National Transport and Safety Authority Keep our roads safe

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1 National Transport and Safety Authority Keep our roads safe 1 Welcome Message National Transport and Safety Authority is a state corporation under the Ministry of Transport and Infrastructure. It was established through an Act of Parliament; Act Number 33 of The objective of forming the Authority is to: Harmonize the operations of the key road transport departments which were previously handled by various government departments, Effectively manage the road transport subsector and Minimizing loss of lives through road crashes.

2 ROAD SAFETY PRIOR TO ESTABLISHMENT OF NTSA 2 Ministry of Transport Policy Formulation Infrastructure Development Ministry of Roads Transport Licensing Board Transport Licensing and Regulation Vehicle Registration and Driver Licensing Road Transport Dept/ Registrar of Motor Vehicles Kenya Revenue Authority Collection of Revenue Enforcement of Traffic Laws and driver testing Identification of PSV s routes and licensing of taxis Ministry of Local Government

3 NTSA Mandate 3 To advise and make recommendations on matters relating to road transport and safety. 01 To implement policies relation to road transport and safety To plan, manage and regulate the road transport sector in accordance with the provisions of the NTSA Act no.33, 2012 To ensure the provision of safe, reliable and efficient road transport service

4 TIMS Introduction 4 TIMS is a portal based system that incorporates all functions of registration, licencing, inspection and enforcement of all motor vehicles and trailers online. It is designed to achieve the following objectives:- Eliminate fraud/corruption within the road transport sector Improve efficiency and effectiveness in resources utilization Provide single window single source of truth on road transport data Improve on compliance to traffic rules and enforcement Improve access and security to information Provide access to shared transport data both through the internet and Mobile technologies Integration of all existing heterogeneous databases from the various Transport stakeholders into one Central Data Repository (CDS)

5 TIMS Integrated Systems 5 The TIM system is expected to provide an integrated technology solution that will: Centralize road transport data and provide secure access to this data to citizens and stakeholder organizations; Allow real time tracking and monitoring of PSV vehicles; support intelligent traffic management; and Automate the road transport processes; Provide online access to citizen services; Automate enforcement of traffic laws.

6 TIMS Project Status Report 6

7 TIMS Project Status: Phase 1 of Infrastructure 7 What has been achieved? Delivery, Installation and Configuration of Servers including Middleware at the NTSA Data Centre has been completed. Documentation of the sign-off has also be completed. LOT 1 100%

8 TIMS Project Status: Phase 2 Application Modules 8 The Application modules are divided into 2 phases as seen below: Phase I: Motor Vehicle Registration Motor Vehicle Inspection Driver Testing and Licensing Citizen Self Service Portal Phase II: Road Service License Enforcement Reporting and Business Intelligence

systems Phase II prototypes (RSL, RBI and Enforcement modules) technical review has been completed and

9 TIMS Project Status: Phase 2 Application Modules 9 What has been achieved? Development of Phase I Modules: MVR, MVI, DTL and CSSP Modules Integration with Simba System, itax and NRB systems Phase II prototypes (RSL, RBI and Enforcement modules) technical review has been completed and documentation been signed off Capacity building and knowledge transfer to NTSA technical team ongoing between developers and NTSA 100% 100% 50% 40%

10 TIMS Piloting: Phase I Modules 10 The ICT Directorate in conjunction with Registration and Licensing Directorate embarked on testing the Motor Vehicle Registration and Motor Vehicle Inspection Modules. A total of 169 vehicles have been registered in the MVR Module and 10 Commercial vehicles, 8 PSV vehicles have been inspected through the MVI Module in the Pilot Phase of TIMS MVR module in TIMS as it carries the following functions:

11 Cont. Piloting: MVR Module Issuing of reflective plates 04 Issuing of duplicate logbook 03 Change of Particulars of a Motor Vehicle 02 Transfer of Motor Vehicles 01 Registration of Motor Vehicles for new and Second hand

