852 Product Activity Data Version 04010

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1 1830 Route 130 North Burlington, NJ Phone: (609) Fax: (609) Product Activity Version 04010

2 Table of Content Introduction...1 ST Transaction Set Header...1 XQ Reporting Date/Action...2 XPO Preassigned Purchase Order Number...3 N9 Reference Identification...4 PER Administrative Communication Contact...5 N1 Name...6 N2 Additional name Information...7 N3 Address Information...8 N4 Geographic location...9 FOB F.O.B. Related Instructions...10 TD5 Carrier Details (Routing Sequence/Transit Time)...11 DTM Date/Time Reference...12 LIN Item description...13 PO4 Item Physical Details...14 AMT Monetary Amount...15 ZA Product Activity Reporting...16 SDQ Destination Quantity...17 CTT Transaction Totals...19 SE Transaction Set Trailer...20 Sample of output...21 Burlington Coat Factory Page i

3 Functional Group ID=PD Introduction The Purpose of the Product Activity Transaction Set (852) within the retail industry is to report inventory counts and changes to that inventory at predetermined intervals. The most common change to inventory is sales by the retailer to the customer. However, other changes to inventory such as inter-store transfers, return of sold merchandise to inventory, returns to the supplier from inventory, and shrinkage, can also be communicated. Heading: Seg. ID. Name Req. Max.Use Loop Repeat Notes and Comments ST Transaction Set Header M 1 XQ Reporting Date/Action M 1 XPO Preassigned Purchase Order Number O >1 N9 Reference identification O >1 PER Administrative communication Contact O 3 LOOP ID N1 M 200 N1 Names related to shipment Header(loop) M 1 N2 Additional name Information O 2 N3 Address Information O 2 N4 Geographic Location O 1 FOB F.O.B. Related Instructions O 1 TD5 Carrier Details O 1 DTM Date/Time Reference O > 1 Detail Item Seg. ID. Name Req. Max.Use Loop Repeat Notes and Comments LIN Item Identification M 1 PO4 Item Physical Details O 1 AMT Monetary Amount O 10 PO4 Item physical Detail O 1 Burlington Coat Factory Page 1

4 LOOP ID LIN/ZA M >1 ZA Product Activity Reporting M 1 SDQ Destination Quantity O 500 Trailer Seg. ID. Name Req. Max.Use Loop Repeat Notes and Comments CTT Transaction Totals M 1 SE Transaction Set Trailer M 1 Burlington Coat Factory Page 2

5 Segment: ST Transaction Set Header Loop: Usage: Mandatory Max Use: 1 ST Transaction Set Identifier Code M ID 3/3 852 Product Activity ST Transaction Set Control Number M AN 4/9 Sample: ST Burlington Coat Factory Page 1

6 Segment: XQ Reporting Date/Action Loop: Usage: Mandatory Max Use: 1 XQ Transaction Handling Code M ID 1/2 H Notification Only XQ Date Start Report Date. Date expressed as CCYYMMDD XQ Date End Report Date. Date expressed as CCYYMMDD M DT 8/8 O DT 8/8 Sample: XQ H Burlington Coat Factory Page 2

7 Segment: XPO Preassigned Purchase Order Number Loop: Usage: Optional Max Use: >1 Notes: This segment is used only when purchase order number assignment has not previously been established by trading partners. If either XPO03 or XPO04 is present, then the other is required XPO Purchase Order Number M AN 1/22 XPO Purchase Order Number O AN 1/22 XPO03 66 Identification Code qualifier 1 D-U-N-S Number, Dun & Bradstreet 9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix 91 Assigned by Seller or Seller s Agent 92 Assigned by buyer or Buyer s Agent UL UCC/EAN Location Code XPO04 67 Identification Code This is the location code as defined by XPO03 C ID 1/2 C AN 2/80 Sample: N9 DP 7 Burlington Coat Factory Page 3

8 Segment: N9 Reference Identification Loop: Usage: Optional Max Use: >1 N Reference Identification Qualifier M ID 2/3 DP Promotion/Deal Number N Reference Identification Department number ( 1Digit) M AN 1/30 Sample: N9 DP 7 Burlington Coat Factory Page 4

