To: All GHSP suppliers. Subject: Freight Routing Standards and Guidelines

Transcription

1 To: All GHSP suppliers Subject: Freight Routing Standards and Guidelines Please ensure this information is provided to the appropriate personnel within your organization. Please also reference the most recent version of the GHSP Supplier Standards Manual ( for additional requirements necessary to ensure worry free deliveries to GHSP. Purpose: To give the GHSP Supplier a clear understanding of what is needed and how to ship product to GHSP, as well as the expectations and requirements needed to ensure deliveries are received by GHSP in the most efficient and cost effective manner. Scope: These instructions and standards apply to all shipments made to any GHSP facility, foreign or domestic, under any term indicating GHSP as the responsible party for cost of; Transportation, Insurance, Customs formalities, Duties, Taxes, or other ancillary expense. GHSP uses a variety of providers and methods to facilitate the safe, efficient, and cost effective transport of items and raw materials around the world. The routing of these goods in large part will remain consistent. However, due to any number of circumstances, routing for your shipment(s) may change. Should a deviation from standard routing be necessary, you will be contacted by your Materials planner and given specific instruction. No change should ever be made from the standards below without approval or instruction from your planner. Doing so will result in GHSP taking action for cost recovery. Shipments to GHSP generally fall into two categories. 1. Parcel shipments: Shipments totaling 150 pounds or less which will be sent using FedEx or UPS. 2. Freight shipments: Shipments totaling 151 pounds or more which will be sent using a GHSP defined freight forwarder. Additionally, depending on the location of the shipping point, a supplier may be part of a GHSP milk run or freight consolidation program. If this is the case, you will receive specific instruction associated with that program. Some of the details and information below may not apply.

2 Below is a table to assist in identifying the appropriate standard mode of transport for your shipment based on the size and weight. These are shown for reference only and may differ depending on the actual size and weight of the materials you may ship to GHSP. Standard Freight Modes by Size Shipment Size 150 lbs. (64kg) or less in total weight Individual packages 151 lbs lbs. (65-227kgs) Skidded freight 2-10 Pallets Freight 15 CBM / 530 CBFT or Less x45x cbm ( cbft) x45x cbm ( cbft) Domestic FedEx Express or UPS - Ground Service LTL - Less than Truck Load Service LTL - Less than Truck Load Service FTL - Full Truck Load Service FTL - Full Truck Load Service International FedEx Express Int'l Economy Service FedEx Express - Int'l Economy Freight Service LCL - Less than Container Load Service FCL - Full Container Load Service (20 Foot) FCL - Full Container Load Service (40 Foot) Packaging Standards - Overview Products shipping to GHSP should always be banded or wrapped tightly to the skid. Heavy items should be placed on the skid first with lighter items stacked on top - only if the packaging will support the weight and allow for damage free transport thru to final delivery. Use of oversized or odd sized skids is strongly discouraged. Product should in almost all cases ship on standard 48 x45 wooden skids, unless GHSP has approved an alternate packaging design, or is supplying the packaging. It is expected that the supplier will use care when building the skid to ensure the product travels in a safe and secure manner. For international shipments, Strict enforcement of the ISPM 15 wood packaging standard will be imposed. Shipments held in customs or any cost associated with re-packaging due to uncertified or non compliant packaging being used will be billed back to the supplier. Please reference this link for what is required for packaging containing wood and wood products: For more detailed information regarding the GHSP packaging guidelines, please refer to:

3 Shipment Documentation All suppliers are required to provide accurate and complete documentation to GHSP and the carrier/forwarder at the time of tender. Shipment delays, additional administrative activities, excess transportation costs, or any other process deviation resulting from non-compliance will be handled through the PTR process. PTR s can negatively affect a supplier rating and can contain debits for cost recovery. A packing list must be attached to every shipment that arrives at a GHSP facility regardless of mode or method of transport. This includes items that arrive by personal delivery. A Bill of Lading is required by law when tendering a shipment to any carrier for transport. Shipments must be consolidated to one Master Bill of Lading per GHSP facility. Packing List - the following information is required: Unique packing list ID number GHSP Purchase Order number Complete GHSP part number (where applicable) GHSP part description Total pieces Contact name of person requesting the shipment (for non-production items) Bill of Lading: Correct freight description including proper freight class (NMFC# if known) Correct weight Total skid count For parcel shipments FedEx or UPS (Airway Bill online or manual) Shipment Reference #1 use GHSP PO# Shipment Reference #2 use name of GHSP person requesting shipment Shipment Reference #3 use pack slip number Shipment Reference #4 at least 1 GHSP part number if applicable Customs documents as required For International Freight Shipments A Bill of Lading, Packing List, Commercial Invoice, Certificate of Origin or Country of Origin Affidavit are all required, and must be provided on the freight, and sent as part of the ASN with every shipment. In addition, you may also need to provide necessary documentation to support GHSP s claim for preferential duty treatment in connection with applicable Free Trade Agreements. Details you must be prepared to provide are: USHTS Code (US Harmonized Tariff Schedule all 10 digits) Detailed description of the goods for customs Unit and Total value for customs in USD Total weight in US pounds Country of Origin Statement

4 **NOTE for suppliers outside of the US - Be sure to check your Purchase Order for instructions and the need to declare an Assist on the Commercial invoice for the first shipment of production intent goods produced from new tooling. ** Information Required on every Commercial Invoice: 1) Full description of merchandise in English, cannot be just a part number or in a different language 2) Country of origin (means country of manufacture, or the last place in which the item underwent a significant transformation ) 3) Piece count 4) Value per item 5) Total invoice value 6) Currency of the commercial invoice (must be in USD) 7) Foreign shipper/manufacturer name and address (must be actual name and address of the exporter. Address cannot contain in care of or c/o ) 8) Document clearly states commercial invoice or pro-forma invoice You can see the official requirements here: Advanced Shipping Notifications (ASN) for production shipments only Currently only required for US suppliers shipping to GHSP plants located in the US Suppliers are required to utilize Supplier Visualization (SV) to enter and submit an ASN within 30 minutes after the shipment has left your dock. Please note that the Carrier Reference field must be filled in with the carrier PRO#, or the shipment tracking number (FedEx/UPS). Instructions can be found at: *If you do not have access to SV please contact your GHSP buyer or send an to: SV-Helpdesk@ghsp.com Parcel Shipments shipments less than 150 pounds Shipments totaling less than 150lbs. Both Domestic and International: Will be shipped via FedEx Express or UPS standard ground service (within the US), or FedEx Express International Economy service (if shipping to foreign GHSP locations). The shipper will use the appropriate GHSP account number associated with the final destination plant. Please contact your Material Planner or your GHSP Buyer for this number. *Use of shipment reference fields is required for all parcel shipments* Reference #1 use GHSP PO# Reference #2 use name of GHSP person requesting shipment Reference #3 use pack slip number Reference #4 at least 1 GHSP part number if applicable

5 ** Please note that when shipping via FedEx Express Standard Ground service you will need to select the 3 rd party billing option and insert the appropriate GHSP FedEx account number US Domestic Freight Routing for shipments totaling more than 150 pounds Contact CH Robinson to book the shipment by calling , Or by sending a request to: jsjchr@chrobinson.com In order to ensure GHSP is correctly billed for the freight charges, the shipper should request and use the Bill of Lading provided by CH Robinson. If using your own Bill of Lading, you must show the following in the body of the bill: 3 Rd Party Bill to: CHR LTL Charlson Rd. Eden Prairie, MN Shipments tendered directly to a carrier without going through CH Robinson or the designated provider directed by GHSP, will result in GHSP taking action for cost recovery. *The following information is required when contacting CH Robinson to arrange transportation services* GHSP part number GHSP PO number Freight Class or NMFC# if known Weight and dimension of each pallet Date and time product available Date and time product must arrive by International Freight Routing for shipments totaling more than 150 pounds From within the USA, contact CH Robinson by calling Or by at jsjintl@chrobinson.com From any other country, please contact the CH Robinson office nearest to your shipping location. Please reference this directory - INCOTERMS International Commercial Terms: GHSP operates under the most current version of Incoterms, Incoterms 2010, as defined by the ICC (International Chamber of Commerce). The defined standard term for GHSP shipments is (FCA shipping point; INCOTERM 2010). Please ensure that this is clearly defined on all contracts and purchase agreements.

