EDI Translation Programs Reference Manual

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1 EDI Translation Programs Reference Manual FASPAC 3.5 FPD/301

2 Faspac Systems, Inc Fay Avenue, Suite 301 La Jolla, CA Confidential and Proprietary Copyright 2000 Faspac Systems, Inc. All Rights Reserved This document is the trade secret property of Faspac Systems, Inc. and is protected by copyright law and international treaties. Its use by you is strictly governed by a license agreement. Unauthorized reproduction or distribution may result in severe civil or criminal penalties. Trademarks: FASPAC is a trademark of Faspac Systems, Inc. All other trademarks, registered trademarks, names, or product names contained in this publication are the property of their respective owners, and Faspac Systems, Inc. neither endorses nor otherwise sponsors any such product or services referred to herein.

3 Table of Contents Introduction...5 Terms...5 EDI Data Dictionary Maintenance (EDDM) EDI Data Dictionary Listing (EDDL)...9 EDI Segment Maintenance (EDSM)...11 EDI Segment Listing (EDSL)...16 EDI Document Maintenance (EDCM) EDI Document Listing (EDCL)...22 Faspac to EDI Translation Maintenance (EDCE)...24 Faspac to EDI Translation Listing (EDCR) EDI Trading Partner Listing (ETPL) EDI Trading Partner Maintenance (ETPM) Get EDI Transactions From PC (REDI)...42 Send EDI Transactions to PC (SEDI) Standard Invoice Translation (IT)...47 Standard Order Translation (OT)...48 Standard PO Translation (POT)...49 IT, OT & POT Common Functions and Error Messages Inbound EDI Translation Driver (EDID) FPD/301 EDI - 3

4 TABLE OF CONTENTS EDI - 4 FPD/301

5 Introduction EDI (Electronic Data Interchange) is defined as the direct computer-to-computer exchange of standard business forms using a standard syntax between independent organizations. The organizations exchanging documents are called trading partners. The Faspac EDI module provides the ability to electronically interact with your customers and/or vendors. Transaction Sets (documents) that can be exchanged include Purchase Orders, Invoices, Advanced Shipping Notices, Purchase Order Acknowledgements, and various other documents. Documents can be created for and/or extracted from the Faspac system by using the Faspac EDI interface and a third party EDI Translation Software for transmitting documents to/from a Value Added Network (VAN). Terms There are various terms you should become familiar with when working in the EDI module. The following is a list of some of these terms and definitions. EDI Electronic Data Interchange. The acronym used to describe the process of doing business electronically. trading partner The customer or vendor with whom you are trading documents via EDI. Value Added Network (VAN) The computer system to which you will transmit and from which you will receive EDI transactions. This is the organization that maintains the EDI mailboxes. mailbox The electronic equivalent of a postal mailbox assigned to you by the vendor of a Value Added Network. ANSI American National Standards Institute. A government appointed body that defines many different standards. ASC X12 Accredited Standards Committee X12 developer of the uniform standards for electronic interchange of business transactions. DISA Data Interchange Standards Association, Inc. The administration arm of ANSI responsible for development and implementation of EDI standards. standard The EDI Standard as designated by ANSI. For example, many users of EDI are using the ANSI X.12 Standard. FPD/301 EDI - 5

