EXPORT FLOW FOR LCL CARGO (PORT KLANG) console cargo Attachment 1A

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1 1 1a EXPORT FLOW FOR LCL CARGO (PORT KLANG) console cargo Attachment 1A Shipping Agent/ Freight Forwarder CFS/Warehouse Operator Freight Forwarder/ 6a Book container through Forwarding Agent SA PIA 10 Importer & Bank Issue Purchase Order / Advise on LC (if required) Exporter Documents preparation -Invoice -Packing List -Shipping Instruction -Apply for Permit (if -Apply for Certificate of Origin (if 2 4 4a 4b 4c Submit freight quotation and finalise freight charges 3 PIAs Approval of Export Permit (if Forwarding Agent Received instruction for cargo clearance Submit electronically to SMK Issue Shipping Instruction to FF/SA Arrange for transport 6b 6c 7 7a 5 5a Inform CFS/Warehouse operator on cargo consolidation Prepared IED (copy to FA/ Warehouse operator/sa) Depot Release empty container to CFS/ Warehouse Operator Update details to port system & Shipping agent Transporter Received request of transport from FA Pick up cargo from exporter premise and deliver to CFS/ Warehouse a 9b 9c 9d 9e Inspection or endorsement of permit (if required) Customs Received form - SMK-DNT passed to PIA (if vetted by Risk Assessment System to identify High Risk Cargo Receipt of Duty Payment (if Release of cargo Update to Port Operator on release 10a 10b 10c Receive instruction from FF Receive from FA and LCL cargo from transporter Cargo consolidation Apply for drayage Port Operator Move container to container yard Load Container to vessel Shipping Agent/ Freight Forwarder Main FF declare ZB1 (Export) SA submit manifest (OBL) within 7 days FF submit manifest (HBL) within 7 days Advises shipping/freight charges FF pays shipping & freight charges and collect OBL MITI/Chambers Approval of Preferential /Non- Preferential COO (if required) A: Documents Preparation B: Inland Transportation & Handling C: Customs Clearance & Tech Control D: Ports & Terminal Handling 1

2 1 Importer issues purchase order to exporter. An LC advise is issued by the bank (for applicable shipments) - Purchase Order - Letter of Credit 2 Working Days (LC Advise) 1a Exporter prepares commercial invoice, packing list & shipping instruction (after the order is confirmed) -Shipping booking can be done in advance -Shipping instruction when all details are available - Invoice - Packing list - Shipping instruction 1 Day (Document Preparation) Overall 2 days - Apply for Export Permit from PIA (if can be done in advance. - Export Permit A - Exporter applies for Certificate of Origin if applicable: - COO i. preferential (e.g. CEPT) from MITI ii. non-preferential from Chamber of Commerce - Invoice / PL / BL/ required when applying for COO 2 Submit freight quotation and finalise freight charges with shipper. - Receive and accept booking from shipper. - Provide shipper with booking confirmation. *Freight quotation and frieght charges can be done in advance Freight Quotation Shipping instruction 1 Day PIA approves export permit (if Export permit No cost

3 4 Forwarding agent receives instruction from exporter for cargo clearance Export permit Overall 2 days No cost 4a. Prepare Form and submit to Customs through SMK-DNT Net interface Invoice Packing list Response : 5-20 min EDI charges: RM 0.88 per KB RM30 A 4b. Issue shipping instruction to Freight Forwarder or Shipping Agent 20 min 4c. Forwarding Agent arranges for transport by submit ting request of transport to transport company 5 Freight Forwarder books container through Shipping Agent B 5a. Freight Forwarder informs CFS/Warehouse operator on cargo consolidation 5b. Freight Forwarder prepares IED with copy to Forwarding Agent, CFS/Warehouse operator and Shipping Agent 20 min (4 copy of IED) 6 Transport company receives request of transport from Forwarding Agent 6a. Lorry driver picks up cargo from Exporter s premise and delivers to designated CFS/Warehouse. 4 hours 3

4 6b. F.F Inform CFS/Warehouse operator on cargo consolidation 6c. F.F Prepared IED (copy to FA/ Warehouse operator/ SA) 7 Haulier picks up empty container from Depot & delivers it to CFS/Warehouse 2 hours 7a Depot updates container number to booking in Port system and shipping agent. C 8 The relevant government agency will carry out cargo inspection or endorsement of the export permit if required. 9 Customs receives printed declaration and supporting documents from Forwarding Agent. Supporting documents : invoice, packing list and IED. (Applicable to parallel transactions only not applicable in Paperless) 9a. is channeled by Customs to PIAs if required. Inspection or endorsement of permit by PIA (if Export Permit Invoice, Packing List IED Export Permit Export Permit 8 hrs (if inspection required) 2- No 2 No cost

5 9b. declaration is vetted by Risk Assessment System and High Risk Cargo will be identified for control procedure (documentary check, inspection by scanning or physical inspection) Electronic : Nil Manual : No 9c. Payment of duty or cess, where applicable, either by Electronic Fund Transfer or manual Bank draft Cheque EFT : min EFT charges : RM 8.00 per transaction 9d. Approval/Release is given automatically after full payment of Duty is received by Customs COR (Paperless) 2- No 9e. release information is transmitted to Port Operator by Customs 10 CFS/Warehouse Operator receives instruction from Forwarding Agent on consolidation of LCL cargo 10a. Receive processed from Forwarding Agent and LCL cargo from lorry driver min No 2 hours D 10b. Consolidate cargo and stuff into container. 2 hours 10c. Apply for drayage Drayage Request Form 11 Port operator makes arrangement to move container from CFS/Warehouse to container yard 30 min 12 Main Freight Forwarder declares ZB1 to Free Zone Authority (ZB1 submitted electronically, paperless) ZB1 (export)

6 13 Port Operator loads container to vessel Load list 14 Shipping agent submits export manifest (OBL) electronically to Customs within 7 days after vessel departure. Manifest 15 Freight Forwarder submits export manifest (HBL) electronically to Customs within 7 days after vessel departure. Manifest D 16 Freight forwarder advises shipping & freight charges to shipper and/or forwarding agents Freight Invoice 17 Freight forwarders pays shipping & freight charges and collect OBL. Bill of Lading Freight forwarders will issue their HBL to exporters or Forwarding Agent 18 Approval of Preferential /Non- Preferential COO (if required) Certificate of Origin 30 min * taken for processes 14 to 18 are not measured as only internal processes once ship has departed

7 Legend (Export Flow): 1. LCL- Lesser than Container Load 2. LC Letter of Credit 3. PIA Permit Issuing Agencies 4. SA Shipping Agent 5. FF Freight Forwarder 6. CFS Container Freight Station 7. SMK Sistem Maklumat Kastam 8. OBL Ocean Bill of Lading 9. HBL House Bill of Lading 10. COO Certificate of Origin 11. IED Integrated Export Document

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