RB LOGISTICS: AIR AND SEA SUPPLIER TRAINING (SEA FREIGHT SUPPLIER)

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1 RB LOGISTICS: AIR AND SEA SUPPLIER TRAINING (SEA FREIGHT SUPPLIER)

2 Agenda 1. Introduction 2. Implementation process 3. New process for transport ordering 4. Wrap-up 22

3 TMC Sea/Air - Introduction Overview future setup Introduction of TMC as single point of contact BOSCH plant New transport network Order Supplier Pick-up request* Confirmation TMC / Carrier assignment Carriers Pick-up TMS (Transportation management system) Transport Ordering, Tracking, Billing *by confirmation of transport order in TMS system 3

4 TMC Sea/Air project - Introduction Scope Different transport modes im TMC Scope TMC / Road TMC TMC Sea/Air Road freight Sea freight Air freight Planned air freight Unplanned Air freight 4

5 TMC Sea/Air - Introduction What does Route mean? From door-to-door to optimized network Supplier Consol Plant LCL FCL FCL FCL Load Pre-Carriage Load Main-Carriage Load On-Carriage A transport is defined between pick-up and delivery (e.g. Supplier Consol, operated with a truck) A route contains all transports between supplier and destination It defines the conditions for the delivery to the plant (e.g. lead time, costs, etc.) 5

6 TMC Sea/Air - Introduction How to setup the new transport process Steps and constraints New transport network New routing and pick-up times Introduction of TMC contact partners Setup of TMS (transport management system) Supplier Training Supplier Access to TMS Update of call-offs from Bosch plants (new pick-up dates and transit times) Go-Live with daily routine in TMS system Support of TMC New process for transport operations only No change in ordering process (alignment of delivery quantity, part numbers & required income date at Bosch plants) 6

7 TMC Sea/Air - Introduction Benefits and Tasks for supplier by using the TMS Standard process for transport ordering Same process for all Bosch Plants No change if service provider changes Automatic creation of transport orders based on plant s delivery schedule (including weight & volume, if master data available) Defined Pick-up days for each region Consolidated pick-ups Your benefits (target process) Transparency on shipment status and estimated time of arrival Single point of contact at Bosch for all transport related questions Your tasks Participation in the implementation process Confirmation of transport in the TMS prior to pickup Upload of relevant documents (Commercial invoice, Delivery note & customs documents) Securing of goods identification in the CC by using appropriate labels 77

8 Agenda 1. Introduction 2. Implementation process 3. New process for transport ordering 4. Wrap-up 88

9 TMC Sea/Air - Implementation process Pilot scope of the project Sea & Air freights from Europe to US and China Plants of 1 st wave: US: Anderson, Charleston, Summerville, AS Florence CN: Wuxi, Suzhou Plants of 2 nd wave: US: Albion, Fountain Inn, Kentwood CN: Changsha Implementation by transport mode: 1. Sea freight LCL/FCL (part load) 2. Sea freight FCL (full container load) 3. Air freight Once implemented all transport need to be ordered via the TMS. If not, additional costs will occur for Bosch which might be matter of a request for compensation. 99

10 TMC Sea/Air - Implementation process Steps in implementation process Timeline Request for master data Route alignment Supplier Training Routing Instruction sheet Go-Live Hypercare ~ 4 weeks prior ~ 2 weeks prior ~ 1 week prior week prior Go-live weeks Initial contact & request for master data Information by plant Gathering of master data from supplier (Contact person, Pickup address, Possible pick-up days, part & packaging information, Incoterm) Route alignment Agreement of relevant Route details (Pick-up and delivery days transit time, Transportation mode, Carrier, Equipment, Effective date) Description Supplier training Routing Instruction sheet Go-Live Official confirmation of agreed route details send by TMC Based on agreed route details Hypercare Availability of special staff for assistance during first transport 10

11 TMC Sea/Air - Implementation process Routing Instruction sheet General information Go-live date, Incoterm, Frequency, etc Consignor information address and contact person 3. 3 Recipient information 4. 4 Hub information 5. 5 Carrier information 6. 6 Agreed pick-up days and time windows 7. 7 Process instructions further important information for operation of this route 8. 8 Comments 9. 9 Export customs office 10. TMC operational contact for exception management & operational questions

