Understanding Review Payment Information Invoices, Payments, Account Balances

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1 Understanding Review Payment Information Invoices, Payments, Account Balances Logging into the 3M supplier portal (Supplier Direct) enables suppliers to view invoice, payment and account balance details. This is enabled by the Oracle esupplier application. Note: Electronic Data Interchange (EDI) capability is NOT a requirement for use of this functionality. This online inquiry feature enables 3M Suppliers to view invoice and payment information in real-time. Instructions to Log in to the 3M Supplier Portal Navigate to URL: Click the: "Please Sign In" link Enter: User name and password Click: Login Click the: Secured Procurement Tools link in "Quick Links - Secure" on bottom right side 1 January 30, 2017

2 Review Payment Information - Invoices The Invoices link enables suppliers to view invoice details. Step 1. Click the Review Payment Information link. Click the Invoices link 2 January 30, 2017

3 Step 2. Choose to limit the number of invoices displayed by setting Filter Options listed below. From Invoice Number and To Invoice Number Enter the same invoice number in both fields, when searching for an individual invoice number. Note: Invoice id s can be entered as alpha/numeric only. Alpha Characters MUST be entered in all CAPS (Caps Lock On). Entering spaces or special characters will return NO results. From Date and To Date range Invoice Date Enter Criteria and Click Search 3 January 30, 2017

4 Step 3. The Invoice List page displays. This page enables suppliers to review general invoice information or select a specific invoice for more details. PO invoices are auto-approved as the PO is the approving document. Note: PO invoices will ALWAYS have an approved status. You need click on the Invoice Number link to view the invoice status and payment status. Non PO invoices will be in a Pending, Approved or Denied status. These invoices are electronically routed for approval. You need click on the Invoice Number link to view the invoice payment status. Click on Invoice Number link 4 January 30, 2017

5 Step 4. The Invoice Details page displays. The Approval Status values are Matching Exception, Approved for Payment, 5 January 30, 2017

6 Step Denied or Pending. Note: If Matching Exception status exists, please contact the 3M Buyer for assistance. The Payment Status values are To be Paid, Paid in Full, or Approved for Payment. The Invoice Line Details displays the individual line items that make up the invoice. The Payment Schedule displays the payment that is scheduled to be made for the invoice. The Payments Made displays the details of payments that have already been made for this invoice. Click the link to display the Payment Details page. The Purchase Order displays the 3M purchase order related to the invoice. Click the link to display the Purchase Order Lines page. The Receipts displays shipments 3M has received that are related to an invoice. 6 January 30, 2017

7 Review Payment Information - Payments The Payments link enables users to view payment details. Step 1. Click the Review Payment Information link. Click the Payments link. 7 January 30, 2017

8 Step 2. Choose to limit the number of payments displayed by setting Filter Options listed below. Invoice Number Payment Reference 3M Check or EFT number From Payment Date and To Payment Date range Enter Criteria and Click Search Step 3. The supplier can view a list of payments on the Payments Made page. Click the Reference link to display the Payment Details page. The payment advice on the page will include vendor address and invoice information for the payment. 8 January 30, 2017

9 9 January 30, 2017

10 Review Payment Information - Account Balances The Account Balances link enables suppliers to view outstanding balance details. Step 1. Click the Review Payment Information link. Click the Account Balances link 10 January 30, 2017

11 Step 2. The Invoice List page displays invoices that make up the outstanding balance (e.g. Invoices in the system but not paid). Step 3. Click the Invoice Number link to view detailed information, such as invoice line and payment schedule detail. 11 January 30, 2017

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