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1 RASHTRIYA ISPAT NIGAM LIMITED VISAKHAPATNAM STEEL PLANT VISAKHAPATNAM MATERIALS MANAGEMENT DEPARTMENT (PURCHASE WING) BLOCK-A, III Floor, ADMINISTRATIVE BUILDING VISAKHAPATNAM STEEL PLANT VISAKHAPATNAM (A.P) INDIA PHONE NO: Ext. 136 FAX NO / Ext CORRIGENDUM NO.2 TO OPEN TENDER NOTIFICATION Invitation to Tender (ITT) No.Pur / 2312 Dated Sealed tenders in two bids i.e., Techno-Commercial and Price bid are invited for the supply of Chequered / Mild Steel Plates & HR sheets Last date & time for receipt of Tenders : by HRS(IST) Tender Details can be downloaded from our Website: - EXECUTIVE DIRECTOR (MM) 1

2 RASHTRIYA ISPAT NIGAM LIMITED VISAKHAPATNAM STEEL PLANT VISAKHAPATNAM MATERIALS MANAGEMENT DEPARTMENT (PURCHASE WING) BLOCK-A, III Floor, ADMINISTRATIVE BUILDING VISAKHAPATNAM STEEL PLANT VISAKHAPATNAM (A.P) INDIA PHONE NO: Ext. 136 FAX NO / Ext CORRIGENDUM NO.1 TO OPEN TENDER NOTIFICATION Invitation to Tender (ITT) No.Pur / 2312 Dated Sealed tenders in two bids i.e., Techno-Commercial and Price bid are invited for the supply of Chequered / Mild Steel Plates & HR sheets Last date & time for receipt of Tenders : by HRS(IST) Tender Details can be downloaded from our Website: - EXECUTIVE DIRECTOR (MM) 2

3 RASHTRIYA ISPAT NIGAM LIMITED VISAKHAPATNAM STEEL PLANT VISAKHAPATNAM MATERIALS MANAGEMENT DEPARTMENT (PURCHASE WING) BLOCK-A, III Floor, ADMINISTRATIVE BUILDING VISAKHAPATNAM STEEL PLANT VISAKHAPATNAM (A.P) INDIA PHONE NO: Ext. 136 FAX NO / Ext OPEN TENDER NOTIFICATION Invitation to Tender (ITT) No.Pur / 2312 Dated Sealed tenders in two bids i.e., Techno-Commercial and Price bid are invited for the supply of Chequered / Mild Steel Plates & HR sheets Last date & time for receipt of Tenders : by HRS(IST) Tender Details can be downloaded from our Website: - EXECUTIVE DIRECTOR (MM) 3

4 RASHTRIYA ISPAT NIGAM LIMITED VISAKHAPATNAM STEEL PLANT VISAKHAPATNAM INDEX Invitation to Tender(ITT ) No.Pur /2312 Dated for supply of Chequered / Mild Steel Plates & HR sheets Part No. Description No. of pages Page Nos Notice of Invitation to Tender (ITT) Annexure -I Technical Specifications of Chequered / Mild Steel Plates & H R sheets Annexure - II Instructions to Tenderers Annexure - III Proforma of Price Bid Annexure - IV Check List 1 24 Annexure V Letter of Authority from the Original Manufacturer 1 25 Annexure VI Price Variation Clause Format 1 26 Annexure VII Special Terms & Conditions of Acceptance to Tender Annxure - VIII Proforma of Bank Guarantee for Performance Guarantee Bond Annexure IX Integrity Pact (may be downloaded from VSP s website: Annexure X General Conditions of Contract for supply (may be downloaded from VSP s website: (Total : 32 pages)

5 RASHTRIYA ISPAT NIGAM LIMITED VISAKHAPATNAM STEEL PLANT VISAKHAPATNAM , INDIA Tel: Ext. 136 Fax: / Ext OPEN TENDER NOTICE FOR SUPPLY OF CHEQUERED / MILD STEEL PLATES & HR SHEETS INVITATION TO TENDER (ITT ) NO /2312 Dated NOTICE INVITING TENDERS FOR SUPPLY OF DIFFERENT SIZES OF CONVEYOR CHEQUERED / MILD STEEL PLATES & H R SHEETS 1.1 Rashtriya Ispat Nigam Limited (RINL), Visakhapatnam Steel Plant (VSP), hereinafter referred to as PURCHASER, hereby invites tenders for supply of different sizes of CHEQUERED / MILD STEEL PLATES & HR SHEETS (total : 14 items ) conforming to Technical specifications at Annexure -I of tender documents. 1.2 QUANTITY: The PURCHASER intends to purchase different sizes of CHEQUERED / MILD STEEL PLATES & HR SHEETS (total : 14 items) conforming to Technical specifications as at Annexure-I of tender documents ORDER QUANTITIES: The quantity / quantities of the ITT shall be ordered on SINGLE source on the basis of the lowest evaluated tender for each item 1.3 DELIVERY: The Tenderers are required to state their best delivery schedule 1.4 Tenderers should submit their tenders in two parts: Part-A : Techno-Commercial Bid and Part-B : Price Bid in separate sealed envelopes indicating clearly on the cover whether it contains Part A: Techno- Commercial Bid & Part B : Price Bid A Proforma as given in Annxexure -III of the Tender Documents is prescribed for Part- B : Price Bid. All the tenderers are advised to submit their Part-B: Price Bid only in the prescribed proforma. Price bid should contain no caveat conditions. Offers to the contrary will stand the risk of getting rejected. 5

