WEST VIRGINIA DEPARTMENT OF TRANSPORTATION DIVISION OF HIGHWAYS

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1 WEST VIRGINIA DEPARTMENT OF TRANSPORTATION DIVISION OF HIGHWAYS ALL ITEMS MUST BE COMPLETED BY CONTRACTOR CALL NUMBER CONTRACTOR S NAME CONTRACTOR S FEIN BID AMOUNT DBE GOAL (%) WV LICENSE NUMBER CONTRACTOR S PROPOSAL CONTRACT ID COUNTY MONONGALIA NAME OF PROJECT CHAPLIN HILL BUS PARK X331-46/ X331-46/ BIDS TO BE RECEIVED UNTIL 10 0 CLOCK A.M. (DATE) AT THE OFFICE OF THE DIVISION OF HIGHWAYS, CONTRACT ADMINISTRATION DIVISION, ROOM A-748, BUILDING 5, STATE CAPITOL COMPLEX, CHARLESTON, WEST VIRGINIA. NOTICE TO CONTRACTORS PAPER BID SUBMISSIONS WILL NO LONGER BE ACCEPTED AND ALL BIDS MUST BE SUBMITTED ELECTRONICALLY VIA THE INTERNET THROUGH BID EXPRESS. UNCOMPLETED WORKLOAD PAGE 1 OF 1, UNCOMPLETED WORKLOAD, MUST BE SUBMITTED TO THE CONTRACT ADMINISTRATION DIVISION ONE WEEK PRIOR TO THE DESIGNATED BID LETTING DATE IF OVER THE PREQUAILIFED AMOUNT. Linda.L.Lovejoy@wv.gov, Tracy.L.Perdue@wv.gov, and John.E.Taylor@wv.gov

2 CONTRACTOR S PROPOSAL Proposal of of for the construction of the CHAPLIN HILL BUS PARK in MONONGALIA County, West Virginia, known as X331-46/ X331-46/ according to the plans on file in the office of the Division of Highways, and according to the State Standard Specifications. TO THE WEST VIRGINIA DEPARTMENT OF TRANSPORTATION, DIVISION OF HIGHWAYS: The undersigned hereby proposes to construct and build according to the plans therefor now on file in the office the Division of Highways and according to the specifications of the Division of Highways, the above described Project for the respective amounts hereinafter set out. The acceptance of this proposal for said work, the undersigned will give the required bond with good security, conditioned for the faithful performance of said work, according to said plans and specifications, and the doing of all other things required by said specifications for the consideration herein named and with the further condition that the State of West Virginia shall be saved harmless from any and all damages that might accrue to any person, persons or property by reason of the carrying on of said work, or any part thereof, or by reason of negligence of the undersigned, of any person or persons under his employment and engaged in said work. Accompanying this proposal is a bid bond, cashier s check or certified check on Bank, for $ or 5% of the total cost whichever is greater. In case this proposal shall be accepted by said Division of Highways and the undersigned should fail to execute a contract with and furnish the security required by said West Virginia Commissioner of Highways, as set forth in the award and execution of contract, within the time fixed therein, this money shall become the property of the State of West Virginia, and shall be deposited to the credit of the Division of Highways Fund; otherwise said check is to be returned to the undersigned. The undersigned declares to have no interest direct or indirect in any other work covered by this proposal, and to have carefully examined the form of contract and specification, and the drawings therein referred to, and will provide all necessary machinery, tools and apparatus, and furnish all labor and materials and things necessary in the construction of said project. Said proposer has personally examined the road or bridge site considered in this proposal, and is acquainted with all the conditions and requirements and the location, ground, material, etc., and is relying on personal knowledge, not the Engineer s Estimate. And the undersigned agrees to do all work in the most substantial and workmanlike manner called for by said contract and specification, for the respective unit prices named below; and in order to meet with the requirements in the instructions to bidders, the following prices are submitted:

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4 9/2/2014 Division of Highways Proposal Schedule of Items Page: 1 of 4 Proposal ID: State Project Number: X331-46/ Federal Project Number: SECTION: Alt Set ID: 0001 Roadway Alt Mbr ID: Proposal Unit Price Bid Amount Line Item ID Approximate Number Quantity and Description Units Dollars Cents Dollars Cents CLEARING AND GRUBBING LUMP SUM LUMP SUM MOBILIZATION LUMP SUM LUMP SUM UNCLASSIFIED EXCAVATION 15, CY FABRIC FOR SUBGRADE STABILIZATION 3, SY GROUTED RIPRAP CY INCH CORRUGATED POLYETHYLENE PIPE LF TEMPORARY PAVEMENT MARKING-PAINT 4 IN 2, LF TRAFFIC CONTROL DEVICE 1, UN CONSTRUCTION LAYOUT STAKE LUMP SUM LUMP SUM MINIMAL FIELD OFFICE MO SEED MIXTURE, B LB

