Electronic Data Interface. Rail Carrier Shipment Information 404 Version 4010

Transcription

1 Electronic Data Interface Rail Carrier Shipment Information 404 Version 4010

2 Table of Contents TABLE OF CONTENTS... 2 FUNCTIONAL GROUP SR... 3 ST TRANSACTION SET HEADER... 5 ZC1 BEGINNING SEGMENT FOR DATA CORRECTION OR CHANGE... 6 BX GENERAL SHIPMENT INFORMATION... 8 BNX RAIL SHIPMENT INFORMATION... 9 M3 RELEASE N9 REFERENCE IDENTIFICATION CM CARGO MANIFEST DTM DATE/TIME REFERENCE N7 EQUIPMENT DETAILS M7SEAL NUMBERS M12 IN-BOND IDENTIFYING INFORMATION REF REFERENCE IDENTIFICATION F9 ORIGIN STATION D9 DESTINATION STATION N1 NAME N2ADDITIONAL NAME INFORMATION N3 ADDRESS INFORMATION N4 GEOGRAPHIC LOCATION PER ADMINISTRATIVE COMMUNICATIONS CONTACT R2 ROUTE INFORMATION H3 SPECIAL HANDLING INSTRUCTIONS PS PROTECTIVE SERVICE INSTRUCTIONS LX ASSIGNED NUMBER L5 DESCRIPTION, MARKS AND NUMBERS L0 LINE ITEM - QUANTITY AND WEIGHT LS LOOP HEADER LE LOOP TRAILER SE TRANSACTION SET TRAILER APPENDIX OF INCLUDED ELEMENTS IN INCLUDED SEGMENTS /15/02 2

3 404 Rail Carrier Shipment Information Functional Group SR This Draft Standard for Trial Use contains the format and establishes the data contents of the Rail Carrier Shipment Information Transaction Set (404) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set transmits rail-carrier-specific bill of lading information to a railroad. It is the initial tender of a shipment between a consignor and a rail carrier and notification of equipment release and/or a legal bill of lading. Heading: Pos Id Segment Name Req Max Repeat Notes Matson Usage Use 010 ST Transaction Set Header M 1 Matson 020 ZC1 Beginning Segment For Data Correction Or Change C 1 Conditional 030 BX General Shipment Information M 1 N1/030 Matson 040 BNX Rail Shipment Information M 1 Matson 050 M3 Release M 1 Matson 060 N9 Reference Identification M 30 Matson 070 CM Cargo Manifest C 2 Matson 090 DTM Date/Time Reference O 5 Matson N7 Equipment Details M 1 Matson 130 M7 Seal Numbers C 5 Optional 170 M12 In-bond Identifying Information C 2 Conditional REF Reference Identification O 1 Optional 190 F9 Origin Station M 1 Matson 200 D9 Destination Station M 1 Matson N1 Name M 1 Matson 215 N2 Additional Name Information O 2 Optional 220 N3 Address Information M 2 Matson 230 N4 Geographic Location M 1 Matson 240 PER Administrative Communications Contact C 2 Matson 460 R2 Route Information M 13 Matson 3/15/02 3

4 520 H3 Special Handling Instructions O 20 Optional 530 PS Protective Service Instructions C 5 Conditional LX Assigned Number M 1 Matson 550 L5 Description, Marks and Numbers M 15 Matson L0 Line Item - Quantity and Weight O 1 Optional 590 PI Price Authority Identification O 30 Optional 670 LS Loop Header C 1 Conditional 760 LE Loop Trailer M 1 Matson 840 SE Transaction Set Trailer M 1 Matson Notes: 1/030 BX05 contains the Standard Carrier Alpha Code (SCAC) of the original road haul carrier receiving the shipment. 3/15/02 4

5 ST Transaction Set Header Pos: 010 Max: 1 Heading - Mandatory Loop: N/A Elements: 2 To indicate the start of a transaction set and to assign a control number Ref Id Element Name Req Type Min/Max Usage ST Transaction Set Identifier Code Description: Code uniquely identifying a Transaction Set User: For rail bill of ladings this must always be 404 M ID 3/3 Matson 404 Rail Carrier Shipment Information ST Transaction Set Control Number Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set M AN 4/9 Matson Semantics: 1. The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). 3/15/02 5