9 Segment: PER Administrative Communication Contact Loop: Usage: Optional Max Use: 3 PER Contact Function Code M ID 2/2 BD Buyer Name or Department SU Supplier Contact PER02 93 Name Free form persons name PER Communication number qualifier TE Telephone number qualifier PER Communication number Persons telephone number O AN 1/60 O ID 2/2 O AN 1/80 Sample: PER SU Philip Smith TE Burlington Coat Factory Page 5

10 Segment: N1 Name Loop: N1 Usage: Optional Max Use: 200 Usage: Mandatory Max Use: 1 N Entity Identifier code M ID 2/3 BS Bill and ship To BT Bill-to-Party BY Buying Party (Purchaser) FR Message From RL Reporting Location ST Ship To TO Message To N Name Free Form Name N Identification Code qualifier 1 D-U-N-S Number, Dun & Bradstreet 9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix 91 Assigned by Seller or Seller s Agent 92 Assigned by buyer or Buyer s Agent 93 Code assigned by the organization originating the transaction set 94 Code assigned by the organization that is the ultimate destination of the transaction set UL UCC/EAN Location Code M AN 1/35 M ID 1/2 N Identification Code M AN 2/80 Sample: N1 ST BURLINGTON Burlington Coat Factory Page 6

11 Segment: N2 Additional name Information Loop: N1 Usage: Optional Max Use: 1 N Name Free-form name M AN 1/60 N Name Free Form Name O AN 1/60 Sample: N2 Name1 Name2 Burlington Coat Factory Page 7

12 Segment: N3 Address Information Loop: N1 Usage: Optional Max Use: 2 N Address Information M AN 1/55 N Address Information O AN 1/55 Sample: N3 Address Line1 Address Line2 Burlington Coat Factory Page 8

13 Segment: N4 Geographic location Loop: N1 Usage: Optional Max Use: 1 N City Name M AN 2/30 N State or Province Code M ID 2/2 N Postal Code O ID 3/15 N Country Code O ID 2/3 Sample: N4 Burlington NJ USA Burlington Coat Factory Page 9

14 Segment: FOB F.O.B. Related Instructions Loop: N1 Usage: Optional Max Use: 1 FOB Shipment Method of Payment M ID 2/2 CC Collect CF Collect, Freight Credited Back to Customer DF Defined by Buyer and Seller MX Mixed PC Prepaid but Charged to Customer PO Prepaid Only PP Prepaid by seller Sample: FOB CC Burlington Coat Factory Page 10

15 Segment: TD5 Carrier Details (Routing Sequence/Transit Time) Loop: N1 Usage: Optional Max Use: 1 TD Routing Sequence Code O ID 1/2 B Origin/Delivery Carrier (Any Mode) TD Identification Code Qualifier 2 Standard Carrier Alpha Code (SCAC) TD Identification Code Identification of the carrier as clarified in TD502 TD Transportation Method/Type Code A Air AE Air Express BU Bus C Consolidation CE Customer Pickup /customer s expense D Parcel Post E Expedited Truck H Consumer Pickup L Contract Carrier M Motor R Rail T Best Way U Private Parcel Service TD Routing Free Form description of routing M AN 1/2 M ID 2/20 M ID 1/2 O AN 1/35 Sample: TD5 B 2 ABCD M Burlington Coat Factory Page 11

16 Segment: DTM Date/Time Reference Loop: N1 Usage: Optional Max Use: > 1 Notes: This segment is used to provide specific processing dates DTM Date/Time Qualifier M ID 3/3 001 Cancel After 002 Delivery Requested 010 Requested Ship DTM Date Date of shipment. Format is CCYYMMDD M DT 8/8 Sample: DTM Burlington Coat Factory Page 12

