B&B Food Distributors Data Synchronization Initiative

Transcription

1 B&B Fd Distributrs Data Synchrnizatin Initiative Frequently Asked Questins fr B&B Fd Distributrs Suppliers Versin 1 Cpyright All Rights Reserved.

2 FAQs fr B&B Fds Distributrs Suppliers REVISION HISTORY Date Ver # Descriptin f Change Authr 11/15/ Initial creatin f dcument C. Macias TABLE OF CONTENTS INTRODUCTION... 3 B&B FOOD DISTRIBUTORS... ERROR! BOOKMARK NOT DEFINED. GENERAL DATA SYNCHRONIZATION QUESTIONS... 3 B&B FOOD DISTRIBUTORS DATA SYNCHRONIZATION INITIATIVE. 6 General B&B Fd Distributrs Questins... 6 Data Pls and Slutin Partners... 6 PUBLISHING DATA TO B&B FOOD DISTRIBUTORS... 7 Cpyright All Rights Reserved. 2

3 FAQs fr B&B Fds Distributrs Suppliers INTRODUCTION This dcument is a cmpilatin f questins, and their assciated answers, relative t B&B Fds Data Synchrnizatin initiative. B&B FOODS Q: Wh is B&B Fds Distributrs? A: B&B Fds is a brad line distributr serving Indiana and Illinis. We are als a member f Unipr. Our custmer base is made up f independent restaurants, healthcare, c stres and schls. Q: Why shuld I publish and synchrnize data with B&B Fds? A: B&B Fds recgnizes the need t access mre cmplete and accurate data thrugh the 1WrldSync/SpecPage partnership s that it cntinues t prvide its custmers with the mst rbust, up-t-date, prduct infrmatin available, and drive inefficiencies and related csts ut f their wn peratins. In additin, because the data standards and glbal data synchrnizatin prcess adheres t vluntary standards recmmended by Fdservice GS1 US Standards Initiative, B&B Fds reduces the burden and related csts n its suppliers t prvide data in varying frmats t its custmers. B&B has cmpleted the Glbal Data Synchrnizatin Netwrk (GDSN ) implementatin and is ready t receive cmplete and accurate electrnic prduct data frm ur suppliers thrugh 1WrldSync s data pl via their custmized SpecPage prduct catalg. GENERAL DATA SYNCHRONIZATION QUESTIONS Q: What is Data Synchrnizatin? A: Data synchrnizatin is the electrnic transfer f standardized prduct and lcatin infrmatin between trading partners and the cntinuus synchrnizatin f that data ver time. When this data is exchanged via a central glbal repsitry - GS1 Glbal Registry, it is referred t as Glbal Data Synchrnizatin. Prduct infrmatin includes: Item attributes cntrlled by the supplier, e.g., Glbal Trade Item Number (GTIN), Size, Weight, Height, Brand, UPC cde Cpyright All Rights Reserved. 3

4 FAQs fr B&B Fds Distributrs Suppliers Lcatin infrmatin includes: Glbal Lcatin Number (GLN) Lcatins invlved in trade such as cmpany headquarters, billing departments, and ship-t addresses Q: What is the Glbal Data Synchrnizatin Netwrk (GDSN )? A: The GDSN is an autmated, standards-based glbal envirnment that enables secure and cntinuus data synchrnizatin. This allws all trading partners t have cnsistent item data in their systems at the same time, ensuring that all parties in the supply chain are wrking with the same data. The GDSN helps t save time and mney fr all rganizatins by eliminating steps t crrect inaccurate data. A: The GDSN enables the GS1 Glbal Registry and a netwrk f interperable, certified data pls that enable data synchrnizatin per GS1 System standards. Q: What are the benefits f synchrnizing data thrugh the GDSN? A: There are several benefits, including: Allws real-time item maintenance fr specific fields Prvides accurate, standards based, synchrnized data that reduces inefficiencies in the supply chain Ensures dimensins are crrect and stred at the each, case, warehuse pack, and pallet levels Q: What is a data pl? What is a GDSN-certified data pl? A: An entity that prvides its custmers data synchrnizatin services and a single pint f entry t the GDSN is called a data pl. A: Data pls must be certified per GS1 System standards t perate within the GDSN. Data pls interperate with the GS1 Glbal Registry and each ther. Example: 1WrldSync Data Pl. Q: Where can I find a list f GDSN-certified data pls? A: The GS1 website has a list f GDSN-certified data pls with cntact infrmatin. Yu can find the list here Q: What is a cmpany prefix? A: A cmpany prefix is a glbally unique number assigned t cmpanies by GS1 Member Organizatins (GS1 US in the United States) t create the identificatin numbers f the GS1 System. It is cmprised f a GS1 Prefix and a Cmpany Number. Cpyright All Rights Reserved. 4

