: Ref. #: Location Item: Item: Item: Item: Unit: Unit: Unit: Unit: Date Station or Plan Page L/R Plan Measured Plan Measured Plan Measured Plan Measured TOTALS Special Notes: Prepared By: Checked By: Date: Date:

12 CA-D-2 (ci) Field Calculation and Measurement (back)

13 Form CA-D-10(ci) State of Ohio Department of Transportation Contractor Signature Authorization Progress Payments Project Number: PID: Contractor: County/Route/Section: Federal Project Number: I, (Print Name), (Print Title) (Must be an Officer of the Prime Contractor s Company), do hereby acknowledge that only an officer of the company has authority to sign his/her name to all Contractor Progress Payment Certification documents pertaining to this project. This authorization shall remain in effect for the duration of this project, or until revoked. Contractor signature Title Date (Officer)

14 Form CA-D-10(ci) State of Ohio Department of Transportation Contractor Signature Authorization Change Orders Project Number: PID: Contractor: County/Route/Section: Federal Project Number: I, (Print Name), (Print Title) (Must be an Officer of the Prime Contractor s Company), do hereby authorize (Print Name), (Print Title) with authority to sign his/her name to all change order documents pertaining to this project. This authorization shall remain in effect for the duration of this project, or until revoked. Contractor signature Title Date (Officer) Contractor signature Title Date (Project Representative)

15 Form CA-D-10(ci) State of Ohio Department of Transportation Contractor Signature Authorization Certified Payrolls Project Number: PID: Contractor: County/Route/Section: Federal Project Number: I, (Print Name), (Print Title) (Must be an Officer of the Prime Contractor s Company), do hereby authorize (Print Name), (Print Title) with authority to sign his/her name to all certified payroll documents pertaining to this project. This authorization shall remain in effect for the duration of this project, or until revoked. Contractor signature Title Date (Officer) Contractor signature Title Date (Project Representative)

16 Instructions: Project Number: Show the project number on the contract. PID: Show the PID Federal Proj Number: Show the Federal Project number County/Route/Section: Show the County Route and Section Contractor: Show the prime Contractor's full company name, as denoted in the signed contract. The first sentence should denote the printed or typed Name and Title of the Contractor s principle management authority and be an officer of the Company, and should be the person who signs contracts. The second sentence should denote the printed or typed Name and Title of the Contractor s project representative who will have direct personal knowledge of the daily operation on the project. The Contractor personnel will provide signatures on the third and fourth lines. Only the duly authorized Contractor personnel are approved to sign the progress payment, change orders, certified payrolls and final certifications.

17 Ohio Department of Transportation Project Invoice CA-D-11(i) Project Number: C-R-S: Estimate Number: PID: Contractor Submission Date: Estimate Date: ODOT Acceptance Date: Contractor: Reference Number Item Number Station or Log Point Location (Include Plan Sub- Summary Designation, as applicable) Plan Subsummary * Invoiced Unit of Measure Unit Price Invoiced Amount Attach Contractor Invoice and Progress Payment Certification Form CA-D-11(ci) and the associated quantity measurements and calculations for each invoiced item, as applicable. *As applicable.

18 State of Ohio Department of Transportation Form CA-D-11(ci) Contractor Invoice and Progress Payment Certification Project Number: PID: Contractor: Estimate Number: County/Route/Section: Federal Project Number: Estimate Date: I,, an officer of the Prime Contractor for the referenced Project, hereby verify based on personal knowledge or reasonable investigation and good faith belief that all items represented by this invoice were constructed in reasonably close conformity with the Contract Documents. Pursuant to C&MS as modified by the contract provisions, execution of this document by the Contractor acknowledges full, fair and timely compensation for the work represented by this invoice. Any prior invoice exception to the foregoing is listed below. By execution of this document the Contractor certifies that all subcontractors and material suppliers will be paid monies due from this Progress Payment in accordance with C&MS Ref. No Item Reason for exception

19 Contractor signature Title Date

20 Instructions: Project Number: Show the project number on the contract. PID: Show the PID Federal Proj Number: Show the Federal Project number County/Route/Section: Show the County Route and Section Contractor: Show the prime Contractor's full company name. Estimate Number: Estimate Date: Show the estimate number that this certification corresponds to. Show the estimate date that this certification corresponds to. The first sentence should denote the printed or typed name of an officer of the company. The same officer of the company will provide the signature, title and dates on the form. Only an officer of the company (as acknowledged by the form CA-D-10) is approved to sign the Contractor Progress Payment Certification.