Tap into Dynamics. Automotive Integration The Industry Solution for Automotive Suppliers

Transcription

1 Tap into Dynamics Automotive Integration The Industry Solution for Automotive Suppliers

2 Business Software without limitations Microsoft Dynamics one of Microsoft s seven business areas offers fully integrated business applications for small and medium-sized enterprises as well as for mid-sized organisations with which business processes between employees, customers, suppliers and partners can be fully and consistently integrated. The solutions help to optimise strategic business processes starting from finances, business analyses and supply chain management to manufacturing and trade, project management, customer relationship management and e-commerce through to human resource management. Industry competence for medium sized enterprises The business solutions are based on standard software and provide a perfect fit for the needs of growing mid-sized companies at an excellent price performance ratio. They are implemented in very little time, user-friendly and can easily be adapted to changing requirements. All Partners are centrally evaluated by Microsoft Dynamics which ensures a consistently high standard of quality and protects the investments customers make with respect to future software releases. As the standard software Microsoft Dynamics NAV is truly international by adapting the language layer the industry solutions can be applied in well over 100 countries. 2

3 automotive integration Overview The industry solution Automotive Integration is a modularly designed software which was developed onthe basis of Microsoft Dynamics NAV and supports allthe typical business processes of suppliers, be they internal or external processes. interfacing with automotive OEM s or with other suppliers (1, 2, 3 tiersuppliers). Depending on the complexity of requirements, the different Automotive Integration modules can be used for order processing, production, logistics and procurement. Suppliers in the automotive industry specify their business relationships in the form of framework contracts and Basic Order Agreements. Among other details, in these contracts and orders the parts to be delivered and the terms and conditions are defined. All this is then processed on the basis of delivery schedules and just-in-time orders. Cumulative delivered quantities give information about the deliveries made. Delivery notes, transportation data, invoices as well as credit memos can be exchanged using remote data transfer. The complex process involving Third Party Logistics (3PL) gives information on the flow of goods between the supplier, consignment warehouse and end customer. Integrated load carrier management permits accurate unit load tracking of outside stock. The fact that Automotive Integration has been fully integrated with the Manufacturing Module of Microsoft Dynamics NAV, makes it the perfect all-in-one solution for automotive suppliers in the fields of plastics or metal processing. The Parametrizable Event Control will issue a warning whenever processes deviate from the defined standard. This way exceptions from the standard canbe controlled. Target group Metal and plastics-processing suppliers to the automotive industry 1,2,3-tiers Enterprises with simple to complex automotive processes Framework contracts and Basic OrderAgreements Saving of terms and conditions Unloading point Allocation of packaging material Cumulative delivered quantities (own, customer, supplier, manufacturing) Regular call-offs, just-in-time releases Allocation to contracts or orders Remote data transfer of invoices and Evaluated Recept Settlement (ERS) Exchanging of invoice data Credit memo from customer and to supplier Load Carrier Management Inventory management of load carriers at custo mers or forwarding agents Calculation of required packaging material quantities on delivery Third Party Logistics service provider (3PL,eLLZ) Data exchange with third party logistics service center Event Control and Workflow support Event Control indicates deviations from standard Optional Workflow to support business processes Electronic Data Interchange between customer and supplier Standardized formats (VDA, Odette, EDIFACT,XML) 3

4 FULLY CONTROLLED SUPPLIER PROCESSES In accordance with the recommendations of the German Automotive Industry Association (VD), the formats VDA, Odette or EDIFACT are used for data exchange. The phyical interfaces of the data exchange partners are handled with converters. Automotive Integration supports the most widely used converters. Consistent automotive process in the Microsoft Dynamics NAV ERP system Sales, order processing Purchasing, procurement Logistics Manufacturing 4

5 Order processing - EDI messages. The following types and formats of messages are supported for order processing of supplier itmes Call-offs by customer (VDA 4905, DELINS, DELFOR) JIT-relase orders by customer Kunden (VDA 4915, DELINS, DELJIT) Delivery note and transportation data to custome (VDA 4913) Forwarding note (VDA 4922) Invoice data for customer (VDA 4906, IN VOIC) Credit memos from customer (VDA 4908, INVOIC) Goods tag (VDA 4902) Goods receipt / issue slip (VDA 4912) Irrespective of all the above formats all types of messages can be exchanged using the XML-format. Sales Incoming call-offs and just-in-time release orders are allocated to the framework contract and converted into order items. From this point on, the quantities will have an anticipatory effect on production planning. Framework contracts and release orders In the automotive industry a framework contract always relates to an item to be delivered (Fig. 2). The contract contains among others information on the unloading point, packaging material, reference and code number of the customer and the cumulative delivered quantity. On the basis of the type of contract it is possible to distinguish contracts between suppliers from standard sales contracts. For these types of contract also the Load Carrier Management feature can be used (cf. section on Load Carrier Management). Automotive Framework Contract 5