6 INTRODUCTION Version/Release The version/release number of the EDI Standard. For example, document mapping Mapping is the process of associating data from an EDI transaction to a Faspac transaction. Mapping can be done using a combination of the Faspac Data Dictionary label names, constant values and special/accumulator routines. element The smallest piece of data contained in an EDI transaction set (document). For example, an invoice number would be an element. segment A segment is a grouping of related elements. For example, the IT1 segment of an invoice may contain the Faspac item number, the number of units, and the unit price. transaction set or document A transaction set or document is a grouping of related segments. For example, an Invoice may contain a BIG segment (invoice number, date, etc.), an N1 segment (invoiced to name, address, etc.), and several IT1 segments (item number, unit price, etc.). loop A loop within a document mapping is a repetition of a segment or group of segments. For example, on a Purchase Order, there may be several line items with part descriptions. These lines would be considered a loop. occurrence An occurrence refers to the order of something within a loop. For example, a purchase order may have a loop that contains the ship to name and address. Occurrence one of the address may be the address line 1, and occurrence two may be the address line 2. PC Connectivity PC Connectivity refers to the method of the connection to the PC. The connection can be made through the network via a LAN, or serial connection via terminal emulation software like MSCREAM or ProComm. transfer protocol The file transfer software being used to transfer data between the host and the PC. The type of transfer protocol used will depend on the PC Connectivity. Some common transfer protocols are Kermit and RCP. translation software The translation software is normally run on a PC. It translates business documents for sending to and receiving from the trading partner, and translates raw EDI transactions into a format that Faspac can read. Some common EDI translation software is Harbinger, Supply Tech, etc. EDI - 6 FPD/301

7 EDI DATA DICTIONARY MAINTENANCE (EDDM) EDI Data Dictionary Maintenance (EDDM) Data elements have been pre-loaded in the FASPAC file system and are not normally changed, since they are values predefined by the standards. FASPAC will allow anyone to create his or her own non-standard data dictionary. These additions or changes can be entered through the Data Dictionary Maintenance screen. Entry/Inquiry Screen Field Explanation Enter Agency ANSI-X12 or UN/EDIFACT Enter the Agency you are using. STD Enter the version/release level. Dic. No. Enter the Element Dictionary Number. FPD/301 EDI - 7

8 EDI DATA DICTIONARY MAINTENANCE (EDDM) Name The name associated with the dictionary number entered will appear with the following question at the bottom of the screen (if the element exists). Either press RETURN to accept the displayed name or enter a new name. Delete this Data Dictionary No.? (Y/N) Y removes the original record. N returns the cursor to the Name prompt. Type Defines attributes of the data element. Example: Nn - numeric, R decimal, ID contains values from other tables, AN alphanumeric/ special characters, DT - date format (YYMMDD), TM - time format (HHMM, HH = 00-23, MM = 00-59). Min Length Minimum size of data to be allowed. Max Length Maximum size of data to be allowed. EDI - 8 FPD/301

9 EDI DATA DICTIONARY LISTING (EDDL) EDI Data Dictionary Listing (EDDL) Data dictionaries are pre-loaded from the standard EDI formats and can be listed in report format. Entry/InquiryScreen Field Explanation Enter Agency ANSI-X12 or UN/EDIFACT Enter the Agency you are using. STD Enter the version/release level. Print whole data dictionary? (Y/N) Y - prints the entire data dictionary. N - allows an individual or a range of data dictionaries to be printed. The following fields display only if N was entered in the field above. From Dic Number Enter the first dictionary number to be printed. FPD/301 EDI - 9

10 EDI DATA DICTIONARY LISTING (EDDL) To Dic Number Enter the last dictionary number to be printed. Continue? (Y/N) Y - starts report processing. N - exits out of the program. EDI - 10 FPD/301

11 EDI SEGMENT MAINTENANCE (EDSM) EDI Segment Maintenance (EDSM) EDI transaction sets are made up of segments of logically related data elements. A segment will have a segment identifier, data elements, and a segment terminator. Segment identifiers are pre-defined and are made up of alphanumeric upper case values. These identifiers serve as the name for the entire segment. Segment Maintenance allows you to create, edit or delete individual segments that are on file. Entry/Inquiry Screen One Field Explanation Enter Agency ANSI-X12 or UN/EDIFACT Enter the Agency you are using. STD Enter the version/release level. Format Press SKIP for the standard format. If you are customizing your own document, enter a unique Format name. Note: Same document types will be differentiated by the unique format name for each customer/vendor. FPD/301 EDI - 11