6 1.5.0 EARNEST MONEY DEPOSIT: (EMD) Each tender shall be considered only if EMD in Indian Rupees by means of a Cheque / Demand Draft drawn on any Scheduled Commercial Bank and payable to Rashtriya Ispat Nigam Ltd. at Visakhapatnam is submitted along with (or) prior to opening of Part-A: Techno-commercial Bid against their offered items as per the details given below Sl.No.of ITT Item Description Qty. (M T) EMD in Indian Rupees 1 05/ Chequered Plate 6 mm 2 05/ Chequered Plate 8 mm 3 05/ Chequered Plate 10 mm 4 05/ MS Plate 5 mm 5 05/ MS Plate 6 mm 6 05/ MS Plate 8 mm 7 05/ MS Plate 12 mm 8 05/ MS Plate 16 mm (width >/= 2000mm) 9 05/ MS Plate 16 mm (width >/= 1500mm) 10 05/ MS Plate 25 mm 11 05/ MS Plate 32 mm 12 05/ CR SHEET 1.25 mm 13 05/ HR Sheet 2 mm 14 05/ HR Sheet 2.9 mm , , , , ,85, , , , ,85, , , , , , NOTE : The following categories of Tenderers are exempted from submission of EMD 1) Public Sector Enterprises (PSU) 2) Vendors registered with VSP for supply of Steel items 6

7 3) SSI units registered with National Small Industries Corpn. (NSIC) Tenders received without the EMD of requisite value shall not be considered by RINL Tenders will be accepted upto Hrs. (IST) on Techno-Commercial part of the Tender (Part-A) will be opened immediately thereafter in the presence of the Tenderers or Authorised Representatives of the Tenderers, who may choose to be present. The date and time of price bid opening shall be intimated separately to technically and commercially acceptable tenderers. Price Bids (Part-B) of those Tenderers who have been Techno-Commercially accepted shall be opened in the presence of the Tenderers or Authorised Representatives of the Tenderers who may choose to be present. NOTE: a. The techno-commercial bid should not contain any indication of prices. Only technical details of the offered items and duly filled in commercial format, Annexure-2 of our Detailed terms and conditions of ITT placed on our website : ( Visit click on Tenders, click on Materials Management Dept. and click on Detailed terms and conditions of ITT should be enclosed b. The price bid shall contain only the prices and shall not contain any other terms and conditions. Any terms and conditions other than the price mentioned in the price bid shall not be taken into consideration.. c. RINL shall have the option of resorting to reverse e-auction. All technically and commercially acceptable bidders would be required to participate in the reverse e-auction. In case of reverse e-auction the bidders would be required to quote prices only on the basis of landed net of cenvat at VSP stores at Visakhapatnam only. Details of evaluation of net cenvat prices are given at Annexure-5 of our Detailed terms and conditions of ITT placed on our website : ( Visit click on Tenders, click on Materials Management Department and click on Detailed terms and conditions of ITT ) d. In case RINL decides to resort to reverse e-auction, the price bids submitted by the tenderers would not be opened and only such tenderers whose offers are TA & CA and who have furnished user IDs at Sl. No. 16 of commercial format at Annexure 2 of our Detailed terms and conditions of ITT placed on our website : (Visit click on Tenders, click on Materials Management Department and click on Detailed terms and conditions of ITT ) shall be permitted to participate in reverse e-auction. 7

8 e. RINL will inform the technically and commercially acceptable tenderers (TA & CA tenderers) the date and time of reverse e-auction. All the tenderers would have to generate user ID & Password by following the following steps Go to Click on auctions link. Click on MM Reverse e-auctions Click on new user!!! Click to register for generating user ID and fixing corresponding password. f. TA & CA tenderers would be authorized to quote their LNCP prices on only e-reverse auction engine on a fixed time and date. g. After the completion of the reverse e-auction at the end of price delivery process the purchase order would be placed in the normal mode by concerned purchase officer. 1.6 TENDER DOCUMENTS: Tender document will be available on VSP website and the same can be downloaded from website: Authority by the Manufacturer of the material specifically authorizing the said Supplier and no one else to make an offer in response to this invitation to Tender. 1.7 All the tenders shall be evaluated on the basis of landed Net of CENVAT / VAT cost arrived at the Foreign exchange rate as on the date of opening of tenders. 1.8 Integrity Pact: The Tenderer is required to unconditionally accept the Integrity Pact which can be downloaded from our website : www. Vizagsteel.com ( go to : Tenders Materials Management Department click here to read Integrity Pact Integrity Pact) Integrity Pact forms Annexure - IX to the tender document and shall submit the same duly signed & stamped and signatures of witnesses along with their offer. Offers of the tenderers received without Integrity Pact duly signed and stamped, shall not be considered. The details of the External Independent Monitors nominated for this tender are given hereunder. Sl. No Name of the External Independent Monitor (EIM) Sri P.C. Parakh,IAS.,(Retd), 4A-1, Jaagruthi Residency East Maradepally,Secunderabad-26 Sri V. Velayudham,Retd.Director General(Roads & Development)Flat No.4, Nalanda Apartment,D Block Vikaspuri, New Delhi Not withstanding anything specified in this Tender Documents, RINL, in its sole discretion and without having to assign any reason reserves to itself the rights: 8

9 a) To accept or reject the lowest tender or any other tender or all the tenders; b) To accept any tender in full or in part; c) To procure the tender quantity from more than one tenderer; d) To reject the offers not conforming to the tender terms and e) To give Purchase preference to Central Public Sector Enterprises (CPSE) as per Government of India guidelines. f) Non-submission of complete offers, appending signature on the offer and the prescribed formats. g) Receipt of offers after the due date & time and, or by Fax / ( unless specified otherwise ). h) Receipt of offers in open condition. i) Single bid being submitted as against requirement of two-part bid. 2.0 Notwithstanding anything that is stated in the various documents specified in the tender notice, in case of contradiction, the interpretation shall be in accordance with the statements contained in the open tender notice for supply of different sizes of CHEQUERED / MILD STEEL PLATES & HR SHEETS and instructions to tenderers (Annexure-II). EXECUTIVE DIRECTOR 9

