Achieving Port Efficiency and. Paperless Clearance in Ghana

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1 Achieving Port Efficiency and Paperless Clearance in Ghana

2 Carl A. Sackey Product Development Manager, GCNet

3 About Ghana Community Network Services Limited (GCNet)

4 Incorporated in 2000 as a Public-Private Partnership. Public Shareholding : 43% Five Institutional Shareholders:

5 Provide TradeNet and Ghana Customs Management System and Operate the Data Centers for the Systems. Deploy the TradeNet system as the Single Window platform for all parties accessing the GCMS. Connect all Ministries, Departments and Agencies (MDAs) which issue Permits, Licences and Exemptions required for customs clearance to the TradeNet. Ensure a secured and seamless electronic process of such required documents that promote paperless processes and trade facilitation to deepen the Single Window concept. Operate the platform in accordance with international best practices and the World Customs Organization (WCO). All-PPT-Templates.com All Rights Reserved

6 GCNet s e-government Technical Services (Customs) Blueprints Strategy Business Process re-engineering Requirement Analysis, Design and Development Information Security and Audit Data Center Operations Network Operations Call Center and Help desk Operations Training Programs and Capacity Building Transit Operations IT Security Services Development of New Functionality in Deployed Systems Data Warehouse and Business Intelligence Project Delivery Models and Methodology

7 GCNet, A key Partner in Ghana s egovernance maturity

8 Customs Clearance Domestic Tax Insurance Companies Permits GEPP Company Registration Financial Ghana Revenue Authority /RGD GCNet Single Window Platform Clearing Agents / Importers Trading Community / Logistics OMCs Destination Inspection Companies Exemptions MDAs Regulatory Processes Security / Government Agencies Revenue Protection Cargo Monitoring Shipping Lines / GPHA / Terminals Analytics The Single Window Concept

9 Geographical Coverage 75 GRA Customs offices / DVLA / Banks 63 GRA DTRD sites 4 RGD sites 5 Data Centers Web-enabled systems that can be accessed from anywhere in Ghana or globally Infrastructure supported by GCNet National reach of GCNet services

10 The Modern Port Provides safe and efficient services to the exporters and importers in a cost effective manner. Has achieved a high degree of mechanisation and automation for its operations, thus making it less labour intensive. Guarantees the safety of people, vessels, merchandise, the environment. Supported by vanguard systems and technology and together with the most demanding international codes. Has sophisticated system of non-intrusive inspection of different cargo This Photo by Unknown Author is licensed under CC BY-SA This Photo by Unknown Author is licensed under CC BY-SA

11 The Solution With growth comes complexity

12 CONTAINER TRAFFIC TONNES for TEMA Port From 2015 to 2016 TEUS 10.5% increase in total Cargo Traffic 25.3% increase in local exports SOURCE:

13 Technology used in the Efficient Port Operations Center Port Planning System Documentation Systems Port Community System

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15 Ethiopian Airlines goes completely Digital! Although we started the digitization project in the last few years, today marks an important milestone in our history as we are removing paper from our entire business processes. Leading in the Digital Revolution and leveraging on the latest advancement in the Information and Communication technology of the global airline industry, Ethiopian will scale up its operational Excellence, Customer intimacy and cost leadership strategies. ICT will enable us to deliver customized global standard customer services as per the preferences of each and every customer. Group CEO Ethiopian Airlines, Mr. Tewolde GebreMariam, - Sept 29, 2017

16 B&FT, Wednesday, June 13, 2012, p2. GRA/GCNet GOES PAPERLESS

17 Ghana Ports to go completely paperless! Paperless Port

18 Reduction of Clearance Charges Improve Transparency Eliminate Corruption Make Port Efficient Reduce Cargo Dwell Time Make the Ports Attractive to Investors

19 Electronic Declarations, Permits, Licenses & Exemptions Processing Paperless Customs Operations Electronic Payment of Duties, Taxes & Fees Integrated Shipping Line, Port Operations, Bookings and Delivery Orders Electronic Transit Operations and Tracking Inspection Booking System Joint Examination and Scanning Operations

20 GCNet Integration

21 Container Movement Inland Container Depot 1. Shipping Line submit Container List to Inland Container Depot (ICD) 2. ICD confirms List 3. Terminal Officer Approves ICL 4. Container is gated out of Terminal enroute to ICD 5. ICD gate in Container to Acknowledge Receipt

22 Clearance Process Examination Vetting Schedule Joint Examination Scan Gov t Agencies Exam Officer ICD 1. Declarant prepares Pre-arrival entries 2. Shipping / Airline submits Manifest 3. Declarant prepares declaration 4. Declarant/Importer makes payment 5. Compliance officer vets the document and send for examination 6. Shipping Line releases the consignment after payment of charges 7. Examination Officer schedules date and time for examination 8. Joint Examination is done. Report sent by Customs Chemist 9. Terminal releases consignment to importer 10. Consignment is released into Home consumption, Warehouse, Freezone or Transit epayment Payment Examination Release Final Release Warehouse BOE UCR, IDF, MDA Container Positioning Manifest 1st Release Transit

23 epayment Process (GhIPPS InstantPay) Payment Channels 1. In-Branch Collection 2. Retail Internet Banking 3. Corporate Internet Banking 4. Mobile / internet Banking 5. Mobile Money (All mobile operators) BOE Payment Request Importer/ Declarant Payment Receipt Collection and Interfaces done on GCNet Systems: 1. Government of Ghana Duties & Taxes 2. Ghana Shippers Authority 3. Ghana Institute of Freight Forwarders 4. Customs brokers association of Ghana 5. Freight forwarders association of Ghana 6. Bonds/Licenses for Warehouse operators 7. CCVR Fees for West Blue consult 8. MDA Fees and Charges 9. GPHA and Terminal Handling Charges

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25

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27 Welcome to GCMS3

28 100% PAPERLESS DIRECTIVE Excellent drive by the Vice President to champion the implementation of the 100% paperless regime at the Port to ensure transparency and efficiency. GCNet is supportive of the paperless campaign to date, and believes that with Executive Support which is an Integral part of any IT Governance Initiative, Ghana will achieve its full potential and maximize the investments made in technology spend.

29 Making Ghana Work Cooperate, Share and Learn with Partners (Best Practices)

30 Technology and Governance Focusing energy on People Assets (stakeholders and declarants) in service delivery We leverage vast experience in IT Governance to ensure deployed technology serves customers well. All operations fully financed by GCNet. Technology Triad

31 Increased Turnover Planning Operations Efficiently Efficient Tracking of Containers Geographically Become competitive Improved Ranking on World Bank Ease of Doing Business Improved Ranking on World Economic Forum s Global Competitive Report Reduce Clearance Charges leading to savings to importers and operators

32 We are living in the fourth industrial Revolution which is fundamentally different from the previous industrial revolutions specially in the speed of change and disruptions and our continued success depends on our strategic response and our abilities to adapt to the velocity, breadth and depth and scale of the quantum changes coming our way. To this effect, we have embedded digitization in our organizational operating system with our valued customers in our mind. Group CEO Ethiopian Airlines, Mr. Tewolde GebreMariam (29 th Sept, 2017)

33 Achieving Port Efficiency through Information Technology Chang Fook Seng (Crimsonlogic, 2010) An Integrated Approach to Achieving High Port Performance while improving control of dangerous goods Pitak Wattanapongpisal (World Maritime University) Study aimed at supporting an Impact Assessment on: Measures to enhance the efficiency and quality of port services in the EU A PwC Report submitted to European Commission Directorate-General for Mobility and Transport Unit B3 Ports and Inland Navigation, 2013.

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