Hong Kong Science and Technology Parks Corporation

Transcription

1 Hong Kong Science and Technology Parks Corporation REQUEST FOR QUOTATION Biomedical Technology Support Centre Thermo cycler (REF #: RFQ/BSC/2018/001) Ref #: RFQ/BSC/2018/001 1 of 13

2 PURPOSE Hong Kong Science and Technology Parks Corporation (HKSTP) is soliciting quotes from experienced vendors to provide quality and reliable equipment, material, labor, installation, and training for the establishment of HKSTP Biomedical Technology Support Centre. The equipment will be accomplished as required in the specifications, terms and conditions of this Request for Quotation (RFQ). Vendor is requested to bid on complete scope and submit the fixed price for the total solution; and no partial solution or alternation of price afterwards will be considered or accepted. METHOD FOR SUBMITTING QUOTE The Quotation with company chop and signature must be completed and be delivered to HKSTP to the below address: Please clearly marked Request for Quotation Biomedical Technology Support Centre: CO 2 incubator with oxygen control function, Biological safety cabinet and water baths (ref # RFQ/BSC/2018/001) The closing time and date for this RFQ submission is 3:00 PM on 5 Jan Late submissions or submissions that do not address the requesting information will NOT be considered. In the event that a typhoon signal No. 8 or above is hoisted or a Rainstorm Black Warning signal is issued between 9:00 AM and 5:00 PM on the closing day, the RFQ closing time will be postponed to 3:00 PM on the next working day. By submitting the quotation to us, the vendor agreed the terms and conditions stated in this Request for Quotation. Ref #: RFQ/BSC/2018/001 2 of 13

3 VENDOR S ENQUIRIES Any questions pertaining to the RFQ, including the technical specifications and the conditions of the RFQ can be submitted in writing and addressed to the contact persons below on or before 3 Jan Mr. Simon Sze Cluster Manager, Biomedical Technology Corporate Development Division Hong Kong Science & Technology Parks Corporation 8/F Bio-informatics Centre Hong Kong Science Park Shatin, New Territories Hong Kong Facsimile: (852) simon.sze@hkstp.org or Dr. Billy Cheng Project officer Biomedical Technology Support Centre Corporate Development Division Hong Kong Science & Technology Parks Corporation Room 510A, 5/F, Biotech Centre 1 No. 9 Science Park West Avenue Hong Kong Science Park Shatin, New Territories Hong Kong Facsimile: (852) billy.cheng@hkstp.org Ref #: RFQ/BSC/2018/001 3 of 13

4 GENERAL CONDITIONS OF RFQ ACCEPTANCE/REJECTION OF QUOTES Vendor acknowledges that HKSTP may elect at its sole option to accept all or any item or items of the vendor's offer and that HKSTP has sole discretion whether or not to accept any of the vendor's proposals irrespective of its price. If a quote is submitted on the basis of an overall acceptance of all the items offered, this must be clearly stated in the quote. HKSTP only accepts the offers of new equipment. If the bidding vendor is not able to supply all equipment in this request, HKSTP will accept price quotation from sub-contractor(s) provided it meets specifications, terms and conditions of this RFQ. However, the bidding vendor should bear full responsibilities of the quality of the goods, services and maintenance rendered. ACCURACY OF RFQ PRICES Vendor must make certain that the prices quoted are accurate before submitting its quotation. Under no circumstances will HKSTP accept any request for price adjustment on the ground that a mistake has been made in the RFQ prices. INFORMATION AND DESCRIPTIVE LITERATURE Vendor must provide the following information in respect of each of the products offered in WRITING and supplemented with related technical brochure, product specification, or equipment configuration: Product name Product s country of origin Product brand name Product model number Product manufacturer s company profile (company name, establishment year, related product s global market share, business nature, product lines, customer reference, country of origin, number of employees, and global office locations) Vendor s company profile (company name, establishment year, business nature, product lines, customer reference, country of origin, number of employees, and global office locations) Sub-contractor company profile - if applicable (company name, establishment year, related product s global market share, business nature, product lines, customer reference, country of origin, number of employees, and global office locations) Product customer reference (with contact information and/or testimonials) Vendor must state clearly the support service plan, warranty plan, the scope of services and coverage. Ref #: RFQ/BSC/2018/001 4 of 13

