KOHLER COMPANY VENDOR SHIP NOTICE LAYOUT (856) Kohler Description Number M = Mandatory O = Optional C = Conditional
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1 ISA Field ISA Field Description M = Mandatory O = Optional C = Conditional M = Mandatory O = Optional C = Conditional ISA - Interchange Control Header ISA Authorization Info. Qualifier M ID 2/2 M "00" ISA Authorization Information M AN 10/10 M SPACES ISA Security Information Qualifier M ID 2/2 M "00" ISA Security Information M AN 10/10 M SPACES ISA Interchange ID Qualifier M ID 2/2 M Your Interchange ID qualfier ISA Interchange Sender ID M AN 15/15 M Your Interchange ID ISA Interchange ID Qualifier M ID 2/2 M "ZZ" ISA Interchange Receiver ID M AN 15/15 M "KOHLERVNDRP" for Kohler Plumbing Division "SPGVNDRP" for Sterling Division "ENGVNDRP" for Engine Division "GENVNDRP" for Generator Division "CORVNDRP" for Corporate Division ISA Interchange Date M DT 6/6 M Date of X12 Document Creation ISA Interchange Time M TM 4/4 M Time of X12 Document Creation ISA Interchange Control Standards ID M ID 1/1 M "U" ISA Interchange Control Version M ID 5/5 M "00401" ISA Interchange Control M NO 9/9 M Sequential ISA control number - must be a unique number that does not repeat ISA Acknowledgment Requested M ID 1/1 M "0" ISA Test Indicator M ID 1/1 M "P" - for Production EDI Documents "T" - for Test EDI Documents ISA Sub-element Separator M AN 1/1 M Hex 3A or ":" GS - Functional Group Header GS Functional Identifier Code M ID 2/2 M "SH" GS Application Sender s Code M AN 2/15 M Your GS Sender Code GS Application Receiver Code M AN 2/15 M "KOHLERVNDRP" for Kohler Plumbing Division "SPGVNDRP" for Sterling Division "ENGVNDRP" for Engine Division "GENVNDRP" for Generator Division "CORVNDRP" for Corporate Division GS04 29 Data Interchange Date M DT 8/8 M Date of X12 Document Creation GS05 30 Data Interchange Time M TM 4/8 M Time of X12 Document Creation GS06 28 Data Interchange Control M NO 1/9 M Sequential GS control number - must be a unique number that does not repeat GS Responsible Agency Code M ID 1/2 M "X" GS Version/Release/Industry ID Code M AN 1/12 M "004010" ST - Transaction Set Header ST Transaction Set ID M ID 3/3 M "856" ST Transaction Set Control M AN 4/9 M Sequential number starting from 1 and incrementing by 1. Resets for each new GS envelope 4/30/2008 Page: 1
2 Description BSN Beginning Segment for Ship Notice BSN TS Purpose Code M ID 2/2 M "00" - Original "07" - Duplicate BSN Shipment ID M AN 2/30 M ASN BSN Date M DT 8/8 M ASN Creation Date BSN Time M TM 4/8 M ASN Creation Time BSN Hierarch Struc Code O ID 4/4 M "0004" - Shipment, Order, Item BSN Transaction Code C ID 2/2 M "AS" - Shipment Advice DTM Date segment DTM Date/Time Qualifier M ID 3/3 M "011" - Shipped "017" - Estimated Delivery Date DTM Date M DT 8/8 M Date Group HL Loop Structure 1: HL - Hierarchical Level HL Hierarch ID M AN 1/12 M See Note 1 HL Hierarch Parent ID O AN 1/12 M See Note 2 HL Hierarch Level Code M ID 1/2 M "S" - Shipment HL Hierarch Child Code O ID 1/1 M See Note 3 The HL segment is used to identify levels of detail information using a hierarchical structure, such as relating line-item data to shipment data, and packaging data to line-item data. The HL segment defines a top-down/left-right ordered structure. Note 1: HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the Transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction. Note 2: HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate. Note 3: HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment. 4/30/2008 Page: 2