12 Agenda 1. Introduction 2. Implementation process 3. New process for transport ordering 4. Wrap-up 12

13 TMC Sea/Air - New process for transport ordering What is a transport order (TO)? Delivery schedule vs. TO Description Contains all transport relevant information Shipper & Consignee, Handling Units, Article quantities, Weights & Volumes Is the basis for transport ordering and triggers the transport It can be used as a reference in tracking and in all transport relevant questions in contact with the TMC Delivery schedule (Plant order) Delivery schedule is the leading system regarding quantities and volumes If the quantities in the TO do not match the delivery schedule, you have to update the TO and deliver according to the delivery schedule Transport order Framework for transports only TO release triggers a transport assignment Created based on the delivery schedule Has to be checked and updated according to the delivery schedule if divergent 13

14 TMC Sea/Air - New process for transport ordering TO types Conditions TO type Description Standard process Standard TO TO automatically created according to the defined pick-up days (same pick-up days as call-off) Prefilled with consignor & recipient information empty TO Packaging & article information need to be filled (available as master data) Exceptional process Manual TO Exceptional process: Late delivery, Unplanned airfreight, Short-term order of BOSCH Consignor & Recipient as well as packaging & article information need to be filled (available as master data) Standard process Future TO TO automatically created according to the BOSCH call-off Prefilled with all relevant information incl. packaging and article information only recheck necessary Please note: short term changes & new article numbers might not be considered 14

15 TMC Sea/Air project New process for transport ordering - LCL New standard process for transport ordering Automatically created TOs in TMS at 11 am 1 TO release cut-off* 11 am 2 CET Central European Time Creation of documents: delivery note, export declaration + commercial invoice TO print Upload of documents TO-update with final figures (HU + Article as well as MRN no.) Pick-up day -2 Pick-up day -1 Pick-up day All TOs have to be released (saved) by 11 am one day before pick-up. After releasing (saving) the TO it can be edited one more time only. TOs that are not released until a certain time will be deleted in the system and has to be reentered manually!** No transports will be ordered without a released TO. 3 Pick-up 4 Transport pickup date TO must be released (saved) until Monday Friday 11 am Tuesday Monday 11 am Wednesday Tuesday 11 am Thursday Wednesday 11 am Friday Thursday 11 am Saturday Friday 11 am Sunday Friday 11 am *cut-off = latest possible confirmation of the TO after this point of time TO will be deleted and exception processes need to take place increased effort 15

16 TMC Sea/Air project New process for transport ordering FCL New standard process for transport ordering FCL shipments Automatically created TOs in TMS at 11 am 1 TO release cut-off* 11 am 2 Creation of documents: delivery note, export declaration + commercial invoice TO print Upload of documents TO-update with final figures (HU + Article as well as MRN no.) Pick-up day -3 Pick-up day -2 Pick-up day CET Central European Time All TOs have to be released (saved) by 11 am two days before pick-up. After releasing (saving) the TO it can be edited one more time only. TOs that are not released until a certain time will be deleted in the system and has to be reentered manually!** No transports will be ordered without a released TO. 3 Pick-up 4 Transport pickup date TO must be released (saved) until Monday Thursday 11 am Tuesday Friday 11 am Wednesday Monday 11 am Thursday Tuesday 11 am Friday Wednesday 11 am Saturday Thursday 11 am Sunday Thursday 11 am *cut-off = latest possible confirmation of the TO after this point of time TO will be deleted and exception processes need to take place increased effort 16

17 TMC Sea/Air project New process for transport ordering AS New standard process for transport ordering AS Florence Automatically created TOs in TMS at 11 am 1 TO release cut-off* 4 pm 2 Creation of documents: delivery note, export declaration + commercial invoice TO print Upload of documents TO-update with final figures (HU + Article as well as MRN no.) Pick-up day -3 Pick-up day -2 Pick-up day CET Central European Time All TOs have to be released (saved) by 4 pm two days before pick-up. After releasing (saving) the TO it can be edited one more time only. TOs that are not released until a certain time will be deleted in the system and has to be reentered manually!** No transports will be ordered without a released TO. 3 Pick-up 4 Transport pickup date TO must be released (saved) until Monday Thursday 4 pm Tuesday Friday 4 pm Wednesday Monday 4 pm Thursday Tuesday 4 pm Friday Wednesday 4 pm Saturday Thursday 4 pm Sunday Thursday 4 pm *cut-off = latest possible confirmation of the TO after this point of time TO will be deleted and exception processes need to take place increased effort 17

18 TMC Sea/Air - New process for transport ordering TMS Login 1. 1 Open your internet browser and go to: EN&Branding=BOSCH&Logi nsystemid=inetidp 2. 2 Type in your username and password 3. 3 Press Start to log into the TMS. You have to change your password the first time you log in 18