5 9/2/2014 Division of Highways Proposal Schedule of Items Page: 2 of 4 Proposal ID: State Project Number: X331-46/ Federal Project Number: SECTION: Alt Set ID: 0001 Roadway Alt Mbr ID: Proposal Unit Price Bid Amount Line Item ID Approximate Number Quantity and Description Units Dollars Cents Dollars Cents MULCH, WOOD CELLULOSE FIBER FERTILIZER AGRICULTURAL LIMESTONE SILT FENCE 2, LF EDGE LINE, TYPE II - 4 IN white 1, LF CENTERLINE, TYPE II - 4 IN 1, LF AA 1 AGGREGATE BASE COURSE, STONE OR GRAVEL, CLASS AA 2 AGGREGATE BASE COURSE, SLAG, CLASS BB 1 AGGREGATE BASE COURSE, STONE OR GRAVEL, CLASS BB 2 AGGREGATE BASE COURSE, SLAG, CLASS

6 Proposal Schedule of Items Page: 3 of 4 Proposal ID: State Project Number: X331-46/ Federal Project Number: SECTION: Alt Set ID: 0001 Roadway Alt Mbr ID: Proposal Unit Price Bid Amount Line Item ID Approximate Number Quantity and Description Units Dollars Cents Dollars Cents CC 1 MARSHALL HMA BASE CRSE, SG, TY I CC 2 MARSHALL HMA BASE CRSE, S, TY I CC 3 MARSHALL WMA BASE CRSE, SG, TY I CC 4 MARSHALL WMA BASE CRSE, S, TY I DD 1 MARSHALL HMA BASE CRSE, SG, TY II DD 2 MARSHALL HMA BASE CRSE, S, TY II DD 3 MARSHALL WMA BASE CRSE, SG, TY II DD 4 MARSHALL WMA BASE CRSE, S, TY II EE 1 MARSHALL HMA WEAR CRSE, SG, TY I

7 Proposal Schedule of Items Page: 4 of 4 Proposal ID: State Project Number: X331-46/ Federal Project Number: SECTION: Alt Set ID: 0001 Roadway Alt Mbr ID: Proposal Unit Price Bid Amount Line Item ID Approximate Number Quantity and Description Units Dollars Cents Dollars Cents EE 2 MARSHALL HMA WEAR CRSE, S, TY I EE 3 MARSHALL WMA WEAR CRSE, SG, TY I EE 4 MARSHALL WMA WEAR CRSE, S, TY I Section: 0001 Total: Total Bid:

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9 [10] CONTRACTOR S DBE GOAL: TOTAL COST OF ALL DBE PARTICIPATION $. PERCENT OF TOTAL BID AMOUNT: If material is to be supplied, the figure in column [9] shall not exceed 60% of the actual cost unless the material is manufactured by a DBE; if material IS manufactured by a DBE, 100% of the cost may be recorded. If material is not supplied by a regular dealer as defined in 49 C.F.R (2)(ii), the figure in column [9] shall only include a reasonable and customary fee or commission for providing a bona fide service. The Contractor s authorized signature on this plan shall serve as documentation of commitment to use the DBE subcontractor(s) listed above by the contractor to meet the contract goal. The Contractor shall submit written and signed confirmation from the DBE that it is participating in the contract as provided in the prime contractor s commitment. Authorized Signature Title. WEST VIRGINIA DEPARTMENT OF TRANSPORTATION DIVISION OF HIGHWAYS DISADVANTAGED BUSINESS ENTERPRISE UTILIZATION CONTRACTOR S PLAN FOR DBE PARTICIPATION December 16, 2011 [1] [2] [3] [4] [5] [6] [7] [8] [9] DBE Sub-Contractor or Line Item Description Type of Work Quantity Unit Unit Cost Total Cost Supplier Number Number (from DBE Directory) EXPLANATORY NOTES: DBE Sub-Contractor (column [1]), for the purpose of this certificate, means a disadvantaged business as defined by Special Provisions in this Proposal. For line [10], enter the total cost of DBE participation and the percentage of the total contract bid amount that this total DBE cost represents. Page 2 of 5