5 QUOTATION Vendors are requested to submit their offers in Hong Kong Currency and to give precise breakdown. All quotations should be valid for a period of no less than a period of One Hundred and Eighty (180) calendar days Prices for supply of Goods shall be net prices after allowing for all traded and cash discounts and shall include: Cost of containers, packing, packing materials, delivery Cost of installation and commissioning Cost of documentation and manual Cost of comprehensive maintenance and support services (include labor and parts) Cost of training for user (if applicable) Cost of any software and related licenses (if any) Any other costs Name and reference of all sub-contractors (if any) Any optional items and related price quotes should be marked clearly as "OPTIONAL" for information. All prices quoted shall be on door-to-door delivery basis to locations within HKSTP. Vendors outside Hong Kong should offer CIF Hong Kong price term with dispatch method specified. Ref #: RFQ/BSC/2018/001 5 of 13

6 DELIVERY All materials and equipment must be shipped CIF to HKSTP. Unless otherwise specified, quote the earliest delivery possible, as this may be considered a factor in making award. Delivery expressed in calendar days/weeks may be given preference over such general terms as stock immediately and as soon as possible. It shall be the responsibility of the vendor to make all arrangements for the delivery, transporting, unloading, and uncrating to the place designated by the HKSTP. HKSTP will not assume any responsibility for the delivery of the equipment. Vendor shall check with HKSTP and make necessary arrangements for move-in, safety and security in the building during delivery and installation. Vendor is responsible for the disposal cost of containers and packaging materials. In case of late delivery of major equipment component(s), the following penalty scheme will apply: No. of late days from the agreed delivery date Penalty 7 calendar days 1% of the total contract value 8 to 14 calendar days 2% of the total contract value 15 to 21 calendar days 3% of the total contract value 22 to 28 calendar days 4% of the total contract value 29 calendar days 5% of the total contract value WORK PERFORMANCE Vendor shall perform the installation and work in accordance with manufacturer s recommendations and specifications. Moreover, the installation process shall not interrupt the service provided by HKSTP to its customers. WORK SITE DAMAGES Any damage to existing utilities, equipment or finished surfaces resulting from the performance of move-in and installation shall be repaired to HKSTP s satisfaction at the vendor s expense. Ref #: RFQ/BSC/2018/001 6 of 13

7 INSURANCE Vendor shall be responsible to provide Employees Compensation Insurance coverage for those employed for the execution of the services under this contract. The vendor shall indemnify HKSTP against all losses and claims in respect of injuries or damage to any person, equipment or installation whatsoever which may arise out of or in connection with the services. PAYMENT TERMS HKSTP will make full payment for the equipment or services according to the following schedule: Thirty (30) days after user acceptance of equipment or services. Ref #: RFQ/BSC/2018/001 7 of 13

8 WARRANTY Vendor agrees that the goods and services furnished under any award resulting from this soliciting shall be covered by the most favorable commercial warranties the vendor gives any customer for such goods or services. A copy of this warranty should be furnished with the quote. At a minimum, all materials, equipment and labor shall be fully guaranteed by the vendor against defects resulting from the use of inferior materials, equipment, or workmanship for one (1) year from the date of final acceptance of the equipment. During the warranty period, defects discovered shall be corrected by the vendor to the HKSTP s satisfaction, at no cost to HKSTP. Vendor shall furnish the maintenance services to maintain system in full working order at no cost to HKSTP. MAINTENANCE SUPPORT Vendor shall provide a 4-year comprehensive service contract (include service support, service reagents, replacement parts, consumables, labor cost, and preventive maintenance work) on ALL the hardware and software as stated in the requirements (include but not limited to all light sources), starting from the date of final user acceptance. Vendor has to provide at least once a year scheduled visit to perform the related preventive maintenance and/or calibration work for all the hardware within the service contract period. This can be a combination of equipment warranty period plus extended maintenance period, however altogether should not be less than 4 years in total. The service request response time shall be no more than two working days. The payment of the 1st year extended maintenance period will be paid after the equipment warranty period expired. It is same that the payment of any subsequent years of extended maintenance period will be paid after the previous extended maintenance period expired. TERMINATION If vendor fails to deliver the goods or complete the services to the satisfaction of HKSTP, HKSTP may terminate the contract by giving one (1) month prior written notice to the vendor and the payment will be subject to the extent of the work in progress as determined by HKSTP. Ref #: RFQ/BSC/2018/001 8 of 13