19 TMC Sea/Air - New process for transport ordering Main Menu In the TMS the following masks are available: Order list Shows overview of all released transport orders in which shipper takes part as consignor or recipient Transport list Shows overview of all transport orders that have to be released by the shipper Extras Configuration of default values Logout 19

20 TMC Sea/Air - New process for transport ordering Steps to release a TO 1. Select relevant TO with status open 2. Input/Update of Data in the TMS (the quantities in the TO have to be aligned with the actually shipped goods according to your transport order from BOSCH plants) a) Input of MRN-no. (on TO level) b) Check of Incoterm c) Complete/Check handling unit information d) Complete/check article information and quantity including Invoice, PO & DN no. (on article level) e) Upload of transport documents Quantities and volume indicated in the TO need to match exactly to the documents and the physically shipped volumes! Otherwise the goods cannot be shipped. 3. Release the TO Always follow the quantities in the Bosch delivery schedule and adjust the quantities in the TO accordingly! 23

21 TMC Sea/Air - New process for transport ordering Step 1: Select relevant TO with status open Go to transport list: In the transport list, the transport orders with status open and the closest pick-up date will be listed first 2. 2 Select transport order with status open for the relevant pick-up day If the transport is required, the transport order has to be released (saved) by the shipper. If the transport is not required, the transport order should be left in status open and will be automatically deleted by the system. 24

22 TMC Sea/Air - New process for transport ordering Transport order details 1 2 By clicking on the transport order number in the order list or the transport list, the transport order details will be shown. The mask for transport order details is divided into five main parts: 1. 1 Order header with main transport order details (Step 2a) 2. 2 Address information Transport details and times (Step 2b) 4. 4 Package information and quantity (Step 2c) 5. 5 Article information and quantity (Step 2d) Fields marked with an asterisk (*) are mandatory. 25

23 TMC Sea/Air - New process for transport ordering Step 2a: Input of MRN-no. It is obligated to add the MRN-Number (Export declaration no.) for customs processes. If you do not prepare the customs documents, please tick the box 1! 1 If possible, add the MRN number already during TO release. If not possible during TO update process. 26

24 TMC Sea/Air project New process for transport ordering Step 2b: Loading reference & check of Incoterm Loading reference (if applicable), Incoterm has to match the aligned Incoterm A special loading reference number (if necessary) can be inputted in the field Loading reference It is necessary to check the Incoterm, since it is relevant for the customs declaration. 27

25 TMC Sea/Air - New process for transport ordering Step 2c: Complete/Check handling unit information All fields are mandatory Pos is the package position as identifier for the package line in the TO (set by the system) To select the handling unit use the search function and search by ID or Description ID, Description and Dimensions 6 & 7 are then (partially) filled by the system automatically Total Quantity of handling units in this row Handling Unit Type (filled by system) Total Gross weight: weight of all packages (including the related articles) in kg L[mm], W[mm], H[mm] are the Dimensions of the package (Length, Width, Height); for particular handling units the height has to be adjusted Enter dimensions always in millimetres [mm]! The volume is calculated automatically based on the quantity and dimensions Stackability (Piling factor): is the number of handling units that may be stacked; if piling factor = 1 the handling unit is not stackable, if piling factor = 999 the stackability is not restricted Please note that due to identification reasons there need to be at least one position per article number ( e.g. for two article numbers with 4 pallets, you need two lines)

26 TMC Sea/Air - New process for transport ordering Explanation of Container Stackability Stackability: 1 (not stackable) Stackability: 2 Stackability: 3 Stackability: 999 (unlimited) 29

27 TMC Sea/Air - New process for transport ordering Step 2d: Complete/check article information incl. PO&DN no. Fields 1-3 & 5-8 (5 if applicable) are mandatory, 4 is optional Pos: article position for the assignment to a package line ( link to the Handling Unit, input the position of the handling unit in this field) To select an article use the search function Unit are to be filled Quantity of the article Net weight is the weight of a single article unit Dangerous goods information (including UN no.) Purchase order no. per part Invoice no. per part Delivery note no. per part and search either by Part number or Goods description Part number, Goods description and In case of dangerous goods, all relevant details (UN no, classification, net weight, packing group, applicable regulation) must be listed in the Comment field, as well! 30

28 TMC Sea/Air - New process for transport ordering Step 2e: Upload transport documents & attach them to the goods Please make sure to provide the proper required documents! Click the Documents button in a TO in order to open the dialogue for uploading documents Select the type of document you want to upload (naming convention on next slide) Search your computer for the file to be uploaded Select Add in order to upload the document and attach it to the TO Mandatory documents: Delivery note Commercial invoice (proforma invoice for goods without commercial value) EX1 (ABD, export declaration) Additional all required, no change will take place. Upload all your current documents All documents that are mandatory for the customs process have to be uploaded in TMS AND attached to the shipment (see picture) 31