6 ZC1 Beginning Segment for Data Correction or Change To transmit identifying numbers, dates, and other basic data relating to the transaction set Pos: 020 Max: 1 Heading - Conditional Loop: N/A Elements: 8 Ref Id Element Name Req Type Min/Max MatsonUsage ZC Shipment Identification Number Description: Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters) ZC Equipment Initial Description: Prefix or alphabetic part of an equipment unit's identifying number User: Must match original bill of lading in order for change to process. ZC Equipment Number Description: Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred) User: Must match original bill of lading in order for change to process. ZC Transaction Reference Number Description: Sender's assigned number for referenced transaction set User: Must match original bill of lading in order for change to process. ZC Transaction Reference Date Description: Date of referenced transaction set expressed in format CCYYMMDD User: Must match original bill of lading in order for change to process. ZC Correction Indicator Description: Code used to indicate that the transaction set contains information which corrects previous information User: CANNOT pass a cancellation (CA) through this segment. CO Correction ZC Standard Carrier Alpha Code Description: Standard Carrier Alpha Code ZC Transportation Method/Type Code Description: Code specifying the method or type of transportation for the shipment X Intermodal (Piggyback) O AN 1/30 Matson O AN 1/4 Matson M AN 1/10 Matson M AN 1/15 Matson M DT 8/8 Matson M ID 2/2 Matson M ID 2/4 Matson M ID 1/2 Matson 3/15/02 6

7 Semantics: 1. If ZC108 is "R" (Rail), then ZC102 is required. User: This segment is mandatory if the 404 is a correction. User Note 3: Corrections not processed unless the trading partner is set up with Matson Integrated System to send corrections via EDI. User Note 4: The original bill of lading in the order change must match original bill of lading to process. User Note 5: Pre-Gate- Any Change Except: Change of Origin Change of Equipment ID Change of Bill of Lading Number Post-Gate- Only Change Allowed: Weight In Bond Number Notify Name Notify Phone Number Vessel Name Booking Number (before freight bill is created) Contract ID (before freight bill is created) Changes are not accepted after equipment spotted at destination or at interchange. 3/15/02 7

8 BX General Shipment Information Pos: 030 Max: 1 Heading - Mandatory Loop: N/A Elements: 14 To transmit identification numbers and other basic shipment data Ref Id Element Name Req Type Min/Max MatsonUsage BX Transaction Set Purpose Code Description: Code identifying purpose of transaction set User: Must always be Original M ID 2/2 Matson BX02 91 Transportation Method/Type Code Description: Code specifying the method or type of transportation for the shipment R Rail X Intermodal (Piggyback) BX Shipment Method of Payment Description: Code identifying payment terms for transportation charges CC Collect PP Prepaid (by Seller) BX Shipment Identification Number Description: Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters) BX Standard Carrier Alpha Code Description: Standard Carrier Alpha Code User: This should be MIOS. M ID 1/2 Matson M ID 2/2 Matson O AN 1/30 Optional O ID 2/4 Matson BX Weight Unit Code Description: Code specifying the weight unit L Pounds O ID 1/1 Matson BX Shipment Qualifier Description: Code defining relationship of this shipment with respect to other shipments given to the carrier at the same time B Bill of Lading for Individual Shipment O ID 1/1 Matson 3/15/02 8

9 BNX Rail Shipment Information Pos: 040 Max: 1 Heading - Mandatory Loop: N/A Elements: 4 To transmit rail-specific shipment data Ref Id Element Name Req Type Min/Max Matson Usage BNX Shipment Weight Code Description: Code indicating the way by which weights are obtained for a particular shipment G Grain Exchange Weight N No Wt. Req., Ship. Moving on Contract or per car rate O ID 1/1 Matson BNX03 11 Billing Code Description: Code indicating type of Bill User: This element should always be "S" for single shipment billing. O ID 1/1 Matson User: This segment is mandatory for all loaded shipments. 3/15/02 9

10 M3 Release Pos: 050 Max: 1 Heading - Mandatory Loop: N/A Elements: 4 To indicate that the equipment is or is not to be released Ref Id Element Name Req Type Min/Max Matson Usage M Release Code Description: Code signifying whether or not the shipment information transaction set includes instructions for pick-up and movement of the shipment; (This code provides a means for the shipper to transmit billing data along with the movement instructions, transmit billing data ahead of the movement instructions, or follow movement instructions with complete billing data at a later date) R Released with Billing Data M ID 1/1 Matson M Date Description: Date expressed as CCYYMMDD M Time Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) User: Rail Industry only recognizes 4 characters M Time Code Description: Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow LT Local Time C DT 8/8 Matson C TM 4/8 Matson O ID 2/2 Optional Syntax: R At least one of M302 or M303 is required. C If M304 is present then M303 is required Semantics: 1. If M301 contains code value "S" or "R, then M302 is the date of release. If M301 contains code value "U, then M302 is the estimated date of release. 2. M304 reflects the time zone, which the time reflects. 3/15/02 10

