Landed Cost Version 7.2

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1 Star System Solutions Pty Ltd Landed Cost Version 7.2 User Guide

2 elanded Cost About This Guide iv Landed Cost Definition v Landed Cost Data Flow vi Chapter 1: Landed Cost Utilities 1 Configuration 2 Task 1: Main Tab Information 3 Task 2: More Tab Information 9 Task 3: Customs Tab Information (UK only) 14 Item Shipment Status 17 Create Default Serial L\B 19 Shipment Bin Transfer 20 Maintain Tariffs 21 Maintain Indirect Costs 23 Maintain Events 25 Maintain Location Bins 26 Maintain Countries 27 Maintain Ports 28 Maintain Vendors 29 Maintain Transport Methods 30 Chapter 2: Interfaces 31 UK Langdon 32 Task 1: Inventory Balances 33 Task 2: Inventory Receipts 34 Chapter 3: Shipments 35 Entering Shipments 36 Task 1: Creating a Shipment 38 Task 2: Refreshing Shipment Lines 42 Task 3: More Information 43 Task 4: Invoice Information 45 Task 5: Event Information 48 Task 6: Advanced Information 49 Task 7: % Cost Uplift 51 Task 8: Duties 52 Task 9: Indirect Costs 53 Task 10: Shipping 57 Task 11: Receiving 58 Task 12: Lots/Ser No/Bins 59 Task 13: Invoice Matching 60 Task 14: Saving the Shipment 61 Closing Shipments 62 Landed Cost User Guide ii

3 Appendix 1 63 Summary of Reports 64 General Ledger Integration 66 Accounts Payable Integration 68 Security 70 Posting Dates 71 Appendix 2 72 Trouble Shooting 73 Landed Cost User Guide iii

4 About This Guide Overview Introduction Landed Cost has been developed for all companies that import inventory items attracting shipping charges, insurance and other charges associated with the importing of inventory. Landed Cost enables you to effectively maintain the landed costs of imported products. Use the Landed Cost application to setup tariff and indirect costs and apply them to the items contained within a shipment. When the shipment is complete, the Close Shipment will perform the following: Close the shipment Receive the quantities into the Inventory and update the Purchase Order(s) Invoice Matching Update the Accounts Payable with unposted vouchers Update the General Ledger Update Inventory Cost Layers Landed Cost User Guide iv

5 Landed Cost Definition Overview Introduction Landed Cost is used to calculate and apply the additional costs (such as duties, handling and cartage costs) of imported items across items contained in a particular shipment. The Inventory and Purchase Order are updated with the quantities received in the shipment. In addition, the Inventory cost layers will be updated with the importation costs for the item. This gives a true costs of Inventory, ensuring correct COGS and Gross Profit reporting. Several Purchase Orders may be raised for various overseas vendors. These purchase orders may be in varying currencies and will be shipped by a freight consolidator. This means that within a single shipment there could be multiple products from multiple vendors in multiple currencies that will need to be tracked, receipted and costed into Inventory. Typically the freight consolidator (or vendor) gives notification that the goods have been shipped. At this point a shipment may be created in the Shipment Entry to link all of the Purchase Orders that are contained in the shipment. Information that can be recorded for the shipment may include: Shipment Number Bill of Lading Number Vessel / Carrier Name Expected Arrival Date When the landing cost invoices are received (for example duty, freight, insurance, wharfage and handling) they can be apportioned across each line of the shipment using one or all of the following: Value (in home currency) Weight Volume Quantity Shipment Value Percentage Vendor Total Percentage Any Duty amount is calculated based on the exchange rate in place at the time the goods are receipted into the country and the received date entered on the shipment header. In addition Tariffs are maintained against Product Groups and Items. If the actual invoice for a cost element does not exist prior to the goods physically being received then an estimate or budget amount may be entered. When the shipment is closed Landed Cost will update all quantities and costs to the Inventory and Purchase Order. Landed Cost User Guide v

6 Landed Cost Data Flow Create Vendor Purchase Order Create GL Ref Code (On Save) Received Quantity Shipment Entry Apply Tariffs Invoice Details (Matching) Apply Additonal Costs Update Purchase Order Match Invoices Close Shipment Update Inventory 'In Stock' Create AP Unposted Voucher Create GL Unposted Tran Update Inventory Cost Layers Landed Cost User Guide vi

7 Chapter 1: Landed Cost Utilities Overview Introduction This chapter explains the utilities available in the application and how each are used. It is recommended that the following topics in the Appendix are reviewed before Landed Cost is established: 1. General Ledger Integration on page Accounts Payable Integration on page 68 In this chapter This chapter contains the following topics: Topic Page Configuration 2 Item Shipment Status 17 Create Default Serial L\B 19 Shipment Bin Transfer 20 Maintain Tariffs 21 Maintain Indirect Costs 23 Maintain Events 25 Maintain Location Bins 26 Maintain Countries 27 Maintain Ports 28 Maintain Vendors 29 Maintain Transport Methods 30 Landed Cost User Guide 1

8 Configuration Overview Introduction The Configuration Utility will define the way Landed Cost is to function for your business including clearing account setup, shipment number sequence, serial lot bin options and shipment closure options. This section explains the various options available in the Landed Cost configuration screens. In this section This section contains the following topics: Topic Page Task 1: Main Tab Information 3 Task 2: More Tab Information 9 Task 3: Customs Tab Information (UK only) 14 Landed Cost User Guide 2

9 Task 1: Main Tab Information The main tab has various options that will need to be set to ensure that Landed Cost functions as required. Note: For additional information on the way the system updates the General Ledger, please refer to General Ledger Integration on page 66. Configurations To setup Configuration Main Tab make the following entries as required: Create Receipts If quantity received Is to be update to the Purchase Order and Inventory automatically Is not to be updated to the Purchase Order or Inventory automatically Then Check the Create Receipts check box Leave the Create Receipts check box unchecked Note: If the Create Receipts box is left unchecked, the remaining options in the Shipment Close Process will be unavailable for selection. Landed Cost User Guide 3

