Prepared By: Gene Ferguson, Leslie Edmondson. N4 Vessel Load List Training Document

Transcription

1 N4 Vessel Load List Training Document Prepared By: Gene Ferguson, Leslie Edmondson 1

2 Table of Content A. Typographical Conventions B. Additional Training C. Overview D. How to Open Units view E. Units Definition F. Opening and Extracting Data with the Vessel Load List Filter G. Exporting a Vessel Load List to an Excel Spreadsheet H. Tips for Reconciling the Vessel Load List I. Unit Columns 2

3 Typographical Conventions The following lists the typographical conventions used in this training document Presents a suggestion that may simplify or explain a procedure. Presents reminders and suggestions to improve or explain a procedure. Presents informational data that may or may not require action on your part. Presents a visual alarm. Failure to observe this advisory could result in errors and data loss. Operations Unit Units Indicates a menu path or a menu name in the SPARCS N4 user interface For example, in the Operations work mode, select the Unit menu and then the Units option to display the Units view. Bold Type Presents an item which is important and it maybe defined in the current Training Document or N4 Glossary of Terms Hyperlink within the current document or to an address 1. Click Presents a key to the visual display of items or instructions 3

4 Additional Training VIT recommends that you have: 1. a solid understanding of basic computer operation 2. ability to perform basic computer navigation 3. ability to perform Microsoft Windows task VIT requires you to complete the below VIT courses prior to taking this course. 1. N4 Basic Terminology for Community 2. N4 Basic Navigation VIT recommends you to complete the below VIT courses after to taking this course. Direct questions or comments to your instructor or VIT at CustomerService@vit.org 4

5 Overview VIT SPARCS N4 allows the line operator to create vessel load lists for Export and Transship Units. The vessel load list may be exported to an Excel stevedore. As a best practice, the spreadsheet should providing to the stevedore to reconcile any containers that may require update of routing information. Requests for empty evacuations should be sent 48 hours in advance of vessel arrival to nitshipempty@vit.org The vessel load list should be submitted directly to the stevedore as per current cut-off arrangements between the entities. Vessel owners are permitted to see restricted information for partner line operator units sharing the same vessel. Detailed information for units may only be viewed by the line operator of record for the unit. N4 Vessel Load List Training Document 5

6 Operations Unit Units Units view How to Open Units view 1. Click Operations > Unit >Units 2. Opens Units view 1 2 6

7 Units: Definition Operations Unit Units Units view 1. The Units view displays the units that exist at the current scope level. 2. You can create a filter to limit the data displayed, such as displaying only the export units for vessel loading. Refer to the N4 Filter Training Document for additional information. 3. You can double-click a unit to display the Unit Inspector for the selected unit. Refer to N4 Unit Inspector Training Document. 4. There is a significant amount of information associated with the unit entity, more than can be displayed on one screen. For instructions on setting up the Units view to meet your needs, see Hiding and displaying columns and reordering columns. Refer to N4 Basic Navigation Training Document. Best practice is to use filters to reduce the number of record shown in a list view for export/transship containers loading a vessel. The filter may be saved and reused changing only the depart carrier

8 Opening and Extracting Data with the Vessel Load List Filter VIT will assist the Line Operator by creating a reusable filter for extracting the vessel load list. The steps for opening this filter are as follows: 1. Select the load list preceded by the line operator code from the filter drop down. (In this example, HLP Load List ) 2. The enter Parameter Values form is opened. Type in the first few characters of the vessel name, then select the vessel/voyage from the drop down. 3. Left click OK N4 Vessel Load List Training Document 8

9 Opening and Extracting Data with the Vessel Load List Filter 1. Columns on the displayed vessel load list may be sorted by left clicking on the column title. 2. A second column sort may be added by right clicking on the column title and left clicking Add Second Sort from the drop down. Choose either ascending or descending order. Additional columns may be added or removed by left clicking on them. The check mark indicates the column is displayed. 3. The total number of units in the vessel load list is at the bottom right of the screen (In the example: 1:825 or one record selected, total records 825) N4 Vessel Load List Training Document 9

10 Exporting a Vessel Load List to an Excel Spreadsheet 1. Left click the Display Button 2. From the drop down, right click Export to Excel 3. Select All from the Data Export Form N4 Vessel Load List Training Document 10