10 ANNEXURE-1 Schedule Of Material Cum Specification OPEN TENDER NOTICE No. : Pur /2312 Date : 12/06/ SL. CAT NO.&DESCRIPTION QUANTITY Unit Delivery To be filled No. code Schedule by the supplier / MT 06/11/2010 Qty quoted: Del.Sch: CHEQUERED PLATE 6 MM as per IS 3502 : 1994 (REAFFIRMED 1998) Specification Parameters : Requirements : Item Chequered Plate 6 mm Standard IS 3502 : 1994 (Reaffirmed 1998) Width 900MM and above Length 5000mm and above Tolerance As per IS 1852 : 1985 Test Certificate :From Govt / Govt Approved lab / Manufacturers Test Certificate for Chemical and Mechanical properties confirming to the grade as per IS (Reaffirmed1998) Test Certificate Required YES 2 05/ MT 06/11/2010 Qty.quoted: Del. Sch. CHEQUERED PLATE 8 MM as per IS 3502 : 1994 REAFFIRMED 1998) Specification Parameters : Requirements : Item Chequered Plate 8 mm Standard IS 3502 : 1994 (Reaffirmed 1998) Width 900MM and above Length 5000mm and above Tolerance As per IS 1852 : 1985 Test Certificate :From Govt / Govt Approved lab / Manufacturers Test Cerificate or Chemical and Mechanical properties. confirming to the grade as per IS 3502 : 1994 (Reaffirmed 1998) Test Certificate Required YES Signature of the Party with Seal 10

11 SL. CAT NO.&DESCRIPTION QUANTITY Unit Delivery To be filled No. code Schedule bythe supplier / MT 06/11/2010 Qty.Quoted : Del. Sch. CHEQUERED PLATE 10 MM as per IS 3502 : 1994 (REAFFIRMED 1998) Specification Parameters : Requirements : Item Chequered Plate 10 mm Standard IS 3502 : 1994 (Reaffirmed 998) Width 1200MM and above Length 6000mm and above Tolerance As per IS 1852 : 1985 Test Certificate From Govt / Govt Approved lab Manufacturers Test Cerificate for Chemical and Mechanical properties confirming to the grade as per IS 3502 : 1994 (Reaffirmed 1998) Test Certificate Required YES 4 05/ MT 06/11/2010 Qty.quoted : Del.Sch.: MS PLATE 5MM as per IS : 2006, E250A(Fe-410W) Specification Parameters : Requirements : Item M S Plate 5mm Thick Standard IS : 2006 E250A(Fe-410W) Width 900MM and above Length 5000mm and above Tolerance As per IS 1852 : 1985 Test Certificate From Govt / Govt Approved lab/ Manufacturers Test Cerificate for Chemical and Mechanical properties confirming to the grade as per IS: 2062,E250A(Fe- 410W) Test Certificate Required YES Signature of the Party with Seal 11

12 SL. CAT NO.&DESCRIPTION QUANTITY Unit Delivery To be filled No. code Schedule by the supplier / MT 06/11/2010 Qty Quoted : Del.Sch : MS PLATE 6MM as per IS : 2006,E250A(Fe-410W) Specification Parameters : Requirements : Item M S Plate 6mm Thick Standard IS : 2006 E250A(Fe-410W) Width 900MM and above Length 5000mm and above Tolerance As per IS 1852 : 1985 Test Certificate From Govt / Govt Approved lab / Manufacturers Test Cerificate for Chemical and Mechanical properties confirming to the grade as per IS: 2062,E250A(Fe-410W) Test Certificate Required YES 6 05/ MT 06/11/2010 Qty.quoted: Del.Sch : MS PLATE 8MM as per IS : 2006,E250A(Fe-410W) Specification Parameters : Requirements : Item M S Plate 8mm Thick Standard IS : 2006 E250A(Fe-410W) Width 900MM and above Length 5000mm and above Tolerance As per IS 1852 : 1985 Test Certificate From Govt / Govt Approved lab / Manufacturers Test Cerificate for Chemical and Mechanical properties confirming to the grade as per IS: 2062,E250A(Fe-410W) Test Certificate Required YES Signature of the Party with Seal 12

13 SL. CAT NO.&DESCRIPTION QUANTITY Unit Delivery To be filled No. code Schedule by the supplier / MT 06/11/2010 Qty.quoted: Del.Sch: MS PLATE 12MM (WIDTH>=2000MM) as per IS-2062:2006, E250B(Fe-410W) Specification Parameters : Requirements : Item M S Plate 12mm Thick Standard IS : 2006 E250B(Fe-410W) Width 2000MM and above Length 8000mm and above Tolerance As per IS 1852 : 1985 Test Certificate From Govt / Govt Approved lab / Manufacturers Test Cerificate for Chemical and Mechanical properties confirming to the grade as per IS: 2062,E250B(Fe-410W) Test Certificate Required YES 8 05/ MT 06/11/2010 Qty Quoted : Del.Sch: MS PLATE 16MM (WIDTH>=2000MM) as per IS-2062:2006 E250B(Fe-410W) Specification Parameters : Requirements : Item M S Plate 16mm Thick Standard IS : 2006 E250B(Fe-410W) Width 2000MM and above Length 8000mm and above Tolerance As per IS 1852 : 1985 Test Certificate From Govt. / Govt Approved lab / Manufacturers Test Cerificate for Chemical and Mechanical properties confirming to the grade as per IS: 2062,E250B(Fe-410W) Test Certificate Required YES Signature of the party with Seal 13

