K&G System Migration EDI SPECIFICATION

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1 K&G System Migration EDI SPECIFICATION 850 PURCHASE ORDER Version 4010VICS Qualifier Type: 12 Qualifier : Transaction Sets Transaction sets must be enclosed in X.12 standard interchange (ISA-IEA) and functional group (GS-GE) envelopes. Segment Terminator: Caret, Hex 5A ent Separator: Asterisk Character, Hex 2A Transaction Set Format 850 ISA Interchange Start GS Group Start HEADER LEVEL POS.NO. SEG Name 010 ST Transaction Set Header 020 BEG Beginning Segment for Purchase Orders 050 REF erence Identification 060 PER Administrative Communications Contact 080 FOB F.O.B. Related Instructions 130 ITD Terms of Sale/Deferred Terms of Sale 150 DTM Date/Time erence 295 N9 erence Identification 300 MSG Message Text 310 N1 Name 330 N3 Address Information 340 N4 Geographical Location DETAIL LEVEL POS.NO. SEG Name 010 PO1 Baseline Item Data 190 SDQ Destination Quantity IEA SUMMARY LEVEL POS.NO. SEG Name 010 CTT Transaction Totals 030 SE Transaction Set Trailer GE Group End Interchange End ent Synt Note: Req Column = Lists mandatory / optional requirement by K&G if the segment is used Page 1

2 K&G can send four types of Purchase orders (Please see Appendix B for examples): Blanket Purchase Order: The order notifies the vendor to start production. Do not ship the order. A release order will be transmitted at a later date with store distribution Direct to Store Purchase Order: The merchandise must be shipped directly to each store Mark for Store Ship to DC Purchase Order: The merchandise must be shipped to the specified DC. However, they must be marked for each store (DC will eventually ship them to each store). Ship and Pack for DC Purchase Order: The merchandise is sent to DC. ST Transaction Set Header The Transaction Set Header indicates the start of a transaction set and assigns a control number Example: ST*850* ent Name Req Type Min/ M ST Transaction Set Code M 3/3 850 Purchase Orders ST Transaction Set Control Number M AN 4/9 Sequential Number assigned by sender BEG Beginning Segment for Purchase Orders The Beginning Segment for Purchase Orders indicates the beginning of a purchase order transaction set and transmits identifying numbers and date. Example: BEG*06*RL*K *01* ent Name Req Type Min/M BEG Transaction Set Purchase Code M 2/2 00 Original 06 Confirmation BEG02 92 Purchase Order Type Code M 2/2 BK Blanket Order confirmed RL Release Confirmed PO BEG Purchase Order Number M AN 7/9 BK 7 character PO number RL 9 character PO number BEG Purchase Order Release Number O N 2/2 Blanket Order no release number Release Confirmed PO Page 2

3 Release number BEG Purchase Order Date M DT 8 Date of P.O. (CCYYMMDD) REF erence Identification (Division) erence Identification (Division/Department) Example: REF*DP*20 ent Name Req Type Min/M REF erence Identification Qualifier M 2/2 DP Division/Department REF erence Identification M N 1/4 K&G Department Code REF erence Identification (Ship Mode) erence Identification (Process Handling code specifies ship mode information) Example: REF*PHC*3 ent Name Req Type Min/M REF erence Identification Qualifier M 3/3 PHC Ship Mode REF erence Identification M N 1/50 Ship Mode Code For list see Appendix A REF erence Identification (Vendor Number) erence Identification (Vendor Number). Example: REF*IA* ent Name Req Type Min/M REF erence Identification Qualifier M 2/3 IA Vendor REF erence Identification M N 7/7 K&G s seven digit People Soft Vendor Number Page 3

4 REF erence Identification (Shipment Type) erence Identification (Shipment Type) Example: REF*ZZ*D ent Name Req Type Min/M REF erence Identification Qualifier M 2/2 ZZ Shipment Type REF erence Identification M AN 1/1 D Domestic C International Container T International Trailer. PER Administrative Communications Contact To identify a person or office to whom administrative communications should be directed Example: PER*BD*Buyer Name ent Name Req Type Min/M PER Contact Function Code M 2/2 BD Buyer Name PER02 93 Buyer Name M AN 1/60 FOB F.O.B. Related Instructions F.O.B. Related Instructions specify transportation instructions relating to shipment. Example: FOB*DF*****OR*CHINA ent Name Req Type Min/M FOB Shipment Method of Payment M 2/2 DF - Defined by Buyer or Seller FOB Location Qualifier M 2/2 OR Origin (Shipping Point) FOB Description of Location M AN 1/50 FOB Point 1. Country 2. Vendor Page 4

