CONTRACT RELEASE: T-743. PHONE: WEB SITE:

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1 Admin Minnesota Materials Management Division Room 112 Administration Bldg., 50 Sherburne Ave., St. Paul, MN 55155; Phone: , Fax: Persons with a hearing or speech disability can contact us through the Minnesota Relay Service by dialing 711 or DATE: OCTOBER 1, 2017 CONTRACT RELEASE: T-743 PRODUCT/SERVICE: TRACTORS: AGRICULTURAL RENTAL CONTRACT PERIOD: OCTOBER 21, 2015, THROUGH SEPTEMBER 30, 2018 EXTENSION OPTIONS: UP TO 24 MONTHS ACQUISITION MANAGEMENT SPECIALIST (AMS): LUANN OLSON PHONE: luann.olson@state.mn.us WEB SITE: NOTIFICATION OF MULTIPLE AWARDS This release contains multiple awards for similar or like items. State agencies should review and compare all multiple award Contract Vendors in order to ensure the best value for their potential purchase. Factors such as, but not limited to, cost, equipment warranty terms, vendor location, delivery lead times, available substitutes, selected options and current fleet and equipment or parts inventory levels all may contribute to the total cost/value of an individual purchase. Multiple vendors may be able to satisfy the requirements of the purchaser and therefore it is important for the purchaser to review all Contracts and Contract prices before executing an order. CONTRACT VENDOR CONTRACT NO. TERMS DELIVERY AMUNDSON PETERSON INC NET 30 4 MONTHS 110 Second St. NW Elbow Lake, MN PHONE: VENDOR NO.: CONTACT: Ryan Amundson FAX: ryan.amundson@amundsonpeterson.com Amundson Peterson Inc. will also accept orders from the following State counties: Ottertail, Grant, Douglas, Pope, Stevens, Swift, Lac qui Parle, Yellow Medicine, Chippewa and Big Stone. CNH INDUSTRIAL AMERICA LLC NET 30 4 MONTHS 700 State Street Racine, WI PHONE: VENDOR NO.: CONTACT: Patricia Lardie FAX: patricia.lardie@caseih.com CNH orders and payments should be sent directly to the CNH Authorized Dealers. Refer to the CNH authorized Dealers list on page 7. Contract Release 16 (1/15) Page 1 of 7

2 CONTRACT VENDOR CONTRACT NO. TERMS DELIVERY EVERGREEN IMPLEMENT NET 30 6 MONTHS 605 North Main Street Warren, MN PHONE: VENDOR NO.: CONTACT: Brent Lunke FAX: brent.l@evergreemimplement.com KIBBLE EQUIPMENT NET 30 3 MONTHS 3099 Hwy. 7 SW Montevideo, MN PHONE: VENDOR NO.: CONTACT: Bill Rausch FAX: bill.rausch@kiddleeq.com MINNESOTA AG POWER INC NET 30 3 MONTHS dba MIDWEST MACHINE CO Hwy. 212 Glencoe, MN PHONE: VENDOR NO.: CONTACT: Jeremy Virnig FAX: jvirnig@midwestmachineryco.com RDO EQUIPMENT CO NET 30 6 MONTHS 110 Michael Street South Hawley, MN PHONE: VENDOR NO.: CONTACT: Jason Hintermeister FAX: jhintermeister@rdoequipment.com SEMA EQUIPMENT NET 30 3 MONTHS Hwy. 14 East P.O. Box 618 St. Charles, MN VENDOR NO.: CONTACT: Terry Mikulecky PHONE: tmikulecky@semaequip.com VALLEY PLAINS EQUIPMENT NET 30 6 MONTHS rd Avenue SW Crookston, MN PHONE: VENDOR NO.: CONTACT: Rodney Bryn FAX: rbryn@valleyplainsequipment.com CONTRACT USERS. This Contract is available to the following entities as indicated by the checked boxes below Limited to MnDOT only, unless a mutual agreement is executed between the State and the Contract Vendor. Cooperative Purchasing Venture (CPV) Members and other State Agencies may be added to the Contract through a fully executed amendment. Contract Release 16 (1/15) Page 2 of 7