14 SL. CAT NO.&DESCRIPTION QUANTITY Unit Delivery To be filled No. code Schedule by the supplier / MT 06/11/2010 Qty Quoted : Del.Sch: MS PLATE 16MM as per IS : 2006,E250B(Fe-410W) Specification Parameters : Requirements : Item M S Plate 16mm Thick Standard IS : 2006 E250B(Fe-410W) Width 1500MM and above Length 6000mm and above Tolerance As per IS 1852 : 1985 Test Certificate From Govt / Govt Approved lab / Manufacturers Test Cerificate for Chemical and Mechanical properties confirming to the grade as per IS: 2062,E250B(Fe-410W) Test Certificate Required YES 10 05/ MT 06/11/2010 Qty Quoted : Del.Sch: MS PLATE 25MM (WIDTH>/2000MM, LENGTH>/10000MM) as per IS : 2006, E250B(Fe-410W) Specification Parameters : Requirements : Item M S Plate 25mm Thick Standard IS : 2006 E250B(Fe-410W) Width 2000MM and above Length 10000mm and above Tolerance As per IS 1852 : 1985 Test Certificate From Govt / Govt Approved lab / Manufacturers Test Cerificate for Chemical and Mechanical properties confirming to the grade as per IS: 2062,E250B(Fe-410W) Test Certificate Required YES Signature of the Party with Seal 14

15 SL. CAT NO.&DESCRIPTION QUANTITY Unit Delivery To be filled No. code Schedule by the supplier / MT 06/11/2010 Qty quoted : Del.Sch: MS PLATE 32MM (Width>/2000MM, Length>/8000MM) as per IS : 2006, E250B(Fe-410W) Specification Parameters : Requirements : Item M S Plate 32mm Thick Standard IS : 2006 E250B(Fe-410W) Width 2000MM and above Length 8000mm and above Tolerance As per IS 1852 : 1985 Test Certificate From Govt / Govt Approved lab / Manufacturers Test Cerificate for Chemical and Mechanical properties confirming to the grade as per IS: 2062,E250B(Fe-410W) Test Certificate Required YES 12 05/ MT 06/11/2010 Qty Quoted : Del.Sch: CR SHEET 1.25MM, IS - 513, GR-'O' Specification Parameters : Requirements : Item CR SHEET 1.25MM Standard IS - 513, GR-'O' Width 900MM and above Length 1500mm and above Tolerance As per IS 1852 : 1985 Test Certificate From Govt / Govt Approved lab / Manufacturers Test erificate for Chemical and Mechanical properties confirming to the grade as per IS - 513, GR-'O' Test Certificate Required YES Signature of the party with Seal. 15

16 SL. CAT NO.&DESCRIPTION QUANTITY Unit Delivery To be filled No. code Schedule by the supplier / MT 06/11/2010 Qty Quoted : Del.Sch: HR SHEET 2MM, IS : 1984 (REAFFIRMED 1998), GR-'O' Specification Parameters : Requirements : Item HR SHEET 2MM Standard IS :1984(REAFFIRMED 1998), GR-'O' Width 900MM and above Length 1500mm and above Tolerance As per IS 1852 : 1985 Test Certificate From Govt / Govt Approved lab / Manufacturers Test Cerificate for Chemical and Mechanical properties confirming to the grade as per IS : 1984 (REAFFIRMED 1998), GR-'O' Test Certificate Required YES 14 05/ MT 06/11/2010 Qty Quoted : Del.Sch: HR SHEET 2.9MM, IS : 1984 (REAFFIRMED 1998), GR-'O' Specification Parameters : Requirements : Item HR SHEET 2.9MM Standard IS : 1984 (REAFFIRMED 1998), GR-'O' Width 900MM and above Length 1500mm and above Tolerance As per IS 1852 : 1985 Test Certificate From Govt / Govt Approved lab / Manufacturers Test Cerificate for Chemical and Mechanical properties confirming to the grade as per IS : 1984 REAFFIRMED 1998), GR-'O' Test Certificate Required YES Signature of the Party with Seal 16

17 ANNEXURE -II TO TENDER NO.PUR / 2312 Dated INSTRUCTIONS TO TENDERERS 1.0 ESTABLISHMENT OF CREDENTIALS OF UN-LISTED VENDORS: If a tenderer who responds to this tender is not presently enlisted with RINL / VSP, he is requested to furnish copies of the following documents separately in a sealed envelope superscribing CREDENTIALS and the ITT REFERENCE as the case maybe along with the tender: a) Statutory Industry Registration Certificate. b) Excise & Sales Tax Registration Details. c) Audited financial statements for the last 3 years. d) Other credentials like ISO certificate etc. e) List of Purchase orders / contracts executed for PSUs for same or similar items. Kindly note that the above information is required to assess the credibility of the vendor not presently enlisted with RINL / VSP. The tender of un-listed vendor shall be rejected in case of non-submission or incomplete submission of the above documents or RINL/VSP finds that the credibility of the un-listed Vendors is not satisfactory on the basis of the documents furnished. The Vendor shall produce originals of the above documents for verification, if RINL / VSP so desires. RINL / VSP s decision in this regard is final. 2.0 GENERAL INFORMATION / DATA / DOCUMENTS TO BE FURNISHED BY TENDERERS: 2.1 Tenderers who may be the Manufacturers or the Suppliers of Chequered / Mild Steel Plates & HR sheets shall furnish information / data / documents / printed and illustrated literature / brochures covering the following aspects: a) Detailed information of the Manufacturer along the atleast copies of the executed / on going orders (during the last 1 year) of Chequered / Mild Steel Plates & HR sheets with different clients especially in India b) Documents showing the exact nature of ownership. c) Production capacity of Chequered / Mild Steel Plates & HR sheets production during the last 3 years. d) A recent Test and Inspection Certificate (dated not later than one year from the date of tender) issued for the material by a reputed test house / Government approved test house in case the tenderer is a new Manufacturer / Supplier to RINL / VSP. 2.2 Offers from only Indigenous manufacturers will be accepted. Tenderers who may be suppliers of Chequered / Mild Steel Plates & HR sheets offering on behalf of a Principal Manufacturer, shall furnish in original the Letter of Authority of the concerned manufacturer, as per the proforma at Annexure - V of the Tender document, specifically authorising the said supplier to make an offer in response to this Invitation to 17