12 Cont. Piloting: MVI Module Types of Inspection Change of Particulars Inspection 04 Compliance (Road Side) Inspection 03 Accident Inspection 02 Road Worthiness Inspection 01 New car Inspection (For Pre- Registered Vehicles)

13 SUMMARY Phase 1 Modules as at 7 th March DEALER NAME REGISTERED VEHICLES PRIVATE COMMERCIAL PSV TOTAL TOYOTA GENERAL MOTORS CAR & GENERAL SIMBA COLT TOTAL 169

14 TIMS Project Status: Phase 3 Delivery of Equipment 14 What has been achieved? Delivery, Installation and Configuration of equipment has been completed. End-user training on the equipment has been completed. LOT 3 100%

15 LOT 3 Hardware Devices 15 Desktop Computer (200) Intel Core i3, 2GB RAM, 500GB HDD, Micro Tower, 19.5 TFT Display, Stereo Audio with 2 Speakers, Windows 7 Professional, Office 2013 Home and Business..Laser Printer (200) 2400x600dpi, 600x600 dpi, 26ppm black, 32MB RAM, 250 multipurpose tray, 1 manual feeding tray including envelopes, labels, Output tray up to 100 sheets. Ḃar Code Reader (200) 623 nm visible red led, 2500 pixel ccd, 300scans/sec, 7 tones or no beeps 85g 5VDC, Readable barcodes: UPC-E, UPC-A, EAN-8, impact resistance: 1.5m drop to concrete..ups (200) 850VA, Tower, input 160V-294V, output 200V/208V/220V/230V/240V, 2 Outlet groups, 1USB port + 1 RS232 serial port and relay, Noise level <40db..

16 LOT 3 Hardware Devices 16 Digital Camera (150) 6 Megapixel, JPEG, Video: 1280x720; 640x480; 320x240, Video Format: MOV, AVI, Zoom: 10x, battery life: 300 shots, Rechargeable Li-ion Battery, Battery Charger, A/V cable. Smart Card Printer / Encoder (50) Dye Sublimation (Direct-to-card, Edge-to-edge printing, onesided or dual-sided printing, full color YMCKO and monochrome, 180 cards per hour. Finger Print Reader (50) DC 3.6~6.0V, 100mA, Window size: 14x18mm, OS supported: MS Windows, Linux, Mac OS, Sensor resolution 500dpi, Search time: <1 seconds, Illumination: LEDs. Rugged Tablet (100) Intel Atom N2800, Dual Core 1.86 GHz, Windows 8, 2GB RAM, 64GB SSD, WiFi, 3G Cellular, Bluetooth 3+EDR, 2MP Front, 5MP AF Rear, Battery operation 8hours.

Mobile Device (500) PDA, Optical fingerprint sensor, built-in Contact Card reader, Contact-Less

17 LOT 3 Hardware Devices 17 Inspection Certificate Printer (100) Direct thermal and thermal transfer, 600dpi, 8MB Flash ROM, Bi-fold media door with clear panel, Bitmap fonts, USB 2.0 port. Mobile Device (500) PDA, Optical fingerprint sensor, built-in Contact Card reader, Contact-Less Card Reader, 3.7V 4500mAh lithium-ion rechargeable, 8 hours battery life IP65 Android OS, WiFi, Bluetooth, 3G.

18 TIMS Registration Process Requirements 18 You ID Serial Number Your Mothers Maiden Name Your PIN Number Valid Phone Number and Address

19 TIMS Registration Process Individual - Walkthrough 19

20 TIMS Sign in Process Individual - Walkthrough 20

21 TIMS Motor Vehicle Registration Process - Walkthrough 21

22 Stakeholder Analysis 22 Motor Vehicle Registration Dealers Association, Police, AKI, KRA Customs, KENTRADE, BANKS KBA, KRA Income Tax Department / IPRS Shadow, IPRS, GoK Prisons01 Driver Licensing 02eCitizen / Huduma Motor Vehicle Inspection Banks KBA, Outsourced Inspection Centers, KEBS, KenHA03 04PSV Saccos Road Service Licensing Online Payments / Deposits BANKS KBA, Mobile Money Providers, ecitizen05 Citizen Self Service Portal 06NRB / IPRS, Registrar of Companies