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14 INDEX GOVERNING SPECIFICATIONS FOR STATE PROJECT X331-46/ MONONGALIA COUNTY The West Virginia Department of Transportation, Division of Highways Standard Specifications, Roads and Bridges, Adopted 2010; as amended by The West Virginia Department of Transportation, Division of Highways Supplemental Specifications, Adopted January 1, 2014, the Contract Plans and Contract Documents are the governing provisions applicable to this project. ITEM DATE PAGE Right of Way Certificate Status of Utilities WV Jobs Act December 16, Disadvantaged Business Enterprises Utilization January 24, Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity (Executive Order 11246) January 3, Bidding Requirements and Conditions (102) July 1, Scope of Work (104) September 5, Project Note & Recycled Asphalt Pavement (RAP) Memorandum Overlaying of Portland Cement Concrete Bridge Decks (679) March Bridge Engineers Statement June 11, Memorandum June 11, INDEX CHAPLIN HILL BUS PARK

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17 3 December 16, 2011 WEST VIRGINIA DEPARTMENT OF TRANSPORTATION DIVISION OF HIGHWAYS SPECIAL PROVISION FOR WEST VIRGINIA JOBS ACT This special provision shall not apply to any project in which federal funds are used, in whole or in part, for its construction. If the Contract Bid Amount is equal to or greater than $500,000 the West Virginia Jobs Act (Chapter 21 Article 1C of the West Virginia Code) and the following shall apply. The Prime Contractor and all Subcontractors are required to hire at least 75% of the workers for the project from the local labor market.. The local labor market as defined by the Act includes all counties in West Virginia and any county outside of West Virginia if any portion of that county is within fifty (50) miles of the West Virginia border. Each employer is permitted to have two workers from outside the local labor market. If workers are not available from inside the local labor market, the contractor shall obtain an employment wavier certificate from the local office of the West Virginia Job Service. The Prime Contractor and all Subcontractors who work onsite shall provide to the Division of Highways District Office a certified payroll and all employment waiver certificates for each week worked. The certified payroll must contain the County and State of residence for each employee. All subcontracts shall contain provisions conforming to the requirements of this Act. Any contractor or subcontractor found to be in violation of any provision of the Act will be subject to a civil penalty of one hundred dollars per day of violation. The West Virginia Division of Labor is responsible for establishing procedures for the collection of civil penalties. Page 1 of 1

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22 8 September 5, 2013 WEST VIRGINIA DEPARTMENT OF TRANSPORTATION DIVISION OF HIGHWAYS SUPPLEMENTAL SPECIFICATION FOR SECTION 104 SCOPE OF WORK VALUE ENGINEERING DELETE THE TITLE AND CONTENTS OF THE SECTION AND REPLACE WITH THE FOLLOWING: VALUE ENGINEERING CHANGE PROPOSAL AND PRACTICAL DESIGN CHANGE PROPOSAL: The Contractor may submit to the Engineer, in writing, Value Engineering Change Proposals (VECP) for modifying the plans, specifications or other requirements of the contract for the purpose of reducing the total cost of construction without reducing design capacity or quality of the finished product. If accepted by the Division, the cost savings difference between the original contract work being modified and the final cost of the proposed new work shall be shared between the Contractor and the Division on a fifty-fifty basis. The Contractor may submit to the Engineer, in writing, a Practical Design Change Proposal (PDCP) for modifying the plans, specifications or other requirements of the contract for the purpose of reducing the total cost of construction. A Practical Design Change Proposal may provide a finished product with a justifiably revised scope change, as compared to the as-bid product. The PDCP may modify construction sequences, re-use existing roadway elements or underrun contract items. The PDCP shall not adversely affect safety or function of the final product. The cost savings to the Division shall be negotiated to be at least 60% of the cost difference between the original contract work being modified and the final cost of the proposed new work listed in the change order for a PDCP. The contractor is encouraged to submit to the engineer, in writing, VECP s and PDCP s for modifying the plans, specifications or other requirements of the contract. Proposed modifications should not impair, in any manner, essential functions or characteristics of the project, including but not limited to, service life, economy of operation, ease of maintenance, and shall not impair design or safety standards, and shall not significantly delay the completion of the project. Page 1 of 3