10 Create Matches If Invoice Matches are To be created automatically Not to be created automatically Then Check the Create Matches check box Leave the Create Matches check box unchecked Post Matches Note: If the Create Matches box is left unchecked, the remaining options in the Shipment Close Process will be unavailable for selection. If Matches are Then To be posted automatically Not to be created automatically Check the Post Matches check box Leave the Post Matches check box unchecked Cost Layer Adjustment Note: If the Post Matches box is left unchecked, then Cost Layer Adjustments can not be automatically updated to the Inventory. If Cost Layers are Then To be updated automatically Check the Cost Layer Adjustment check box Apply Tariff to Cost Layer Not to be updated automatically If Tariff Costs are To be updated to the Cost Layers Not to be updated to the Inventory Cost Layer Leave the Cost Layer Adjustment check box unchecked Then Check the Apply Tariff to Cost Layer check box Leave the Apply Tariff to Cost Layer box unchecked Note: The Cost Layer Adjustment box must be checked if Tariff Costs are to be updated to the Inventory cost layers. Landed Cost User Guide 4

11 Apply Indirect Cost to Cost Layer If Indirect Costs are To be updated to the Cost Layers Not to be updated to the Inventory Cost Layer Then Check the Apply Indirect Costs to Cost Layer check box Leave the Apply Indirect Costs to Cost Layer box unchecked Apply Uplift Factor to Cost Layer Note: The Cost Layer Adjustment box must be checked if Indirect Costs are to be updated to the Inventory cost layers. If Uplift Costs are Then To be updated to the Cost Layers Check the Apply Uplift Factor to Cost Layer check box Not to be updated to the Inventory Cost Layer Leave the Apply Uplift Factor to Cost Layer box unchecked GL Journal for Indirect Costs Note: The Cost Layer Adjustment box must be checked if Uplift Factors are to be updated to the Inventory cost layers. If Journals are Then To be updated automatically Check the GL Journal for Indirect Costs check box Not to be updated automatically Leave the GL Journal for Indirect Costs box unchecked Note: For additional information regarding the General Ledger integration please refer to General Ledger Integration on page 66. Landed Cost User Guide 5

12 GL Journal for Duties If Journals are To be updated automatically Not to be updated automatically Then Check the GL Journal for Duties check box Leave the GL Journal for Duties box unchecked GL Journal for Uplift Costs Note: For additional information regarding the General Ledger integration please refer to General Ledger Integration on page 66. If Journals are Then To be updated automatically Check the GL Journal for Uplift Costs check box Not to be updated automatically Leave the GL Journal for Uplift Costs box unchecked Auto Create Reference Code Note: For additional information regarding the General Ledger integration please refer to General Ledger Integration on page 66. If Reference Code Then Is to be automatically created for each shipment Check the Auto Create Reference Code check box Should not be automatically created for each shipment Leave the Auto Create Reference Code box unchecked Ref. Code for Clearing Account Note: For additional information regarding the General Ledger integration please refer to General Ledger Integration on page 66. Enter the Reference Code that is to apply for the Indirect, Duty and Uplift accounts. Note: For additional information regarding the General Ledger integration please refer to General Ledger Integration on page 66 Landed Cost User Guide 6

13 GL A/C for Indirect Costs GL A/C for Duties Enter the General Ledger clearing account for any Indirect Costs in a shipment.the GL Posting report also uses this account for any Duties in a shipment. Refer to Summary of Reports on page 64 for additional information Enter the General Ledger clearing account for the Duties. The GL Posting report also uses this account for any Duties in a shipment. Refer to Summary of Reports on page 64 for additional information. GL A/C for Cost Uplift Enter the General Ledger clearing account for the Uplift. This field may be left blank if required. The GL Posting report also uses this account for any Uplifts in a shipment. Refer to Summary of Reports on page 64 for additional information. Auto Generate Ship No. If the Shipment No Is to be system generated Is to be created manually Then Check the Auto Generate Ship No. box Leave the Auto Generate Ship No. box unchecked Ship No. Mask Enter the mask for the shipment number. The mask can contain up to three leading alpha characters and up to eight zeros (dependant on the leading alpha characters. Example: Last Ship No. SHP or SH The Next Ship No. field displays the next number to be used as the shipment number. This will automatically increment by one each time a shipment is created. Landed Cost User Guide 7

14 Bin Validation If the Bin No Is to be validated Does not need to be validated Then Check the Bin Validation box Leave the Bin Validation box unchecked Item Shipment Status Restore Defaults The item shipment status can be altered to reflect the terminology of your business. Changes made here will be reflected in the Status field on the Shipment Entry main tab as well as in the Item Status utility. Clicking this button will restore the default names for the item shipment status, being (from top to bottom): Ordered, In Production, In Transit, Arrived and Rcvd into Warehouse. Landed Cost User Guide 8

15 Task 2: More Tab Information The More Tab has various settings that are for optional use in the Landed Cost. Configurations More Tab To setup Configuration More Tab make the following entries as required: Allow_negative_i If negative indirect Then ndirect_costs costs Create_def_slb *serial lot bin Are to be permitted for a shipment Are not to be permitted for a shipment If a slb* is To be created when purchase order lines are inserted into a shipment Not required when purchase order lines are imported into the shipment Type Y in the Value column Type N in the Value column Then Type Y in the Value column as well in the def_slb_qty value column Type N in the Value column Landed Cost User Guide 9

16 Def_bin_no Def_serial_no If the answer to The above question is Y The above question is N If the answer to create_def_slb is Y N Then Enter the default bin name / number that shipment lines are to be received into Leave this value as the default value Then Enter the default serial name / number that is to be applied to shipment lines Leave this value as the default value Def_slb_qty Note: If you enter <ship_no> as the default serial number, when the shipment is saved the shipment number will be inserted as the serial number. If received qtys Then Default_PO_lock_ flag_to_yes Are to be defaulted from the order quantity when create_def_slb is Y Are to be entered by the user If purchase orders are To default to locked within a shipment (ie: lines may not be refreshed from the original PO) when the shipment is created Not to default to locked when a shipment is created Type Y in the Value column Type N in the Value column Then Type Y in the Value column Type N in the Value column Landed Cost User Guide 10

17 Default_ready_ close_flag_to_yes If a shipment is to Default Ready for Closure to Y (ie: all tariffs, indirect costs and quantities have been entered) Have the Ready for Closure flag not defaulting to Y Then Type Y in the Value column Type N in the Value column Default_ready_recei ve_flag_to_yes Note: This would be used where Landed Cost is integrated to ewarehousing and the auto ship closure option is being used. If a shipment Then Is to be defaulted to Ready for Receiving Type Y in the Value column Is not to be defaulted to Ready for Receiving Type N in the Value column Ew_integration Note: This would be used where Landed Cost is integrated to ewarehousing and the auto ship closure option is being used. If Landed Cost Then Is to be integrated to ewarehouse Is not to be integrated to ewarehouse Type Y in the Value column Type N in the Value column Pct_cost_uplift_ factor Note: If ewarehousing integration is turned on, this will disable the Received column in the Receiving Tab of the shipment detail. The received column will be updated by ewarehouse. The value entered here will be the Uplift percentage value applied to all the lines in a shipment when the purchase order lines are inserted into the shipment. Landed Cost User Guide 11