5 ITD Terms of Sale/ Deferred Terms of Sale Terms of Sale/Deferred Terms of Sale specifies terms of sale. Example: ITD*05*3*****60 (pay net 60 days) ITD*08*3*1**30**60 (pay discount 1% paid in 30 days net amount in 60 days) ITD*12*3*3**********10 (pay % EOM 10 day) ent Name Req Type Min/M ITD Terms Type Code M 2/2 Code identifying type of payment terms 05 - Discount not applicable 08 Basic discount offered days after end of month ITD Terms Basis Date Code M 1/2 Code identifying the beginning of the terms period 3 - Invoice Date ITD Terms Discount Percent C R 1/6 Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the terms Discount Due Date. The percent is sent with a decimal point only when needed, e.g., 10.5% is sent as 10.5, and 2% is sent as 2. ITD Terms Discount Days C N0 1/3 Number of days in the terms discount period by which payment is due if terms discount is earned. ITD Terms Net Days C N0 1/3 Number of days until total invoice is due (discount not applicable). ITD Day of month C N0 1/2 10 number of days due after end of month DTM Date/Time erence This instance of the Date/Time erence specifies the ship not before date. Example: DTM*037* ent Name Req Type Min/M DTM Date/Time Qualifier M 3/3 037 Ship not before date DTM Date M DT 8/8 Date (CCYYMMDD) Page 5

6 DTM Date/Time erence This instance of the Date/Time erence specifies the cancel after date. Example: DTM*001* ent Name Req Type Min/M DTM Date/Time Qualifier M 3/3 001 Cancel after date DTM Date M DT 8/8 Date (CCYYMMDD) N9 erence Identification Qualifier The erence Identification Qualifier transmits identifying information Example: N9*AH*001 ent Name Req Type Position/ Length N erence Identification Qualifier M 2/3 AH Agreement N Sequential reference number M N 1/30 Agreement number Will be 001 MSG Message Test To provide a free-form format that allows the transmission of text information. Example: MSG* VENDOR'S SHIPMENT SHALL BE AN ACCEPTANCE OF THE TERMS OF THIS P.O. AND THE COMPANY ROUTING GUE, INCLUDING VENDOR'S OBLIGATIONS IN THE BUSINESS RULES SECTION ent Name Req Type Min/M MSG Free-form Message Text M AN 1/264 Legal Statement: VENDOR'S SHIPMENT SHALL BE AN ACCEPTANCE OF THE TERMS OF THIS P.O. AND THE COMPANY ROUTING GUE, INCLUDING VENDOR'S OBLIGATIONS IN THE BUSINESS RULES SECTION Page 6

7 MSG Message Text Vendor Instructions from the Purchase Order. Example: MSG*Cut as 2 BTN Center Vent 2 PLT ent Name Req Type Min/M MSG Free-form Message Text M AN 1/264 Vendor instructions from the PO N1 Name (Ship To) Name (Ship To) identifies a party by type of organization, name and code. Example: N1*ST**92*0006 ent Name Req Type Min/M N Entity Identifier Code M 2/2 ST- Ship To N Name O AN 1/50 Ship To Name N Code Qualifier M 2/2 92 Assigned by Buyer N Code M AN 4/4 Sent only for ship to DC orders. N3 Address Information (Ship To) Address Information (Ship To) specifies the location of the ship to party. Examples: N3*10485 WEST BELLFORT ent Name Req Type Min/M N Address Information M AN 1/55 N4 Geographic Location (Ship To) Geographic Location (Ship To) specifies the geographic location of the ship to party. Example: N4*HOUSTON*TX*77031 ent Name Req Type Min/M Page 7

8 N City Name M AN 2/30 N State or Province Code M 2/2 N Postal Code M 3/15 PO1 Baseline Item Data Baseline Item Data specifies the basic and most frequently used line item data for the invoice and related transactions. Examples: P01*00001*1*EA*10.00**CB* P3RH00S02*VA*AUB ent Name Req Type Min/ M PO Assigned Identification M AN 1/20 PO line number PO Quantity Ordered M R 1/15 Number of units ordered PO Unit or Basis for Measurement Code M 2/2 EA Each CA - Case PO Unit Price M R 1/17 Price per unit of product PO Basis of Unit Price Code M 2/2 QT Quoted Price PO Product Qualifier M 2/2 CB - Buyer s Catalog Number PO Product M AN 9/9 K&G 9-digit Item Code P Product Qualifier O 2/2 VA Vendor s style P Product O AN 1/48 Vendor style number P Product Qualifier O 2/2 UP U.P.C. Consumer Package Code ( ) P Product O AN 12/12 UPC Number SDQ Destination Quantity SDQ segments specify final destination and quantity detail. Every SDQ can contain at most 10 stores Example: SDQ*EA*92*1231*40*1071*25 ent Name Req Type Min/M SDQ Basis for Measurement Code M 2/2 EA Each SDQ02 66 Identification Code Qualifier M 1/ Assigned by Buyer SDQ03 67 Identification Code M AN 4/4 Store number SDQ Quantity M N0 1/15 Quantity to be Shipped/Packed for the store SDQ05-67/380 Identification Codes and Quantity Similar as SDQ03 and Page 8