11 N9 Reference Identification Pos: 060 Max: 30 Heading - Mandatory Loop: N/A Elements: 6 To transmit identifying information as specified by the Reference Identification QualifierElement Ref Id Element Name Req Type Min/Max MatsonUsage N Reference Identification Qualifier Description: Code qualifying the Reference Identification User: Rail Industry only recognizes 2 characters BM Bill of Lading Number BN Booking Number PO Purchase Order Number N Reference Identification Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier M ID 2/3 Matson C AN 1/30 Matson N Free-form Description Description: Free-form descriptive text N Date Description: Date expressed as CCYYMMDD N Time Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) User: Rail Industry only recognizes 4 characters N Time Code Description: Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow LT Local Time C AN 1/45 Conditional O DT 8/8 Matson C TM 4/8 Conditional O ID 2/2 Optional Syntax: R N902 is required C If N906 is present then N905 is required Semantics: 1. N906 reflects the time zone of N905. 3/15/02 11

12 CM Cargo Manifest Pos: 070 Max: 2 Heading - Conditional Loop: N/A Elements: 11 To identify specific flight or voyage information for multimodal shipments Ref Id Element Name Req Type Min/Max Matson Usage CM01 55 Flight/Voyage Number Description: Identifying designator for the particular flight or voyage on which the cargo travels User: Rail Industry only recognizes up to 8 characters O AN 2/10 Matson CM Port or Terminal Function Code Description: Code defining function performed at the port or terminal with respect to a shipment D Port of Discharge (Operational) L Port of Loading (Operational) C ID 1/1 Matson CM Port Name Description: Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property CM Date Description: Date expressed as CCYYMMDD CM05 13 Booking Number Description: Number assigned by the carrier for space reservation CM Standard Carrier Alpha Code Description: Standard Carrier Alpha Code CM Standard Carrier Alpha Code Description: Standard Carrier Alpha Code CM Date Description: Date expressed as CCYYMMDD CM Vessel Name Description: Name of ship as documented in "Lloyd's Register of Ships" User: Rail Industry only recognizes 15 characters O AN 2/24 Matson O DT 8/8 Optional O AN 1/17 Matson O ID 2/4 Matson O ID 2/4 Optional O DT 8/8 Optional O AN 2/28 Matson 3/15/02 12

13 Summary: Syntax: C If CM04 is present then CM02 is required Semantics: 1. CM04 qualifies by CM CM06 contains the carrier code. 3. CM07 contains the previous carrier code. 4. CM08 is the manifest date. Comments: 1. CM02 is "D" for rail origin and "L" for rail destination. 3/15/02 13

14 DTM Date/Time Reference To specify pertinent dates and times Pos: 090 Max: 5 Heading - Optional Loop: N/A Elements: 6 Ref Id Element Name Req Type Min/Max Matson Usage DTM Date/Time Qualifier Description: Code specifying type of date or time, or both date and time M ID 3/3 Matson 002 Delivery Requested 017 Estimated Delivery 037 Ship Not Before 038 Ship No Later 067 Current Schedule Delivery 068 Current Schedule Ship 069 Promised for Delivery 110 Originally Scheduled Ship 118 Requested Pick-up 372 Actual Arrival Date ICF Converted to Electronic Date DTM Date Description: Date expressed as CCYYMMDD C DT 8/8 Conditional DTM Time Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) User: Rail Industry only recognizes 4 characters DTM Time Code Description: Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow LT Local Time DTM Date Time Period Format Qualifier Description: Code indicating the date format, time format, or date and time format All valid X12 codes are used. DTM Date Time Period Description: Expression of a date, a time, or range of dates, times or dates and times C TM 4/8 Conditional O ID 2/2 Optional C ID 2/3 Conditional C AN 1/35 Conditional 3/15/02 14

15 Summary: Syntax: 1. DTM02 R At least one of DTM02, DTM03 or DTM05 is required. 2. DTM04 C If DTM04 is present, then DTM03 is required 3. DTM05 P If either DTM05 or DTM06 are present, then the others are required. 3/15/02 15

16 N7 Equipment Details To identify the equipment Pos: 100 Max: 1 Heading - Mandatory Loop: N7 Elements: 24 Ref Id Element Name Req Type Min/Max Matson Usage N Equipment Initial Description: Prefix or alphabetic part of an equipment unit's identifying number User: Mandatory for rail moves O AN 1/4 Matson N Equipment Number Description: Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred) User: This element should not be more than six numeric fields for rail moves (if there is a check digit, it should be entered in the N718). N Weight Description: Numeric value of weight User: Should be no less than 5,000 lbs. and no more than 60,000 lbs. M AN 1/10 Matson C R 1/10 Matson N Weight Qualifier Description: Code defining the type of weight N Actual Net Weight N Tare Weight Description: Weight of the equipment C ID 1/2 Matson C N0 3/8 Matson N Ownership Code Description: Code indicating the relationship of equipment to carrier or ownership of equipment All valid X12 codes are used. N Equipment Description Code Description: Code identifying type of equipment used for shipment User: Mandatory for rail moves CC Container resting on a Chassis CH Chassis CN Container RT Controlled Temperature Trailer (Reefer) TL Trailer (not otherwise specified) N Standard Carrier Alpha Code Description: Standard Carrier Alpha Code N Temperature Control Description: Free-form abbreviation of temperature range or flashpoint temperature N Equipment Length Description: Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11) O ID 1/1 Matson O ID 2/2 Matson O ID 2/4 Matson O AN 3/6 Optional O N0 4/5 Matson 3/15/02 16