3 STATE AGENCY CONTRACT USE. This Contract must be used by State agencies unless a specific exception is granted in writing by the AMS listed above. STATE AGENCY ORDERING INSTRUCTIONS. Orders are to be placed directly with the Contract Vendor. State agencies should use a Contract release order (CRO) or a blanket purchase order (BPC). The person ordering should include his or her name and phone number. Orders may be submitted via fax. CONTRACT FEEDBACK. If these commodities or service can be better structured to help you with your business needs, let us know. We solicit your comments and suggestions to improve all of our contracts so that they may better serve your business needs. If you have a need for which no contract currently exists, or you would like to be able to use an existing state contract that is not available to your entity, please contact us. If you have specific comments or suggestions about an individual contract you can submit those via the Contract Feedback Form. SPECIAL TERMS AND CONDITIONS SCOPE. The purpose of the contract is to provide agricultural tractor rentals for the Minnesota Department of Transportation (MnDOT). PRICES. Prices are firm through the initial period of the contract. After that period, prices may increase once a year. Price increases are not effective until they are approved by the AMS. NOTE: At no time should the ordering entity pay more than the Contract price. Agencies must contact the AMS immediately and fill out a Vendor Performance Report if there is a discrepancy between the price on the invoice and the Contract price. INSURANCE. A Certificate of Insurance from the State of Minnesota listing the Contract Vendor as an additional insured will be issued to the Contract Vendor from the State of Minnesota at the time of rental. All rental equipment serial numbers, replacement value and delivery locations shall be provided to MnDOT prior to delivery to allow adequate time for the State Risk Management Division to process the required insurance documentation. PICK UP / DELIVERY REQUIREMENTS. The Contract Vendor must notify the receiving agency at least 72 hours before the pick-up or delivery to allow for receiving inspection and compliance. The Contract Vendor will coordinate with the customer on all pick-ups and deliveries. No pick up or delivery can be made on State holidays, Saturday or Sunday or after 4:00 p.m. on weekdays without prior approval by the Customer. The Contract Vendor must confirm the pick-up or delivery location and transition requirements with the Customer. The Contract Vendor and Customer shall complete the receiving inspection when the equipment is received or returned. No claims for damage shall be accepted after ten working days of the receiving inspection. Prior to pick-up or delivery, the customer and the Contract Vendor shall confirm the necessary and required loading and unloading requirements. SCHEDULED MAINTENANCE. If approved by the Contract Vendor, routine maintenance will be performed by MnDOT personnel as required by the Operator s Manual for daily maintenance, greasing, checking fluids, and general equipment cleaning. Oil and lube changes will be done by the State at the required intervals per the Operator s Manual. All oil and filters must be provided by the Contract Vendor to the Customer at no additional expense. If the Contract Vendor prefers to maintain the equipment instead of State personnel, the Contract Vendor must make all of the arrangements and bear all the costs for moving the equipment to and from the Contract Vendor s location. Contract Release 16 (1/15) Page 3 of 7

4 NON WARRANTY REPAIRS. If the Customer damages the equipment through negligence, the Customer will be responsible for the cost of the repairs. The location of where the repairs will occur will be mutually agreed by the Customer and the Contract Vendor. The Customer will only be responsible for actual, verifiable repair costs. The labor rate for non-warranty should include the cost of all tools, disposal and recycling of the repaired equipment parts. The State agency will handle the delivery and pick up the equipment after repairs are completed. Repair parts must be OEM and the Contract Vendor must do its due diligence and use prudent judgment in obtaining the best possible market price for the material. The mark-up for parts listed shall be a percent mark-up over the original invoice from the parts dealer. The percent mark-up is intended to cover any associated costs for the Contract Vendor to determine the required parts, place the order with the parts dealer, inbound freight costs to the Contract Vendor and invoice payment by the Contract Vendor to the parts dealer. If complete components are replaced, the total cost of the component shall be the price used not the cost of individual parts to make up the components. If requested, the Contract Vendor will provide a copy of the original invoice for review. All parts must be pre-approved by the State agency prior to order entry by the Contract Vendor to the parts dealer. UNSCHEDULED / EMERGENCY EQUIPMENT REPAIR. Any unscheduled / emergency repairs to the equipment shall be done by the nearest OEM s Repair Center. If approved by the Contract Vendor, minor repairs may be done by the State. The Contract Vendor, or its authorized representative, shall provide any required repair parts within 24 hours of notification. Unless mutually agreed by the State and the Contract Vendor, any piece of equipment out of service for five (5) days or more shall require equal replacement equipment with similar features and horsepower to be set up and delivered to the MnDOT District location at a time and date agreed upon by the State and the Contract Vendor. All associated costs for the replacement equipment is borne by the Contract Vendor. If an equipment replacement is required, a new State purchase order must be issued and a new certificate of insurance must be issued by the State, with the new equipment serial number(s). SCOPE OF WORK. The State of Minnesota, Department of Transportation (MnDOT) uses various horsepower Agricultural tractors throughout the year for maintenance of State property and highways. Rental tractor types include Track Tractors and Bi-Directional Tractors with attachments as examples, with and without loaders, for summer road side mowing and winter maintenance operations which may include loading salt or sand into State trucks, and blowing snow with a 3-pt snow blower. Tractors will have normal wear and tear from routine roadside and roadway usage. Unless otherwise agreed to, the tractor and loader shall be new or used with less than 150 engine hours and be of the current model year. The contract rental period will be for approximately 12 months. The tractor with loader shall be delivered not later than May 1 st each year and returned by April 30 the following year. The State makes no guarantees to any volume or estimate to be ordered from any agricultural tractor contract. EQUIPMENT SPECIFICATIONS. All equipment offered must meet all federal and State requirements for the intended purpose. Equipment shall be furnished with all standard equipment as advertised. The unit shall be complete with all equipment required and ready for immediate operation. MnDOT may require a loader to be included with the tractor rental or may attach a MnDOT owned mower to the rental equipment. If the rental occurs during May through October, MnDOT will provide and install State owned mowers. Any installation done by MnDOT will be per the original equipment manufacturers operator s manual. Tractors 40 HP or greater must include a cab with air conditioning, heat and strobe light. Tractors less than 40 HP must include roll over protection (ROPS). Contract Release 16 (1/15) Page 4 of 7