12 EDI SEGMENT MAINTENANCE (EDSM) If the format exists, the following question will be asked: Change or Delete Entire Format? (C/D): C change existing format. D delete existing format. Segment Enter the segment ID code. (Up to 6 alphanumeric). Refer to the EDI standard manual being used. Note: If the VAN being used is Supply Tech, the Segment must begin with an R. Example: R01. If the segment exists, the following question will be asked: Change or Delete this segment? (C/D): C change existing segment. D delete existing segment. If the format doesn t exist, the following question will be asked: Format does not exist, Copy (Y/N)? N cursor moves to Segment prompt. Y displays the following: Copy From Format: Hit Enter to copy STD format or enter the format name to be copied. Note: the format must already be set up for that version/release level. If the segment doesn t exist, the following question will be asked: Create this segment? (Y/N) Y cursor moves to segment Name. N cursor moves to Segment prompt. Name If the segment exists, the name appears. If not, enter a new segment name. EDI - 12 FPD/301

13 EDI SEGMENT MAINTENANCE (EDSM) Error Messages Will not accept DictNo. If the value is not accepted at the DuctNo field, the data dictionary element is not defined for that Agency/Standard combination. Element needs to be created in EDDM. Once a match of an existing segment is made, up to 14 elements can be displayed on one screen. Elements are displayed in the order they occur. Information is displayed as follows. Field Explanation Seq The line number of the element to work with. The cursor moves up and down within this field. DictNo The actual dictionary ID of the element to be used. Element Name The name of the element being used. Type Defines attributes of the data element. Some examples are: Nn numeric, R - decimal, ID - contains values from other tables, AN alphanumeric/special characters, DT - date format (YYMMDD), TM - time format (HHMM, HH=00-23 & MM=00-59) FPD/301 EDI - 13

14 EDI SEGMENT MAINTENANCE (EDSM) Req M mandatory C - conditional O optional Len Used Up to 4 numeric - the actual amount of characters to be expected. If this field is left blank, it defaults to the standard element layout. Note: this should only be changed if necessary. The following function keys appear at the bottom of the screen. Position the cursor on the segment line to be used for F8 Relations: F1 Top Re-positions the cursor to the first Seq number of the segment. F3 Next Pg. Displays the next screen of elements associated with the segment. F4 Prev. Pg. Re-displays the previous screen of elements. Up/Dn Arrow Moves the cursor between Seq numbers on the screen. CMD Restart Moves the cursor to the Segment prompt and all corresponding segment information is cleared. F8 Relations See the following page. EDI - 14 FPD/301

15 EDI SEGMENT MAINTENANCE (EDSM) Example of F8 - Relations Position the cursor on the line to be used and press F8. Screen Two The relations code defines what attributes within elements are dependent on one another. Valid relations codes are: P (paired): if any of the referenced elements are present, then they all must be present. R (required): at least one of the referenced elements must be present. E (exclusive): only one of the referenced elements may be present. C (conditional): if the first referenced element is used, all remaining references must be used. L (list conditional): if the first referenced element is used, at least one of the other referenced elements must be used. The screen sample above displays the relationship for Seq number 06. If element 06 is used then element 07 must also be used. When looking at DictNo 235 a condition code of C was entered: If there is a Product/Service ID Qualifier (element 06 above or DictNo 235) There must be a Product/Service ID (element 07 above or DictNo 234) FPD/301 EDI - 15

16 EDI SEGMENT LISTING (EDSL) EDI Segment Listing (EDSL) The EDI Segment Listing program prints information about the segments and the elements those segments consist of. Entry/Inquiry Screen Field Explanation Enter Agency ANSI-X12 or UN/EDIFACT Enter the Agency you are using. STD Enter the version/release level. Format Enter the Format or press SKIP for standard. Print whole Segment File? (Y/N) Y prints all segments within the Format entered. N - allows an individual or a range of segments within the Format entered. EDI - 16 FPD/301

17 EDI SEGMENT LISTING (EDSL) The following two fields are displayed only if N is entered in the field above. From Seg Number Enter the first segment number to be printed. To Seg Number Enter the last segment number to be printed. Continue?(Y/N) Y - begins processing the report. N - exits the program. FPD/301 EDI - 17