5 FAQs fr B&B Fds Distributrs Suppliers Q: What is a GLN? A: GLN is an acrnym fr Glbal Lcatin Number and refers t the glbally unique GS1 System identificatin number fr legal entities, functinal entities, and physical lcatins. A GLN is cmprised f 13 digits that tgether represent a GS1 Cmpany Prefix, Lcatin Reference, and check digit. Supply side trading partner lcatins generally include crprate headquarters, reginal ffices, warehuses, plants, and distributin centers. Demand side trading partner lcatins generally include crprate headquarters, divisinal ffices, stres, and distributin centers. Nte: The B&B Fds GLN is Q: What is a GTIN? A: GTIN is an acrnym fr Glbal Trade Item Number and refers t the glbally unique GS1 System identificatin number fr prducts and services. A GTIN may be 8, 12, 13, r 14 digits in length, represented as GTIN-8, GTIN-12, GTIN-13, and GTIN-14, respectively. Q: Is data synchrnizatin an Infrmatin Technlgy (IT) functin? Des it require IT resurces? A: Data Synchrnizatin is a business prcess that uses technlgy in its implementatin. Fr a successful implementatin, it is recmmended t have executive spnsrship and technlgy resurces allcated t this prgram. Q: Is data synchrnizatin just anther term fr EDI? A: N. EDI is used in the transmissin f many e-business transactins, whereas data synchrnizatin is the electrnic transmissin f standardized prduct and lcatin infrmatin. Q: What is the Glbal Prduct Classificatin (GPC) cde? A: A GPC cde is an 8-digit number that represents a classificatin f prducts. It is a flat classificatin system based n attributes and values. Glbal Prduct Classificatin is a required element f the glbal data based n attributes, and values and is a required element f the GDSN. Nte: If yu need a list f GPC cdes cntact yur data pl (e.g. 1WrldSync). T request a GPC cde t be added t standards, wrk with yur data pl (e.g. 1WrldSync) r yur Slutin Partner t submit a change request. Q: Hw d I knw if I need t assign a new Universal Prduct Cde (UPC) when I make changes t an existing prduct? A: Fllw the GS1 Standards GTIN Allcatin Rules. Fr example, if the cnsumer net cntent changes, then a new UPC must be assigned. Fr mre infrmatin n GTIN Allcatin Rules visit Cntact yur data pl fr mre infrmatin. Cpyright All Rights Reserved. 5

6 FAQs fr B&B Fds Distributrs Suppliers B&B FOODS DATA SYNCHRONIZATION INITIATIVE General B&B Fds Questins Q: Why is B&B implementing data synchrnizatin? A: B&B Fds is implementing data synchrnizatin t streamline its prcesses, fcusing n imprving supply chain efficiencies fr B&B Fds and its trading partners. B&B Fds believe data synchrnizatin prvides tangible benefits fr distributrs and suppliers such as: Reduced hand keying fr creatin f items Enabling real time updates fr item maintenance Increasing the efficiency f businesses Building the fundatin fr electrnic cllabrative cmmerce Q: Are all f B&B Fds suppliers required t implement data synchrnizatin via the GDSN? A: At this time B&B Fds recmmends that all f its suppliers begin utilizing the GDSN. Data Pls and Slutin Partners Q: What is a GDSN-certified data pl? A: See the General Data Synchrnizatin sectin fr answers t general Data Synchrnizatin questins. Q: What/wh is 1WrldSync? A: 1WrldSync is a GDSN-certified data pl and is wrking clsely with B&B Fds t implement its data synchrnizatin initiative. B&B Fds uses the 1WrldSync Data Pl Slutin fr its GDSN services. A: A partnership initiative f GS1 US and GS1 Germany, 1WrldSync supprts and wrks with ver 80 recipients and 10,000 suppliers (f all sizes). T learn mre abut 1WrldSync and its services, visit r call Q: D I have t sign up with 1WrldSync? Cpyright All Rights Reserved. A: Yu need t select a GDSN-certified data pl t get started and 1WrldSync is a GDSN-certified data pl. If yu are nt currently a member f 1WrldSync, we recmmend yu get started right away by cntacting them at , Optin 1. 6