18 Pick_backordr_ recv po_only_on_one_ shipment po_release_only_ on_one_shipment set_recv_qty_zero If backorders are To be picked when the required stock has been receipted Not to be picked when the required stock has been receipted If a purchase order May only be on one shipment at any given time May be on multiple shipments If a Purchase Order release May only be on one shipment at any given time May be on multiple shipments If receive qty is to Be set to zero when the Purchase Order is inserted into the shipment Default to the Purchaser Order qty Then Type Y in the Value column Type N in the Value Column Then Type Y in the Value column Type N in the Value column Then Type Y in the Value column Type N in the Value column Then Type Y in the Value column Type N in the Value column Landed Cost User Guide 12

19 update_ind_cost_ from_ap If indirect costs are To be automatically updated from the Accounts Payable when the voucher is posted Then Type Y in the Value column Update_po_ Releases Not to be updated automatically from the Accounts Payable Type N in the Value Column Note: For additional information on Accounts Payable Integration with Landed Cost please see Accounts Payable Integration on page 68. If release due dates Then are To be updated on the Purchase Order when the Shipment Arrival Date is altered Type Y in the Value column Update_SLB_ Expiry Not to be updated on the Purchase Order when the Shipment Arrival Date is altered Type N in the Value column Note: If releases are to be updated, a new release will be created and the original release will have the confirmed flag ticked. The original release quantity will also be updated with the received quantity. If S/L/B Expiry is Then To be updated with the shipment close date Type Y in the value column Not to be updated with the shipment close date Type N in the value column Landed Cost User Guide 13

20 Task 3: Customs Tab Information (UK only) The Customs Tab has various settings that are used for UK Customs reporting. Configurations Customs Tab To setup Configuration Customs Tab make the following entries as required: cst_uk_lgdn_airfrei ght_code If Airfreight information is To be extracted to the Customs report file Not to be extracted to the Customs report file Then Type the Indirect Cost code for Airfreight in the Value column Leave the Value column blank cst_uk_lgdn_co_co de Entered here is the Company Identification Code issued by the relevant Customs authority. Landed Cost User Guide 14

21 cst_uk_lgdn_comm ission_code If Commission information is To be extracted to the Customs report file Not to be extracted to the Customs report file Then Type the Indirect Cost code for Commission in the Value column Leave the Value column blank cst_uk_lgdn_cont_i nd cst_uk_lgdn_cost_d ef_curr cst_uk_lgdn_freight _code Entered here is the Container Indicator Code issued by the relevant Customs authority. The currency code entered here will be the currency default for all Indirect Costs in the Customs report file. This will be used where a currency has not been indicated on the Indirect Cost line. If Freight Then information is To be extracted to the Customs report file Type the Indirect Cost code for Freight in the Value column cst_uk_lgdn_inland _depot cst_uk_lgdn_inland _trans_mode cst_uk_lgdn_insura nce_code Not to be extracted to the Customs report file Leave the Value column blank Entered here is the Inland Depot code issued by the relevant Customs authority. Entered here is the Inland Transport Mode code issued by the relevant Customs authority. If Insurance Then information is To be extracted to the Customs report file Not to be extracted to the Customs report file Type the Indirect Cost code for Insurance in the Value column Leave the Value column blank Landed Cost User Guide 15

22 cst_uk_lgdn_post_i mport_code If Post Importation information is To be extracted to the Customs report file Then Type the Indirect Cost code for Post Importation costs in the Value column cst_uk_lgdn_predoc_type cst_uk_lgdn_projec t_ref cst_uk_lgdn_qty_co de Cst_uk_lgdn_rcpt_ path Cst_uk_lgdn_run_n o Cst_uk_lgdn_run_n o_rec Cst_uk_lgdn_stk_p ath Not to be extracted to the Customs report file Leave the Value column blank Entered here is the Preference Document Type code issued by the relevant Customs authority. Enter the Project Reference value issued by the relevant Customs authority. Enter the Quantity as issued by the relevant Customs Authority. Type the path that the Custom s receipt file is to be created in. The path may be a local drive or a UNC drive. For example: C:\Customs\Receipts Or \\ServerName\ServerFolder\Customs\Recei pts Not in use This field is used to uniquely identify each Receipt File creation process. Receipt files may be re-created on demand using this number. Once the beginning receipt number is established this field should not be altered. Type the path that the Custom s stock file is to be created in. The path may be a local drive or a UNC drive. For example: C:\Customs\Stock Or \\ServerName\ServerFolder\Customs\Stock Landed Cost User Guide 16

23 Item Shipment Status Overview Introduction The Item Status is the location of the goods being shipped at any given point in time, provided there is one or more open shipments for the item. The item status field on the main tab of the shipment header defines the item status. The description of the status may also be changed to reflect the terminology used by your business. Please refer to Configuration on page 2 for additional information. There are two tabs in the Item Status. The summary tab displays details from the Inventory screen and the detail tab provides information on shipment details. To obtain the shipping status of an item From the utilities menu select Item Shipping Status, then enter or select the item, highlight the location to be queried and click on the detail tab. Shipment No. A list of the open shipments that contain the selected item. PO No. This column displays the purchase order number that contains the selected item. Double clicking in this field will display the original purchase order. Expected Arrival This is from the shipment header (the expected date the goods will be received in the warehouse, and is the arrival date on the main tab of the shipment header) Vendor No. The purchase order Vendor. Double clicking on this field will display the vendor details. Landed Cost User Guide 17

24 Received (or equivalent user description, see above) Arrived (or equivalent user description, see above) In Transit (or equivalent user description, see above) In Production (or equivalent user description, see above) On Order (or equivalent user description, see above) Running Total Vessel Name Carrier Name Bill of Lading Exchange Bill Import No Receipt No The received column will display the quantities received, for each shipment, for the selected item. The arrived column will display the quantities arrived, for each shipment, for the selected item. The In Transit column will display the quantities in transit, for each shipment, for the selected item. The Production column will display the quantities being produced, for each shipment, for the selected item. The On Order column will display the quantities ordered, for each shipment, for the selected item. The Running Total is the total quantity, for each shipment status, for the selected item. This is the value entered in the vessel name field on the shipment header. The Carrier Name is the name entered in the carrier name on the shipment header. The value displayed here is the value entered on the shipment header. The value displayed here is the value entered on the shipment header. The Import Number is the number that has been entered on the shipment header. This is the receipt number the system has applied when the shipment was closed and the lines of the shipment were received into stock. Double clicking this field will display the receipt details for the selected item. Landed Cost User Guide 18