18 EDI DOCUMENT MAINTENANCE (EDCM) EDI Document Maintenance (EDCM) Entry/Inquiry Screen Field Explanation Enter Agency ANSI-X12 or UN/EDIFACT Enter the Agency you are using. STD Enter the version/release level. Format Press SKIP for standard or enter a Format that has been previously defined in Segment Maintenance (EDSM). Document Enter the document code. If the document exists, the following question will be asked: Modify or Delete? (M/D): M modify the document. D delete the document. EDI - 18 FPD/301

19 EDI DOCUMENT MAINTENANCE (EDCM) If the document doesn t exist, the following question will be asked: Copy from another format? (Y/N) Y copies from another format. N goes to Create this document question. The following question displays if you answered Y to the previous question (copying from another format). Copy from format: Enter the format name or SKIP for standard. The following question displays if you answered N to the previous question (copying from another format). Create this document? (Y/N) Y - allows manual creation of the document. N - returns to the Document prompt. Name Seq Displays the name of the document. Sequence number associated with the segment line. Segment/Loop ID ID code for each segment or loop used in the document. Req Indicates whether segment is required. M Mandatory O Optional F Floating MaxUse Maximum number of times the segment can occur. Hitting F8 makes this equal to a >1, otherwise known as an infinite value. LpName The pre-defined Loop Name. (if applicable) FPD/301 EDI - 19

20 EDI DOCUMENT MAINTENANCE (EDCM) MLpCnt Maximum number of times the loop can occur. Hitting F8 makes this equal to a >1, otherwise known as an infinite value. SegmentName The segment name associated with the Segment Loop/ID automatically displays. Loops are repetitions of groups of segments within any document. (E.g. several line items on a purchase order or invoice would be read and processed in a loop). The maximum loop count is the maximum number of times a loop can be repeated. The maximum loop count must always be entered on the first segment of the loop. (E.g. if 200 is the maximum loop count, up to 200 line items on a purchase order or invoice can be processed). Error Messages Segment Records do not Exist! This message displays while in the Std field if the standard entered does not have any segments defined in EDSM. Format does not exist! SKIP For Std. This message displays while in the Format field if the format does not have any segments defined in EDSM. * INVALID SEG ID * This message displays under the Segment Name if the Segment/Loop ID entered is not defined. EDI - 20 FPD/301

21 EDI DOCUMENT MAINTENANCE (EDCM) Screen Display of the F8 - Edit Other Data Function Key Bottom of screen function keys: F1 Top Re-positions the cursor to the first Seq number at the top of the document. F3 - Next Pg Displays the next screen of information. F4 - Prev. Pg Re-displays the previous screen of information. Up/Dn Arrow Moves cursor between Seq numbers on the screen. CMD Document Returns to Document prompt. F5 - Indent Loop Places a character and tabs over a few spaces, indicating a loop. F6 - Remove Loop Removes the Segment/Loop ID name and re-positions the cursor over the first character of the field. The remaining fields still display. Either press RETURN or SKIP to remove the entire line. F8 - Edit Other Data A new window is displayed which allows Sterling Software or non-standard definitions to be added onto the document definition (as seen above). Segment sensitive. FPD/301 EDI - 21

22 EDI DOCUMENT LISTING (EDCL) EDI Document Listing (EDCL) Field Explanation Enter Agency ANSI-X12 or UN/EDIFACT Enter the Agency you are using. STD Enter the version/release level. Format SKIP for standard or enter an existing Format. Print whole Document File? (Y/N) Y prints all documents within the Format entered. N allows an individual or a range of documents within the Format entered. The following two fields are displayed only if N is entered in the field above. From Doc Number Enter the first document number to be printed. EDI - 22 FPD/301

23 EDI DOCUMENT LISTING (EDCL) To Doc Number Enter the last document number to be printed. Continue?(Y/N) Y begins processing the report. N exits out of the program. FPD/301 EDI - 23

