Unit 52: Exporting and Importing Documentation and Procedures

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Howard Paul Cain
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1 Unit 52: Exporting and Importing Documentation and Procedures Unit code: T/602/6088 QCF level: 4 Credit value: 15 Aim The aim of this unit is to enable learners to understand and practise the completion of import and export documentation and procedures required for international trade. Unit abstract This Unit explores the procedures to follow for the export and import of goods within and beyond the EU. Learners will explore the economics behind international trade and the international trade organisations that influence global markets. The approach is practical and specific emphasis is placed on the actual events that lead to the export of goods to overseas destinations and the process for importing products into the domestic market. The customs procedures, import duties and shipping documentation requirements are examined along with the need to consult appropriate government agencies such as customs and international trade advisory bodies. The practical aspects of packaging and labelling are also investigated. The unit seeks to combine a sound theoretical framework with the development of useful exporting management skills. Learning outcomes On successful completion of this unit a learner will: 1 Understand the world import and export trade in the context of the EU 2 Understand of the role of relevant British government agencies in importing 3 Be able to complete shipping documentation 4 Be able to assess the importance of packaging for an export market. BTEC Levels 4 and 5 Higher Nationals specification in Business Units Issue 7 May 2014 Pearson Education Limited

2 Unit content 1 Understand the world import and export trade in the context of the EU. The industry in context: World Trade Organisation ( WTO); how international trade is controlled; regulatory bodies and trade relationships; the UK, its neighbours (France, Ireland, Germany) and the EU in world trade context; world trade with developing countries; fair trade issues The import/export process: scale and economics of international trade; preferential trade agreements; export department functions; export structures and organisation; preliminary desk research; EU trade statistics (INTRASTAT) and obtaining import data; identifying potential importers and distributors, generating the sales enquiry to final dispatch Import/Export orders: creating a process for export enquiries and sales leads; commodity codes; using trade terms to your advantage; trade preferences 2 Understand of the role of relevant government agencies in importing. Roles of Customs and Excise: the role of relevant government agencies; duty and VAT Liabilities when importing or exporting. Customs procedures: import entry procedures on arrival; warehousing; paying import duty and VAT; tariff classifications Freight forwarders: role of freight forwarders and identifying a local one; freight forwarder associations Practical advice: UK trade Invest; Business Link; Institute of Export; relevant revenue and customs agencies; British International Freight Association (BIFA); European Freight Forwarder s Association (EFFA); International Federation of Freight Forwarders Associations (FIATA) Container Ports: explanation of location and access within the UK and EU and their services 3 Be able to complete shipping documentation. Export administration: import duties; taxes; tax rebates; reliefs; licences and special conditions such as prohibitions; assessing the best method of payment for your transactions Compliance: host country regulations; discovering destination country regulations; tariff quotas and other quotas; import licences; export licences; prohibitions and restrictions Shipping documentation: guide to the main forms: EUR1; Single Administrative Document (SAD); Standard Shipping Note (SSN); ATA carnets, C88, Bill of Lading International commercial shipping terms (Incoterms): the revised Incoterms; importance of Incoterms in export negotiation; determining the best Incoterms in different situations 282 Pearson BTEC Levels 4 and 5 Higher Nationals specification in Business Units Issue 7 May 2014 Pearson Education Limited 2014

3 4 Be able to assess the importance of packaging for an export market. Preparing goods for overseas markets: physical packaging; cultural aspects, protection, costs, perishables, and infestation Promotional opportunities: design; branding identification; forgeries; purchase motivations. Label regulations: dangerous goods, label approvals, label information, language Ease of handling: contents identification, convenience, size of packs, warning notices NCTS: the New Computerised Transit System BTEC Levels 4 and 5 Higher Nationals specification in Business Units Issue 7 May 2014 Pearson Education Limited

4 Learning outcomes and assessment criteria Learning outcomes On successful completion of this unit a learner will: LO1 Understand the world import and export trade in the context of the EU. Assessment criteria for pass The learner can: 1.1 Analyse world trade organisations and their role in international trade 1.2 Compare the scale and context of world trade with that of the EU 1.3 Explain the mechanisms for measuring world trade in the context of being an EU member country 1.4 Evaluate the procedures for processing import and export orders in the context of being an EU member country. LO2 Understand of the role of relevant government agencies in importing. 2.1 Explain the roles of relevant government agencies in the context of importing products 2.2 Analyse customs documentation and procedures in order to ensure compliance 2.3 Evaluate sources of practical advice to importers and exporters within the EU 2.4 Evaluate the role of freight forwarding in importing to meet customer requirements. LO3 Be able to complete shipping documentation. 3.1 Apply import and export administration procedures for a specific product 3.2 Simulate the import of a consignment using appropriate shipping documentation 3.3 Review compliance procedures in host countries to avoid documentation mistakes 3.4 Demonstrate the use of international commercial shipping terms (INCOTERMS) so that goods are correctly shipped. LO4 Be able to assess the importance of packaging for an export market. 4.1 Prepare goods appropriately for transportation 4.2 Assess labelling requirements in an overseas market 4.3 Demonstrate how to obtain transport insurance to safeguard shipments 4.4 Explain how computerised systems are used to identify and track packages. 284 Pearson BTEC Levels 4 and 5 Higher Nationals specification in Business Units Issue 7 May 2014 Pearson Education Limited 2014

5 Guidance Links This unit forms a direct link with the other marketing units in the programme. The unit is linked with Unit 4: Marketing Principles, Unit 18: Advertising and Promotion in Business, Unit 8: Research Project, Unit 52: International marketing and Unit 49: Work Based Experience. Essential Requirements For this unit learners require access to the internet and . The unit involves a simulated export negotiating exercise and so the exchange of s will take place with an overseas trader either simulated or real. Access to the Chartered Institute of Marketing s Information and Library Service provides information on host and overseas markets. Employer engagement and vocational contexts Access to external government agencies and professional associations provides a vocational context and useful information sources. BTEC Levels 4 and 5 Higher Nationals specification in Business Units Issue 7 May 2014 Pearson Education Limited

6 286 Pearson BTEC Levels 4 and 5 Higher Nationals specification in Business Units Issue 7 May 2014 Pearson Education Limited 2014

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