Stationary Items Procurement & Inventory Management Process

Transcription

1 Stationary Items Procurement & Inventory Management Process Process Responsibility Counting of Physical Stock & Provide to ERP Team Stock Upload into SAP Atos Team Creation of Indent (PR) Calling Quotations, Quotation Comparison to select Lowest Bidder Creation of PO based on Indent or Approved Quotations Goods Receipt of Material This process is not mandatory Create Requisition for Material (Reservation) Material Requesting Dept/Section Goods Issue based on Reservation Invoice Parking Invoice Posting F&A Department Ver 1.0 Page 1 of 11

2 1.0 Purchase Requisition Via Menus Via Transaction Code Logistics>Purchasing> Purchase Requisition>Create ME51N Select Document type ZCON (Consumable Purchase) Select Account Assignment as K Select the material that you want to purchase Enter the quantity Delivery Date (Tentative date of Delivery) Select Plant as 0109 Purchasing Group as 200 Purchase Organization as 1000 Enter In the Item details, Valuation Tab enter the unit price of an item and press Enter Give G/L account as and cost centre as as shown below Ver 1.0 Page 2 of 11

3 In the Header tab Enter the following In the Text Tab of Item Details Enter the Technical specifications Click on and save the PR. System will generate PR no as shown below. 2.0 Purchase Order Via Menus a) Logistics>Materials Management>Purchasing>Purchase Order> Create>Vendor/Supplying Plant Known Via Code Transaction ME21N Select PO document type as ZCON and enter PO date and select vendor whom you want to send the purchase order. Enter Validity Start Date and Validity End Date. In the Item Overview screen enter PR no as shown below. Ver 1.0 Page 3 of 11

4 System will copy all the data from PR. Enter Unit Price of a material, and tax code. Click on and save the PO. For Stock Overview Use T code MMBE and enter the material no. System will show the on order stock which is nothing but Purchase order quantity and existing stock in Unrestricted Use Category if any. In this case existing stock is zero. Ver 1.0 Page 4 of 11

5 3.0 Goods Receipt Via Menus b) Logistics>Materials Management>Inventory Management>Goods Movement> Goods Receipt> For Purchase Order>MIGO_GR Via Code Transaction MIGO Enter the PO no and press enter Enter the Document Date, Posting Date, Delivery Note no, Header Text Go to Quantity Tab and enter the delivered quantity, Click on Item Ok Go to Where Tab and enter Storage Location as A002, Name of Goods Recipient, Unloading Point and press Enter Ver 1.0 Page 5 of 11

6 Then Click on Check Button. If it is written as then you can post the document. System will generate Material Document No. Then Go to MMBE to see whether stock is updated or not. The stock is now updated. Thus moves from On order Stock to Unrestricted Use stock. 4.0 Reservation Via Menus c) Logistics>Materials Management>Inventory Management>Goods Movement> Reservation> MB21-Create Via Code Transaction MB21 Enter Date of Reservation, Movement Type as 201 and Plant as 0109 and press enter. Then select Material you want to reserve, quantity, Storage location where it actually exists and cost centre of the material indenting department. In this case Civil Engg department wants material. Then save. System will post the document and will generate reservation no. Ver 1.0 Page 6 of 11

7 Check MMBE It shows 12 quantity is reserved. Ver 1.0 Page 7 of 11

8 5.0 Goods Issue against Reservation Via Menus d) Logistics>Materials Management>Inventory Management>Goods Movement> MIGO_GI Via Code Transaction MIGO_GI Enter the Reservation no and press enter Enter Goods Recipient and click on And post. System will generate Material document no. Go to MMBE and overview the stock. Ver 1.0 Page 8 of 11

9 The system shows updated stock. 6.0 Invoice Parking Via Menus e) Logistics>Materials Management>Logistics Invoice Verification>Document Entry> MIR7 Park Invoice Via Code Transaction MIR7 Enter Invoice Date and PO no and press enter. System will fetch all the data from PO. Select the appropriate tax code and click on Calculate Tax buttion. Ver 1.0 Page 9 of 11

10 Then copy paste the amount shown as in the Amount field and press enter. In the Reference field enter invoice no and click on simulate button. If the Balance shows 0 then click on Save Park Document. System will generate invoice document no. Ver 1.0 Page 10 of 11

11 Go to ME23N to display purchase order history. It shows GR and Invoice Parking is done. Ver 1.0 Page 11 of 11