25 Create Default Serial L\B Overview Introduction Running this menu option will insert the default serial / lot / bin numbers into the lines of the shipment, if they have not already been created. The values that will be inserted are obtained from the configuration screen. Please refer to Configuration on page 2 for additional information. Landed Cost User Guide 19

26 Shipment Bin Transfer Overview Introduction Shipment Bin Transfer will transfer stock items that have been received in a shipment from one bin to another. This function would be used where the items in a shipment are receipted into a Receiving location / bin and need to be transferred once the items have been accounted for or passed an inspection. Shipment Bin Transfer will list all the items in the selected shipment, the location it is currently in and the default bin for the item (from the Inventory Maintenance). The To Bin and the Quantity may be adjusted at any time before saving the transfer. The shipment must be closed before a transfer can take place. Please refer to Configuration on page 2 for information on the setup of Shipment Bin Transfer. To Transfer Items in a Shipment Open the shipment entry screen and from the Utilities menu select Shipment Bin Transfer: Shipment No. Enter or select the shipment that contains the lines that need to be transferred. Reason Code Enter or select the reason code to be attached to the stock adjustment for this shipment transfer. To Bin This is the bin the stock will be transferred to once the transfer has been saved. This field can be changed at any time before the transfer is saved. Quantity The quantity is the amount of the shipment line you would like transferred to the selected bin. This value can be altered at any time before the transfer is saved. Transfer If shipment line Then Is to be transferred Ensure this box is checked Should not to be Ensure this box is transferred unchecked. Note: An event will be recorded against the shipment detailing the shipment transfer. Landed Cost User Guide 20

27 Maintain Tariffs The Maintain Tariffs Utility is used to setup the duty rates that are required by the business and to then apply the tariff to an Item or an Item Group. The tariff code will be applied to the items in a shipment, based on the setup hierarchy, when the purchase order lines are brought into the shipment. Tariff Codes may be overwritten in Shipment Entry if required. When used in conjunction with the specific duty on the shipment entry screen, the tariffs created here will be used in the formula to calculate the portions of specific duty. The portions will then be applied to the shipment line. The total calculated duty will be divided into the specific duty value (for each shipment line) thereby calculating the portion that will be applied to the shipment line. Please refer to Task 1: Creating a Shipment on page 38 for further information. Setup a new Tariff To setup a new Tariff, click on the Tariff icon in the Shipment Entry window. Make the following entries as required: Tariff Code Enter a unique code for the tariff. Country of Origin Enter the country that the item(s) attached to the tariff will be shipped from. The value entered here will be copied to each of the line items in the shipment and may be changed on the shipment shipping tab if required. Tariff Enter a meaningful description of the Tariff rate (the description is displayed in the Tariff find screen). Landed Cost User Guide 21

28 Rate Specific Amount Calculation Method Item Tab Groups Tab Enter the value of the tariff rate. Note: The rate is used to calculate the duty based on the total natural dollar (foreign) value of the shipment line. Enter the specific value of the tariff. Note: The specific rate is used to calculate the duty based on the quantity received multiplied by the specific value. Use the pull down list to select the method of calculation to be used for this tariff. Note: The calculation method selected must have a value in the corresponding field (Rate or Specific amount above). Select the item(s) that should have this tariff applied when they are landed in a shipment. Select the items groups that contain items that should have this rate applied when they are landed in a shipment. Landed Cost User Guide 22

29 Maintain Indirect Costs The Maintain Indirect Costs Utility is used to setup the indirect costs that are required by the business. It will then apportion the indirect costs across the lines of the shipment based on the nominated calculation method. Indirect costs may be calculated with a negative value if required. Please see Configuration on page 2 for additional information. Setup a new Indirect Cost To setup a new indirect cost click on the Indirect Cost icon in the Shipment Entry window. Make the following entries as required: Cost Code Enter a unique code for the indirect cost. Cost Enter a meaningful description of the indirect cost (the description is displayed in the indirect cost find screen). Calculation Method Use the pull down list to select the method of calculation to be used for this indirect cost. The available options are: Monetary Quantity Weight Volume Shipment Percent Vendor Percent The method chosen will be how the indirect costs will be apportioned across the lines of the shipment. Landed Cost User Guide 23

30 Default Checkbox Default Amount Vendor/ Default Default Amount Check this box if the indirect cost is used for all or a majority of shipments. Each time a new shipment is created the indirect cost will automatically be displayed on the indirect costs tab. Checking or unchecking this field will prompt for changes to flow to the detail section of the screen if applicable. Enter the default value for the indirect cost if applicable. Entering a value in this field will prompt for changes to flow to the detail section of the screen if applicable. Inserting a vendor in the detail section of the screen will ensure that the correct cost calculation method is used when selecting Indirect Cost Vouchers (from the Utilities menu in Shipment Entry). A vendor may only belong to one cost code. Check this box if the indirect cost vendor is used for all or a majority of shipments. Each time a new shipment is created the vendor will automatically be displayed on the indirect costs tab. Enter the default value for this vendor and this indirect cost. The vendor will be displayed with this value on the indirect cost tab each time a shipment is created. Landed Cost User Guide 24

31 Maintain Events The Maintain Events Utility is used to setup the events that are required by the business, and to then attach the event to a shipment. Events may include items such as expected custom clearing dates or financial information. Setup a new Event To setup a new event click on the Event icon in the Shipment Entry window. Make the following entries as required: Code No. Default Checkbox Enter a unique code for the event. Enter the title / name / description of the event. Check this box if the event is used for all or a majority of shipments. Each time a new shipment is created the event will automatically be displayed on the events tab. Landed Cost User Guide 25

32 Maintain Location Bins The Maintain Location Bins Utility is used to setup bins. If bins are setup, they will be validated when a bin is entered for a lot / bin tracked item in the shipment. This functionality is only available in the Landed Cost module. Setup a new Bin To setup a new bin select Maintain Bins from the Utility menu in the Shipment Entry window. Make the following entries as required: Bin No. Enter the unique bin number (may be alpha / numeric). Enter the description of the bin. Landed Cost User Guide 26