18 Part - A: Techno- Tender. This Letter of Authority should be submitted along with commercial bid. 2.3 In case the Principal Manufacturer wants to supply from their Works located at more than one place, the details of the Works should be indicated in the tender (Part-A). They should also give clear price breakup and quantities (in Part-B: Price bid) for supplying the material from different Works. 2.1 Only one offer should be received from each principal manufacturer either directly or through their Agents. In case more than one offer is received from the same Principal Manufacturer, then all the offers of the same Principal Manufacturer will be rejected including the direct offer, if any. 2.2 The tenderers are requested to fill up the check list as at Annexure - IV of the Tender document. 3.0 SUBMISSION OF OFFERS: 3.1 QUOTING OF PRICE(S): The price quoted should be on FOR VSP Stores basis inclusive of applicable taxes, duties, levies, Insurance and Freight. However, the rate of taxes, duties, levies, Insurance and freight considered are to be indicated separately. However, any change in statutory taxes and duties shall be reimbursed at actual during the original contractual delivery period. Any change in taxes and duties beyond the original contractual delivery period is to be borne by the Supplier. The tenderers may quote on variable price basis but, as per the Price Variation Clause of VSP which is placed at Annexure - VI. Note: Kindly submit VSP s Price Variation Format duly signed as an acceptance to VSP s Price variation clause VALUE ADDED TAX (VAT): VAT in the State of Andhra Pradesh (A.P) of India is introduced with effect from This replaces APGST Act from that date. Tenderers from the State of Andhra Pradesh should be registered under VAT and shall confirm submission of VAT invoice to enable RINL/VSP to avail the input tax credit. Also, the tenderers from A.P shall indicate the TIN (Tax Identification Number) under VAT. Evaluation of such offers will be done considering this credit that would be available to RINL/VSP However, in case tenderers quote any other term than mentioned in this tender, the same shall be loaded as per VSP norms while evaluating their offer. 4.0 TERMS OF PAYMENT: 18

19 % of the value of each consignment shall be made against submission of bills along with accepted GARNs (Goods Acceptance / Rejection Note) issued by PURCHASER on 30 th day from the date of acceptance of material at VSP Stores. 4.2 PURCHASER encourages Electronic Fund Transfer or RTGS (Real Time Gross Settlement) for payment direct to Seller s Bank account on due date for which Seller has to furnish Bank account details in the format prescribed by PURCHASER. Cheque date will be considered for arriving at 30 th day wherever payment is made by Cheque. Any other mode of payment term will be suitably loaded while evaluating the tender. 4.3 The price bid should only contain the price quoted and other financial terms should be given in the techno-commercial bid and not in any other accompanying documents or statement. No extra weightage shall be given for any extra credit offered beyond ITT payment terms of 30 days interest free credit from the date of acceptance of material for ranking / evaluation purpose 4.4 In case an offer with deviations to payment terms is considered, it shall be loaded suitably for the purpose of comparison with other offers. The general principal is to load for the additional financial implication to which RINL / VSP may possibly be exposed on account of such deviation. The decision of RINL / VSP in this regard shall be final. Since the deviations that might be stipulated by the tenderer cannot be foreseen, the illustration given below are not exhaustive. RINL / VSP reserves the right to load the offers at it s sole discretion for other deviations also, which in the opinion of RINL / VSP, have financial implications to RINL / VSP Illustration I: (Deviation in payment terms) Description As per Tender terms As per deviation Payment terms 100% value against 100% against L/C with 30 submission of bills within 30 days of acceptance of material at VSP. days interest and acceptance at VSP (All bank charges to Seller s a/c) Landed cost on F O R VSP Landed cost: Rs.10,000/- Stores basis Loading due to deviation in payment terms 5% of 10% of landed value per quarter Illustration-I: (Deviation in payment t erms) 0.05*0.10*10,000/4 = Rs.12.50Ps. Description As per Tender terms As per deviation Payment terms 100% value against submission of bills within 30 days of acceptance of material at VSP Landed cost on FOR VSP Stores basis 100% against L/C at Site (All bank charges to VSP s a/c) Landed cost : Rs.10,000/- 19

20 Loading due to deviation in payment terms (i)l/c margin 5% of 10% of landed / CIF value per quarter (ii) 15% interest for 30 days on landed (Indigenous) / CIF value (Imports) (iii) L/c charges on landed / CIF value 0.05*0.10*10,000/4 = Rs.12.50Ps. 0.15*30*10,000/365 = Rs Ps *10,000 = Rs.3.75Ps. 5.0 VALIDITY OF THE OFFER: Each tenderer shall keep his offer firm and valid for acceptance by RINL for a period of 90 ( Ninety) days from the date of opening of tenders. 6.0 PERFORMANCE GUARANTEE BOND: 6.1 The successful tenderer should submit Performance Guarantee so as to be received in the office of Asst. General Manager (MM-Purchase), RINL/VSP before the date of commencement of supplies or 30 (Thirty) days from the date of LOI / Acceptance to Tender, whichever is earlier. The Performance Guarantee Bond is to be furnished in the form of Bank Guarantee as per proforma at Annexure -VIII of the tender document, for an amount covering 5% (Five percent) of the value of the quantity of material on landed cost basis covered by the aforesaid Acceptance to Tender. No change in the prescribed proforma of the Bank Guarantee for Performance Guarantee bond is acceptable. Note : Manufacturers of the tendered items (not dealers / traders) registered with RINL / VSP are exempted from submission of Performance Bank Guarantee bond 6.2 The Performance Guarantee Bond should be established in favour of RINL through any Nationalized Bank situated at Visakhapatnam or outstation with a clause to enforce the same on their local branch at Visakhapatnam. If the bond is issued by any scheduled bank (other than Indian nationalized bank), bond is to be issued by the branch located in Visakhapatnam only. Bonds from Co-operative banks are not accepted. 6.3 This Performance Guarantee Bond shall be for the due and faithful performance of the contract and shall remain binding, notwithstanding such variations, alterations or extensions of time as may be made, given, conceded or agreed to between the successful tenderer and the Purchaser under the terms & conditions of Acceptance to Tender. 6.4 The successful tenderer is entirely responsible for the due performance of the Contract in all respects according to the spirit, intent and meaning of the terms and conditions and specifications and all other documents referred to in the Acceptance to Tender. 20