17 Ref Id Element Name Req Type Min/Max Matson Usage User: Outside length required for Intermodal equipment N Equipment Number Check Digit Description: Number which designates the check digit applied to a piece of equipment O N0 1/1 Optional N Height Description: Vertical dimension of an object measured when the object is in the upright position User: Rail Industry only recognizes up to 6 characters N Width Description: Shorter measurement of the two horizontal dimensions measured with the object in the upright position N Equipment Type Description: Code identifying equipment type O R 1/8 Matson O R 1/8 Matson O ID 4/4 Matson Summary: Syntax: P If either N703 or N704 are present, then the others are required. P If either N705 or N716 are present, then the others are required. P If either N708 or N709 are present, then the others are required. Semantics: 1. N712 is the owner of the equipment. Comments: 1. N701 is mandatory for rail transactions. 2. N720 and N721 are expressed in inches. 3/15/02 17

18 M7Seal Numbers Pos: 130 Max: 5 Heading - Conditional Loop: N7 Elements: 1 To record seal numbers used and the organization that applied the seals Ref Id Element Name Req Type Min/Max Matson Usage M Seal Number Description: Unique number on seal used to close a shipment M AN 2/15 Conditional Comments: 1. M705 indicates the name of the organization, which applied the seal(s). User: Application will reject if M701 is less than two characters 3/15/02 18

19 M12 In-bond Identifying Information Pos: 170 Max: 2 Heading - Conditional Loop: N7 Elements: 11 To transmit in-bond information Ref Id Element Name Req Type Min/Max Matson Usage M Customs Entry Type Code Description: Code defining the type of entry assigned by U.S. Customs User: Must be 61, 62, A2, A6, A8 or DP M ID 2/2 Matson M Customs Entry Number Description: Automated Commercial System Code Furnished by U.S. Customs Service User: Carriers authorized to participate in Paperless In-Bond will be assigned a 3-position filer identification code. This code used with a check digit routine to create a paperless Inbond number. Check digit routine defined by U.S. Customs CAMIR document. M Location Identifier Description: Code which identifies a specific location User: Rail Industry only recognizes up to 25 characters M Location Identifier Description: Code which identifies a specific location User: Rail Industry only recognizes up to 25 characters M Customs Shipment Value Description: Customs value in whole dollars M In-bond Control Number Description: Currently assigned control number for in-bond movement User: Rail Industry only recognizes up to 12 characters M Standard Carrier Alpha Code Description: Standard Carrier Alpha Code C AN 1/15 Conditional O AN 1/30 Optional O AN 1/30 Optional O AN 2/8 Matson C AN 1/25 Conditional O ID 2/4 Optional M Reference Identification Qualifier Description: Code qualifying the Reference Identification User: IF NO DATA IS INPUT WILL DEFAULT TO 'BI' (CARRIER BOND) Rail Industry only recognizes 2 characters BI Bonded Carrier Internal Revenue Service Identification Number S4 Shippers Bond Number XC Cargo Control Number C ID 2/3 Conditional 3/15/02 19

20 Ref Id Element Name Req Type Min/Max Matson Usage M Reference Identification Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier C AN 1/30 Conditional User: Contains the IRS number of the bond identified in M1208 for codes BI and S4. If used for Canadian In-Bond reporting, this will contain the Cargo Control Number (CCN). M Transportation Method/Type Code Description: Code specifying the method or type of transportation for the shipment S Ocean M Vessel Name Description: Name of ship as documented in "Lloyd's Register of Ships" C ID 1/2 Conditional C AN 2/28 Conditional Summary: Syntax: E Only one of M1202 or M1206 may be present. C If M1206 is present then M1208 is required P If either M1208 or M1209 are present, then the others are required. P If either M1210 or M1211 are present, then the others are required. Semantics: 1. M1203 is a four-digit numeric census schedule D when identifying a U.S. port, and a threedigit numeric memorandum D when identifying a Canadian port. It is the port of destination if M1201 is "61". It is the port of export if M1201 is "62" or "63". 2. M1204 is five-digit numeric census schedule K. It is the foreign port of destination if M1201 is "62" or"63". 3. M1207 identifies the carrier to whom liability transfers. Comments: 1. If M1202 does not contain the paperless entry number, then M1206 is required. 2. M1205 is the value in whole dollars of the in-bond movement. Use twenty dollars per kilo if value is unknown. 3/15/02 20