11 Exporting a Vessel Load List to an Excel Spreadsheet Select a file destination path for the Excel Spreadsheet. (In this example Desktop is used) 2. Left click Open 3. Left Click Export (You may choose to rename the file from the default name) N4 Vessel Load List Training Document 11

12 Exporting a Vessel Load List to an Excel Spreadsheet 1. In a few seconds, the Data Export form appears, indicating data was successfully exported Select the Excel file from the location where it was saved. 3. Open the file. You may use the sort options available in Excel for additional sorting as needed. 3 N4 Vessel Load List Training Document 12

13 Tips for Reconciliation of Load List Reconcile differences in unit counts before exporting to an excel spreadsheet. Sort the vessel load list in SPARCS N4 to match the line Ex : -numeric. This allows the line operator to more quickly identify any discrepancies. Make sure that units that unexpectedly do not appear on the SPARCS N4 vessel load list have been rolled to the current outbound vessel with routing information updated. Refer to the Booking Training Document for additional information about rolling units and updating routing information. N4 Vessel Load List Training Document 13

14 Units view Columns page 1 of 6 Short Label Long Label In Filter? Sorting? Acry Eq Nbr Accessory Equipment Number Agent One Agent One Agent Two Agent Two Alarm Alarm Appt Time Appointment Time Arrival Booking Number Arrival Booking Number Arrival Position Arrival Position Bad Number Bad Number BL Nbr BL Number Bond Dest Bonded Destination Bonded Truck Cmpny Bonded Trucking Company Booking Number Booking Number Bundle Bundle Cargo Qty Unit Cargo Qty Unit Cargo Quantity Cargo Quantity Cargo Wt Cargo Weight Category Category Changed Changed Chassis Damage Severity Chassis Damage Severity Chassis Eq GradeID Chassis Eq Grade Chassis Eq Off-Hire Chassis Eq Off-Hire Chassis Eq Operator Chassis Eq Operator Chassis Eq Owner Chassis Eq Owner Chassis Equip Nbr Chassis Equipment Number Class Equipment Class Cmdy Commodity Code 14

15 Units view Columns page 2 of 6 Short Label Long Label In Filter? Sorting? Complex Complex Complex InTime Complex In Time Complex Position Complex Position Condition Condition Consignee Consignee Consignee Name Consignee Name CSC Expiry CSC Expiry CSI Country Calling CSI Country Damage Severity Damage Severity Dest Destination Digits Equip Nbr Digits Dray Status Dray Status Dwell Dwell Days EC-In Time EC-In Time ECN Export Control Number Eq GradeID Eq Grade Eq Off-Hire Eq Off-Hire Location Eq Operator Equipment Operator Eq Owner Eq Owner EqRole Equipment Role Exam Exam Status Export Release Dt. Export Release Date Export Release Nbr. Export Release Number Facility Facility Fire Code Fire Code Fire Code Fire Code Fire Code Fire Code Class Fire Code Fire Code Class Frght Kind Freight Kind Grp Group Guarantee Party Guarantee Party Guarantee Through Day Guarantee Through Day Hazardous? Hazardous? Hndl Reason Handling Reason Hzd UNNbrs Hazardous UN Numbers I/B Actual Operator Carrier I/B Actual Carrier Operator I/B Actual Visit Carrier I/B Actual 15

16 Units view Columns page 3 of 6 Short Label Long Label In Filter? Sorting? I/B Dclrd Mode Carrier I/B Declared Carrier Mode I/B Dclrd Visit Carrier I/B Declared IMDG IMDG Codes Impediments: Rail Impediments: Rail Impediments: Road Impediments: Road Impediments: Vessel Impediments: Vessel Import DO Number Import Delivery Order Number Inbond Inbond Status Is Ib to Ob move direct? Is Ib to Ob move direct? Is OOG Is OOG Is Sealed Is Sealed ISO Grp ISO Group Last CO2 Level Last Carbon Dioxide Level Last Defrost Temp (C) Last Defrost Temp (C) Last Fault Code Last Fault Code Last Free Day Last Free Day Last Fuel Level Last Fuel Level Last Humidity Level Last Humidity Level Last Move Time of Last Move Last O2 Level Last Oxygen Level Last Remark Last Remark Last Set Point (C) Last Set Point Last Supply Temp (C) Last Supply Temperature (C) Last Temp Read (C) Last Temperature Monitored LFD Override Last Free Day Override Line Guarantee Party Line Guarantee Party Line Guarantee Through Day Line Guarantee Through Day Line Last Free Day Line Last Free Day Line LFD Override Line Last Free Day Override Line Op Line Operator Line Storage Paid Through Day Line Storage Paid Through Day Loaded Time of Loading M&R Status M&R Status Marry Errors Marry Errors Move Count Move Count 16