5 RENTAL PROGRAM TERM. MnDOT requires the delivery of the initial summer equipment not later than May 1 each year. MnDOT requires delivery of the initial winter equipment not later than November 1 each year. If the rental equipment is not available by the proposed May 1 and November 1 request each year, the Contract Vendor shall consult with the local MnDOT District to discuss and define an alternate delivery schedule. All rented equipment is on an as need basis. The number of tractors and rental hours listed on the Price Schedule are estimates only. The rental term will not exceed the number of rental hours as offered by the Contract Vendor. The minimum rental term will be determined by the MnDOT District location. A new State purchase order and a new certificate of insurance will be issued when the Contract Vendor supplies the new serial number(s) and replacement cost. RENTAL EQUIPMENT. The Contract Vendor agrees to accept a State agency purchase order and will not require the State agency to sign a rental agreement. The Contract Vendor retains the title of the equipment during the rental term. State agencies will provide a certificate of property insurance on the equipment during the rental term to the Contract Vendor. The Contract Vendor will provide the following information to the Customer for insurance certificate purposes: 1. The equipment Make 2. The equipment Model 3. The equipment serial number 4. The equipment replacement cost prior to delivery 5. Insurance Certificate Holder information (Name, Address, phone, and ). If mutually agreed, the rental term may exceed the term of the Contract providing the purchase order is issued, and the rental term begins, prior to the end of the Contract term. The rental term cannot go past the State Fiscal Year end date (June 30 th ) after the Contract term has ended. The Contract Vendor may establish a maximum number of hours a specified piece of equipment can be used before it needs to be replaced or swapped out with another piece of equipment to maintain warranty and industry terms. If such a maximum is defined, the Contract Vendor will immediately replace the equipment. The Contract Vendor will pay all costs associated with replacing or swapping out the equipment. INVOICE PROCEDURES. The Contract Vendor will accept a Customer Purchase Order for the rental term of any equipment. The customer will not sign any Contract Vendor Rental Agreement. All invoices must reference the Purchase Order Number, equipment make, model and serial number. The Contract Vendor must submit separate detailed invoices (one original and two copies) to the Customer as indicated on the Purchase Order UNSPSC Agricultural Tractor Rental Equipment Non Warranty Repair Labor Rate Equipment Non Warranty Repair Parts REVISIONS. 10/01/2017 Contracts , , , , , , , and are extended at the same terms, conditions and prices. Kibble Equipment will accept orders from Lincoln County. The Schuneman Equipment (101754) contract is eliminated because it merged with Kibble Equipment (101751). 02/07/2017 Contract (Schuneman Equipment) will accept orders from Lincoln County Highway Department and the Lyon County Highway Department, as requested and as available. 10/01/2016 Contracts , , , , , , and are extended at the same terms, conditions, and prices. Contract (Amundson) is extended at the same terms and conditions, and at $8.00 per engine hour. Amundson Peterson Inc. will also accept orders from the following State counties: Ottertail, Grant, Douglas, Pope, Stevens, Swift, Lac qui Parle, Yellow Medicine, Chippewa and Big Stone. Contract (RDO) is extended at the same terms and conditions, and at $7.00 per engine hour. 01/21/2016 Contract Vendor name change on contract to CNH Industrial America LLC Contract Release 16 (1/15) Page 5 of 7