21 REF Reference Identification To specify identifying information Pos: 177 Max: 1 Heading - Optional Loop: REF Elements: 3 Ref Id Element Name Req Type Min/Max MatsonUsage REF Reference Identification Qualifier Description: Code qualifying the Reference Identification M ID 2/3 Matson User: Matson Integrated Logistics System recognizes 2 characters OB Ocean Bill of Lading ZZ Mutually Defined REF Reference Identification C AN 1/30 Conditional Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier REF Description Description: A free-form description to clarify the related data elements and their content C AN 1/80 Conditional Summary: Syntax: 1. REF02 R At least one of REF02 or REF03 is required. 3/15/02 21

22 F9 Origin Station To identify the rail origin of the shipment Pos: 190 Max: 1 Heading - Mandatory Loop: N/A Elements: 3 Ref Id Element Name Req Type Min/Max Matson Usage F Freight Station Accounting Code Description: Code (Freight Station Accounting) (AAR Managed Code for Locations) O ID 1/5 Optional F City Name Description: Free-form text for city name User: Rail Industry only recognizes up to 19 characters F State or Province Code Description: Code (Standard State/Province) as defined by appropriate government agency M AN 2/30 Matson M ID 2/2 Matson Semantics: 1. F902 is the origin station for movement. 3/15/02 22

23 D9 Destination Station To identify the rail destination of the shipment Pos: 200 Max: 1 Heading - Mandatory Loop: N/A Elements: 3 Ref Id Element Name Req Type Min/Max Matson Usage D Freight Station Accounting Code Description: Code (Freight Station Accounting) (AAR Managed Code for Locations) O ID 1/5 Optional D City Name Description: Free-form text for city name User: Rail Industry only recognizes up to 19 characters D State or Province Code Description: Code (Standard State/Province) as defined by appropriate government agency M AN 2/30 Matson M ID 2/2 Matson Semantics: 1. D902 is the destination station of movement. 3/15/02 23

24 N1 Name To identify a party by type of organization, name, and code Pos: 210 Max: 1 Heading - Mandatory Loop: N1 Elements: 2 Ref Id Element Name Req Type Min/Max Matson Usage N Entity Identifier Code Description: Code identifying an organizational entity, a physical location, property or an individual M ID 2/3 Matson s noted with ** User: Matson Integrated Logistics System recognizes 2 characters CN Consignee ** N1 Notify Party no. 1 ** PF Party to Receive Freight Bill ** PV Party to Perform Vertification ** SH Shipper ** UC Ultimate Consignee ** N Name C AN 1/60 Matson Description: Free-form name User: Rail transactions are limited to 30 characters User: If the N101 is equal to N1, then the PER segment must follow the N1 segment. The PER segment is not mandatory for all other qualifiers in the N101. There must be at least three occurrences of the NB loop to include an N101 of PF, SH and CN. 3/15/02 24

25 N2Additional Name Information Pos: 215 Max: 2 Heading - Optional Loop: N1 Elements: 2 To specify additional names or those longer than 35 characters in length Ref Id Element Name Req Type Min/Max Matson Usage N Name Description: Free-form name M AN 1/60 Matson N Name Description: Free-form name O AN 1/60 Optional 3/15/02 25

26 N3 Address Information Pos: 220 Max: 2 Heading - Mandatory Loop: N1 Elements: 2 To specify the location of the named party Ref Id Element Name Req Type Min/Max Matson Usage N Address Information Description: Address information User: Rail Industry recognizes up to 35 characters M AN 1/55 Matson N Address Information Description: Address information User: Rail Industry recognizes up to 35 characters O AN 1/55 Optional 3/15/02 26

27 N4 Geographic Location Pos: 230 Max: 1 Heading - Mandatory Loop: N1 Elements: 3 To specify the geographic place of the named party Ref Id Element Name Req Type Min/Max Matson Usage N City Name Description: Free-form text for city name User: Rail Industry recognizes up to 19 characters O AN 2/30 Matson N State or Province Code Description: Code (Standard State/Province) as defined by appropriate government agency N Postal Code Description: Code defining international postal zone code excluding punctuation and blanks (zip code for United States) User: Rail Industry recognizes up to 9 characters O ID 2/2 Matson O ID 3/15 Matson Comments: 1. N402 is required only if city name (N401) is in the U.S. or Canada. 3/15/02 27