29 TMC Sea/Air - New process for transport ordering Step 2e: Upload of transport documents - naming Following document types are necessary for an international transportation process und have to be uploaded in the TMS per TO according to the following standards (opportunity A (every documents in an own file) or B (all documents compiled in one file)): Document name Document type (EN) 1 TO-number_EX Export declaration A 2 TO-number_CI Commercial Invoice 3 TO-number_DN Delivery note B TO-number_documents Various

30 TMC Sea/Air - New process for transport ordering Step 3: Release the TO A transport will be ordered for all released TO s 2 1 Confirmation of a TO 1 A TO is released by clicking on the save button. The status of the TO then changes from open to in process. After releasing (saving) the TO it can only be updated once. 2 If you want to save changes and edit the TO again later please use the button save with status open. Please note: There are no transports ordered for open TOs! 33

31 TMC Sea/Air project New process for transport ordering TO update process 1 If you want to update a TO, you have to first open the corresponding TO via the transport list You now can see a tick inside the box: update required, which means that you can update the TO one single time You can now edit the handling unit information analogue to the process explained above, to save the changes, press the save button. It is not allowed to change the Service 2 34

32 TMC Sea/Air Standardization of labels Label print in case of no use of VDA label How to print TMS label If you do not use VDA label, you need to print the TMS label in addition to your own label and attach them to the shipment Select Label SSCC in the header of the TO 2 Press the Print button to print label Label should be directly printed on self-adhesive paper (4 labels per DIN-A4) and attached to the goods acc. to physical instructions of the BOSCH supplier manual 35

33 TMC Sea/Air Standardization of labels Label print in case of no use of VDA label Always mark each Handling Unit with the TO Why is the transport order (TO) number on the pallet so important? The TO has to be linked to the physical shipment in order to ensure a clear identification of transport details within the network and for the goods receiving department at BOSCH. Please attach the label to the shortened side of the pallet (1200mmX800mm) in order to make it still visible after loading. Please mark the transport order (TO) number on all handling units. 36

34 TMC Sea/Air - New process for transport ordering TO adjustment The TO adjustment allows to ship volume that differs to the delivery schedule Adjustment means that I have to adjust the TO volume to the delivery volume. Possibly because you shipped only partial orders before or the plant ordered short-term. There are two options for shipping additional volume: 1. If you have a TO that matches the delivery day you can add the volume to this existing TO ( fill in additional goods to the existing TO according to the described process) Backlog Other TO x pallets + 4 pallets 2. If you do not have a TO that matches the delivery day you have to call the TMC to create a manual TO ( fill in additional goods to the new TO according to the described process) Backlog New TO 4 pallets 37

35 TMC Sea/Air project New process for transport ordering Shipments with high volume Split of pallets into different TOs Split of pallets The number of pallets on one TO should not exceed the capacity of a 40 container (Weight & pallet space) Max. weight: kg Max. number of pallets: Pallet type Not stackable Stackable Euro pallet 1200 x 800 mm Industrial pallet 1200 x 1000 mm Container pallet 1140 x 1140 mm Others To be calculated by supplier Creation of transport documents Every TO must have separate shipping documents, therefore in case of huge volumes, all shipping documents need to be issued as per the separate TOs: Delivery note Commercial invoice (proforma invoice for goods without commercial value) EX1 (ABD, export declaration) Any other relevant document If the planned shipment exceeds the limit for one TO, always request additional TO(s) from TMC. 38

36 TMC Sea/Air project New process for transport ordering Weekly FCL forecast In order to secure place on the intended vessels weekly forecast needs to be sent to TMC till each Wednesday EOB: 1. Forecast for the current week + 2: total number of the necessary containers on weekly basis 2. Forecast for the current week +1: number of required containers on daily basis The weekly forecast is not equivalent to the transport ordering! Each container has to be ordered via TMS portal, based on the TO release process! Without a released TO no pick-up will take place! Please send the forecast data to this address: BOSCH_TMC_Sea@4flow.com or contact TMC under +49 (711)

