SEMICON Southeast Asia 2017 (Penang) Prepared by Danny Khor

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1 SEMICON Southeast Asia 2017 (Penang) Prepared by Danny Khor

2 OVERVIEW 1. About APT Showfreight (S) Pte Ltd 2. Role of an Official Freight Forwarder 3. Modes of Transport (Sea/Air/Road) 4. Documents Required for Shipping 5. Differences between a General Freight Forwarder & a Specialised Exhibition Freight Forwarder 6. Frequently Asked Questions

3 Who is APT Showfreight (S) Pte Ltd?

4 Incorporated in 2008, APT Showfreight & Logistics Group is a culmination of 6 companies coming together to offer niche logistics in specialty transport and logistics to the industry in Asia.

Our team comprises of a group of highly skilled and experienced professionals in exhibition & events logistics, having handled many different exhibitions globally in our past company.

5 Our team comprises of a group of highly skilled and experienced professionals in exhibition & events logistics, having handled many different exhibitions globally in our past company. Most of us, including myself have more than years of experience in this sector and are excited with our new journey to build Asia s new and leading exhibition & events logistics organisation.

6 Singapore China Our Presence in Asia Offices: Beijing, Chengdu, Chongqing, Guangzhou, Hong Kong, Shanghai, Shenzhen, Xiamen Thailand Vietnam Offices: Hanoi, Ho Chi Minh City Pakistan Associates in: Cambodia Indonesia Malaysia Myanmar

7 We have been appointed as the Official Freight Forwarder & On-Site Handling agent for the following shows, just to name a few SEMICON Singapore 2011 to 2015 (Sole Official) SEMICON SE Asia 2016 & 2017 (Sole Official) IMDEX Asia 2011 to 2019 (Sole Official) Cloud Expo Asia 2013 to 2017 (Sole Official) Defence & Security Bangkok 2012 to 2017 (Sole Official) Asian Amusement Expo 2011 to 2017 (Sole Official) Singapore Airshow 2012 to 2022 (Sole Official) Rotorcraft Asia 2016 to 2018 (Sole Official) Singapore Yacht Show 2012 to 2017 (Sole Official) Singapore Int l Robo Expo 2016 to 2017 (Sole Official) All Exhibitions organized by Singapore Expo from 2015 to 2018 (Sole Official) 7

10 Role of an Official Freight Forwarder

General Flow of Services PRE-SHOW SHOW DAYS POST SHOW Contact Exhibitors directly or through Agents Obtain Return Shipping Instructions from Exhibitors Return of empties to booth after show closes

11 General Flow of Services PRE-SHOW SHOW DAYS POST SHOW Contact Exhibitors directly or through Agents Obtain Return Shipping Instructions from Exhibitors Return of empties to booth after show closes Quote/Assist/Plan logistics arrangements with Exhibitors Receive shipments and store prior Move-In Cargo transfer on 1 st Day of Move-In & deliver to Booth Assist Exhibitors to unpack/position items Empties are removed for storage Confirm date/time of return items for Local Exhibitors Sort out Empties at Storage Area Arrange for return sea/air shipments Collect Payment / Arrange for Customs Inspection Repacking of exhibits Release Site Handling Exhibits Return of Local Exhibits to Local Premises Send air/seafreight shipments for reexport Clear Venue of unwanted cases/cartons/packing materials

12 Modes of Transport Air Freight Sea Freight Road Freight Rail Freight Combination

13 Different Services Seafreight, airfreight or road freight inclusive of customs formalities & clearance and delivery to stand Local Service: Collection from local premises in Singapore, KL or Penang and delivered to stand Site Handling : Exhibitors arrange their own transport to site and official freight forwarder will arrange unloading and deliver to stand

14 Shipments from Overseas Shipments from overseas must meet the official arrival deadlines. Exhibitors/foreign freight forwarders will be advised on the document/arrival deadlines. Early import before the deadlines will attract storage and late arrival after the deadlines will attract late arrival surcharge. Late arrival especially for large heavy items can pose a problem as the aisle leading to stand may be too narrow and stand around the particular booth maybe already up and prevents the large/heavy exhibit from being delivered to the booth

15 On-Site Services For on-site services, rate will be based on the weight and volume of the shipment and we must be advised if it will be bare units or in cases or pallets Exhibitors must forward the dimensions and weight of the exhibits for the forwarder to forward them with a quotation. Dimensions are taken based on the length x width x height. However, the exhibits will be re-measured at time of collection. If the difference is marginal, in most cases, the quotation will stand but if the difference is substantial, the exhibitors will be advised and a new quote will be sent to them

16 Documents Required for Shipping Combined Commercial Invoice & Packing List (CCIPL) ATA Carnet Bill of Lading Airway Bill Insurance Policy Fumigation Certificate (where required)

17 Differences between General Freight Forwarder & a Specialised Exhibition Logistics Provider Exhibition Logistics Provider needs to place yearly bond with venue owners Exhibition Logistics Provider needs to secure appointments with Organisers as only the appointed ELP is permitted to work in-hall Exhibition Logistics Provider is more familiar with requirements for exhibitions worldwide (documents required/customs regulations/deadlines etc etc) Exhibition Logistics Provider must ensure manpower & mechanical aid are on stand by during the buildup/show days and tear down

FAQ Q: What documentation do we need and what information do you need about my shipment? A: Invoice/Packing List or ATA Carnet together with copy of Airway Bill or Bill of Lading.

18 FAQ Q: What documentation do we need and what information do you need about my shipment? A: Invoice/Packing List or ATA Carnet together with copy of Airway Bill or Bill of Lading. A: Total number of packages/dimensions and weight of the shipment. Q: When must our shipment arrive in Malaysia? A: Generally for normal exhibits, about 14 working days for seafreight shipment and 7 working days for airfreight shipments from date of the show Q: How much will it cost? A: Cost depends on whether shipment is sent by seafreight (LCL or FCL), airfreight or by road. Cost for seafreight & road freight shipment is calculated by the volume and airfreight shipments by the weight (actual or volumetric weight whichever is the greater) Q: Can you arrange insurance coverage? A:Yes we can arrange insurance for shipments from time it leaves origin country till the time it is return inclusive show dates

19 FAQ Q: Can we deliver the shipment on our own to the venue/stand? A: Yes but usage of pallet truck & forklift at venue is not permitted in hall Use of office trolley or pushing in small exhibits on wheels is permitted Q: Can we arrange with my freight forwarder to deliver to the venue? A: Yes but only the Official Freight Forwarder is permitted to work in-hall and shipment must be handled over to the Official Freight Forwarder to transfer to stand Q: Who do we send/address shipment to? A: The officially appointed freight forwarder Q: Do we have to pay Duties & Taxes? A: Apart from cigarettes/tobacco/alcohol/wine and petrol, all consumable items/give-away items or exhibits not re-exported after the event attracts a Duty/Taxes and GST of 6% based on the CIF value of the shipment as assessed by customs.

20 5 Good Reasons to Use APT Showfreight! Tailor-made MICE Logistics Solution Track Records One Stop Service Hassle free experience End to End Solution (also often called door to door service)

21 THANK YOU!

Shipping Instruction

ASIAN ATTRACTIONS EXPO 2018 6 8 JUNE 2018 HONG KONG CONVENTION & EXHIBITION CENTRE, HONG KONG INTRODUCTION Shipping Instruction It s our pleasure to serve all exhibitors participating in ASIAN ATTRACTIONS