6 Suppliers shipping to any foreign GHSP plant are required to provide and/or comply with ALL requests for information or documentation required satisfy import and export regulations. Suppliers are expected to cooperate fully by supplying all information and documentation in advance to GHSP and GHSP s Freight Forwarder / Carrier to ensure regulatory compliance and efficient transport of goods across any borders. Responsibilities of foreign suppliers shipping under terms which do not give GHSP immediate possession of the goods. According to Incoterms 2010 FAS- Free Alongside Ship (Ocean) FOB- Free on Board (Ocean) CFR- Cost & Freight (Ocean) CIF- Cost Insurance Freight (Ocean) CPT- Carriage Paid to (Named Place) (All Modes) CIP- Carriage & Insurance, Paid to (Named place of Destination) (All Modes) DAT- Deliver at Terminal (All Modes) DAP- Deliver at (Named Place) (All Modes) When the Foreign Supplier is shipping under any of the above Terms, the Supplier is responsible for making the following information available to both GHSP and its appointed agents as listed below, AT THE TIME OF SHIPMENT Supplier must provide the following data to: shipping@ghsp.com ; Jenny.Zuzga@chrobinson.com Name and Contact information of Freight Forwarder being used Commercial Invoice Packing List House Bill of Lading (Provided by the Suppliers Freight Forwarder) Master Bill of Lading (Provided by the Suppliers Freight Forwarder) Arrival Notice (Provided by the Suppliers Freight Forwarder at Port arrival) Note: The Suppliers Freight Forwarder must identify the following agent as the "Notify Party" on the Bill of Lading C. H. Robinson International, Inc Evergreen Road, Suite 300 Southfield, Michigan Tel: ; Fax: c/o: Jenny Zuzga

7 Expedited Freight Routing (Time Critical) Any shipment made using this method must be authorized in writing by GHSP. Supplier must be prepared to provide this documentation at GHSP s request for validation. format is acceptable but must include the original from the requestor. Time Critical shipments made to GHSP without proper authorization will result in a PTR and may lead to a debit to recover the transportation cost. (Time Critical) Shipments totaling less than 150lbs. Both Domestic and International Will be shipped via FedEx using the appropriate GHSP account number. Please contact your Material Planner or your GHSP Buyer for this number and the appropriate service to use. *Use of reference fields are required for all parcel shipments* Reference #1 use GHSP PO# Reference #2 use name of GHSP person requesting shipment Reference #3 use pack slip number Reference #4 at least 1 GHSP part number if applicable (Time Critical) Domestic Shipments totaling more than 150lbs. Contact CH Robinson to book the shipment by calling Or by at jsjchr@chrobinson.com All product must be combined and listed on one Master Bill of Lading per GHSP location. Shipments made by suppliers using more than one Bill of lading resulting in additional transportation cost will be subject to the PTR process and possible debit to recover the additional cost. *The following information is required when contacting CH Robinson* GHSP part number GHSP PO number Freight Class or NMFC# Weight and dimension of each pallet Date and time product available Protect time to GHSP location (Time Critical) International Shipments totaling more than 150lbs. From within the USA, contact CH Robinson by calling Or by at jsjintl@chrobinson.com From any other country, please contact the nearest CH Robinson office to your shipping location by referencing this directory -

8 The undersigned hereby acknowledges that it has read, understands and agrees to be bound to GHSP Routing Instructions. The undersigned further acknowledges and agrees that the terms of these instructions supersede the terms of any previous instruction or similar document GHSP may have had in place prior to the date below. Company Name: Signature: Title: Print Name: Date: Thank you for your cooperation and Assistance. Should you have any questions or need assistance, please contact your GHSP Buyer, GHSP Materials Planner, or me directly. Sincerely; Thomas Hoch Global Logistics Manager