33 Maintain Countries The Maintain Countries Utility is used to establish a list of countries with whom your business may transact. This list will be used for various fields in the Landed Cost module such as: Vessel Country, Departs From, Arrives In and Vendor Country of Origin. Setup a new Country To setup a new Country select Maintain Countries from the Utility menu in the Shipment Entry window. Make the following entries as required: Country Code Enter the unique country code (may be alpha / numeric). Enter the full name of the country. Landed Cost User Guide 27

34 Maintain Ports The Maintain Ports Utility is used to establish a list of ports within countries where goods for shipment depart from or arrive in. This list will be used for Port Departure and Port Arrival on the Shipment s Main and More tabs. Setup a new Port To setup a new Port select Maintain Ports from the Utility menu in the Shipment Entry window. Make the following entries as required: Port Code Enter the unique port code (may be alpha / numeric). Enter the full name of the country. Country Code Enter or select the Country Code for the Port. Landed Cost User Guide 28

35 Maintain Vendors The Maintain Vendors Utility is used to assign a Country Code (and therefore a Country) against a Vendor. As each the vendor is used in a shipment the country will be automatically applied to the shipment line and may be viewed on the Shipping Tab in the detail section of Shipment Entry. For additional information on the setup of Countries please see Maintain Countries on page 27. Setup a new Vendor To setup a vendors select Maintain Vendors from the Utility menu in the Shipment Entry window. Make the following entries as required: Country Code Enter or select the country code for the vendor. Landed Cost User Guide 29

36 Maintain Transport Methods The Maintain Transport Methods is used to establish a list of possible methods that will be used for the shipping of your goods. This list will be used in the Shipment Entry screen (more tab) Transport field. Setup a new Transport Method To setup a new Transport Method select Maintain Transport Methods from the Utility menu in the Shipment Entry window. Make the following entries as required: Method Code Enter a unique method code (may be alpha / numeric). Enter the transport method for this code. Landed Cost User Guide 30

37 Chapter 2: Interfaces The Landed Cost module is designed to fit your business and as it can be used in any country it may be interfaced to any number of systems. This section covers other systems that Landed Cost interfaces with. In this chapter This chapter contains the following topics: Topic Page UK Langdon 32 Landed Cost User Guide 31

38 UK Langdon In this section The interface with Langdon has been developed to allow the extraction of customs receipts files and inventory balances. Please see the Configuration on page 2 for information on the setup of this interface. This section contains the following topics: Topic Page Task 1: Inventory Balances 33 Task 2: Inventory Receipts 34 Landed Cost User Guide 32

39 Task 1: Inventory Balances Introduction Running the Inventory Balances process will create a file that list the following: 1. Stock Location 2. Date the file was created 3. Stock Code, and 4. Qty on hand The process may be run as often as required. Inventory Balances: Make the following entries as required: Part No Enter the start and finish part numbers to be included in the process. If left as the default values all part numbers will be included. Group No Enter the start and finish inventory groups to be included in the process. If left as the default values all groups will be included. Output Filename The file name and path default from the configuration settings however they may be changed. The path may be a local drive or a UNC drive. For example: C:\Customs\Stock\Stock.txt Or \\ServerName\ServerFolder\Customs\Stock\S tock.txt Landed Cost User Guide 33

40 Task 2: Inventory Receipts Introduction The Inventory Receipts process will extract all the shipment and receipt information, from the selected shipments, required for the Langdon / Customs reporting. The file contains statutory and regulatory information as specified by the local Customs Authority. Inventory Receipts: Make the following entries as required: Shipment No Enter or select the shipment number range(s) required for the process. Reprocess If the Receipt Then Has already been processed for a shipment Has not been processed Check the Reprocess checkbox Leave the Reprocess box unchecked Run No Output Filename If a receipt is to be Reprocessed the run number will be required to ensure the contents of the file are correct. You can obtain the Run No from the Advance Tab on the Shipment Entry screen. The file name and path default from the configuration settings however they may be changed. The path may be a local drive or a UNC drive. For example: C:\Customs\Receipt\Receipt.txt Or \\ServerName\ServerFolder\Customs\Recei pt\receipt.txt Landed Cost User Guide 34

41 Chapter 3: Shipments Overview Introduction In this chapter This chapter explains the basics of creating a shipment in your application and how to complete other associated tasks. This chapter contains the following topics: Topic Page Entering Shipments 36 Closing Shipments 62 Landed Cost User Guide 35

42 Entering Shipments Overview Introduction Many of the functions of the Shipment Entry are dependant on certain codes being setup. These may be setup as you enter the shipment, however it is better to have some on file before entering a shipment. For information on setting up the codes refer to Chapter 1: Landed Cost Utilities on page 1. Shipment entry is also dependant on Purchase Orders being entered into the system. Refer to the Purchasing User Guide for further information. The shipment entry screen is where the Purchase Order(s) are selected for receipt and the duties and indirect costs are apportioned. All details of the shipment may be changed until the shipment is closed. Once selected, the details of the Purchase Order lines are displayed. The unit cost and quantity received can be adjusted, if different from the Purchase Order, or if a line of the Purchase Order has not been received it can be deleted from the shipment entry. If the total quantity for a line has not been received the receipt process will update the Purchase Order with the quantity remaining. The tariff, or duty type, can be defaulted from the item or item group or it may be manually selected from the duty tab in the shipment entry screen. The indirect costs are entered in the shipment entry screen. The method of apportioning the cost over the lines of the shipment is selected when the indirect cost is being added (or it may be defaulted for all shipments which can be established in the Indirect Costs Maintenance). Once all the details of the shipment have been entered and calculated the Item Cost tab will display the unit cost of the item in the home currency, including the duties and indirect cost. In this section This section contains information on performing the following tasks: Topic Page Task 1: Creating a Shipment 38 Task 2: Refreshing Shipment Lines 42 Task 3: More Information 43 Task 4: Invoice Information 45 Task 5: Event Information 48 Task 6: Advanced Information 49 Task 7: % Cost Uplift 51 Task 8: Duties 52 Landed Cost User Guide 36

43 Topic Page Task 9: Indirect Costs 53 Task 10: Shipping 57 Task 11: Receiving 58 Task 12: Lots/Ser No/Bins 59 Task 13: Invoice Matching 60 Task 14: Saving the Shipment 61 Landed Cost User Guide 37