37 TMC Sea/Air Project New process for transport ordering Exceptional processes for transports to China Documents Important information to be noted on delivery note or commercial invoice: Documents must contain information on how many pallets one article is loaded. Articles VMI and Full inspection goods cannot be shipped via TMC. The shipments need to be requested via the old process at the old carrier. If the instructions are not respected, the goods will be stopped at customs and will be delayed at plant. Any additional cost that my arise because of a delayed delivery (line stop etc. ) will be payed by the supplier! 40

38 TMC Sea/Air Project New process for transport ordering Exceptional processes for transports to Brasil Documents Original documents to be scanned and loaded into the TMS proforma invoice is not allowed On the day of pickup the original documents need to be sent to the consolidation center via courier Adress Agility Logistics GmbH BOSCH-SERVICE-TEAM Siemensstrasse Korntal-Münchingen Germany If you do not follow this instruction the goods will not be shipped. Any additional cost that my arise because of a delayed delivery (line stop etc. ) will be payed by the supplier! 41

39 Agenda 1. Introduction 2. Implementation process 3. New process for transport ordering 4. Wrap-up 42

40 TMC Sea/Air - Wrap-up Supplier tasks (example LCL Sea freight) 3. Input/check 4. Upload of 1. TO creation 2. Select TO 5. TO release 6. TO Update of data documents 7. Shipping 2 days prior to pick-up 1-2 days prior to pick-up 1-2 days prior to pick-up 1-2 days prior to pick-up 1-2 days prior to pick-up Before pick-up (if possible) Pick-up TO created by the system Available in your TMS view Select TO from transport list Pick-up date and latest release indicated in TMS Packaging information Article information Input MRN-, DN- & CI-no. Export declaration Commercial invoice Delivery note Save the TO Reminder prior to cut-off if TO not released by you If changes did take place & information not available before Contains process steps 2-5 Attach documents to the shipment Secure identification (Labels) Your standard shipping process Production Shipment change Shipment information available Shipment building in ERP-system Create delivery note Create commercial invoice Consolidation of goods to shipment Print labels Handover of documents Prepare shipment Create export declaration Later document creation 43

41 TMC Sea/Air - Wrap-up Road vs. Sea TO release ROAD One working day before pick up day till AM11:00 (CET) SEA LCL: one working day before pick up till AM 11:00 (CET) FCL: Two working days before pick up day till AM 11:00 (CET) AS: Two working days before pick up day till AM 16:00 (CET) TO Update Manual Order Contact details Client info Labels Required, till the beginning of the pick up Time Window Allowed TO should be released based on routing instruction EU TMC ROAD TMC_EU@bosch.com +36(1) Road freight account should be used TMS label should be printed out from the system and added to pallet Required, till the end of the pick up day Not Allowed Only provided TO to be filled out EU TMC SEA TMC_EU_SEA@bosch.com +49 (711) SEA&AIR freight account should be used The labelling requirements of the overseas Bosch plant have to be followed. Documents Document upload is required in case of non-eu countries (no special name is required for the uploaded files) Document upload is required. Document names should be: Commercial invoice: TO-number_CI Delivery note: TO-number_DN Export declaration: TO-number_EX Mandatory fields 44 CP/LOG-EU13 10/20/2016 Article data + Delivery note field is mandatory Article + Handling Unit data, Delivery note, PO & Invoice no. on article level, Export declaration number field is mandatory (Incoterms to be checked by the supplier)

42 TMC Sea/Air - Wrap-up Exceptions in transport management Shipper delays pick-up Shipper provides a higher/lower volume than advised Shipper fails to provide complete and correct transport documents Shipper released incorrect TO Shipper cancels shipment after TO release Shipper releases TO after cut-off Carrier is late for pick up without notification Carrier fails to pick up advised volume Shipment failed customs process 45

43 TMC Sea/Air - Wrap-up Contact for exceptions / questions during TMS operations In case an exception occurs please always contact the TMC via phone or ! Telefon: NA & CN: +49 (711) NA: TMC_NA_SEA@bosch.com CN: TMC_CN_SEA@bosch.com You should call the TMC when: In case manual TO is needed An exception occurs In case of any question/issue The TMC will: Create manual TO Manage exception Help you with your question Carriers BOSCH Plants TMC / Customers Suppliers 46

44 TMC Sea/Air - Wrap-up Summary What you take out of the training TMC is the single point of contact The TMS has to be used for transport ordering The transport order needs to be correctly filled with Handling unit information & material number quantities Weight & volume DN-, PO- and MRN-no. Upload of transport documents The TO number will help in tracking and all relevant questions concerning a shipment In case of any issues concerning transport and service providers you are free to call the TMC 47

45 TMC Sea/Air project Thank you very much for your participation, your support and commitment in the future! 48

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