23 NTSA e-citizen Platform January 2016

24 Revenue Per Service (K Shs) Provisional Driving License Driving Test Booking Drivers License Renewal Interim Drivers License Endorsement of additional Class Duplicate Driving License 120,000, ,000,000 80,000,000 60,000,000 40,000,000 20,000, E+09 1E

25 Revenue Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Provisional Driving License 3,538,200 5,847,600 11,659,80 13,119,000 14,877, ,059,800 13,604,400 15,093, ,731, ,163, ,372, ,377, ,625, Driving Test Booking 2,190,000 4,858,200 10,183,20 14,595, ,957,400 12,994,200 12,671,450 14,879, ,058, ,188, ,563, ,483, ,843, ,048,00 47,460,300.0 Drivers License Renewal 639,400 1,216, ,987,800 45,731,650 49,214,050 50,655, ,990, ,843, ,297, ,276, ,950, Interim Drivers License 1,845,200 4,531,100 8,226,400 10,907,400 13,048,700 12,783,400 15,089,200 14,373, ,339, ,890, ,272, ,110, ,083, Endorsement of additional Class 33,500 54, , , ,500 1,249,500 1,566,500 1,412, ,636, ,563, ,587, ,508, ,029, Duplicate Driving License 893,000 1,352,000 3,855,000 3,823,000 4,629,000 5,094,000 5,584,000 5,374, ,355, ,251, ,882, ,627, ,686, Application for PSV License 523,625 8,062,000 10,681,000 13,203,000 9,883,000 6,197, ,232, ,022, ,792, ,082, ,027, Application for Road Service License 12, , ,008, ,422, ,065, ,519, ,202, Driving Schools Licensing 11, , Foreign Vehicle License 5, ,080.00

26 No of Invoices Processed Provisional Driving License Driving Test Booking Drivers License Renewal Interim Drivers License Endorsement of additional Class Duplicate Driving License Driving License Data Verification Application for PSV License Axis Title ,600,000 1,400,000 1,200,000 1,000, , , , ,000 - Axis Title

27 No of Applications Processed Jan- 15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Provisional Driving License Driving Test Booking Drivers License Renewal , ,865 23,433 22,674 25,155 24,796 22, ,288 20,658 24,375 16, ,929 21,657 21,119 24,799 24,329 21, ,939 14,133 11,406 19, ,897 44,651 48,541 49,513 46,525 40, ,377 59,679 53,246 Interim Drivers License , ,582 18,641 18,262 21,556 20,536 19, ,532 15,872 10,130 Endorsement of additional Class ,142 1,661 2,499 3,133 2,826 3, ,174 3,016 2,058 Duplicate Driving License , ,823 4,629 5,094 5,584 5,374 5, ,882 5,627 5,686 Driving License Data Verification ,118 1,388 1,506 2,654 4,021 4,960 3, ,893 3,456 2,286 Application for PSV License 525 8,062 10,681 13,203 9,883 6,199 5, ,792 2,182 4,226 Application for Road Service License , ,375 4,543 2,443 Registration of Driving Schools Driving Schools Licensing 1 27 Foreign Vehicle License 1 3

28 Government ICT Wave Timeline 28

29 THANK YOU

NATIONAL TRANSPORT AND SAFETY AUTHORITY CITIZENS SERVICE DELIVERY CHARTER

NATIONAL TRANSPORT AND SAFETY AUTHORITY CITIZENS SERVICE DELIVERY CHARTER OBJECTIVE OF THE NTSA SERVICE DELIVERY CHARTER: The objective of the NTSA Service Delivery Charter is to indicate the kind of services