9 SDQ22 SDQ04 CTT Transaction Totals Transaction Totals transmits a hash total for a specific element in the transaction set. Example: CTT*3 ent Name Req Type Min/M CTT Number of Line Items M N0 1/6 Total number of P01 segments SE Transaction Set Trailer Transaction Set Trailer indicates the end of the transaction set and provides the count of the transmitted segments (including the beginning (ST) and ending (SE) segments). Example: SE*159* ent Name Req Type Min/M SE01 96 Number of Included Segments M N0 1/10 Total number of segments included in a transaction set including ST and SE segments SE Transaction Set Control Number M AN 4/9 Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Appendix A SHIP MODE CODE Code 1 Goods on Hangers flow through 2 Push/Flow Through Ctn 3 Backstock Ctn 4 Cross-dock Ctn 5 Master Pack/Case Pack 6 Flat to Hang Ctn 7 Bulk Storage Goods on Hangers 8 Bulk Storage Ctn 9 Goods on Hangers backstock 10 Special Orders 11 Direct to Store Page 9

10 Appendix B Sample POs K&G: Blanket purchase order. The order notifies the vendor to start production. Do not ship the order. A release order will transmit at a later date with store distribution BEG01 00 = Original BEG02 BK = Blanket Order BEG03 = Blanket Order is 7 character PO Number BEG04 = Blanket Order has no release number N1*ST will not be sent SDQ will not be sent ISA*00* *00* *12* *12*XXXXXXXXXX *091020*1626*U*00200* *0*T*>^ GS*PO* *XXXXXXXXXX* *1626*1*X*004010VICS^ ST*850*0001^ BEG*00*BK*K000019** ^ REF*DP*10^ REF*PHC*3^ REF*IA* ^ PER*BD*EPL1^ FOB*DF*****OR*KNG DIRECT SOURCE^ ITD*05*3*0**0**30^ DTM*037* ^ DTM*001* ^ N9*AH*001^ MSG*VENDOR'S SHIPMENT SHALL BE AN ACCEPTANCE OF THE TERMS OF THIS P.O. AND THE COMPANY ROUTING GUE, INCLUDING VENDOR'S OBLIGATIONS IN THE BUSINESS RULES SECTION^ PO1*1001*200*EA*1198*QT*CB*64G287256*VA*MF8034-BLK^ PO1*1002*400*EA*1198*QT*CB*64G298736*VA*MF8034-BLK^ PO1*1003*400*EA*1198*QT*CB*64G763492*VA*MF8034-BLK^ PO1*1004*200*EA*1198*QT*CB*64G810345*VA*MF8034-BLK^ CTT*4^ SE*18*0001^ GE*1*1^ IEA*1* ^ K&G: Purchase order ship direct to store BEG01 06 = Confirmation BEG02 RL = Release Confirmed PO BEG03 = Release Confirmed PO Number_9 character PO Number BEG04 = Release Order Number N1*ST will not be sent SDQ = Mark For Number (Mark For Number = Store Number ) ISA*00* *00* *12* *12*XXXXXXXXXX *091030*1626*U*00200* *0*T*>^ GS*PO* *XXXXXXXXXX* *1626*3*X*004010VICS^ Page 10

