Optimizing Inventory Management in an Acute Care Setting. Lisa Stepps Project Manager St. Joseph s Hospital Atlanta

Transcription

1 Optimizing Inventory Management in an Acute Care Setting Lisa Stepps Project Manager St. Joseph s Hospital Atlanta

2 Welcome to St. Joseph s Hospital 7 Cath Labs performing over 9,000 cath and interventional procedures per year 3 EP Labs performing over 3000 EP studies, implants and ablations per year

3 Why did we start this project? Savings: Improve overall inventory management and implement bulk purchase Revenue: Decrease loss of products and lost charges Streamline ordering process through automation Streamline workflow at the point of care

4 Why RFID? Why WaveMark? Real-time Serialized Web-based Acceptable RFID standard: HF 13.56MHz Workflow fit for busy procedural area Interface-capable Work with Manufacturers for tagging

5 Cabinet Layout: 9 rooms, 2 storage locations

6 Overview: How we use RFID 1. Tag product Product tagged at manufacturer or hospital Place on RFID cabinets throughout the department 2. Collect data Automatic inventory updates every 20 minutes Wave at XPOS for instant usage capture at point of care 3. View information Product level info: lot#, model, serial#, expirations View stock outs, room replenishments, usage, more

7 RFID Tagging License Plate Concept Product ID RFID tag Antenna RFID tag on product Lot and Expiration Front of tag Back of tag Unique ID on tag

8 Cabinets do the counting for you PV Room When a product is removed, it is flagged as missing until it is scanned at an XPOS reader or replaced on a shelf. Storeroom

9 Supply Capture at Point of Use End Encounter Select patient, staff names, physician name and Start Encounter Wave at reader

10 Interfaces

11 Information is Power Product Updates/Usage are real time Location of products at your fingertips Web-based reports using online tool Auto-generated reports for missing and expiring products Analytic Reports for Cost and Usage

12 Workflow Improvement: Procurement Auto-generate requisitions based on target inventory and on-hand product Release triggers creation of RQ500 file for Lawson Interface Order processes, generates requisition to vendor and returns PO # Receive product and tag against requisition

13 Procurement made easy

14 Dashboard shows Missing Real-time alert on items taken from shelf, not waved at RFID reader in the room Exact time product was removed from RFID-enabled shelf

15 Expiration Tracking at the click of a mouse Expiration Date Location of the item

16 Data Helps to Optimize Target Inventory Levels Maximum daily usage info is essential

17 Bulk Buy Optimization You can match purchase to usage pattern at the line item level. Create a requisition and then track all products through their life cycle. Tracking ensures product throughput is high and cash is not tied up on the shelves

18 Encounter-level supply detail Stores encounter information including physician, location and lot/serial number.

19 Analytics for improved decision making Track Usage for given time periods and compare by vendor and product type Track product shelf life and movement of products by type and size for rightsize inventory Trend Cost per case by physician

20 Return on Investment 6 month ROI estimated at $600,000 Achieved by: Reduction in inventory Bulk purchase Reduction in lost inventory Continue evaluating contracts, tiers and bulk buy opportunities

21 Summary Inventory workflow improvements with real time product tracking and autogenerated requisitions Point of care workflow streamlined with interface between inventory, clinical documentation and billing Real time reports to optimize product use and contract negotiations

22 Questions Contact Information Lisa Stepps Saint Joseph s Hospital Atlanta Lstepps@SJHA.Org

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