44 Task 1: Creating a Shipment Introduction Click the Shipment Entry icon on the toolbar (left side of Landed Cost window) to access the Shipment Entry main window. The header portion of the window has four tabs. Each of the tabs has fields where information is entered. The Main and Invoice tabs require certain information to be entered before a shipment can be processed and closed. The detail portion of the window has several tabs. You enter information on all the tabs except Item Cost which is for viewing information about the shipment costs. The information is updated as you perform the various stages of the shipment. Shipment header details may be entered and the shipment saved without the need to select the Purchase Order lines. This may be required if the GL Reference Code needs to be created before the Purchase Order lines are brought into the shipment. Landed Cost Shipment Tab Header: To create a new shipment, click the Shipment icon on the toolbar if the window is not already open, and make the following entries: Ship No. Enter a unique code for the shipment, or leave blank if you are using Auto Create Shipment Number. Landed Cost User Guide 38

45 Status Use the pull down list to select the status of the items in a shipment. The available options are: On Order In Production In Transit Arrived Received in Warehouse The option that is chosen will affect the status of the item in the Item Status screen. Please refer to Item Shipment Status on page 17 for additional information. The above status are the default options. These status are entirely configurable to reflect the terminology of your company. Please refer to Item Shipment Status on page 17 for additional information. Import Number Enter the import number for the shipment. Port Departure Enter or select the port the shipment will be leaving from. For additional information on Ports please see Maintain Ports on page 28. Vendor If entering a Then Shipment for a single supplier Shipment for multiple suppliers Enter the vendor code and then click the insert row icon on the toolbar. Select the Purchase Order lines required. Click the insert row icon on the toolbar. Select the Purchase Order lines required. Tip: Multiple lines can be selected from the find screen by holding down the Shift key and clicking on the Purchase Order lines that are required for the shipment. Landed Cost User Guide 39

46 Consolidate Checkbox If a vendor is Entered in the Vendor field Entered in the Vendor field And the Checkbox is Checked, the find screen will show all Purchase Order lines for all vendors. Unchecked, the find screen will show only the Purchase Orders for the that vendor Ship Type Carrier Name Vessel Name Vessel Country Bill of Lading Exchange Bill Shipment Status Recv. Date Tip: Multiple lines can be selected from the find screen by holding down the Shift key and clicking on the Purchase Order lines that are required for the shipment. Select the appropriate ship type from the following: FOB Free On Board FIS Free Into Store CIF Cost Insurance Freight C&F Cost and Freight EXW Exworks The Carrier is the name of the transport company transporting the goods. The entry made here will automatically update the Carrier Name on the More tab. Enter the name of the vessel containing the shipment. The entry made here will automatically update the Vessel Name on the More tab Enter or select the country of origin of the vessel. For additional information on Countries please see Maintain Countries on age 27. Enter the Bill of Lading number. Enter the Exchange Bill number. The status of the shipment, either Open or Closed. This is a system field and can not be manually altered. Enter the date the items were received. This date will be used as the inventory receiving date for the items in the shipment. Landed Cost User Guide 40

47 Arrives On Specific Duty Custom Rate Uplift Factor To insert shipment lines Enter the expected arrival date of the shipment. This date is also used as the receipt/ posting date for the inventory receipts. Entering a value here will override any tariffs that have been established for the item / item group. The value entered should be the total of any duties that are a specific monetary value rather than a rate. The duty will be apportioned based on a percentage of the calculated tariff (from the Duty tab on the shipment entry detail) and the value entered in this field. This percentage will then be applied to the calculated tariff. The custom rate is set by the local authority when the goods arrive. Select one of the following: None Multiply No action performed. The natural (foreign) amount of the shipment line will be multiplied by the nominated rate when calculating the duty. Divide The natural (foreign) amount of the shipment line will be divided by the nominated rate when calculating the duty. Enter the uplift percentage value. You will be asked if you would like to update all the shipment lines with the entered value. Click the insert row icon on the shipment entry tool bar. A find screen will be displayed where the Purchase Orders may be located by header or line detail. Landed Cost User Guide 41

48 Task 2: Refreshing Shipment Lines Introduction Click the Shipment Entry icon on the toolbar (left side of Landed Cost window) to access the Shipment Entry main window, then select Refresh Shipment Details from the Utilities menu. Refreshing the shipment will update the shipment lines in your shipment from the original Purchase Order. You are able to select whether you would like all lines updated or only those for a particular Purchase Order. In addition, you may select the fields that you would like to be updated or create and remove releases as required. Procedure Click the Shipment Entry icon on the toolbar (left side of Landed Cost window) to access the Shipment Entry main window, if not already open, then select Refresh Shipment Details from the Utilities menu. Select whether all lines in the shipment are to be updated or only those for a particular Purchase Order, then check or uncheck the values that are required to be updated in the shipment. Landed Cost User Guide 42

49 Task 3: More Information Introduction Click the More tab at the top of the window to access additional information regarding the shipment. The More tab contains detailed shipment and transport information. None of the fields are mandatory. Landed Cost More Tab Header: Make the following entries on the More tab as required: Port Departure Enter the name of the country / port that the goods departed from. This will default from the Departs From on the Shipment Entry main tab. For additional information on Ports please see Maintain Ports on page 28. On Enter the date that the goods departed the port / depot. Port Arrival Enter the country / port where the goods are expected to arrive. For additional information on Ports please see Maintain Ports on page 28. On Enter the date that the goods are expected to arrive in the port / depot. Import No. Enter the import number for the goods. This defaults from the Import No. on the Shipment Entry main tab. Transport Enter or select the method of transport for this shipment. For additional information on Countries please see Maintain Transport Methods on page 30. Container(s) Enter the container information, such as serial number, if required. Contact Name Enter the contact name of the transport company. Address 1 Enter the address details for the transport company. Address 2 Enter the address details for the transport company. Phone Enter the phone number of the transport contact. Landed Cost User Guide 43

50 Fax Carrier Name Vessel Name Enter the fax number of the transport contact. This is updated from the main tab and can be altered if required. If the Carrier Name is altered the Carrier Name on the shipment header will also be updated. This is updated from the main tab and can be altered if required. If the Vessel Name is altered, the Vessel Name on the shipment header will also be updated. Landed Cost User Guide 44