23 9 September 5, 2013 This subsection applies to all VECPs / PDCPs initiated and developed by the Contractor and which are identified as such by the Contractor at the time of their submission to the Engineer; however, nothing shall be construed as requiring the Engineer to consider or approve a VECP/PDCP submitted hereunder. As a minimum, the following information shall be submitted, in quadruplicate, with each VECP/PDCP along with all information additionally submitted in electronic format: i. a statement that this proposal is submitted as a VECP or PDCP; ii. a description of the difference between the existing contract requirements and the proposed change; iii. a statement concerning the basis for the VECP/PDCP and benefits to the Division together with an itemization of the contract items and requirements affected by the VECP/PDCP; iv. separate detailed cost estimates for both the existing contract requirements and the proposed change; v. an itemization of plan details, design standards or specifications to be changed if the VECP/PDCP is adopted; vi. an estimate of the effect on collateral costs to the Division. Collateral costs are defined to be reduced costs of operation, maintenance or repair and extended useful service life; and vii. a statement of the time by which approval must be issued to obtain the total cost reduction during remainder of Contract, noting any effect on contract completion time or delivery schedule; viii. a description of any previous use or submission of the same proposal by the Contractor, including dates, job numbers, results, and/or outcome of proposal if previously submitted; ix. final submittals for VECPs and PDCPs shall be signed and sealed by a West Virginia Registered Professional Engineer, and that individual will become the Engineer of Record for the work described in the VECP/PDCP. It should be noted that on a case by case basis, the Contractor may be required to do presentations to the Division addressing the above issues and clarifying any additional information requested by the Division. If approved by the Division, the Division will process the VECP/PDCP in the same manner as prescribed for any other proposal which would necessitate issuance of a Contract change order. The Division may accept in whole or in part any VECP/PDCP by issuing a change order which will identify the VECP/PDCP on which it is based. The Division will not be liable to the Contractor for failure to accept or act upon any VECP/PDCP submitted pursuant to this provision nor for any delays to the work attributable to any such proposal. The Division has the right to reject any VECP/PDCP without explanation. Additionally there may be other regulatory agencies outside of the Division that may need to review the proposed VECP/PDCP and have the authority to reject/accept the proposed VECP/PDCP. The Division accepts no responsibility in delays or costs attributed to any such reviews by outside agencies and it is the responsibility of the Contractor to get approval from said organizations. Until a proposal is effected by change order, the Contractor shall remain obligated to the terms and conditions of the existing contract. When an executed change order has not been Page 2 of 3

24 10 September 5, 2013 issued by the date upon which the Contractor's proposal specifies that a decision should be made, or such other date as the Contractor may subsequently have specified in writing, such proposal may be deemed rejected. The change order affecting the necessary Contract modification will establish the estimated savings agreed upon, will provide for adjustment in the Contract prices and will indicate the savings be divided between the Contractor and the Division as per the negotiated agreements. The Contractor shall absorb all costs incurred in preparing a VECP/PDCP for submission to the Division. All reasonably incurred costs of reviewing and administering the VECP/PDCP will be borne by the Division. The Division reserves the right to include in the change order any conditions it deems appropriate for consideration, approval and implementation of the proposal. The Contractor's share of the savings shall constitute full compensation for effecting all changes pursuant to the change order. Acceptance of the VECP/PDCP and performance of the work thereunder will not change the Contract completion date as a result of the VECP/PDCP, unless specifically provided for in the change order authorizing the VECP/PDCP. The Division expressly reserves the right to adopt a VECP/PDCP for general use in contracts administered by the Division when it determines the VECP/PDCP is suitable for application to other contracts without obligation or compensation of any kind to the Contractor. The Engineer shall be sole judge of the acceptability of a VECP/PDCP. When a VECP/PDCP is accepted by the Division, the provisions of pertaining to adjustment of Contract unit price due to alterations of Contract quantities will not apply to the items adjusted or deleted as a result of affecting the VECP/PDCP by change order. The cost of the revised work, as determined in the value engineering change order, will be paid on current estimates. In addition to such payment for VECP items, the Contractor will be paid, on a Lump Sum basis by a separate item, one half of the difference of the cost of the original contract work and the final cost of the new work listed in the change order In addition to such payment for PDCP items, the Contractor shall be paid on a Lump Sum basis by separate item the negotiated contractor portion of the savings. For VECP, one half of contractor portion of the estimated savings will be paid to the Contractor upon approval of the change order. For PDCP, one half of the negotiated contractor portion of the estimated savings will be paid to the Contractor upon approval of the change order. The remainder of the savings due the Contractor will be paid upon completion of all items of work included in the change order. This final Lump Sum payment will be determined by the actual quantities for items paid by the unit. Final payment for other lump sum or proposal quantity items will be the change order amount, subject to Page 3 of 3

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