28 PER Administrative Communications Contact Pos: 240 Heading - Conditiona l Loop: N1 To identify a person or office to whom administrative communications directed. Ref Id Element Name Req Type Min/Max Matson Usage PER Contact Function Code Description: Code identifying the major duty or responsibility of the person or group named M ID 2/2 Matson NT Notification Contact DC Delivery Contact PER02 93 Name O AN 1/60 Optional Description: Free-form name User: Matson Integrated Logistics System recognizes up to 35 characters and must be entered if the PER01 is a notify party. PER Communication Number Qualifier Description: Code identifying the type of communication number User: If PER03 is equal to FX or TE then PER04 must be 10 digits. C ID 2/2 Matson FX Facsimile TE Telephone PER Communication Number Description: Complete communications number including country or area code when applicable User: Rail Industry only recognizes 21 characters C AN 1/80 Conditional Syntax: P If either PER03 or PER04 are present, then the others are required. User: Must be used if there is an occurence of N101=N1. 3/15/02 28

29 R2 Route Information Pos: 460 Max: 13 Heading - Mandatory Loop: N/A Elements: 6 To specify carrier and routing sequences and details Ref Id Element Name Req Type Min/Max Matson Usage R Standard Carrier Alpha Code Description: Standard Carrier Alpha Code M ID 2/4 Matson R Routing Sequence Code Description: Code describing the relationship of a carrier to a specific shipment movement. M ID 1/2 Matson S Origin Carrier, Shipper s Routing (Rail) R City Name O AN 2/30 Optional Description: Free-form text for city name R Standard Point Location Code Description: Code (Standard Point Location) defined by NMFTA point development group as the official code assigned to a city or point (for ratemaking purposes) within a city O ID 6/9 Optional R Intermodal Service Code Description: Code identifying the Intermodal Service Plan User: 20 RR Door to Door 22 RR Door to Ramp 25 RR Ramp to Ramp 27 RR Ramp to Door 40 Dom Door to Door (CSXI routing ONLY) 42 Dom Door to Ramp (CSXI routing ONLY) 45 Dom Ramp to Ramp (CSXI routing ONLY) 47 Dom Ramp to Door (CSXI routing ONLY) 65 Patron Ramp to Ramp 80 International Door to Door 82 International Door to Ramp 85 International Ramp to Ramp 87 International Ramp to Door R Transportation Method/Type Code Description: Code specifying the method or type of transportation for the shipment X Intermodal (Piggyback) Semantics: 1. R203 is the station or city name at which carriers interchange shipments. O ID 1/2 Matson O ID 1/2 Optional 3/15/02 29

30 H3 Special Handling Instructions Pos: 520 Max: 20 Heading - Optional Loop: N/A Elements: 1 To specify special handling instructions in coded or free-form format Ref Id Element Name Req Type Min/Max Matson Usage H Special Handling Code Description: Code specifying special transportation handling instructions C ID 2/3 Conditional CI Customs Inspection IB In-bond IP Import Shipment PS Product Protection Service XP Export 3/15/02 30

31 PS Protective Service Instructions Pos: 530 Max: 5 Heading - Conditional Loop: N/A Elements: 5 To specify mechanical protective service and ventilation instructions Ref Id Element Name Req Type Min/Max Matson Usage PS Protective Service Rule Code Description: Association of American Railroads (AAR) Protective Service that applies to shipment User: Should be 830 for loads and 810 for non-running PS Protective Service Code Description: Code specifying perishable protective service- rail carriers only M Standard Mechanical Protective Service PS Unit or Basis for Measurement Code Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken CE Centigrade, Celsius FA Fahrenheit PS Temperature Description: Temperature User: If the temperature is negative, the "-" sign must precede the numeric value PS Standard Carrier Alpha Code Description: Standard Carrier Alpha Code Syntax: L If PS03 is present then PS04 is required. C If PS04 is present then PS03 is required Semantics: 1. PS03 qualifies the temperature in PS PS04 is the optimum allowable temperature condition for shipment. M ID 3/9 Matson M ID 1/4 Matson C ID 2/2 Conditional C R 1/4 Conditional O ID 2/4 Optional 3/15/02 31

32 LX Assigned Number Pos: 540 Max: 1 Heading - Mandatory Loop: LX Elements: 1 To reference a line number in a transaction set Ref Id Element Name Req Type Min/Max Matson Usage LX Assigned Number Description: Number assigned for differentiation within a transaction set M N0 1/6 Matson 3/15/02 32

33 L5 Description, Marks and Numbers Pos: 550 Max: 15 Heading - Mandatory Loop: LX Elements: 10 To specify the line item in terms of description, quantity, packaging, and marks and numbers Ref Id Element Name Req Type Min/Max Matson Usage L Lading Line Item Number Description: Sequential line number for a lading item O N0 1/3 Matson L Lading Description Description: Description of an item as required for rating and billing purposes User: Rail Industry recognizes up to 25 characters L Commodity Code Description: Code describing a commodity or group of commodities User: Must be a 7 digit standard transportation commodity code L Commodity Code Qualifier Description: Code identifying the commodity coding system used for Commodity Code 3 Empty Non-hazardous Last Contained (HMRC) Code T Standard Transportation Commodity Code (STCC) O AN 1/50 Matson C AN 1/30 Matson C ID 1/1 Matson Syntax: P If either L503 or L504 are present, then the others are required. Comments: 1.L502 used to send quantity information as part of the product description. 3/15/02 33

