REQUEST FOR QUOTATION (RFQ # ) FOUR PART FORM ITD 0502 Application For Report Of Sale And Application For Certificate Of Title
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- Lawrence Dorsey
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1 REQUEST FOR QUOTATION () FOUR PART FORM ITD 0502 The (ITD) is seeking quotes from printing companies to provide 70,000 copies of an ITD four part form per the specifications herein. 1. Timeline Questions due January 13, 5:00 PM Close Date January 20, 5:00 PM Delivery Date ARO 30 Days 2. Standard Terms and Conditions The State of Idaho Standard Contract Terms and Conditions and Solicitation Instructions to Vendors are hereby incorporated by reference into this solicitation as if set forth herein in their entirety, and are located on the Internet at The Terms and Conditions and Instructions to Vendors shall apply to this solicitation and the State of Idaho Standard Contract Terms & Conditions shall apply to any contract resulting from this solicitation. Failure by any submitting vendor to obtain a copy of such shall in no way constitute or be deemed a waiver by the State of either document, or any part of them. No liability will be assumed by ITD for a submitting vendor's failure to consider the State of Idaho Standard Contract Terms and Conditions in its response to the solicitation. 3. Questions and Addenda All correspondence will be in writing. In the event that it becomes necessary to revise any part of this RFQ, addenda will be posted at It will be the responsibility of the Bidder to monitor for any updates or amendments. Any oral interpretations or clarifications of this RFQ shall not be relied upon. All changes to this RFQ must be in writing and posted at to be valid. The is the only contact for this solicitation. Written questions must be submitted via to: Evey McAdams, ITD Buyer E mail: evey.mcadams@itd.idaho.gov 1 P age
2 The deadline for receipt of questions is January 13, 5:00 PM. To be considered, questions must be received, via , by 5:00 PM Mountain Time. Responses to all questions will be posted at as an addendum. 4. Quote Submission Quotes may be submitted electronically by uploading required documents to IPRO electronic solicitation system online. Quotes may also be submitted manually (in paper). If submitted manually, the quote must be received at the office of Business and Support Management ITD and time stamped using the office s time stamp, no later than the date and time set forth for the quote closing. Quotes must include the following: 1. Quotation [Pricing] Sheet 2. Signature page if submitting manually (in paper) Manually submitted quotes must be sealed, and the outer package clearly labeled to identify the solicitation. Mail manual quotes to: Attn: Evey McAdams Purchasing Unit Boise, Idaho Faxed Quotes: Attn: Evey McAdams Purchasing Unit ed Quotes: Evey.mcadams@itd.idaho.gov 5. Signature Page Quotes submitted manually must include a completed Signature Page, with an original signature. Failure to include a signed, complete original Signature Page will result in a finding that the quote is non responsive, and no further consideration will be given. 6. FOB Destination All pricing shall be FOB DESTINATION, freight paid. 7. Delivery Location Central Supply Ware House Boise, Idaho P age
3 GENERAL SPECIFICATIONS FOUR PART FORM ITD Form Dimensions: The Form dimensions must be exactly 9 ½ inches by 11 inches (width by length), including standard ½ inch perforated tractor feed strips on the left and right margins. Finished form size will be 8 ½ inches by 11 inches. 2. Margins: The right and left margins must be ¼ inch, plus (+) or minus ( ) 1/64 inch. 3. Vertical Spacing: The vertical spacing of lines shall be in 1/6 inch increments. The horizontal spacing of boxes shall be in 1/10 inch increments. 4. Control Number: The Control Number, on the form shall be in red ink and the letter C followed by the number 0 (i.e. C0 ) and shall precede a seven digit control number. The control number on Page 1 of the form will be entirely in red. On Pages 2 through 4, the letter/number ( C0 ) will be in red, and the remaining numbers will be transferred from Page 1, to Pages 3 Through 4; via carbon impression. 5. Paper Color & Weight Requirements: The paper used shall be four part carbonless, as specified below: PART [PAGE] PAPER COLOR MARGINAL [COPY] WORDS SHALL READ AS: PAPER WEIGHT* 1 White White Copy 16# CB 2 Canary Yellow Dealer or Financial Agency Copy 14.5# CFB 3 Pink Pink Customer Copy 14.5# CFB 4 White White Permit Copy 24# Bond *Paper weight may vary by plus (+) or minus ( ) 1#. Part four coating will be in areas as specified on example provided for the proposal process. 6. Sensitizing Ink: Partial sections of this form will be printed with sensitized ink, refer to example. Part 2: Section 2 (Purchaser Owner) on Part 2 shall be blacked out [redacted] to eliminate the transfer of information from Page 1. Part 4: Section 1 and Section 5 on Part 4 will be partially printed with sensitized ink as to eliminate the transfer of ALL information onto Part 4. (Example attached). 3 P age