51 Task 4: Invoice Information Introduction Click the Invoice tab at the top of the window to access the Invoice information. Here you enter the vendor s invoice and other relevant invoice information. When the shipment is closed the invoice details will be matched and updated to the unposted Accounts Payable vouchers. Landed Cost Header: Invoice Tab To enter invoice details make the following entries: Vendor Invoice Click on the new button or enter the vendor Number invoice number (if one already exists). Each vendor must have a unique invoice number. If the vendor is the same and the currency is different a unique invoice number must be entered for each line(s) of the shipment with a different currency. Vendor Code Vendor Remit To Currency Code Only show lines for this Invoice Enter or select the vendor code for the invoice. Enter or select the Remit to Code for this vendor if applicable. Enter or select the currency code for the vendor. If you want to Then view Invoice lines for a particular vendor invoice Select the invoice and check the Only show lines for this Invoice checkbox Invoice Receipt Date All invoice lines Leave the Only show line for this Invoice checkbox unchecked Enter the date when the invoice was received from the vendor. Landed Cost User Guide 45

52 Vendor Invoice Date Aging Date Apply Date Discount Date Due Date Discount Amount Freight Amount Misc. Amount Line Match Total Enter the date of the vendor s invoice. This date is also used by the system to look up the exchange rate that should be used for this invoice when calculating the conversions. Enter the date the vendor s invoice should be aged from. The date will default to today s date. Enter the date that the invoice is to apply to. This will also be the posting date for the GL journals for the direct and indirect costs. The date defaults from the vendor master file setup. Enter the expiry date before discount is to be deducted from the invoice. The date defaults from the vendor master file setup. Enter the date when the invoice should be paid. The date defaults from the vendor master file setup. Enter any discount amounts that apply to the shipment invoice. Enter any freight amounts that apply to the shipment invoice. Enter any miscellaneous amounts that apply to the shipment invoice. This is a system calculated field and cannot be changed. It is the total invoice line total for this vendor and the selected item, not including tax, duties or indirect costs. Landed Cost User Guide 46

53 Apply Invoice To If you want to apply an invoice to All lines for a vendor Manually select A particular purchase order Then Click the All for this Vendor option and click the Apply Invoice button Click the Manually Select option and click the Apply Invoice button. A screen will be displayed where shipment lines for the invoice can be manually selected Click the Select PO option and click the Apply invoice button. A screen will be displayed where Purchase Order(s) for the invoice can be selected. Tip: Multiple lines can be selected from the screen by holding down the Shift key (or Ctrl key) and clicking on the shipment lines that are required for the invoice. Landed Cost User Guide 47

54 Task 5: Event Information Introduction Click the Event tab at the top of the window to access the event information. Establish any events that may affect the shipment or that may affect the shipment at a future date (eg: expected customs clearing date etc). Landed Cost Header: Event Tab To enter event details make the following entries: Event Use the pull down list to select the event for the shipment. There is no limit to the amount of events that can be assigned to a shipment. Note: Events can be set to display by default whenever a shipment is created, for information refer to Maintain Events on page 25. This tab is for information only and it is not mandatory that information be entered here. Estimate Date Enter the estimated date the event is to take place. Actual Date Enter the actual date the event is to take place / took place. Part No Enter the part no that the event applies to, if applicable. Information Enter any additional information for the event. Landed Cost User Guide 48

55 Task 6: Advanced Information Introduction Click the Advanced tab at the top of the window to access the advanced information. This tab is contains settings for the ewarehouse Integration / UK Customers interface. The values default from the Configuration settings however they may be altered as required. Landed Cost Header: Advance Tab The information on this tab includes: Purchase Order If the PO (attached Locked to the shipment) is To have no further changes made from within e Then Check the Purchase Order Locked check box Ready for Receiving Permitted to have changes made from within e If the shipment is Ready to have goods receipted against it Leave the Purchase Order Locked box unchecked Then Check the Ready for Receiving check box Last Receipt / Fully Received No of Containers No of Cartons Not available for receipt Leave the Ready for Receiving box unchecked These are system fields and may not be altered. They indicate the date of the last receipt against the shipment and whether the shipment has been fully landed. Enter the number of containers that make up the shipment if required. Enter the number of cartons that make up the shipment if required. Landed Cost User Guide 49

56 Weight Override Volume Override Ready for Closure Enter the total weight of the shipment if required. Enter the total volume of the shipment if required. If the shipment is Then Ready to have to be closed Not available for closure Check the Ready for Closure check box Leave the Ready for Closure box unchecked Output to Customs These fields are updated when the UK customs file is processed. The box will be checked and the run number will be updated. If the report is to be reprocessed the run number will be required to ensure the same shipments are processed. Landed Cost User Guide 50

57 Task 7: % Cost Uplift Introduction Click the Item Cost tab in the detail section of the window (located in the middle of the window), if not already the active tab. Click in the % Cost Uplift field. The cost uplift will increase the indirect cost value of the items being landed for the shipment. It is calculated on the landed cost of the shipment line multiplied by the percentage value entered in this field. The result is added to the landed cost value for the shipment line. For example, a shipment line has a landed total of $4,000 and the uplift percentage is 7.5%, the total landed cost for this shipment line would be $4,300 ($4,000+($4,000 x 7.5%)). The uplift value will be applied to the same cost layer in the inventory as the indirect costs. A default % Cost Uplift value can be established in the Landed Cost configuration. The Cost Uplift must also have a GL account setup, please refer to Configuration on page 2 for additional information. Landed Cost Detail: Item Cost Tab To apply % Cost Uplift, enter the following: % Cost Uplift This field may be left blank if required. Enter the percentage value to increase the landed cost of the shipment line. Landed Cost User Guide 51

58 Task 8: Duties Introduction Click the Duties tab in the detail section of the window (located in the middle of the window). Tariffs are used in the calculation of the duty applicable to the shipment. For information on the setup of Tariffs refer to Maintain Tariffs on page 21. For additional information on the calculation of duties refer to the Specific Duties field in Task 1: Creating a Shipment on page 38. Landed Cost Detail: Duty Tab Note: The currency field will toggle between Home and Natural (foreign) dependant on which tab has been selected. To apply Tariffs for the calculation of duty, enter the following: User Tariff Code Enter the tariff code for the item line. Note: The tariff code that is displayed in either the Item Tariff Code or Group Tariff Codes are defaulted from the Tariff Maintenance screen. To calculate the duty Tariffs entered in the User Tariff Code will override any existing tariffs. Click the Duty button on the shipment entry screen. Note: When used in conjunction with the specific duty on the shipment entry screen the tariffs entered here will assist in the formula for calculating the portion of specific duty that will be applied to the shipment line. The total calculated tariffs (above) will be divided into the specific tariff value (for each shipment line) thereby calculating the portion that will be applied to the shipment line. Please refer to Task 1: Creating a Shipment on page 38 for further information. Landed Cost User Guide 52

