BALMER LAWRIE & CO. LIMITED. SBU :GREASES & LUBRICANTS P-43, HIDE ROAD EXTENSION KOLKATA PHONE NO FAX NO / 2277

Transcription

1 BALMER LAWRIE & CO. LIMITED. SBU :GREASES & LUBRICANTS P-43, HIDE ROAD EXTENSION KOLKATA PHONE NO FAX NO / 2277 Tender Enq No: M2/PUR/318/13-14 Dated TENDER ENQUIRY Due on: M/s Sub: Enquiry for Supply of 200 g Capacity Injection Moulded Containers 1.0 INTRODUCTION Balmer Lawrie & Co. Ltd. [hereinafter referred as BL] is a leading manufacturer of greases and lubricating oils. Company intends to procure 200g containers from competent and experienced vendors with sound infrastructure and having technical and financial capabilities. Offers are invited from moulders having their own processing facilities for carrying out the aforesaid job for Injection molding & printing of 200 g capacity plastic pails. Bidders are requested to furnish their offer for supply on outright purchase basis. The intending suppliers should have made similar supplies to reputed industries / organizations 2.0 CONTRACT PERIOD The period of supply shall be 1/12/13 to 30/6/14. In case the full quantity is supplied prior to this date the contract shall stand closed. Extension of the contract shall be through mutual agreement. 3.0 TENDER QUANTITY: 3.0 Specifications: Please refer Annexure - I 3.1 Quantity: 50, DELIVERY 4.1 Delivery Schedule: All deliveries are to be made within due date indicated in call-ups issued i.e. within10 days from date of call up for local vendors and within 15 days from date of call-up for vendors located more than 100 km from our plant. 4.2 Location of delivery: The deliveries shall be made to our works at the following address: Balmer Lawrie & Co Ltd., P-43, Hide Road Extension, Kolkata Special terms of call-ups / delivery: a) Bidders may note that the monthly call-up quantities may not be on pro -rata basis of total ordered quantity

2 but will be based on the specific demand for the month. b) The monthly requirements will be intimated from time to time by means of written call ups against Purchase Order quantities with occasional additional call-ups placed during the month. c) Supplies against call-ups should be as per the delivery schedule given in the call ups. d) Vendors are required to accept o c c a s i o n a l c a l l - u p s which are significantly higher than the average monthly off-take of specific pack sizes to enable BL meet market demand fluctuations. 5.0 PRICE REDUCTION FOR DELAYED DELIVERY In case of failure to deliver materials as per our delivery schedule given in our call ups, price shall stand 1% of the value of delayed material per week or part thereof delay subject to a maximum of 5% of the value of the delayed materials. 6.0 RISK PURCHASE Without prejudice to other provisions in the tender, in the event supplier fails to supply within the stipulated time, BL shall have the option to procure the material from alternate sources with prior intimation to supplier, at the risk and the additional cost borne by the supplier. 7.0 PAYMENT TERMS Payments shall be effected within 30 days of receipt of bills with all necessary documents. 8.0 VALIDITY The offer shall remain valid for a period of 45 days from the due date of the tender. 9.0 Quality Assurance : The vendor shall be responsible for complete quality assurance of the finished moulded container with required printed matter thereon. The vendor shall use desired manufacturing practices to ensure full conformity to specification requirements of the tender with attractive quality of surface finish and print. The test report of sample containers shall be provided for each batch. Any defective supply reaching our works shall be taken back by the vendor within 7 days of informing after the same is defaced and cut. No credit for material or processing charges shall be payable on such supplies Price a)price bid evaluation will be based on the landed cost per container [As per BL min wt] which includes material cost, conversion cost, freight charges & CST component. In future if Sale Tax status get altered for any vendor during the contractual period, accordingly supplier has to accommodate the conversion charges keeping in the view of Net Landed rate should not get affected. Conversion charges include complete operation expenses including expense towards procurement of plastic raw material other than Ex- HPL/RIL plant basic rate. Vendors are required to quote the freight / delivery charges as a separate cost component and NOT to include in the conversion charges. b)the evaluation of the bids will be based on the lowest landed cost of the container based on BL specified weight. For evaluation purpose, the cost of the Raw material [R.M.] considered shall be the ex-supplying [plant price] of Haldia Petrochemicals Limited [HPL]/ Reliance Industries Limited [RIL] prevailing on (Copy of Price Lists/circulars of HPL / RIL shall be enclosed along with the offer). Please refer Annexure ll 12.2 Price escalation/de-escalation: a) Statutory levies such as excise duties, VAT, CST etc will be payable as applicable at the time of