21 6.5 The Performance Guarantee Bond shall be kept valid and in full force and effect during the period of the contract and shall continue to be enforceable for a period of 18 months from the date of dispatch of the material 6.6 Performance Guarantee Bond shall be released after 18 months from the date of dispatch of the material or 12 months after receipt of the material, subject to clearance from actual user, whichever is earlier, under the Acceptance to Tender. 7.0 STATEMENT OF DEVIATIONS: 7.1 If any tenderer is unable to accept any particular term(s) as incorporated in the Tender document, or proposes any deviation therefrom, the Tenderer shall enclose along with his offer, a statement of deviations clearly spelling out the deletions / deviations proposed, which may, however, have an impact on the evaluation of his offer or rejection by RINL. Each tenderer shall give an undertaking along with his offer confirming his acceptance to all the terms and conditions of the Tender document, except for the deletions / deviations specifically proposed by them in their offer. 7.2 Offers with any deviations to the following terms and conditions contained in the tender document are not acceptable to VSP and such offers are liable for rejection: (a) Material cum specification sheets duly signed and stamped (b) Price basis : Firm / Variable (c) Liquidated damages, (d) Risk Purchase (e) Submission of EMD / bid bond (f) Consent for submission of Performance Guarantee Bond (g) Inspection (h) Arbitration and Jurisdiction and (i) Default (j) Offer received in single bid shall be rejected (k) offers received by cable, , telex, fax or Telegrams (m) late / delayed offers (l) Letter of authority from established manufacturer (m) Integrity Pact. 8.0 OTHER GENERAL POINTS RELATING TO THE PREPARATION / SUBMISSION / DESPATCH OF THE OFFER: 8.1 The detailed offer together with its enclosures should be submitted in two parts: Part-A - Techno-Commercial Bid Part-B - Price Bid. in two separate sealed envelopes. Part-A should contain all details on technical specifications, other information/ data/ documents/ confirmations/ deviations, if any. A price format as in the Part-B after blanking the prices is also to be placed in the Part-A. However, no indication of price in any form, shall be given in Part-A. Confirmation with regard to information/ data/ documents to be furnished by tenderers as per Para 1.0 above are also to be enclosed in Part-A. Part-B: Price Bid should be submitted separately in the prescribed proforma as at Annexure-III to the Tender Documents. 21

22 8.2 Each page of the offer should be numbered consecutively, referring to the total number of pages comprising the entire offer, at the top right-hand corner of each page 8.3 Each page of the offer should be signed by the authorised officer(s) of the Tenderer. The Part-A & Part-B of the offer together with its enclosures in separate sealed envelopes, should be placed in an envelope which should bear, in Block capital letters, superscription "Tender for supply of Chequered / Mild Steel Plates and H R sheets against Tender No. Pur / Dated and should also bear superscription: Part-A: Techno-Commercial Bid, or Part-B: Price Bid. The two envelopes should then be sealed separately. tenderer should be mentioned on each of this envelope. The name and address of the 8.4 The envelopes referred to in para 10.3 above should be placed in another envelope which should be addressed to the Executive Director (MM), AdministrationBuilding, Block- A, Purchase Dept, Visakhapatnam Steel Plant, Visakhapatnam , Andhra Pradesh, India and should bear in Block Capital Letters the superscription "OFFER IN RESPONSE TO TENDER NO. PUR /2312 Dated This envelope should also be sealed. The name and address of the Tenderer should be mentioned on this envelope as well. 8.5 Tenders will be accepted upto Hrs (IST) on The Techno-Commercial bid of the tenders shall be opened immediately thereafter in the presence of the tenderers or authorised representative of the tenderers, who may choose to be present. The date and time of opening of price bid shall be intimated separately to technically and commercially accepted tenderers. Price Bids (Part-B) of those Tenderers who have been Techno- Commercially accepted shall only be opened in the presence of the tenderers or Authorised representatives of the Tenderers who may choose to be present. 8.6 Offers made in Single bid shall be rejected. 8.7 In case any tenderer is silent on any clauses mentioned in this tender document, VSP shall construe that the tenderer had accepted the clauses as per this Invitation to Tender. 8.8 The price quotations should be given in the Part - B : Price bid and not in any other accompanying documents or statement. No revision in the price (s), terms and conditions quoted in the offer will be entertained after the last date and time fixed for receipt of tenders. 22

23 8.9 Offers received by VSP by cable, , telex, fax or telegrams and tenders received late / delayed will not be considered under any circumstances. 9.0 COMPLETENESS OF THE TENDER: Each Tenderer should ensure that the aforesaid conditions for submission of offers are duly complied with. Failure to furnish correct and detailed information as called for, will render the concerned tender liable for rejection PUNITIVE ACTIONS TO BE TAKEN AGAINST AGENCIES WHO SUBMIT FALSE/FORGED DOCUMENTS TO VSP: If it comes to the notice of VSP at any stage from request for enlistment/ tender document that any of the certificates / documents submitted by applicants for enlistment or by bidders are found to be false/ fake/ doctored, the party will be debarred from participation in all VSP tenders for a period of 5 years including termination of contract, if awarded. EMD/ Security Deposit etc. if any, will be forfeited. The contracting Agency in such cases shall make good to VSP any loss or damage resulting from such termination. Contracts in operation anywhere in VSP will also be terminated with attendant fall outs like forfeiture of EMD/ Security Deposit, if any, and recovery of risk and cost charges etc. Decision of VSP Management will be final and binding. ********** 23

