REQUEST FOR QUOTATION. Procurement of Medium scale Machineries (RFQ - GLED/2015/07)

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1 REQUEST FOR QUOTATION Procurement of Medium scale Machineries (RFQ - GLED/2015/07) The United Nations Development Programme in Sri Lanka invites eligible National and or international manufacturers, authorized dealers and or distributors to submit quotations for the following on an urgent basis. LOT # Description of Goods Quantity Delivery Location 1 Seed Paddy Cleaner and Grader 0.5T/h 02 Kilinochchi & Vavuniya 2 Milk Chilling Plants 05 Batticaloa 3 Machineries for Rice Mill 1 set Batticaloa 4 Rice Flour Processing Unit 1 Monaragala 5 Cool Room 1 set Vavuniya 6 Plastic pallets (120x100x16cm) 570 Vavuniya The technical specifications, price schedule, delivery locations and terms/conditions can be downloaded from (operations>procurement>procurement notices). Any supplier who submits a quotation without conforming to the bidding documents will be considered as technically noncompliant and the offer will be rejected. No partial quotation within each lot will be accepted. All quotations must be clearly marked with (RFQ - GLED/2015/07) on the top left corner of the envelope. The deadline for the submission of the quotations is 2 nd November 2015, 2.00pm and all quotations must be sealed and delivered to the addresses below. All late offers will be rejected and returned to the bidder unopened. Head of Procurement United Nations Development Programme Bauddhaloka Mawatha Colombo 07, Sri Lanka. UNDP reserves the right to accept or reject any bid. The procurement process will be governed by the rules and regulations of the United Nations Development Programme (UNDP)

2 Technical Specifications 1. Specifications for Seed Paddy Cleaner and Grader 0.5T/h Capacity minimum 1.25 t/h speed cleaning (wheat), 0.50 t/h speed cleaning (paddy) Steel construction with compact and sturdy channel frame Feeding device include low level intake hopper, feed drum and pneumatic elevation duct Screen shoe with one upper screen layer and one lower screen layer Upper screens with knocking mechanism Lower screen with brush cleaning device Main aspiration duck including of diffuser for cereals Expansion chamber for main aspiration rejects Discharge of expansion chamber by flaps Built- in fan for air suction Cases for all driving parts and cylinder Bagging- off spouts for rejects and cleaned seeds Dimensions (approx) o o o o Length 4700 mm Width 1325 mm Working width 630 mm Height 2050 mm 1 indented cylinder ø 475 x1.290 mm with combined indents Electric motor 3.0kw for all drivers and main switch 230/400v Low noise operation Minimum vibration Accessories Following interchangeable top screens - oblong shape slotted perforation o 2.2mm, 2.4mm, 2.5mm, 2.6mm, 2.8mm, 3.0mm Following interchangeable bottom screens - oblong shape slotted perforation o 1.4mm, 1.6mm, 1.7mm, 1.8mm, 2.00mm, 2.3mm Following interchangeable top screens - round shape slotted perforation o 1.0mm, 1.1mm, 1,2mm, 4.5mm, 5.0mm, 5.5mm, 6.0mm, 6.5mm, 7.0mm, 7.5mm, 8.0mm, 8.5mm Following interchangeable bottom screen - round shape perforation o 0.75mm, 0.9mm, 1.0mm, 3.0mm, 3.5mm, 4.0mm, 4.5mm, 5.0mm, 5.5mm, 6.0mm, 6.5mm, 7.0mm Aspiration pipe to absorb the dust laden air with accessories 1 set : Required, Pls specify if conditions apply Installation and Training on operation: Required

3 2. Specification for Milk Chilling Plants Item Thermal Storage System (TSS) Minimum specifications 1 Backup Capacity 500 liters of milk 2 Time to Recharge 4-5 hours 3 Storage Media Phase-Change Material (PCM) Chiller Unit (CU) - Stores thermal energy- Refrigeration system for charging TSS 1 Compressor Copeland Scroll 2 Nominal HP 3 HP 3 Average Cooling Capacity 5 kw 4 Power Supply Single Phase, 220V, 50Hz, AC 50 C Designed Ambient Temperature Milk Storage & Cooling Tank (MSCT) - Cooling tank connected to Thermal Storage System 1 Milk Tank capacity 1000 liters 2 Agitator Single phase, DC, 32 RPM 3 Insulation 50 mm PUF Electrical Backup 1 Battery Bank 2 x 12V, 42 Ah 2 Inverter 300VA Installation and Training on operation Required, Pls specify if conditions apply 1 year Required