34 L0 Line Item - Quantity and Weight Pos: 570 Max: 1 Heading - Optional Loop: L0 Elements: 15 To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data Ref Id Element Name Req Type Min/Max Matson Usage L Lading Line Item Number Description: Sequential line number for a lading item O N0 1/3 Matson L Billed/Rated-as Quantity C R 1/11 Conditional Description: Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81 L Billed/Rated-as Qualifier C ID 2/2 Conditional Description: Code identifying the type of quantity or value on which the rate or item pricing is based All valid X12 codes are used. L Weight Description: Numeric value of weight User: Should be at least 5,000 lbs. or up to 60,000 lbs. C R 1/10 Matson L Weight Qualifier Description: Code defining the type of weight N Actual Net Weight L Volume Description: Value of volumetric measure L Volume Unit Qualifier Description: Code identifying the volume unit All valid X12 codes are used. L Lading Quantity Description: Number of units (pieces) of the lading commodity L Packaging Form Code Description: Code for packaging form of the lading quantity PCS Pieces TLD Intermodal Trailer/Container Load (Rail) L Dunnage Description Description: Material used to protect lading L Weight Unit Code Description: Code specifying the weight unit L Pounds K Kilograms L Type of Service Code Description: Code specifying extent of transportation service requested All valid X12 codes are used. C ID 1/2 Matson C R 1/8 Conditional C ID 1/1 Conditional C N0 1/7 Matson C ID 3/3 Matson O AN 2/25 Optional O ID 1/1 Matson O ID 2/2 Optional L Quantity C R 1/15 Conditional 3/15/02 34

35 Ref Id Element Name Req Type Min/Max Matson Usage Description: Numeric value of quantity L Packaging Form Code O ID 3/3 Optional Description: Code for packaging form of the lading quantity All valid X12 codes are used. L Yes/No Condition or Response Code Description: Code indicating a Yes or No condition or response All valid X12 codes are used. C ID 1/1 Conditional Syntax: 1. L002 P If either L002 or L003 are present, then the others are required. 2. L004 P If either L004 or L005 are present, then the others are required. 3. L006 P If either L006 or L007 are present, then the others are required. 4. L008 P If either L008 or L009 are present, then the others are required. 5. L011 C If L011 is present then L004 is required 6. L013 P If either L013 or L015 are present, then the others are required. Semantics: 1. L008 is the number of handling units of the line item tendered to the carrier. 2. L013 only used if the code in L009 is PLT, SKD, or SLP. 3. L015 designates whether the carrier will be required to verify the number of units contained on a pallet, slip-sheet, or skid. Code "Y" indicates that the carrier will be required to verify. Code "N" indicates that the carrier will not require to verification. Comments: 1. L013 used to convey the total number of boxes, cartons, or pieces contained on a pallet, skid, or slip-sheet for the line item. 3/15/02 35

36 LS Loop Header Pos: 670 Max: 1 Heading - Conditional Loop: N/A Elements: 1 To indicate that the next segment begins a loop Ref Id Element Name Req Type Min/Max Matson Usage LS Loop Identifier Code Description: The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE M AN 1/6 Matson Semantics: 1. One loop may be nested contained within another loop, provided the inner nested loop terminates before the outer loop. When specified by the standard setting body as mandatory, this segment in combination with "LE, must be used. It is not to be used if not specifically set forth for use. The loop identifier in the loop header and trailer must be identical. The value for the identifier is the loop ID of the required loop segment. The loop ID number is given on the transaction set diagram in the appropriate ASC X12 version/release. Comments: 1. See Figures Appendix for an explanation of the use of the LS and LE segments. 3/15/02 36

37 LE Loop Trailer Pos: 760 Max: 1 Heading - Mandatory Loop: N/A Elements: 1 To indicate that the loop immediately preceding this segment is complete Ref Id Element Name Req Type Min/Max Matson Usage LE Loop Identifier Code Description: The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE User: Must be the same number as indicated in the LS segment M AN 1/6 Matson Semantics: 1. One loop may be nested contained within another loop, provided the inner nested loop terminates before the other loop. When specified by the standards setting body as mandatory, this segment in combination with "LS", must be used. It is not to be used if not specifically set forth for use. The loop identifier in the loop header and trailer must be identical. The value for the identifier is the loop ID of the required loop beginning segment. The loop ID number is given on the transaction set diagram in the appropriate ASC X12 version/release. Comments: 1. See Figures Appendix for an explanation of the use of the LE and LS segments. 3/15/02 37