9 REQUIREMENTS Thermo cycler for use with 96-well plate and 0.2ml PCR tubes Quantity: One set of thermo cycler Applications Genetic materials amplification Reverse Transcription PCR End-point PCR analysis Requirement Compliance Table Remarks: M Mandatory P Preferable Item 1 One set of thermos cycler Description and User Requirements Complied (Yes/No)* Remarks (A) Performance 1. Sample capacity: 1 x 96-well plate or 96 x 0.2ml tubes M 2. Temperature accuracy: ±0.25 C or better M 3. Temperature uniformity: <0.5 C or better M 4. Maximum ramp rate: 2.5 C/sec or better M 5. Sample volume:10-100ul (B) Gradient 1. Gradient range: 1-20 C or better M (C) Others 1. User account management function M 2. Display interface: touch screen M 2. Warranty and Training Comprehensive service contract (include service support, service reagents, replacement parts, consumables, labor cost, local/overseas service related shipping expenses, and at least once a year scheduled preventive maintenance work visit) M Ref #: RFQ/BSC/2018/001 9 of 13

10 *Please provide details of the non-compliance area(s) if applicable. Authorized Signature with Company Chop: Name of Authorized Signatory: Date: Ref #: RFQ/BSC/2018/ of 13

11 EQUIPMENT BUY-OFF AND ACCEPTANCE The vendor should demonstrate with the equipment the performance test in compliance with the general specification listed above and the equipment specification as indicated in the technical paper and/or brochure contained in the sealed envelope. EQUIPMENT TRAINING Local (within Hong Kong region) training includes but not limited to hands-on application must be provided by the vendor free-of-charge. Overseas or out-of-town training cost must be stated in the Form of Tender if applicable. ON-GOING SUPPORT AND SERVICES Vendor must provide on-going local technical support and services for the requested equipment in this RFQ. ASSESSMENT The assessment will be primarily based on price (other factors will also be considered if deemed relevant). Vendor acknowledges that HKSTP has sole discretion whether or not to accept any or all of vendor s proposal irrespective of its prices. PURCHASE ORDER TERMS & CONDITIONS The HKSTP s Purchase Order Terms and Conditions version dated 4 March 2016 which is available in our Corporation s website refers. ANTI-COLLUSION The tenderer shall not communicate to any person other than HKSTP the amount of any tender, adjust the amount of any tender by arrangement with any other person, make any arrangement with any other person about whether or not he or that other person should or should not tender or otherwise collude with any other person in any manner whatsoever in the tendering process until the tenderer is notified by HKSTP of the outcome of the tender exercise. Any breach of or non-compliance with this clause by the tenderer shall, without affecting the tenderer s liability for such breach of rules and laws or non-compliance, invalidate his tender. This clause shall have no application to the tenderer s communications in strict confidence with his own insurers or brokers to obtain an insurance quotation for computation of tender price and communications in strict confidence with his consultants / sub-contractors to solicit their assistance in preparation of tender submission. Ref #: RFQ/BSC/2018/ of 13

12 Appendix 1 Hong Kong Science and Technology Parks Corporation Tender for Thermo cycler (REF #: RFQ/BSC/2018/001) Form of Tender 1. Having reviewed the Requirements (both mandatory and technical Specifications) stated in this Request for Quotation document, I/ we hereby offer to provide the whole of the said System in conformity with the said Specifications, Terms and Conditions, and Requirements for the amount in Hong Kong Dollars as tabulated below: Description Quantity HK$ 1. Thermo cycler 1 set (see Requirement Compliance table for details) Optional: a) 2 nd year 4 th year comprehensive service contract (service scope refers to above 1.) 1 unit b) 1 year comprehensive service contract (service scope refers to above 1.) 1 unit c) Other optional items (if any) 2. I/ We undertake if my/ our tender is accepted to provide the whole of the Works in the manner specified in the said Specifications, Terms and Conditions, and the User Requirements for the above works. 3. I/ We have made myself/ ourselves thoroughly acquainted with the location and nature of the Parks, environment, restriction, and all aspects of the Parks and have allowed for all these in this tender. 4. Unless and until a formal contract is prepared and executed, this Tender, together with written acceptance thereof by you subject to provisions of Clause 5 hereof, shall constitute a binding contract. 5. I/ We accept and agree to abide by this tender for a period of One Hundred and Eighty (180) calendar days from the date fixed for receiving the same and it shall Ref #: RFQ/BSC/2018/ of 13

13 remain binding upon me/ us and may be accepted at any time before the expiry of said period. 6. I/ We understand that you are not bound to accept the lowest tender or any tender which may be received. You may at your own discretion accept any portion or the whole of this tender. Should a portion of this tender be accepted by you, this shall not be regarded as or constitute a counter-offer from you. Name of Tenderer: Correspondence Address: Name of Contact Person: Telephone No.: Fax No.: Authorized Signature with Company Chop: Name of Authorized Signatory: Date: Name of Witness: Signature of Witness: Date: ===== End ===== Ref #: RFQ/BSC/2018/ of 13