11 ST*850*0003^ BEG*06*RL*K *01* ^ REF*DP*60^ REF*PHC*5^ REF*IA* ^ PER*BD*EPL1^ FOB*DF*****OR*ORIGIN CITY^ ITD*05*3*0**0**30^ DTM*037* ^ DTM*001* ^ N9*AH*001^ MSG*VENDOR'S SHIPMENT SHALL BE AN ACCEPTANCE OF THE TERMS OF THIS P.O. AND THE COMPANY ROUTING GUE, INCLUDINGVENDOR'S OBLIGATIONS IN THE BUSINESS RULES SECTION^ PO1*1010*240*EA*1198*QT*CB*64G287256*VA*MF8034-BLK^ SDQ*EA*92*0072*12*0076*12*0706*12*0705*12*0700*12*0703*12*0709*12 *0702*12*0074*12*0073*12^ SDQ*EA*92*0049*12*0048*12*0908*12*0907*12*0906*12*0904*12*0903*12 *0902*12*0708*12*0701*12^ PO1*1008*120*EA*1198*QT*CB*64G298736*VA*MF8034-BLK^ SDQ*EA*92*0072*6*0076*6*0706*6*0705*6*0700*6*0703*6*0709*6*0702*6 *0074*6*0073*6^ SDQ*EA*92*0049*6*0048*6*0908*6*0907*6*0906*6*0904*6*0903*6*0902*6 *0708*6*0701*6^ PO1*1009*240*EA*1198*QT*CB*64G763492*VA*MF8034-BLK^ SDQ*EA*92*0072*12*0076*12*0701*12*0706*12*0705*12*0700*12*0703*12 *0709*12*0702*12*0074*12^ SDQ*EA*92*0073*12*0049*12*0048*12*0908*12*0907*12*0906*12*0904*12 *0903*12*0902*12*0708*12^ PO1*2010*120*EA*1198*QT*CB*64G810345*VA*MF8034-BLK^ SDQ*EA*92*0072*6*0076*6*0701*6*0706*6*0705*6*0700*6*0703*6*0709*6 *0702*6*0074*6^ SDQ*EA*92*0073*6*0049*6*0048*6*0908*6*0907*6*0906*6*0904*6*0903*6 *0902*6*0708*6^ CTT*4^ SE*26*0003^ GE*1*3^ IEA*1* ^ K&G: Purchase order ship to DC, mark for store BEG01 06 = Confirmation BEG02 RL = Release Confirmed PO BEG03 = Release Confirmed PO Number_9 character PO Number BEG04 = Release Order Number N1*ST/N104 = DC Number SDQ = Mark For Number (Mark For Number =Store number) ISA*00* *00* *12* *12*XXXXXXXXXX *091030*1626*U*00200* *0*T*>^ GS*PO* *XXXXXXXXXX* *1626*2*X*004010VICS^ ST*850*0002^ BEG*06*RL*K *01* ^ REF*DP*10^ REF*PHC*3^ Page 11

12 REF*IA* ^ PER*BD*EPL1^ FOB*DF*****OR*BLOCK SPORTSWEAR ED GOSS^ ITD*05*3*0**0**30^ DTM*037* ^ DTM*001* ^ N9*AH*001^ MSG*VENDOR'S SHIPMENT SHALL BE AN ACCEPTANCE OF THE TERMS OF THIS P.O. AND THE COMPANY ROUTING GUE, INCLUDINGVENDOR'S OBLIGATIONS IN THE BUSINESS RULES SECTION^ N1*ST**92*0006^ PO1*1003*50*EA*1198*QT*CB*64G287256*VA*MF8034-BLK^ SDQ*EA*92*0011*25*0038*25^ PO1*1004*100*EA*1198*QT*CB*64G298736*VA*MF8034-BLK^ SDQ*EA*92*0011*50*0038*50^ PO1*1006*100*EA*1198*QT*CB*64G763492*VA*MF8034-BLK^ SDQ*EA*92*0011*50*0038*50^ PO1*1007*100*EA*1198*QT*CB*64G810345*VA*MF8034-BLK^ SDQ*EA*92*0011*50*0105*50^ CTT*4^ SE*25*0002^ GE*1*2^ IEA*1* ^ K&G: Purchase order ship and pack for DC. BEG01 06 = Confirmation BEG02 RL = Release Confirmed PO BEG03 = Release Confirmed PO Number_9 character PO Number BEG04 = Release Order Number N1*ST/N104 = DC number No SDQ is sent ISA*00* *00* *12* *12*XXXXXXXXXX *091030*1626*U*00200* *0*T*>^ GS*PO* *XXXXXXXXXX* *1626*4*X*004010VICS^ ST*850*0004^ BEG*06*RL*K *01* ^ REF*DP*10^ REF*PHC*2^ REF*IA* ^ PER*BD*EPL1^ FOB*DF*****OR*ORIGIN CITY^ ITD*05*3*0**0**30^ DTM*037* ^ DTM*001* ^ N9*AH*001^ MSG*VENDOR'S SHIPMENT SHALL BE AN ACCEPTANCE OF THE TERMS OF THIS P.O. AND THE COMPANY ROUTING GUE, INCLUDINGVENDOR'S OBLIGATIONS IN THE BUSINESS RULES SECTION^ N1*ST**92*0006^ PO1*1010*167*EA*1198*QT*CB*64G287256*VA*MF8034-BLK^ PO1*1015*100*EA*1198*QT*CB*64G298736*VA*MF8034-BLK^ PO1*1017*100*EA*1198*QT*CB*64G763492*VA*MF8034-BLK^ Page 12

13 PO1*1018*100*EA*1198*QT*CB*64G810345*VA*MF8034-BLK^ CTT*4 SE*19*0004^ GE*1*4^ IEA*1* ^ Page 13

Copyright 2002, Jos. A. Bank, Inc. All rights reserved. VOL. 5 EDI

Copyright 2002, Jos. A. Bank, Inc. All rights reserved. VOL. 5 EDI Table of Contents EDI Program, Ship Modes and ASN Type... 3 Compliance with EDI Program... 3 Transmitting the 856 ASN... 4 JAB Ship Modes