38 SE Transaction Set Trailer Pos: 840 Max: 1 Heading - Mandatory Loop: N/A Elements: 2 To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments) Ref Id Element Name Req Type Min/Max Matson Usage SE01 96 Number of Included Segments Description: Total number of segments included in a transaction set including ST and SE segments User: Rail Industry only recognizes up to 6 characters M N0 1/10 Matson SE Transaction Set Control Number Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set User: Must be the same number indicated in the ST02. M AN 4/9 Matson Comments: 1. SE is the last segment of each transaction set. 3/15/02 38

39 Appendix of Included Elements in Included Segments ID Elements Segments used in 11 Billing Code BNX 13 Booking Number CM 19 City Name D9, F9, N4, R2 22 Commodity Code L5 23 Commodity Code Qualifier L5 24 Equipment Type N7 40 Equipment Description Code N7 55 Flight/Voyage Number CM 56 Type of Service Code L0, N7 65 Height N7 79 Lading Description L5 80 Lading Quantity L0 81 Weight L0, N7 87 Marks and Numbers L5 88 Marks and Numbers Qualifier L5 91 Transportation Method/Type Code BX, M12, R2, ZC1 93 Name N1, N2, PER 96 Number of Included Segments SE 98 Entity Identifier Code N1 102 Ownership Code N7 103 Packaging Code L5 112 Pier Name CM 113 Pier Number CM 114 Port Name CM 115 Port or Terminal Function Code CM 116 Postal Code N4 127 Reference Identification M12, N9, PI, REF 128 Reference Identification Qualifier M12, N9, PI, REF 129 Referenced Pattern Identifier BNX 132 Release Code M3 133 Routing Sequence Code R2 140 Standard Carrier Alpha Code BX, CM, M12, N7, PS, R2, ZC1 143 Transaction Set Identifier Code ST 145 Shipment Identification Number BX, ZC1 146 Shipment Method of Payment BX 147 Shipment Qualifier BX 152 Special Handling Code H3 154 Standard Point Location Code R2 156 State or Province Code D9, F9, N4 160 Status Report Request Code BX 166 Address Information N3 167 Tare Weight N7 168 Tariff Agency Code PI 169 Tariff Item Number PI 177 Intermodal Service Code R2 182 Vessel Name CM, M Volume L0, N7 184 Volume Unit Qualifier L0, N7 3/15/02 39

40 187 Weight Qualifier L0, N7 188 Weight Unit Code BX, L0, N7 189 Width N7 195 Capacity Load Code BX 199 Confidential Billing Request Code BX 202 Correction Indicator ZC1 205 Dunnage N7 206 Equipment Initial N7, ZC1 207 Equipment Number N7, ZC1 211 Packaging Form Code L0 213 Lading Line Item Number L0, L5 219 Position N7 220 Billed/Rated-as Quantity L0 221 Billed/Rated-as Qualifier L0 223 Repetitive Pattern Number BNX 225 Seal Number M7 226 Section Seven Code BX 232 Weight Allowance N7 241 Protective Service Code PS 243 Transaction Reference Date ZC1 244 Transaction Reference Number ZC1 301 Car Type Code N7 310 Location Identifier M Temperature Control N7 329 Transaction Set Control Number SE, ST 337 Time DTM, M3, N9 346 Application Type BX 352 Description REF 353 Transaction Set Purpose Code BX 355 Unit or Basis for Measurement Code PS 364 Communication Number PER 365 Communication Number Qualifier PER 366 Contact Function Code PER 369 Free-form Description N9 373 Date CM, DTM, M3, N9 374 Date/Time Qualifier DTM 380 Quantity L0 408 Temperature PS 436 Primary Publication Authority Code PI 447 Loop Identifier Code LE, LS 458 Dunnage Description L0 460 Shipment Weight Code BNX 501 Customs Documentation Handling BX Code 554 Assigned Number LX 567 Equipment Length N7 571 Tare Qualifier Code N7 573 Freight Station Accounting Code D9, F9 581 Customs Entry Type Code M Compartment ID Code L5 601 Customs Entry Number M Customs Shipment Value M In-bond Control Number M Time Code DTM, M3, N9 660 Contract Suffix PI 714 Goods and Services Tax Reason Code BX 746 Protective Service Rule Code PS 761 Equipment Number Check Digit N7 3/15/02 40

41 930 Regulatory Agency Code PI 965 Issuing Carrier Identifier PI 1073 Yes/No Condition or Response Code L Date Time Period Format Qualifier DTM 1251 Date Time Period DTM 3/15/02 41