4 7. Ink Colors: The ink colors on Parts, 1, 2 and 3 will be two (2) colors; Black and, PMS #185 Red. The ink colors on Part 4 will be five (5) colors: Black and, PMS #185 Red; PMS #151 Orange, and PMS #293 Blue and CF Sensitizing Ink. 8. Packaging: The Application forms shall be packaged in boxes of 1,000 with the following requirements and allowable deviations: Each box shall contain 1,000 applications imprinted with 1,000 consecutive control numbers. Control numbers: The beginning Control Numbers shall begin with C and end with C There will be no missing control numbers. If there is a break in the forms (page break), the box will be clearly marked inside and outside. There will be no more than sixty breaks per order. 9. Quantity: The number of forms to be printed shall be 70,000. Seventy cases of 1000 forms per case. The total quantity shall be printed at one time. 10. Delivery Requirement: Forms (cases) shall be delivered on pallets in numerical sequence with higher numbers on the bottom of the pallet(s) and lower numbers on the top of the pallet(s). The forms will be delivered FOB Destination, Freight Paid within 30 days after receipt of the order (ARO) from, unless otherwise noted. 11. Award: Award shall be All or None to the lowest responsive and responsible vendor. An ITD purchase order shall be issued to the successful vendor for the printing of ITD 0502 forms. At the discretion of ITD, it may enter into a one year contract with the successful vendor for reprinting for ITD 0502, in a quantity equal to or less than the original order. Contract term will be for one year and reprinting shall be will contingent upon the same terms conditions, unit pricing and mutual agreement between vendor and ITD. ITD will provide the form on a CD, or Camera ready copies to the successful vendor upon contract award. Upon Completion of the Order, the CD and/or camera copies must be return by an authorized sales representative or by registered mail to: Attn: Evey McAdams Purchasing Boise, Idaho Changes: ITD reserves the right to make minor changes to the format of this form; these changes will be at no charge to ITD. The changes typically involve text and do not affect the size or paper requirements of the form. Along with the CD, ITD will also provide a sample of the form. A new negative will be provided. 4 P age
5 QUOTATION SCHEDULE RFQ # Four Part Form ITD 0502 Company Name: PRINTING NOTE Idaho Code , specifies that printing shall be done within the State of Idaho unless the cost is shown to be 10% higher than printing done outside of the State. For this reason per Idaho Code regarding Idaho Reciprocal Preference Law applies: For bids or quotations for printing being produced outside the State of Idaho, 10% additional cost is added to the bid for evaluation purposes only. The additional 10% is not added to any purchase order or contract that may result from the bidding process; it is for bid award purposes only. Job [Printing] Location: Will any portion of this printing contract be executed outside the State of Idaho? YES NO (circle one) If yes, above is circled, proposer must provide the following information. What portion or process of this RFQ will be performed by what company, in what city/state. Quantity is approximate and for bidding purposes only. Actual quantity order may be more or less. OVERRUNS WILL NOT BE ACCEPTED FORMS ARE NUMBERED SEQUENTIALLY. QTY UOM DESCRIPTION UNIT PRICE EXTENDED TOTAL COST 70,000* EA FORM ITD 0502 Application For Report Of Sale And Application For Certificate Of Title $ $ *70 CARTONS OF 1000 FORMS EACH, EQUALS 70,000 TOTAL FORMS Provide the earliest delivery date in days after receipt of order (ARO): days ARO. Signature: Date: THIS PAGE MUST BE COMPLETED, SIGNED, AND RETURNED WITH YOUR RESPONSE TO BE CONSIDERED. If any of the above is left blank, your quote will be found non responsive and no other action will be taken. 5 P age
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