6 From the incoming calloff For all PUS-marked (pick-up sheet) orders, the incoming call-offs are first collected on a pick-up sheet and then allocated to the items on the PUS orders. The PUS release number is transmitted along with each internal and external process. Regular call-offs and just-in-time release orders are received via the converter and allocated to the existing order in Microsoft Dynamics NAV on the basis of the framework contract code. They can be read in automatically or each call-off can be checked beforehand. Incoming call-offs take precedence over existing ones. Just-in-time release orders specify partial quantities of a regular call-off to be delivered on a specific day. Information on delivery quantities, dates, cumulative delivery quantities, history of just-in- time deliveries and calculated quantities for an order can be accessed anytime. Thanks to the built-in logic the system recognizes which quantities are in transit and will automatically correct the quantity to be released on the order. A registered call-off position reduces the disposable stock of an item on the specified delivery date, which means that it has an anticipatory effect. Order types Automotive Framework Contract release order 1 item PUS order e.g. spare parts order OPEL Standard order Sales order several items, any items with the possibility of using Load Carrier Management Shipping Transportation orders by remote data transfer Forwarding documents Material tags with bar code Goods receipt/issue slips Delivery notes and transportation orders In addition to the delivery notes generated from an order or from goods outgoing also the material tags can be printed. The number and structure of material tags depends on the items to be delivered. The most frequently used VDA 4902 formats (KLT, DIN A4) are included. The goods receipt/issue slip according to VDA 4912 and the forwarding order according to 4922 can also be printed. Before being sent out electronically, the individual delivery notes are completed with the transportation data. Material tag acc. to VDA 4902 with 2D bar code 6

7 ...To the shipment of an order Invoice data, credit memo The quantities delivered under a Framework Contract are released for invoicing. The invoices can either be printed or be sent electronically using the EDI format. If Evaluated Receipt Settlement (ERS) was agreed with the customer, an internal invoice is created in Microsoft Dynamics NAV on the basis of the delivery note data transmitted by the customer by RDT. Purchasing, procurement Call-offs and just-in-time releases can be sent from a Basic Order Agreement to the supplier using EDI Credit memos to the supplier can be generated Purchasing processes - procurement The supplier processes on the procurement side are organised in analogy to order processing. The following types of messages are supported for the processing of orders of supplier items: Call-offs to the supplier (VDA 4905, DELINS, DELFOR) JIT releases to the supplier ( VDA 4915, DELINS, DELJIT) Delivery note and transportation data from suppliers ( VDA 4913) Evaluated Receipt Settlement to (VDA 4908, INVOIC) Also all of these types of messages can be exchanged using the XML format. Basic Order Agreements and calloffs. The terms and conditions for a part to be purchased from a supplier are defined in a Basic Order Agreement. Call-offs can be generated by entering an item together with the quantity and and date. JIT release orders are generated on the basis of these regular call-offs (Fig.4). After their release, the calloffs and JIT orders are sent to the converter and then on to the supplier by RDT. Automotive basic order agreement 7

8 Well packaged These orders can either be printed, or sent by fax or . The supplier sends an advance shipping notification and goods receiving data using the corresponding EDI format. He will also refer to a Basic Order Agreement in order to facilitate allocation. This allocation can either be done manually after a previous check or automatically. All transactions are logged and the history can be confirmed anytime. Load Carrier Management In accordance with the recommendation of VDA 4927, Load Carrier Management was fully integrated into this solution. It covers everything from the dispatch processes, the scheduling of load carriers, their positioning in production, inventory management, inventory in-transit carriers to the receiving of empties. On the basis of the process description of the VDA 4927 guideline which stipulates the RDT process between the customer and supplier, the following message types have been implemented: Account statements of load carrier inventory accounts (view) Load requirements empties (management) Inventory data (view) Load carrier (LC) is the generic term for pallets, containers, transport aids, loading aids etc. In the goods outgoing process the number of load carriers required for an upcoming delivery can be determined. The packing instruction (master, single, ) can be saved as part of the master data of items to be delivered. Also the design of the material tag (KLT VDA4902, DINA4,..) is saved here for each load carrier, which may differ from customer to customer. Load Carrier Management Inventory account for customers or forwardingagents Packing proposals depending on Framework Contract and therefore also on customer Hierarchy of packaging materials (single, master,accessory) Allocation of packaging material immediately after order completion report from production Outer packaging of packaged goods Scheduling of packaging material Return of empties Load carrier management 8