17 Units view Columns page 4 of 6 Short Label Long Label In Filter? Sorting? Must be On-Power Must be On-Power Time O/B Actual Operator Carrier O/B Actual Carrier Operator O/B Actual Visit Carrier O/B Actual Visit Ref O/B Dclrd Mode Carrier O/B Declared Carrier Mode O/B Dclrd Visit Carrier O/B Declared On Power On Power OPL Original Port of Load Orig Origin Placards Mismatch Placards Mismatch Planned Position Planned Position POD Port of Discharge POD UnLoc Country Code Port of Discharge UnLoc Code Country POD-2 Second Port of Discharge POD-2 UnLoc Country Code Second Port of Discharge UnLoc Code Country POL Port of Load POL UnLoc Country Code Port of Load UnLoc Code Country Position Position Power Guarantee Party Power Guarantee Party Power Guarantee Thru Day Power Guarantee Thru Day Power Last Free Day Power Last Free Day Power LFD Override Power Last Free Day Override Power Paid Through Day Power Paid Through Day Prefix Prefix Rail Activity Rail Inspection Activity Rail Insp.Act. Comment Rail Inspection Activity Comment Rail Inspection Activity Date Rail Inspection Activity Date Reqs Power Requires Power Requested Off-Power Requested Off-Power Time Restow Restow Type Return Loc Return to Location Return to Yard Return to Yard Rfr Type Reefer Type Safe Wt Safe Weight 17

18 Units view Columns page 5 of 6 Short Label Long Label In Filter? Sorting? Scale Weight (kg) Scale Weight (kg) Seal Nbr1 Seal Number 1 Seal Nbr2 Seal Number 2 Seal Nbr3 Seal Number 3 Seal Nbr4 Seal Number 4 Shipper Shipper Shipper Name SLOW Delivery Impediments SLOW Load Impediments SLOW Rail Impediments SLOW Delivery Impediments SLOW Load Impediments SLOW Rail Ramp (Load Rail) Impediments Sparcs Damage Code Sparcs Damage Code Sparcs Notes Sparcs Notes State (Master) Visit State (Master) Stop-Rail Stop-Rail Stop-Road Stop-Road Stop-Vsl Stop-Vessel Storage Paid Through Day Storage Paid Through Day Stow Special Stow Stow 2 Special Stow 2 Stow 3 Special Stow 3 Stowplan Posted Stowplan Posted T-State Transit State Tare Wt Tare Weight Temp Req. in C Temp Req. in F Temp Req. in C Temp Req. in F Temp Required Temp. Required Temp. Max Temp. Min Maximum Temperature Minimum Temperature Time Created Time Created Time In Time Facility-In Time Out Time Facility-Out Time State Change Time Of Last State Change Trucking Co Trucking Company Type Arch ISO Equipment Type Archetype ISO 18

19 Units view Columns page 6 of 6 Short Label Long Label In Filter? Sorting? Type Height Equipment Type Nominal Height Type ISO Equipment Type ISO Type Length Equipment Type Nominal Length Unit Granted Hold/Perm Unit Granted Holds/Permissions Unit Hold/Perm Unit Applied Holds/Permissions Unit Hold/Perm Groups Unit Applied Holds/Permissions Groups Unit Impediments Unit Impediments Unit Impediments Groups Unit Impediments Groups Unit Nbr Unit Nbr Unit Notes Unit Notes V-State Visit State Ver Yard Pos Verified Yard Position Visible SPARCS Visible In SPARCS Waybill Date Waybill Date Waybill Nbr Waybill Nbr Weight Gross Weight Wt Discrepancy Weight Discrepancy 19

20 End of Training 20