INDIAN INSTITUTE OF TECHNOLOGY KHARAGPUR , INDIA

Transcription

1 INDIAN INSTITUTE OF TECHNOLOGY KHARAGPUR , INDIA INVITATION FOR TENDER FOR SUPPLY OF EQUIPMENT Sealed tender offers are invited in two separate sealed covers (Technical and Commercial offers) from eligible manufacturers/suppliers or their direct Indian agents for the supply of the following equipment. 2 Numbers of 20 KVA Online UPS with buyback basis of 4 Numbers of old 10 KVA Online UPS. Please send offers, ALONG WITH DESCRIPTIVE CATALOGUE/ BROCHURE. The validity of the bid should be at least four months (120 days) or more from the date of the opening of this tender. Please ensure that your quotation reaches not later than at 15:00 hrs at the following address: Prof S P Sarmah Head, Industrial and Systems Engineering, Indian Institute of Technology Kharagpur, Pin , West Bengal, India Earnest Money Deposit (EMD): An amount of Rs. 8, (Rupees Eight Thousand only) in the form of Demand Draft be enclosed along with the bid. The E.M.D. shall be from any Nationalized Bank and to be drawn in favor of Indian Institute of Technology Kharagpur, payable at Kharagpur. Any bid without EMD will not be considered. This will be refunded to the unsuccessful vendors once the process of technical and price bid opening is complete. The EMD of vendor getting the purchase order will be retained and returned six months after successful completion of the work. No interest is payable on refunds. EMD shall be forfeited if the selected vendor accepts the supply order, but is unable to execute the same. E.M.D. should be enclosed separately in an envelope and stapled with the Technical Bid document Tender Reference IIT/ISE/ORDS/20 KVA UPS/2019/4/1, Dated: Last Date and Time for , 15:00 Hrs (Indian time) submitting the tender document Time and Date of Opening of Bids , 16:00 Hrs (Indian time) Place of Opening tender offers Industrial and Systems Engineering, Indian Institute of Technology Kharagpur , West Bengal, India Address of Communication As stated above Contact Telephone Numbers spsarmah@iem.iitkgp.ac.in EMD 8000/- (Non refundable) Copy to: 1. Institute website 2. CPPP Head Industrial and Systems Engineering

2 TECHNICAL SPECIFICATION OF 20 KVA, 3-1 PHASE UPS Annexure I Sl No. Parameters Specification TECHNOLOGY Should be DSP controlled double conversion On-line VFI according to IEC specification Should be IGBT based rectifier and Inverter design Built-in Isolation Transformer should be provided on the Inverter output (No external Transformer will be accepted) 01. Input Rated voltage Voltage Range Frequency Range 415 VAC three-phase + N ± 20% at full load 45 to 65 Hz Power Factor > 0.99 Input current THD < 3% Power Walk-in Progressive in 10 seconds 02. By Pass (Static & manual) Rated Voltage Number of Phases Permitted voltage range Rated Frequency Permitted Frequency Range 230 VAC Single + N ± 15% (selectable from ± 10% to ± 25% from front panel) 50/60 Hz ± 2% (selectable from ± 1% to ± 5% from front panel) 03. Batteries Type Make Backup Time Minimum Battery VAH required Battery offered Recharge Time Automatic battery test Sealed Maintenance Free Lead Acid type 12V Exide Power Safe / Amara Raja Quanta 60 Mins VAH Bidder should specify the No of batteries and each Battery AH offered 4-6 Hrs. The UPS should carry out battery tests automatically. The period between and the duration of the test should be configured via the control panel, or the test can be completely deactivated.

3 Current ripple In normal operating condition and with the battery charged, the current ripple should be nearly zero. 04. Output Active Power Number of Phases Rated Voltage Power Factor Voltage setting VTHD Crest factor (Ipeak/Irms) Waveform Frequency 20 KVA Single + N 230 V AC 0.9 or better via Control Panel <2% for Linear load & <3% for Non-Linear load 4 : 1 Sinewave 50/60 Hz selectable Transient Response 5V for a step load of 100% Overload Overall efficiency at full load 110% for 1 Hr., 125% for 10 mins., 150% for 1 min. > 92% 05. Protection Normal Protection Input, output, rectifier input, battery fuse, bypass fuse, short circuit etc. Thermal on system, rectifier, bypass and inverter. Protection against prolonged battery discharge 06. Environmental Conditions Operating temp. for UPS Relative humidity Noise 0 40º C <95% non condensing <60dBA at 1 m 07. Mechanical Data Protection Degree of the cabinet Cable input IP 20 Bottom 08. Display & Indications: Minimum List of information to be appeared on the LCD Display Line input voltage, Frequency Output Voltage, current & frequency Total connected load in percentage Bypass voltage, input frequency Inverter voltage, Frequency Battery voltage, DC Bus voltage, charging current, discharging current,