3 REF - Reference Description REF Reference Qualifier M ID 2/3 M "CN" - Carrier Reference "BM - Bill of Lading REF Reference C AN 1/30 C Carrier Reference or Bill of Lading Note: The first 4 positions in the CN qualified REF are for the means of transport ID. Starting in position 5, you can place a free form text description of the means of transport ID. Means of Transport ID: 0001 Truck 0002 Container 0003 Ship Z010 Mailing Envelope Z020 Mailing Bag Z030 Carton/Box Z040 Wood Crate Z045 Engines Accessories Carton Z050 Gaylord Z060 Wood Pallet Z070 Steel Pallet Z080 Wire Basket Z090 Tub Z100 Drum Z110 Container/Trailer Z120 Railcar REF - Reference REF Reference Qualifier M ID 2/3 M 08 - Shipment Tracking REF Reference C AN 1/30 C Shipment Tracking N1 - Name - Supplier Entity N Entity Identifier M ID 2/3 M "SU" - Supplier N Name C AN 1/60 O Supplier Name N Identification Code C AN 2/80 M Kohler s Assigned Supplier (from the 850 N1(SU) segment - N104) N1 Name - Ship To Entity N Entity Identifier M ID 2/3 M "ST" - Ship To N Name C AN 1/60 M Ship To Name N Identification Code C AN 2/80 M Kohler's Assigned Plant Code Note: The Ship From Address Structure is only required if sent on the original PO 4/30/2008 Page: 3
4 Description N1 - Name - Ship From Entity N Entity Identifier M ID 2/3 M "SF" - Ship From N Name C AN 1/60 O Ship From Name N Identification Code C AN 2/80 M Kohler s Assigned Supplier (from the 850 N1(SF) segment - N104) Group HL Loop Structure 1: HL - Hierarchical Level HL Hierarch ID M AN 1/12 M See Note 1 HL Hierarch Parent ID O AN 1/12 M See Note 2 HL Hierarch Level Code M ID 1/2 M "O" - Order HL Hierarch Child Code O ID 1/1 M See Note 3 PRF - Purchase Order Reference PRF PO M AN 1/22 M Kohler s P.O. number (from the 850 BEG03 field) PRF Release O AN 1/30 M Not used by Kohler PRF Change Order Seguence O AN 1/8 M Kohler s P.O. seq. Num (from the 850 BEG04 field) PRF Date O DT 8/8 M PO Date (from the 850 BEG05 field) Group HL Loop Structure 1: HL - Hierarchical Level HL Hierarch ID M AN 1/12 M See Note 1 HL Hierarch Parent ID O AN 1/12 M See Note 2 HL Hierarch Level Code M ID 1/2 M "I" - Item HL Hierarch Child Code O ID 1/1 M See Note 3 LIN Item Identification LIN Assigned ID O AN 1/20 M Original PO Line (from the 850 PO101 field) LIN Prod/Service ID Qualifier C ID 2/2 C "VP" LIN Prod/Service ID C AN 1/48 C Vendor s Part # LIN Prod/Service ID Qualifier C ID 2/2 M "BP" LIN Prod/Service ID C AN 1/48 M Buyer s Part # LIN Prod/Service ID Qualifier C ID 2/2 C UD - 13 Digit UPC UP - 12 Digit UPC UI - 11 Digit UPC LIN Prod/Service ID C AN 1/48 C UPC Code Note: Kohler Requires a minimum of the BP qualified - Buyers Part to be sent back on the Ship Notice. 4/30/2008 Page: 4
5 Description SN1 - Item Detail (Shipment) SN Assigned ID O AN 1/20 M Original PO Line (from the 850 PO101 field) SN of Units Shipped M R 1/10 M of parts on this shipment SN Unit/Basis Meas. Code M ID 2/2 M Unit of Measure N1 - Name - Ship To Item Level N Entity Identifier M ID 2/3 M "ST" - SHIP TO N Name C AN 1/60 M Ship to location N Identification Code C AN 2/80 M Kohler s Assigned Plant Code Note: The Ship To Address Structure at the line item level is only required if sent on the original PO at the line item level CTT - Transaction Totals CTT of Line Items M NO 1/6 M Count of the number Of Line Items on the Ship Notice CTT Hash Totals O R 1/10 M Total number of parts shipped total of all SN102's SE - Transaction Set Trailer SE01 96 of Included Segments M NO 1/10 M Total of segments between and including the ST / SE segments SE Transaction Set Control M AN 4/9 M Same as ST Control number GE - Functional Group Trailer GE01 97 of Transaction Sets Included M NO 1/6 M Total of GS / GE Loops withinn the ISA / IEA Loop GE02 28 Data Interchange Control M NO 1/9 M Same as GS Control IEA - Interchange Control Trailer IEA01 I16 of Included Functional Groups M NO 1/5 M Total of GS / GE Loops withinn the ISA / IEA Loop IEA02 I12 Interchange Control M NO 9/9 M Same as ISA Control 4/30/2008 Page: 5
6 ISA Field ISA Field Description SAMPLE X12 DATA: ISA*00* *00* *12*YOUR ID *ZZ*KOHLERVNDRP *050519*1401*U*00401* *0*P*> GS*SH*YOUR ID*KOHLERVNDRP* *1350*3523*X* ST*856* BSN*00* * *1337*0004*AS DTM*011* DTM*017* HL*1**S REF*CN*0001KOHLER REF*BM* REF*08* N1*SU*SUPPLIER NAME*92*2845 N1*ST*KOHLER COMPANY*92*KB N1*SF*SHIP FROM NAME*92*2845 HL*2*1*O PRF* ** * HL*3*2*I LIN*00010*VP*B4-214*BP*85542 SN1*00010*1*EA CTT*1*1 SE*18* GE*1*3523 IEA*1* /30/2008 Page: 6
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