3 delivery. b) Basic price shall remain firm except for variation in price of R.M. by HPL / RIL. c) For determining basic price of container for call-ups issued during a month upto the 25th, the weighted average price of R.M from HPL / RIL during the preceding month (including rollover of earlier month s price on 1st of the preceding month) will only be considered. d) For call-ups placed after 25th of a month, the weighted average price of R.M from HPL / RIL from 1st to 25th of the month of call-up, (including rollover of preceding month s price on first of current month) will be considered. Variation in no other cost element to vendor will be considered for determining basic price of containers in call-ups for any month. e) The raw material cost Escalation/ De-escalation will ONLY be allowed on the minimum weight of the containers [body and lid only] quoted by the vendor. Vendors are required to consider cost of handle, as and where applicable, as a component of the total conversion charges to be quoted by them. f) Price of back-log supplies: Back-log in supplies due to failure of the vendor, if any, will be supplied at basic price indicated in call-up and NO request for revision of basic price will be entertained. The containers that could not be supplied by vendors as per call-up due to constraints at BL plant will not be treated as backlog quantity. 13 Approval of Sample a) Successful tenderers/ suppliers will have to develop mould as per the specifications enclosed. b) Any minor changes in size of containers as required will have to be carried out by successful tenderers without any extra cost. c) Based on approved master containers tenderer should undertake regular manufacture of containers and supply the same. Approved reference sample will have to be kept at our Works for comparison with actual supplies against orders. d) In case of delay by successful tenderers in getting the samples approved, BL reserves the right to reduce order quantity or cancel the entire order quantity already awarded to them. e) All costs on account of development of the artwork, sample containers etc will be borne by the successful tenderers (suppliers). 14 Artwork printing & packaging The pails shall be printed in upto 4 colours per artwork provided by us. The offer shall include printing of artworks. Vendor has to develop upto two artwork without additional artwork charges. Art works for more than 2 art works will be reimbursed by Balmer Lawrie. Additional artworks charges shall be payable extra and bidders shall quote rate in the Price Bid for each extra artwork. Printing of pail body and lids shall be neat, legible, uniform and in the colour shades as specified by BL. The printing ink should be of good quality so that printing matter remains completely unaffected during the process of filling / packing / subsequent handling. a) The artwork shall be provided by BL in CD / Floppy / printouts / sample containers / Bromides/ etc. The samples of containers including artwork shall be approved by us before taking production run.