4 Battery max discharge time in battery mode LED Indication Buzzer UPS Start, Standby, Bypass Mode, Line Mode, Battery Mode, Fault Beeping sound for Bypass, Standby, Battery Test, Low Battery, Fault, Warning for overload, overload 09. Other Key features: Reliability of the system Mimic Display Input Phase Reversal Auto restart facility EPO (Emergency Power Off) Standards The total system (Charger & Inverter section) should be controlled by redundant microprocessor system. If a fault occurred to either of the microprocessors, the power supply to the protected load will not be interrupted Mimic diagram should be provided to know the status of the rectifier, inverter, battery and output. In the event of any phase reversal in the input power source, the system should neither trip nor go to battery discharge mode. It shuld work on mains but with fault alarm indicating input phase reversal. The UPS should configured to automatically restart after a mains supply failure or after the batteries have become fully discharged In the event of an emergency the UPS should be completely shutdown by an external command Should comply the following safety & EMC Standards: Low Voltage Directive 2006/95/EC : Test Standards CEI EN EMC Directive 2004/108/EC: Test Standards EN Performance : IEC Certification ISO 9001:2015; ISO 14001:2015; ISO 5001:2011 & OHSAS 18001:2007 (Copy shall be attached)

5 Annexure II BILL OF MATERIALS Sl.No. Item Description Qty 2 nos 1 20 KVA,3-1 Phase Online UPS with buyback basis of 4 Numbers of old 10 KVA Online UPS: Spec As per annexure I Annexure III PRICE BID DOCUMENT Video Conference Systems Sn Item Description Make- Model KVA,3-1 Phase Online UPS: Spec As per annexure I Qty Unit Price (in Rs.) Tax if any (in Rs) Total price (in Rs) 2. Buyback of 4 Numbers of old 10 KVA Online UPS:

6 Annexure IV DECLARATION 1. I, Son/Daughter of Shri Proprietor/ Partner/CEO/MD/Director/ Authorized Signatory of M/s am competent to sign this declaration and execute this tender document. 2. I have carefully read and understood all the terms and conditions of the tender and hereby convey my acceptance of the same. 3. The information / document furnished along with the above application are true and authentic to the best of my knowledge and belief. 4. I / we /am/ are well aware of the fact that furnishing of any false information/ fabricated document would lead to rejection of my tender at any stage besides liabilities towards prosecution under appropriate law. 5. Each page of the tender document and papers submitted by my company is authenticated, sealed and signed, and I take full responsibility for the entire documents submitted. Signature of the Authorized person Date: Full Name: Place: Company Seal:

7 General Terms and Conditions: 1 Bid: Technical Bid and Price Bid should be submitted in two separate sealed envelopes quoting reference number on the top of the envelope. Technical bid should have a copy of the price bid with costs blanked out EMD should be enclosed with the Technical Bid documents, in separate sealed envelopes, stapled with the packet containing Technical Bid documents. The OEMs may submit the bid directly, for other vendors original authorization certificate from OEM specifically against this tender is required to be enclosed. 2 Price: The price shall be quoted only in Indian Rupees, on free delivery at site basis as per format given in Annexure III. the unit price without tax and the tax breakups should be shown separately. The quoted price should be valid for a period of 180 days from the date of opening of Price Bid. 3 Earnest Money Deposit (EMD): An amount of Rs. 8, (Rupees Eight Thousand only) in the form of Demand Draft be enclosed along with the bid. The E.M.D. shall be from any Nationalized Bank and to be drawn in favor of Indian Institute of Technology Kharagpur, payable at Kharagpur. Any bid without EMD will not be considered. This will be refunded to the unsuccessful vendors once the process of technical and price bid opening is complete. The EMD of vendor getting the purchase order will be retained and returned six months after successful completion of the work. No interest is payable on refunds. EMD shall be forfeited if the selected vendor accepts the supply order, but is unable to execute the same. E.M.D. should be enclosed separately in an envelope and stapled with the Technical Bid document. 4 Payment Terms: 90% Payment shall be made after successful installation of the Equipment/System and necessary developer and/or user s training duly certified by the Head, ISE Balance 10% may be released against submission of Performance Bank Guarantee to the tune of 10% of the total purchase order value. The Performance Bank Guarantee shall be issued from any Commercial Bank, validity of which shall be five years plus 60 days drawn on any commercial bank. In the event of failure to deliver the stores beyond the specified date, liquidated 1 % per month or part thereof in respect of the value of stores will be deducted, subject to a maximum of 5%; alternately the order will be cancelled and the undelivered stores purchased from elsewhere at the risk and expense of the vendor. The Purchaser will not pay separately for Transit Insurance. 5 Warranty: 3 years Comprehensive on site OEM warranty, from the date of successful installation of the 20 KVA UPS and 2 Years for the Batteries.. 6 Completion of the Work: The equipment should be supplied and Installed within 60 days from the date of receipt of the Purchase Order. 7 Tender are invited complying the requirement for tender as detailed in the tender specification to be submitted in the company s / firm s letterhead neatly printed / typed duly signed by authorized person with the seal of the bidders. All envelops containing