6 STATE OF MINNESOTA AGRICULTURAL TRACTOR RENTAL PROGRAM AND PRICING Price Lists: Contact the Contract Vendor to confirm equipment model and style availability to satisfy your operational requirements. The Contract Vendor shall confirm the equipment availability to the customer. The contract was executed with fixed pricing. The pricing offered must match the prices in the price book found on the Minnesota Department of Transportation Maintenance Contracts link below. Verifying Contract Prices: Customers must calculate and confirm all contract prices when placing any order. Follow these steps: 1. Confirm your equipment selection and delivery date with the Contract Vendor. 2. Locate the required equipment in the contract price pages link below. 3. Confirm the correct prices from the Contract Vendor to the State using the price pages. 4. Contact the Contract Vendor if you identify any discrepancies. Select the following link for Price Pages. CONTRACT VENDOR CONTRACT NBR EQUIPMENT OFFERED ORDER LEAD TIME DISTRICT Amundson Peterson Inc John Deere 4 Months District 4, and the following county highway departments: Ottertail, Grant, Douglas, Pope, Stevens, Swift, Lac qui Parle, Yellow Medicine, Chippewa and Big Stone counties. CNH Industrial America LLC Refer to the list of CNH Authorized Dealers Case IH 2 4 Months District 3, 6, 7, 8, Metro Evergreen Implement John Deere 6 Months District 2 Kibble Equipment LLC John Deere 3 Months District 7, and District 8, and the following county highway departments: Lincoln and Lyon Counties. Midwest Machine Co. Glenco John Deere 2 4 Months District 1, 3 RDO Equipment Co. Hawley John Deere 6 Months District 3,4 SEMA Eq. Inc John Deere 3 Months District 6, Metro Valley Plaines Eq John Deere 6 Months District 2 Contract Release 16 (1/15) Page 6 of 7

7 CNH INDUSTRIAL AMERICA AUTHORIZED DEALERS CNH orders and payments should be sent directly to the CNH authorized dealers CNH Authorized Distributions List: COMPANY NAME SWIFT ID COMPANY ADDRESS ST /ZIP PHONE CONTACT Arnold's Of Alden, Inc North Star Road, Alden MN/ Brent Mueller Arnold's Of Glencoe Lindbergh Trail, Glencoe MN/ Brent Mueller Arnold's Of Kimball State Highway 55 East, MN? Brent Mueller Kimball Arnold's Of Mankato Howard Drive, Mankato MN/ Brent Mueller Arnold's Of St. Cloud Quail Road Ne, MN? Brent Mueller St. Cloud Arnold's Of St. Martin Industrial Drive, MN/ Brent Mueller St. Martin Arnold's Of Willmar, Inc Hwy 71 S., Willmar MN/ Brent Mueller Bishop & Wachholz th Street Southeast, MN/ Roger Kunzia Kasson, Caledonia Caledonia Implement So. Highway 44 / 76, MN/ Bob Klug Company Caledonia Hammell Equipment Main Street NW, Chatfield MN/ Linus Hammell Jaycox Implement Oxford Street, Worthington MN/ Mark Ommen Kalmes Implement Main St. So., Altura MN/ Jeff Scherbring Larson Implement Northfield Blvd., Northfield MN/ Jan Luikens Jaycox-Mark Jacobson W Koehn, Luverne MN/ John Jaycox Jaycox-Matejcek Implement Highway 60 West, Faribault MN/ Blake Matejcek Co. Miller Sellner Equipment Second Avenue, Bingham MN/ Doug Miller Lake Miller Sellner Implement State Highway 4, Sleepy MN/ Doug Miller Eye Miller Sellner Slayton, LLC th St., Slayton MN/ Doug Miller Mn Ag Group-Hastings Nicolai Avenue, Hastings MN/ Craig Kobilarcsik Pederson's Agri-Sv Third Street East, Herman MN/ Kristen Pederson Plainview Agri Power th Street SW Plainview MN/ Craig Kobilarcsik Rabe International, Inc Bixby Road, Fairmont MN/ David Baxter Titan Machinery Inc th Street South, MN/ Andy Bethel Glyndon Titan Machinery Inc U.S. Highway 59, Elbos MN/ Lucas Hilgemanm Lake Titan Machinery Inc Highway 28 East, Graceville MN/ Andy Bethel Titan Machinery Inc Hwy 59 North, Marshall MN/ Andy Bethel Titan Machinery Inc Highway 75 South, MN/ Andy Bethel Pipestone Titan Machinery Inc College Way Drive, Fergus MN/ Andy Bethel Falls Titan Machinery Inc Ingersoll Avenue, Crookston MN/ Andy Bethel Titan Machinery Inc State Highway 200, Ada MN/ Andy Bethel Titan Machinery Inc Third Street NW (Hwy 11), MN/ Andy Bethel Roseau Titan Machinery Inc U.S. Highway 59 NE, MN/ Andy Bethel Thief River Titan Machinery, Inc E. Bridge Street, Redwood MN/ Andy Bethel Falls Trueman-Welter's, Inc Highway 55 East, Buffalo MN/ Mark Welters Contract Release 16 (1/15) Page 7 of 7