59 Task 9: Indirect Costs Introduction Click the Indirect Costs tab in the detail section of the window (located in the middle of the window). Indirect Costs are apportioned across the lines of the shipment and are the sundry charges, such as insurance, wharfage and handling, that may apply for a shipment. If the business has Indirect Costs that apply for all or a majority of shipments, default Indirect Costs may be setup. These defaults will be created automatically each time a new shipment is created. For additional information on Indirect Costs, please refer to Maintain Indirect Costs on page 23. When entering Indirect Costs invoices through the Accounts Payable and the Indirect Cost clearing account and reference code are used, the indirect voucher will be automatically pushed to the Indirect Cost tab. From there the indirect cost line can be selected or deselected for inclusion in the indirect cost calculations. Indirect Costs can also be manually selected from the Accounts Payable module using the Select Indirect Cost Vouchers from the utilities menu in the Shipment Entry screen. Once again the GL Account and reference code must be correct. If the invoice has not been entered into the Accounts Payable module you may enter an invoice manually however, this will not create the voucher in Accounts Payable. If the cost is not known you may enter an estimated charge rather than actual to ensure accurate COGS before the invoice arrives. Landed Cost Detail: Indirect Costs Tab To apply indirect costs for a shipment line, enter the following: Indirect Cost Code Enter or select the indirect cost code. The description defaults from the entered in the Indirect Cost maintenance. This may be overwritten. Landed Cost User Guide 53

60 Vendor Invoice No. Enter or select the vendor for the indirect cost. This field will be automatically filled if the indirect cost has been setup with a default vendor. Enter or select the invoice number(s) that has the indirect cost value Tip: A single invoice for a single vendor can be selected by double clicking the Invoice No field. If there are multiple vendors and / or vouchers for the indirect costs for the shipment use Select Indirect Cost Vouchers from the Utilities menu. Date Currency Note: Indirect cost voucher must be entered and posted in the Accounts Payable (using GL reference codes) before they can be selected for a shipment. Enter the date the indirect cost was incurred (typically the invoice date). Clicking the currency button will popup a currency selection screen where you can select the currency of the estimated or actual indirect cost. Enter or select the currency code and then enter the amount of the vendor invoice. The conversion factors will default to the currency rates setup however they may be altered if required. Landed Cost User Guide 54

61 Calc. Method If cost are to be apportioned by The total dollar value of the shipment line The total quantity received of the shipment line The total volume of the shipment line The total weight of the shipment line Then Select Dollar Value QTY Volume Weight Estimate Percent Actual Total Voucher No A percentage of the total material cost of the shipment A percentage of the material costs of a specific vendor Ship Percent* Vendor Percent* *These methods will first calculate the percentage value and then apportion the values across the shipment lines by dollar value. Enter the estimated value of the indirect cost if the actual values are not available. Enter the percentage rate to be used in the calculation of indirect costs. Enter the actual value of the indirect cost. Note: The actual amount will override the estimated value, should there be both on the one line, when the indirect cost is being calculated. The total is calculated by Landed Cost and is the total of the indirect cost line. The total will be the value apportioned across the shipment lines. The value displayed is the voucher number of any vouchers that are pushed into Landed Cost from the Accounts Payable. Landed Cost User Guide 55

62 Line Calculate Used in conjunction with the Voucher No, the line number corresponds with the line number of the Accounts Payable voucher. If two or more lines in the voucher are referenced to the shipment, the line number will increment by one and a new line will be inserted into the indirect cost tab. If cost line is to Then be Included in the indirect cost calculation Ensure Calculate is checked To calculate indirect costs Excluded from the indirect cost calculations Ensure Calculate is unchecked. Click the Indirect Costs button on the shipment entry screen. Landed Cost User Guide 56

63 Task 10: Shipping Introduction Click the Shipping tab in the detail section of the window (in the middle of the window). The shipping tab is where the quantity that was shipped by the supplier is entered. The original value of quantity shipped will default from quantity ordered. If the values are changed in the shipping tab these will be used as the defaults for the receiving tab. Landed Cost Detail: Shipping Tab To enter shipping information for a shipment line, enter the following: Ship to Location Qty Vendor Shipped Country of Origin Enter or select an alternative location the goods where shipped to where applicable. Enter the quantity that the vendor documentation advises was shipped. The Country of Origin is defaulted from the vendor who supplied the item. It may be altered if required. Landed Cost User Guide 57

64 Task 11: Receiving Introduction Click the Received tab in the detail section of the window (located in the middle of the window). The received quantity will default from the Purchase Order, however this can be overridden. If the received quantity is different than the Purchase Order quantity the close shipment will update the quantity and received fields in the Purchase Order. For additional information on the receipt of goods please refer to Chapter 1: Landed Cost Utilities on page 1. Landed Cost Detail: Receiving Tab Enter the quantities to be receipted for this shipment. Note, if the ewarehouse is integrated this field will be disabled as the receive quantities will be populated by ewarehouse: Received Qty Enter the quantity received for the shipment line. Landed Cost User Guide 58

65 Task 12: Lots/Ser No/Bins Introduction Click the Lots/Ser No/Bins tab in the detail section of the window (in the middle of the window). If the quantities of the items you are receiving are lot, bin or serial tracked, the Lots/Ser No/Bins will need to be entered for quantities received. Landed Cost Detail: Lots/Ser No/Bins Tab To enter Lots/Ser No/Bins for a shipment line, enter the following: Qty Received Lot/Ser No. Bin No. Exp Date The quantity received in the warehouse. Where the item is serial tracked, the quantity must be one. Enter the lot or serial number for the received item. Enter or select the bin number where the item will be located. This defaults to the current system date of the next year. This field can be changed if required. Note: The Lots/Ser No/Bins number may be defaulted from the inventory and the quantity defaulted from the purchase order if required. Please refer to Configuration on page 2 for further information. Landed Cost User Guide 59

66 Task 13: Invoice Matching Introduction Click the Invoice Matching tab in the detail section of the window (located in the middle of the window). The Matching tab will allow you to change the match unit price and enter the invoice number for the vendors in the shipment. You can also use this function to create vouchers, provided the configuration option has been set. Please refer to the Configuration on page 2 for additional information. Landed Cost Detail: Invoice Matching Tab To match the vendor invoice, enter the following: Match Price The price defaults from the Purchase Order. If the price is different override the amount with the correct value. This will then update the receiving tab with the correct unit price. The extended cost will then be calculated using the updated unit cost in the receiving tab. Landed Cost User Guide 60

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