8 the tender should be properly sealed. Separate envelops should be used for technical and price bid and indication to their effect may please be superscript on the Envelop. 8 Compliance List: Compliance of all listed Technical specifications and General terms & conditions should be indicated on a separate sheet. 9 Period of Validity: Bids shall remain valid for acceptance for a period of 180 days from the date of opening of the price bid. The benefit of downward prices (revision on account of budget/financial policy, tax revision, etc.) should be given to IIT Kharagpur by the selected OEM/vendor. 10 Bidders should enclose the following documents: (i) (ii) (iii) (iv) (v) Certificate of Registration/ Trade License Copy of PAN card and GSTN registration papers Audited statement of accounts and IT returns for the last three years. Vendors must submit appropriate authorization certificate and letter from their OEMS, for participation in the said tender. (MAF) Bidder should provide Engineers details with all contacts. 11 Firms has to guarantee support for the 20 KVA Online UPS for a minimum period of 3 year replacement warranty. 12 Bidder should have similar installations of minimum 3 Nos. in any Research & Educational Institutes which are running more than 3 years. Proper evidence should be provided. 13 Bidder should have at least 4 engineers to attend the calls within 24 hours. Maintenance and service requests must be attained within 2 working days. 14 Bidder should be authorized partner of OEM 15 Acceptance of Tender: The Authority of IIT Kharagpur reserves the right to accept/ reject any or the entire tender bids received without assigning any reason thereof. 16 Conditional Offer will not be accepted. 17 Past Performance of the Vendors will be judged at the time of Technical Evaluation. 18 Opening of Price Bids: The Price Bid(s) of only those vendor(s) who are found technically qualified will be opened and the same will be opened before the technically qualified vendor(s). The date for opening of price bids will be notified separately. 19 All tenders are to be submitted or handed over to the office of Prof S P Sarmah, Head, Industrial and Systems Engineering, Indian Institute of Technology, Kharagpur. The price bids once submitted shall be property of the Institute and shall not be returned to the vendor in future. 20 The person/ officer signing the tender documents should be delegated with an appropriate authority. 21 Tenderer or his/her authorized representative (with proper authorization letter for opening of the Technical bids and price bids) may choose to be present at the time of opening of Technical bids and Price Bids.

9 22 Bidder should submit printed technical literature / brochure of the offered model, which should be fully complied with the specification as mentioned above otherwise the bid will be disqualified. 1. IMPORTANT DATES: Last Date of Submission of sealed Bids: May 10, 2019 at 3:00 PM in the Office of of Prof S P Sarmah, Head, Industrial and Systems Engineering, Indian Institute of Technology, Kharagpur. Date of opening of the Technical Bids: May 10, 2019 at 4:00 PM in the Office of of Prof S P Sarmah, Head, Industrial and Systems Engineering, Indian Institute of Technology, Kharagpur. Late Tenders: tenders received after the due date and time of submission as mentioned above shall not be accepted. 2. IMPORTANT 1. A bid submitted with false information will not only be rejected but also the OEM/vendor will be debarred from participation in future tendering process. 2. In case of any disputes, or differences arising under, out of or in connection with the contract, if concluded, shall be subject to the exclusive jurisdiction at the place from which the acceptance of Tender is issued, i.e., Jurisdiction of KOLKATA HIGH COURT. acceptance to this effect is also necessary at the time of opening of Technical Bid. 3. For any query pertaining to this bid document, correspondence be addressed to: Prof S P Sarmah, Head, Industrial and Systems Engineering, Indian Institute of Technology, Kharagpur. PIN spsarmah@iem.iitkgp.ac.in Phone : In case the due date for opening tender happens to be a holiday, the same will be opened on the next working day. The timings will be however remain unchanged. Please note that the Institute remains closed during Saturdays & Sundays.