4 b) Packing of containers for delivery: Containers with matching lids shall be packed in one polythene bag superscribed with grade, pack size and No. of containers/lids. As and when required, vendors may be asked to affix stickers provided by the BL for specific pack sizes. 15 Raw Material : a) Tenderer shall be responsible for procurement of all essential raw materials as per specifications wherever necessary for manufacture of containers to suit the delivery schedule committed to BL. b) Any delay in delivery schedule due to delay in procurement of raw material, will not be condoned. c) Only virgin HDPE / PPCP / LDPE ( Injection Molding Grades or other grades as given in Specifications Sheets) should be used. Raw Material details are indicated in Specifications Sheets attached with tender. d) The successful tenderer will have to fabricate necessary molds, art work / screen for printing etc. as well as conduct trials at their own cost within 10 days of receipt of Letter of Intent / Purchase Order. 16 Supply of Containers : a) Containers are to be supplied separately in appropriate LDPE Bags to protect from dust and water. b) The printing on the containers should be neat, legible, uniform and in the approved colour shades. Printing should not be smudged during the process of filling/packing/handling/transit and or get rubbed off with the contents. c) All containers should be brand new with adequate internal cleanliness to permit filling of containers with high grade lubricants without any further cleaning. d) The containers should be free from water, dirt, oil, rust, chemicals etc. e) The containers supplied should carry mould identification mark on the container. 17 SUBMISSION OF OFFER a) The bidders shall furnish detailed specifications of their offered containers in the enclosed Annexure l. b) The bidders shall quote their rates in the enclosed Price Schedule marked as Annexure II c) The offer should be submitted in sealed envelope super scribed as Tender Enquiry No.M2/PUR/318/13-14 Dt: Due on for supply of Injection Moulded 200 g containers. d) The company reserves the right to accept or reject any or all offers. Bids of any/all may be rejected by the company at any point of time if there is a conflict of interest between the bidder/ bidders and the company is detected. Incomplete offers are liable to be rejected. For Balmer Lawrie & Co Ltd. Arnab Ghatak Sr.Manager[Materials]

5 Balmer Lawrie & Co. Limited Greases & Lubricants Division Annexure I Product : 200g Pail Description: Injection Molded Container ( Body & Lid ) as per supplier's mould 1.0 Product to be filled Industrial / Automotive greases Specifications Required Specifications Offered 2.0 Material of Molding The container shall be made from PPCP grade B 030 MG 3.0 Haulage a) Overflow volume (Minimum) 300 cc b) Weight of the content(minimum) 200 g 4.0 Weight / Dimension of the Pail a) Body + Lid (Minimum) 26 g b) Handle(Minimum) Not applicable c) Total Weight(Minimum) 26 g d) Dimension To be furnished by the vendor e) Minimum Printable Area To be furnished by the vendor 5.0 Artwork a) Body As per the artwork given b) Lid Red Color 6.0 Testing a) Dimension / weight Dimension & weight of the container shall be as indicated. b) Appearance Silk screen printing shall be free from smudging and be of uniform color. The paint should not peel off and be scratch resistant. c) Drop Test The pail shall be suitable for filling grease and should have perfect lid fitting. The lids shall not open up on drop test or when tempered with. Pail shall pass drop test from 1.2 meter. Stackable height: 1+ 5 min Four pails shall be selected. It shall be divided into two sets each. The pails filled with water shall be dropped from a height of 1.2 mtr vertically on bottom and from a height of 0.8 mtr horizontal position. No cracking of pail, lid or complete opening of the lid shall be noticed. One pail shall be used for one drop test. In case one pail cracks then another set of pails to be tested in the same manner. Partial opening of the lid is permissible. In case there is a failure in the second set also then the entire lot shall be rejected. 7.0 Sample To be furnished by the supplier along with the offer 8.0 Test reports Internal inspection reports and tested containers to be furnished along with each consignment Note: Color of the container Body milky white, Lid red color.

6 Annexure-II Material of Molding with company [HPL/RIL/IPCL] PRICE BID Raw Material Price as on Min.Weight of the Pail (Without handle weight & reducing negative tolerance of the container) 26 gms RM cost / pail Delivered Conversion Charges / pail [Incl. handle cost & FOR our factory basis] Total Basic price Excise 12% Edu. Cess & H.Ed Cess@3% Sub Total CST/ VAT Total Less : ED VAT Net Delivered Rate Charges for developing additional artwork ( more than 4) Note: ** Ex Haldia/Kolkata Raw Material Price as applicable on as per HPL/RIL Price List and price list dated of HPL/RIL shall be enclosed along with the offer. We hereby confirm that we have read and fully understood the terms and conditions. We agree to the terms and conditions as specified in the tender document and keep the above price valid for acceptance upto three months from tender due date. (Authorized Signatory) Seal : Date : Place :