9 Transparent Flow Of Goods Goods can also be placed in containers immediately after the manufacturing process and the containers can then be tracked until shipment of the goods. Special labels are printed. Any references to batches are aways retained. The load carrier proposal either proposes the repackaging of goods, or goods which are already inside containers are allocated to an upcoming delivery. Prior repackaging is easily possible. After the printout of delivery notes, the corresponding material tags are be printed. Simultaneously an entry is made in the inventory accounts of the account holders. Account holders may be forwarding agents,end customers or suppliers. Inventories and changes of inventory are transparent at anytime. If the load carrier structures (master, single, ) of an item are copied into the production bill of materials,they can also be scheduled when creating the production orders. Once the load carriers are returned as empties they can logged in and the customer as well as the warehouse inventories will be correspondingly adjusted Graphic planning board Planning board, control center The capacity utilization rate for machines, work stations or groups can be displayed and planned graphically.wherever possible, arrangement runs ensure optimal utilization taking different variable parameters into account, such as due date, customer priority and sequence. Third Party Logistics (3PL,eLLZ) If a customer does not receive direct shipments from the supplier but withdraws goods from the consigment warehouse of a Third Party Logistics Provider at the time he needs them, these logistics processes will be supported by Automotive Integration. The following message types are supported for the electronic interchange of data between supplier and third party logistics: Delivery note transportation data supplier to 3PL Confirmation of receipt EDL to supplier Stock issue notification EDL to supplier All according to VDA Third Party Logistics (3PL, ellz) 9

10 DATA EXCHANGE Event Control Wherever large data volumes are exchanged on a daily basis, it makes sense to receive information about variations from the normal course of business processes. Parametrizable Event Control ensures that the person responsible is always kept abreast of postponed dates or changed quantities, for example. A control template permits the user to branch into to the relevant processes and thus facilitates a suitable response to the situation. Together with the Optional Workflow, all events in business processes can be controlled. Third Party Provider (3PL,eLLZ) Support of logistics processes to the third party provider or consignment warehouse Event Control, Workflow Controlling of non-standard events Optional Workflow External connection Interfaces for most widely used converters Internet-based via Web-EDI Converter or Web-EDI The EDI messages are read into Microsoft Dynamics NAV by a communication software (converter) or transmitted to it. The interfaces for the most widely used converters have been implemented in Automotive Integration. The interface checks at certain time intervals, whether there are in- or outbound data from the converter and imports or exports them. All data movements are logged as part of the process. The log also contains information on errors which may have occurred. The formats (VDA, EDIFACT, Odette, XML, ) of the data exchanged with partners are processed as needed. If there is no inhouse converter the data may also be exchanged by Web-EDI. In this case the web service of the provider will be connected with Microsoft Dynamics NAV and the data prepared by Automotive Integration. Example for integrated Workflow Support illustrated in Visio 10

11 COMPUTENZ IT-Solutions We know how Since 1987 we have specialized in providing comprehensive support to our medium-sized customers in all matters involving information technology. This is guaranteed by our staff members, who have been working for us for many years gathering extensive project experience and who also have in-depth knowledge of the specific needs of midsized companies. Our status as Microsoft Gold Certified Partner attests to the high level of competence and professionalism of the COMPUTENZ team in implementing solutions based on Microsoft Dynamics NAV. Tap into the many years of experience which have gone into the development of our Business Solutions. No matter whether your concern are production capacities or supply chains, warehouse management, development projects or cash-flow: for well informed business decisions, access to the relevant information is all-important the quicker, the better. Enjoy the benefits of the globally successful business software Microsoft Dynamics NAV which integrates all current business processes and adapts it so that it precisely fits your needs. Thanks to our network of partners we can offer a large number of additional industry-specific solutions for industry and trade. We know how. 11

12 Call to Action Tel.: +49 (0)7031 / COMPUTENZ EDV-Lösungen GmbH Obere Vorstadt Sindelfingen Tel.: +49 (0)7031 / Fax.: +49 (0)7031 / info@computenz.de