4 3. Specification for Machineries for Rice Mill # Description of Goods Quantity a) Huller for Rice processing 1 b) Polisher for Rice processing 1 c) De stoner for Rice processing 1 d) Grader 1 e) Separator 1 f) Bag sewing machine 1 g) Scale -Electric 1 a) Specifications for Huller for Rice processing (Medium Scale machine) Item Minimum Specifications Rubber roller Hulling capacity 900 kg /hr Motor 7.5 hp 420V, 50 Hz Required, Pls specify if conditions apply 1 year b) Specifications for Polisher for Rice processing (Medium Scale machine) Item Minimum Specifications Capacity 800 kg/hr Cylinder, iron roller Motor 15 Hp 420 V, 50 Hz Phase Three phase Required, Pls specify if conditions apply 1 year c) Specifications for De stoner for Rice processing (Medium Scale machine) Item Minimum Specifications Capacity 500 kg/h Oscillating Motor 2 Hp 420 V, 50 Hz Phase Three phase Required, Pls specify if conditions apply 1 year

5 d) Specifications for Grader for Rice processing (Medium Scale machine) Item Minimum Specifications Capacity 800kg /h Gravity Motor Manufacture specific 230 V Phase Three phase Required, Pls specify if conditions apply 1 year e) Specifications for Separator for Rice processing (Medium Scale machine) Item Minimum Specifications Capacity 800kg /h Gravity Motor Manufacturer specific 230 V Phase Three phase Required, Pls specify if conditions apply 1 year f) Specifications for bag sewing machine Item Capacity Motor Phase Minimum Specifications 150 bag/hr Portable/triple thread Manufacturer specific 230 V Single Required, Pls specify if conditions apply 1 year

6 g) Specifications for Scale -Electric: RXBS digital weighing bench scales Electronic precision balance, Red LED display, rechargeable Capacity Inductance Inductance Pan size Power supply 150kg 10g 5g 400*500mm AC:220V DC:4V 4. Specifications for Rice Flour Processing Unit a. Specification for Abrasive type Rice Flour Grinder Description Grinding capacity Plate diameter Motor Phase Other Accessories Required minimum specifications 100kg/h of 150 µm rice flour Abrasive Plate 20 inches 20 Hp 415V, 50 Hz Three phase Required, Please specify One year Push button type motor starter, relevant belts, Pulleys, motor railings should be supplied with machine b. Specification for Rice Flour Sifter Description Sifting capacity Motor Phase Mesh size Other Accessories Required minimum specifications 100kg/h Vibro 0.25 Hp (Vibro Motor) 415V, 50 Hz Three phase 100 BS (150 µm) Required, Please specify One year Push button type motor starter should be supplied with machine

7 c. Specification for Sealing machine (Band Sealer/Poly-sealer) Description Sealing Speed Sealing width Sealing film thickness Maximum conveyor load Temperature range Sealing pressure Required minimum specifications Continuous sealing 0-8M/min, variable 6-12mm, Adjustable mm 5 kg C Adjustable 220V, 50 Hz please specify One year 5. Specifications for Cool Room SUPPLY AND INSTALLATION OF SEED COLD ROOM AT DEPARTMENT OF AGRICULTURE, VAVUNIYA Tender Specifications Existing Structure: 1. Internal size : 4800mm (L) x 2850mm (W) x 2500mm (H) 2. Wall : 125mm thick cement block masonry wall 3. Roof : 0.47mm thick Zincalum Steel roof with 3mm thick double side aluminum foil polyethylene foam insulation 4. Fully closed room with only one door of 750mm x 2100mm size Specification for Insulation 1. Internal temperature to be maintained from +12 C to 14 C 2. Internal humidity to be maintained 40% to 50% maximum 3. Walling and Ceiling: 80mm thick sandwich panel with labyrinth joint or tonged and grooved. External metal thickness 0.42mm with 150mm g/m2 coating Internal metal thickness 0.42mm with 150mm g/m2 coating Polyurethane Rigid foam insulation layer with average density 40kg/m3, thermal conductivity W/mK

8 4. Floor : High density 50mm thick polystyrene insulation on 0.2mm thick polythene sheet overlaid with 100mm thick 1:2:4(20) concrete (Concrete will be poured by the Client) 5. Door: 80mm thick sandwich panel with necessary aluminum extrusions, locking arrangement, hinges, rubber caskets etc. Specification for Equipment 1) Refrigerating Machines a. Air Cooled Semi hermetic refrigeration machine with unit cooler a. Refrigeration Capacity : 5⁰C evaporating temperature and +35⁰C ambient temperature b. Compressor : Semi hermetic (reciprocating type) c. Refrigerant : Environment friendly type (must be CFC Free). 2) Desiccant Dehumidifier a. Moisture removal capacity must be over 2kg/h. 3) Control Panel a. Should be able to control the temperature & humidity b. Must be digital controllers c. Should have necessary indicators for temperature/ humidity d. Should have on-off/ selector/ switches All the equipment/ components offered must be from reputed brands. Must be reputed manufacturers and shall have minimum of 5 years experience of the manufacturing similar equipment. Contractor shall have previous experience of supply and installation of seed cold rooms with humidity control. Please indicate country of origin, country of manufacture, Model No. etc of each and every item. After sales service: Free of charge up to one year (during the period of warranty) : One year on the complete system Scope of work: a) Supplying of equipment

9 b) Installation of the above equipment c) Testing and commissioning d) After sales service