24 ANNEXURE-III TO TENDER NO.PUR /2312 Dated PROFORMA FOR PRICE BID S.No Item Description Qty. (M T) 1 05/ Chequered Plate 6 mm / Chequered Plate 8 mm / Chequered Plate 10 mm / MS Plate 5 mm / MS Plate 6 mm / MS Plate 8 mm / MS Plate 12 mm / MS Plate 16 mm 35.0 (width >/= 2000 mm) 9 05/ MS Plate 16 mm (width >/= 1500 mm) 10 05/ MS Plate 25 mm / MS Plate 32 mm / CR SHEET 1.25 mm / HR Sheet 2 mm 14 05/ HR Sheet 2.9 mm Basic Unit Price (Rs.) E.D (Rs.) Sales Tax / VAT (Rs.) Freight (Rs.) Insurance (Rs.) Landed cost (Rs.) 24

25 (* - Also to be indicated in Part-A : TECHNO COMMERCIAL BID by blocking the price part) Note: (i) Specify APVAT and TIN No. if supplies are from Andhra Pradesh, India (ii) Tenderers shall submit our Material cum specification sheets duly filled, signed and stamped along with the offer without which the offer is liable for rejection.!! "!#! $%! " %& 25

26 ANNEXURE-IV TO TENDER NO PUR /2312 Dated SEE PARA 2.2 OF INSTRUCTIONS TO TENDERERS CHECK LIST TO BE FILLED UP AND SENT ALONG WITH TECHNO -COMMERCIAL BID PART-A OF YOUR OFFER SL. NO. TENDER TERMS AS REQUIRED BY VSP 1 Name and address of the Tenderer 2 Quantity offered To be confirmed as per Para 1.2 of ITT 3 Technical specifications To be confirmed as per Annex-I of tender document 4 Delivery schedule To be confirmed as per Para 1.3 of ITT 5 Payment terms To be confirmed as per Cl.4.0 of Annx-II of ITT 6 EMD To be confirmed as per Cl.5.0 of ITT 7 Price Basis To be confirmed as per Cl.3.0 of Annx-II of ITT 8 Price firmness / Variable To be confirmed as per Cl of Annx-II of ITT & Cl.2 of Annx-VII 9 Insurance To Tenderer's a/c 10 Packing To be confirmed as per Cl.3.0 of Annx-VII of ITT 11 Validity of offer To be confirmed as per Cl. 5.0 of Annx-II of ITT 12 Inspection To be confirmed as per Cl.1.0 of Annx-VII of ITT 13 Test cum Guarantee certificate To be confirmed as per Cl. 4.0 of Annx-VII of ITT 14 Liquidated damages To be confirmed as per Cl. 5.0 of Annx-VII of ITT 15 Default To be confirmed as per Cl. 6.0 of Annx-VII of ITT 16 Risk Purchase To be confirmed as per Cl. 7.0 of Annx-VII of ITT 17 Arbitration & Jurisdiction To be confirmed as per Cl.15.0 of Annx-VII of ITT 18 Force Majeure To be confirmed as per Cl.14.0 of Annx-VII of ITT 19 Performance Guarantee Bond To be confirmed as per Cl. 6.0 of Annx-II of ITT 20 Other terms and condition of ITT / To confirm acceptance. (Refer Cl.17 of Annx-VII GCC 21 Integrity Pact To submit duly signed & stamped along with Witnesses along with Techno-Commercial offer TO BE CONFIRMED BY PARTY ACCEPTED / NOT ACCEPTED DEVIATI ONS, IF ANY... Signature and Name of the Tenderer with Seal 26

27 (ANNEXURE-V TO TENDER NO PUR / 2312 Dated LETTER OF AUTHORITY FROM ESTABLISHED MANUFACTURER OF CHEQUERED / MILD STEEL PLATES & HR SHEETS (See 2.2 of Annexure -II of the Tender Documents) To THE EXECUTIVE DIRECTOR (MM), BLOCK 'A'PURCHASE DEPARTMENT, ADMINISTRATIVE BUILDING, RASHTRIYA ISPAT NIGAM LTD., VISAKHAPATNAM STEEL PLANT, VISAKHAPATNAM (A.P). Dear Sir, Sub: Your Tender Notice No.PUR /2312 Dated We,... a principal manufacturer of Chequered / Mild Steel Plates & H R sheets of (place)...do hereby authorise M/s...(Name and address of Seller) to make an offer in response to this invitation to tender. We,... a principal manufacturer of Chequered / Mild Steel Plates & H R sheets do hereby convey our consent to supply Chequered / Mild Steel Plates & H R sheets to the tendered specification through M/s...(Name and address of Supplier) as per the terms and conditions of the tender. No Company/Firm or individual other than M/s...is authorised to represent us in regard to this business against this specific tender. In the event, the offer made by M/s...being considered by RINL for acceptance both M/s...and ourselves shall be jointly and severally responsible for the due and timely performance of the Acceptance to Tender. We hereby extend our full guarantee and warranty for the goods offered for supply against this Invitation to Tender by the above firm. Yours faithfully (NAME) for & on behalf of M/s... (Signature and Name of Chequered / Mild Steel Plates & H R sheets Manufacturer with seal) Note: This letter of authority should be on the Letter-Head of the Chequered / Mild Steel Plates & H R sheets Manufacturer and should be signed by a person competent and having the power of attorney to bind the Chequered / Mild Steel Plates & H R sheets Manufacturer. 27