17 Segment: LIN Item description Level: Detail Loop: LIN Usage: Optional Max Use: Usage: Mandatory Max Use: 1 Notes: LIN Assigned Identification O AN 1/20 LIN Product/Service Identification Qualifier SK SKU Number UP UPC Code VA Vendor s Style Number M ID 2/2 LIN Product Service Identification M AN 1/48 LIN Product/Service ID Qualifier O ID 2/2 LIN Product/Service ID O AN 1/48 LIN Product/Service ID Qualifier O ID 2/2 LIN Product/Service ID O AN 1/48 LIN Product/Service ID Qualifier O ID 2/2 LIN Product/Service ID O AN 1/48 Sample: LIN SK VA BRF2306 Burlington Coat Factory Page 13

18 Segment: PO4 Item Physical Details Level: Detail Loop: LIN Usage: Optional Max Use: 1 PO Pack Number of inner pack units per outer pack unit M NO 1/6 PO Inner Pack Number of units in each selling pack M NO 1/6 Sample: PO4 4 3 Burlington Coat Factory Page 14

19 Segment: AMT Monetary Amount Level: Detail Loop: LIN Usage: Optional Max Use: 10 AMT Amount Qualifier Code M ID 1/3 TS Total Sales AMT Monetary Amount Monetary Amount M R 1/18 Sample: AMT TS 1500 Burlington Coat Factory Page 15

20 Segment: ZA Product Activity Reporting Level: Detail Loop: LIN/ZA Usage: Mandatory Max Use: >1 Usage: Mandatory Max Use: 1 ZA Activity Code M ID 2/2 QS Quantity Sold QA Current Inventory On-Hand Sample: Burlington Coat Factory Page 16

21 Segment: SDQ Destination Quantity Level: Detail Loop: IT1 Usage: Optional Max Use: 500 Notes: 1. This segment is required for multiple Ship To sites 2. Repeat of Store Number/Quantity if necessary through SDQ21/SDQ22 SDQ Unit or Basis for Measurement Code Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken M ID 2/2 SDQ02 66 Identification Code Qualifier 92 Assigned by buyer SDQ03 67 Identification Code Store number M ID 1/2 M AN 2/80 SDQ Quantity M R 1/15 SDQ05 67 Identification Code Store number C AN 2/80 SDQ Quantity C R 1/15 SDQ07 67 Identification Code Store number C AN 2/80 SDQ Quantity C R 1/15 SDQ09 67 Identification Code Store number C AN 2/80 SDQ Quantity C R 1/15 SDQ11 67 Identification Code Store number C AN 2/80 SDQ Quantity C R 1/15 SDQ13 67 Identification Code Store number C AN 2/80 Burlington Coat Factory Page 17

22 SDQ Quantity C R 1/15 SDQ15 67 Identification Code Store number C AN 2/80 SDQ Quantity C R 1/15 SDQ17 67 Identification Code Store number C AN 2/80 SDQ Quantity C R 1/15 SDQ19 67 Identification Code Store number C AN 2/80 SDQ Quantity C R 1/15 SDQ21 67 Identification Code Store number C AN 2/80 SDQ Quantity C R 1/15 Sample: SDQ EA Burlington Coat Factory Page 18

23 Segment: CTT Transaction Totals Loop: Usage: Mandatory Max Use: 1 Notes: CTT Number of Line Items M NO 3/3 Sample: CTT 123 Burlington Coat Factory Page 19

24 Segment: SE Transaction Set Trailer Loop: Usage: Mandatory Max Use: 1 Notes: SE01 96 Number of Included Segments M NO 1/10 SE Transaction Set control Number M AN 4/9 Sample: SE Burlington Coat Factory Page 20

25 Sample of output ISA U P > GS PD X ST XQ H LIN SK VA BRF2306* SDQ EA LIN SK VA BRF2306* SDQ EA LIN SK VA BRF2306* SDQ EA LIN SK VA BRF2306* SDQ EA LIN SK VA BRF2306* SDQ EA LIN SK VA BRF2306* SDQ EA LIN SK VA BRF2306* SDQ EA LIN SK VA BRF2306* SDQ EA LIN SK VA BRF24002* SDQ EA LIN SK VA BRF24002* SDQ EA LIN SK VA BRF24002* SDQ EA LIN SK VA HC86052* SDQ EA SDQ EA LIN SK VA HC86052* SDQ EA SDQ EA CTT 59 SE GE 1 93 IEA Burlington Coat Factory Page 21

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