7 FAQs fr B&B Fds Distributrs Suppliers Q: Hw much des implementing data synchrnizatin cst? A: 1WrldSync perates n a cst-recvery mdel and fees are calculated based n yur cmpany's ttal annual sales. Call t talk t ur representative regarding the cst. Q: What is a 1WrldSync Slutin Partner? A: A Slutin Partner is a cmpany that enables supply chain functins thrugh the prvisin f prducts and services. A 1WrldSync Certified Slutin Partner refers t a cmpany that has been certified by 1WrldSync t cnnect t the 1WrldSync Data Pl. 1WrldSync custmers have the ptin t chse a certified Slutin Partner t assist in managing their data synchrnizatin initiative. Fr a full list f 1WrldSync Certified Slutin Partners, visit and search fr a Slutin Partner that meets yur needs. Q: D I have t use a 1WrldSync Slutin Partner? A: 1WrldSync prvides custmers with multiple implementatin ptins t successfully synchrnize data with B&B Fds. 1WrldSync ffers implementatin tls fr custmers and has partnered with sme f the largest and mst well-knwn cmpanies in the wrld, including many that suppliers may already be wrking with tday. A supplier can implement with the slutin that best fits their needs and requirements. Q: If I have questins and need help t use the 1WrldSync system wh shuld I cntact? A: Fr questins assciated with GDSN r B&B Fd s data synchrnizatin initiative please cntact 1WrldSync custmer supprt at technicalsupprt@1wrldsync.cm r Q: I use data pl X r Slutin Partner Y and have a questin abut hw t use their system wh shuld I cntact? A: Fr questins assciated with GDSN, the first surce fr infrmatin shuld be yur data pl. The data pl yu select shuld be able t answer r prvide prper directin fr all yur questins assciated with data synchrnizatin. Publishing Data t B&B Fds Q: I want t synchrnize my item infrmatin with B&B Fds. Where d I start? Cpyright All Rights Reserved. A: Please see the B&B Fds Implementatin Guide fr mre details regarding implementatin requirements r cntact B&B Data Synchrnizatin cntact by calling. Name: Dean Dickisn 7

8 FAQs fr B&B Fds Distributrs Suppliers Phne: Q: Hw des B&B Fd Subscribe? A: B&B Fd will create a subscriptin fr yur infrmatin prvider GLN/Target Market U.S. Q: Is B&B Fd checking the Initial Lad r New Publicatin Types fr incming Catalgue Item Ntificatin (CIN) publicatins? A: B&B fd will accept either publicatin type, New Item r Initial Item Lad. Q: When can I expect t see the Catalg Item Cnfirmatin (CIC Authrizatin)? A: After B&B Fd receives the Catalgue Item Ntificatin (CIN) it is subjected t matching and validatin rules. The Catalgue Item Cnfirmatin (CIC) is generated immediately after thse rules are executed. Q: What are the pssible respnses (states) f a CIC (Authrizatin) that I can expect t see? A: B&B Fd will use the Catalgue Item Cnfirmatin (CIC) message as fllws: A CIC with the state f ACCEPT will autmatically be sent when publicatin is received. At this time B&B Fds Distributrs is sending nly ACCEPT CIC message Q: Hw will B&B Fds handle nging Data Synchrnizatin? A: Suppliers shuld cntinue t send changes and crrectin thrugh GDSN fr the items synchrnized with B&B Fds. Cpyright All Rights Reserved. 8