28 ANNEXURE-VI TO TENDER NO.PUR /2312 Dated PRICE VARIATION CLAUSE FORMAT Ref. No: Dt. M/s. Sub : Price Variation Clause Dear Sirs, Ref : Our ITT No /2312 Dt With reference to the above mentioned ITT, Rashtriya Ispat Nigam Limited, Visakhapatnam Steel Plant, is pleased to inform you that price variation with respect to fluctuations in steel price is allowed so as to compensate for variations, if any, in the order prices. The formula for refixing of price payable on account of price variation is as given below:- Amount payable on account of price variation = 0.65 X V X (P 2 -P 1 ) P 1 P 2 = Basic price of 125 X 125 mm Billets of IS 2830 quality in Rs./MT ex-plant Visakhapatnam as declared by RINL and as prevailing on the date one month prior to, schedule date of dispatch/ actual date of dispatch, whichever is earlier. P 1 = Basic price of 125 X 125 mm Billets of IS 2830 quality in Rs./MT ex-plant Visakhapatnam as declared by RINL and as prevailing on the original date of tender opening. V = Order value of supplies made on the date of dispatch. It may please be noted that payment as per the Price Variation Formula shall be applicable under the following conditions only:- Thanking you, a. The delivery period mentioned in the Purchase order is more than two months from the original tender opening date; b. The price variation in RINL billet prices is beyond 5% of the price as prevailing on the original tender opening date and one month prior to the schedule date of dispatch; and c. The date of dispatch is within the contractual delivery date. However if the supplies are made beyond the contractual delivery period, the variation that has taken place during the contractual delivery period shall only be considered. Yours faithfully, For Visakhapatnam Steel Plant (G L N RAO) Manager (MM) 28

29 ANNEXURE-VII TO TENDER NO.PUR /2312 Dated SPECIAL TERMS & CONDITIONS OF ACCEPTANCE TO TENDER 1.0 INSPECTION Inspection of the offered Material at Supplier s Premises shall be carried out prior to despatch by the designated agency as specified in the Acceptance to Tender by the Purchaser against the readiness of the Material. The supplier shall submit Test certificates / Internal Inspection Reports along with the Inspection call. The material shall be despatched only on acceptance by such designated agency. Accepted Inspection certificate shall form a part of the documents for negotiating the payment. 2.0 PRICE FIRMNESS / VARIATION: Prices shall be kept either `Firm till the execution of the order (or) variable as per the Price Variation Clause of VSP. The tenderers shall clearly indicate the above in their techno-commercial bid. 3.0 PACKING & MARKING: 3.1 The material should be securely packed ACCORDING TO ACCEPTED industry practice and International Standard as applicable to the product being supplied. 3.2 The Supplier shall include and provide for securely protecting and sea worthy packing the material in accordance with best established practices so as to protect the contents from damage during transit from point of production until after arrival at Purchaser's site under conditions which may involve multiple handling, transport by ship, rail and road, storage, exposure, to heat moisture rain etc. Wherever considered necessary, the Purchaser or his representative may check the packing before despatch and may ask for modifications to the extent considered necessary to be carried out in the packing and the Supplier shall carry out the same free of charge. All packing shall allow for removal and checking at site. 4.0 TEST CUM GUARANTEE CERTIFICATE: 4.1 The Seller should submit Manufacturer's Test cum Guarantee certificate along with every consignment, clearly indicating the relevant Parameters and batch no. and other identification marks, if any and give guarantee for replacement in case of any deviations / manufacturing defects. 4.2 Replacement of defective materials shall be made free of cost (including duties in India to Seller's account) at Purchaser's site by the Supplier and the collection of the defective material to the Supplier's works shall be the Supplier's responsibility and shall be made at his expenses. 5.0 LIQUIDATED DAMAGES: 29

30 Delivery is the essence of the Contract and hence should any consignment be delayed, liquidated 0.5% of the price of the delayed consignment, for each week or part thereof shall be levied and recovered subject to a maximum of 10% of the total order value. 6.0 DEFAULT: Should the SELLER fail to provide the MATERIAL for delivery by the time or times agreed upon or should the SELLER in any manner or otherwise fail to perform the Acceptance to Tender or should a receiver be appointed on its assets or make or enter into any arrangements or composition with Creditors or suspend payments (or being a company should enter into liquidation either compulsory or voluntary), the PURCHASER shall have power to declare the Acceptance to Tender as at an end at the risk and cost of the SELLER in every way. In such a case, the SELLER shall be liable for any expenses, damages or losses which the PURCHASER may incur, sustain or be put to by reason of or in connection with SELLER's default. This Clause is however subject to Force Majeure vide 24.0 herein below. 7.0 RISK PURCHASE: The PURCHASER reserves the right to take Risk Purchase action at the cost and risk of the SELLER, in case he fails to deliver the materials in the specified schedule and the differential cost shall be recovered. The cancellation of the Acceptance to Tender as stated in para 14 herein above may be either for whole or part of the Acceptance to Tender at PURCHASER's option. In the event of the PURCHASER terminating the Acceptance to Tender in whole or in part, he may procure, on such terms and in such manner as he deems appropriate, supplies similar to those so terminated and the SELLER shall be liable to the PURCHASER for any excess costs for such similar supplies. However, in case of part termination of Acceptance to Tender by the PURCHASER, the SELLER shall continue the performance of the Acceptance to Tender to the extent it is not terminated under the provisions of this Clause. 8.0 RECOVERY OF SUMS DUE: Whenever under this Acceptance to Tender any sum of money is recoverable from and payable by the SELLER, the PURCHASER shall be entitled to deduct such sum from any amount then found payable to the SELLER by the PURCHASER or which at any time thereafter may be found to be payable to the SELLER by the PURCHASER under this or any other Acceptance to Tender with the PURCHASER. Should this sum be not sufficient to cover the full amount recoverable, the SELLER shall pay to the PURCHASER on demand the remaining balance amount. This action shall be without prejudice to the right of the PURCHASER to take legal action against the SELLER for the breach of the Contract. 9.0 RESPONSIBILITY: 30