10 Terms and Conditions: Local supplier must be an authorized agent, reseller/distributor of the brands/models on offer and must show proof of such original authorization. Supplier must be a reputable agent, reseller/distributor with a minimum of 5 years in commercial operation. Awarded bidder must deliver and install equipment at identified location and obtain delivery note as well as acceptance of equipment in acceptable working order. No payments will be released until such documentation has been received. All test certificates/country of origin/catalogues/brochures/technical literature/minimum international standards must be included in the quotation. All warranties on parts, labour and material must be clearly indicated. Delivery period of equipment must be indicated (Minimum requirement: within one month of the purchase order). Ex-stock availability of equipment will be an added advantage and will be factored in to the evaluation. Partial biddings within the lot will not be accepted. Penalty charges and or cancellation of PO s will result for those bidders who have been awarded contracts and cannot deliver as per terms/conditions of Purchase Order. Payment Terms: Full/partial payment upon satisfactory completion of installation and commisioning. All quoted prices should be valid for 120 days from bid closing date. Provide list of client references within the last one year with contact details. UNDP will carry out client reference checking as part of the evaluation process.

11 Financial Consideration - Lot - 01 Item: Make/Brand/Mode of each item: Country of Manufacture/Assembly: : Delivery: Description of Goods Unit Price Quantity Total Price LKR Seed Paddy Cleaner and Grader 0.5T/h Installation & Commissioning including training for the operators Transport Cost for Kilinochchi Transport Cost for Vavuniya 02 Total Price for Quoted Items: (Sri Lanka Rupees): (DDP (Delivered Duty Paid) INCOTERM 2010) VAT & other Taxes: (Sri Lanka Rupees): Net Price with all Tax and other chargers (Sri Lanka Rupees):

12 Financial Consideration - Lot - 02 Item: Make/Brand/Mode of each item: Country of Manufacture/Assembly: : Delivery: Description of Goods Unit Price Quantity Total Price LKR Milk Chilling Plants 05 Installation & Commissioning including training for the operators Transport Cost for Batticaloa Total Price for Quoted Items: (Sri Lanka Rupees): (DDP (Delivered Duty Paid) INCOTERM 2010) VAT & other Taxes: (Sri Lanka Rupees): Net Price with all Tax and other chargers (Sri Lanka Rupees):

13 Financial Consideration - Lot - 03 Item: Make/Brand/Mode of each item: Country of Manufacture/Assembly: : Delivery: # Description of Goods Unit Price Quantity Total Price LKR 3 Machineries for Rice Mill 1 Set a) Huller for Rice processing 1 b) Polisher for Rice processing 1 c) De stoner for Rice 1 processing d) Grader 1 e) f) Seperator Bag sewing machine 1 1 g) Scales Scale -Electric Scale Normal 1 Installation & Commissioning including training for the operators Transport Cost for Batticaloa (Kokkaddicholai rice mill)

14 Total Price for Quoted Items: (Sri Lanka Rupees): (DDP (Delivered Duty Paid) INCOTERM 2010) VAT & other Taxes: (Sri Lanka Rupees): Net Price with all Tax and other chargers (Sri Lanka Rupees):

15 Financial Consideration - Lot - 04 Item: Make/Brand/Mode of each item: Country of Manufacture/Assembly: : Delivery: # Description of Goods Unit Price Quantity Total Price LKR 4 Rice Flour Processing Unit 1 set a. Abrasive type Rice Flour Grinder 1 b. Rice Flour Sifter 1 C. Sealing machine (Band Sealer/Poly-sealer) Installation & Commissioning including training for the operators Transport Cost for Moneragala 1 Total Price for Quoted Items: (Sri Lanka Rupees): (DDP (Delivered Duty Paid) INCOTERM 2010) VAT & other Taxes: (Sri Lanka Rupees): Net Price with all Tax and other chargers (Sri Lanka Rupees):

16 Financial Consideration - Lot - 05 Item: Make/Brand/Mode of each item: Country of Manufacture/Assembly: : Delivery: Description of Goods Unit Price Quantity Total Price LKR Supply & Installation of Cold Room (pls indicate the price of items in a separate Annex ) Testing, Installation & Commissioning including training for the operators Transport Cost for Vavuniya 1 set Total Price for Quoted Items: (Sri Lanka Rupees): (DDP (Delivered Duty Paid) INCOTERM 2010) VAT & other Taxes: (Sri Lanka Rupees): Net Price with all Tax and other chargers (Sri Lanka Rupees):

17 Financial Consideration - Lot - 06 Item: Make/Brand/Mode of each item: Country of Manufacture/Assembly: : Delivery: Description of Goods Unit Price Quantity Total Price LKR Plastic pallets (120x100x16cm) Transport Cost for Vavuniya 570 Total Price for Quoted Items: (Sri Lanka Rupees): (DDP (Delivered Duty Paid) INCOTERM 2010) VAT & other Taxes: (Sri Lanka Rupees): Net Price with all Tax and other chargers (Sri Lanka Rupees):

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