Introduction to OneFreight POM System. for. Shippers. Hecny Group - Chain Global

Transcription

1 Introduction to OneFreight POM System for Shippers by Hecny Group - Chain Global

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3 Search for POs or SO (Shipping Orders) using PO#, Item# and/or Arrival Dates

4 Click on the PO number to see the PO details

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6 click order quantity to find the size details for this item#

7 Use the menu at the top to go to Shipping Order List

8 Click on the SO number to see the SO details

9 To create a new Shipping Order (Booking), use the top menu or Or here shortcut on the right. You can found these links at any screens.

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11 Fields Required Origin Agent (Forwarder) Cargo Ready Date Transport Method (Sea / Air) Service Type (FCL / LCL) Service Mode (CY / CFS) Origin and Destination Ports / Places Commodity No of Containers PO Items (Qty, Packages, GW, NW, Volume)

12 Forwarder address and contacts detail are shown.

13 Put in the order information. Destination Ports will be entered after PO item were picked.

14 Click here to add the PO items to be shipped

15 Enter the full PO no to search. If PO no contains PO- and leading zeros, you need to put in also. Example: PO

16 Select the Units of Measure Check the items to be shipped Put in the item quantity, packages, GW, NW (optional) and Volume. Quantity Booked Unit of Measure is the same as the Quantity Ordered. Change the number if it s quantity is less than ordered. The Outer quantity is the packaged quantity, usually is still carton.

17 pls make sure to select the correct item# base on line# on POM and the order file from buyer to avoid select the same item# but for the different line#

18 Click here to confirm the items and return to the PO

19 Repeat the action to add more PO items (More than one PO is allowed) Pen Cross Click to Edit the item Remove the item

20 Consignee, Notify Parties will be filled according to the first PO selected Select the Destination Ports and Places

21 Save Submit Save as draft Submit the Shipping Order to Origin Agent

22 Once the Shipping Order is submitted 1. You (shipper), 2. Buyer (consignee) logistics team, 3. Hecny Origin Office, 4. Hecny Destination Office will all receive an with the order attached.

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24 Customer Services team at Hecny origin process the Shipping Order with carrier for space. Also will seek your Buyer s approval for the schedule and shipping items. Once approval is granted, Hecny origin will follow up with you as usual for the shipping. You may check with Hecny origin for the order status, using the shipping order or phone call.

25 If there is any changes related to the shipping order like (but not limited to): 1. PO or Item changed 2. Quantity / Weight / Dimensions changed 3. Date changed 4. Port Changed 5. Booking splitted 6. Multiple Bookings combined Please amend the Shipping Order and Re-Submit, put the change highlight on remarks to ease follow up.

26 If multiple shipping orders will be shipped under one single shipment under ONE bill of lading, Please follow these steps to COMBINE two Shipping Orders. Repeat the steps if more orders have to be combined.

27 Click this button to combine two Shipping Order into one Shipping Order

28 Enter Combine Shipping Order No. After enter the No., click this to combine page.

29 In this page, you can read two shipping order information and choice combine setting.

30 Default setting is follow right side Shipping Order s header information.

31 If choice Custom Setting, all radio button will be enabled, you can choice the use which side header information.

32 Click the button to combine two Shipping Order

33 This is the Combine result page, if the information is correct, please click Submit button.

34 If any items or its quantity will have to be shipped under another bill of lading (no matter same or later vessel schedule), Please follow these steps to SPLIT one Shipping Orders into two. Repeat the steps if more the order have to be split under the third bill of lading.

35 Click this button to split two Shipping Order from one Shipping Order

36 Choice the split items, and enter the split quantity.

37 After that, click this button to split Shipping Order

38 It will pop-up one more Shipping Order page, after you confirm all information, press Submit button in both page.

39 You should submit the Shipping Instruction before the SI Cut Off date advised by Hecny origins, in order to prepare the billing of lading. For ISF, please follow the instructions and format advised by Hecny origin. Please follow steps to submit Shipping Instruction.

40 Search for POs or SO (Shipping Orders) using PO#, Item# and/or Arrival Dates

41 Click this button to create Shipping Instruction

42 This is the View Page for Shipping Instruction Click this button can show or hide the area

43 Click this button to Edit Shipping Instruction

44 Edit Shipping Instruction in this page. Drag item(s) to Container(s) area Also can Drag item(s) to between two Container(s) area

45 The color represent: -Red: The item s outer quantity is over the booking -Green: The item is completely loaded in container -Yellow: The item is not completely loaded in container

46 Enter the Container No, Marks & Numbers, Harmonized code(hs Code and item(s) Outer Quantity for each container and items.

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48 Click this button to save Shipping Instruction

49 Click the button again to confirm save Shipping Instruction

50 This is the preview page for Shipping Instruction.

51 If there is anything you need to adjust(outer Qty./Weight/CBM), please click Edit to update.

52 If there is no submit pls click Edit to update the Amend detail or check if you have dragged all items to container area.

53 It will turn pink if the SI Item Qty. is not equal to the PO Item Qty

54 Click Amend Detail to amend the inner Qty. after you saved SI

55 -Yellow: The item is not completely loaded in container Drag item(s) to Container(s) area Also can Drag item(s) to between two Container(s) area

56 If there is no any problem, please click Submit. It will send a PDF as a Shipping Instruction to Origin Agent and related persons

57 This is Shipping Instruction PDF sample.

58 Depends on your Buyer s requirement, within 3 days of vessel departure, you should submit the required shipping documents via the system: 1. Packing List; 2. Commercial Invoice; 3. Container Load Plan; 4. No solid wood certificate 5. Certificate of origin * Please check with your buyer for detailed requirement regarding shipping documents.

59 Locate the corresponding Shipping Order, and click Attach to upload relevant shipping documents

60 Click select the pick the documents to be uploaded. You can pick multiple files. Do not use Excel as it may be altered unintentionally.

61 Select the correct file type for the document. Click the cross to remove invalid document. You must click Start Upload to complete the submission process.

62 Send ASN

63 Pls click send ASN after you uploaded all required shipping docs

64 Pls click this button to upload the required shipping docs

65 Pls select Ready to send ASN

66 Pls click text box to select record

67 Pls click Send ASN,then the data will be sent.

68 If there are more than one HBLs mapped to a SO please send to POM@HECNY.COM to check the problem.

69 Click here if your account is locked or you forgot the password. You ve to put in your registered and password will be to that address.

70 END