24 FASPAC TO EDI TRANSLATION MAINTENANCE (EDCE) Faspac to EDI Translation Maintenance (EDCE) Mapping is the process of associating data from an EDI transaction to a FASPAC transaction. The translation maintenance screen will allow the association of an incoming or outgoing transaction against FASPAC files. (Total of 5 screens will be referenced). Screen One Field Explanation Enter Agency ANSI-X12 or UN/EDIFACT Enter the Agency you are using. Standard Enter the version/release level. Format Press SKIP for standard or enter a Format previously defined in EDCM and EDSM. Document Enter the document ID (ex: 810, 850, etc.) EDI - 24 FPD/301

25 FASPAC TO EDI TRANSLATION MAINTENANCE (EDCE) Input/Output Designates whether this is an inbound or outbound document. I = Input O = Output If an existing map is found, the following question is asked: Modify or Delete? (M/D) M - Modifies the existing map. D - Deletes the existing map. If an existing map is NOT found, the following question is asked: Not Found, Copy from another Format? (Y/N) Y copies from another format. N continues to the next question. If you are NOT copying an existing format, (answered N to the above question) the following question is asked: Create this FASPAC-to-EDI record?(y/n) Y allows creation of translation table. N cursor returns to the document prompt. If you are copying an existing format, (answered Y to the first question) the following field displays: Enter Format to copy from (CMD - exit): Enter the format to copy from or SKIP for the standard format. The following function keys and options are available: X entry Specifies the line or Segment to map. (Edit Segment screen displays Screen #3). F1 Top Re-positions the cursor to the first Seq number of the translation table. F3 - Next Pg. Displays the next screen of information. FPD/301 EDI - 25

26 FASPAC TO EDI TRANSLATION MAINTENANCE (EDCE) F4 - Prev. Pg. Re-displays the previous screen of information. F5 triggers See Screen #2 (TRIGGERS screen). UP/DOWN Arrow Moves the cursor up and down the list of Seq numbers on the screen. Note: a lower case x will appear before the Seq line number of segments for which mapped data exists. Only segments with mapped data will be input/output. All others will be ignored. Position the cursor on any Seq line number and press F5 - triggers. Activities that happen prior to the processing of segments are identified within the trigger box. The triggers are entered for the entire document and relate to the Seq numbers assigned to the segments within the Translation Maintenance screen (screen #1). Screen Two Field Explanation Fields within the Triggers box: No Trigger line number within the Triggers box. EDI - 26 FPD/301

27 FASPAC TO EDI TRANSLATION MAINTENANCE (EDCE) Seq Seq line number from Translation Maintenance screen. Defines at which segment the trigger will be activated. Example: in the screen above, every time the Seg/Loop ID ST is processed, a new record will be read from the IV01 file. LoopNo Loop number in which trigger will be activated. 0 (zero) = all loops. Occur Action Qual Occurrence Number in which trigger will be activated. Faspac file to be used. Enter either READ or WRITE. (this is what will be done with the Faspac file in the Action field) Bottom line function keys and options available: UP arrow The cursor moves up one line. DOWN arrow The cursor moves down one line. F4 Delete Trigger Deletes trigger information from the line the cursor is on. F5 Zero Qty Shp Returns with a question asking if you want to print zero quantity shipped lines (Y/N)? Y prints zero quantity shipped lines. N does NOT print zero quantity shipped lines. CMD Go Back Returns to the previous screen. FPD/301 EDI - 27

28 FASPAC TO EDI TRANSLATION MAINTENANCE (EDCE) X - Entry - Edit Segment Position the cursor beside the Seq line number of the Seg/Loop ID that needs to be mapped and press the letter X and RETURN - the Edit Segment box appears. This is the method used to indicate whether the segment will be used in the document or not. If segments are not displayed with a lower case x, then the segment is ignored during EDI processing. Editing of segments allows you to define; where within the Faspac file the associated EDI data can be found; constant values needed for the EDI transmission; and special/accumulator routines. Entering the Faspac Data Dictionary label names into the Edit Segment screen is one method of showing what Faspac data will be sent or received in the document. Screen Three Field Explanation Loop Number If X was entered on a segment within a loop, the cursor will stop in this field. Enter the loop number or zero for all loops. Start Loop If the loop number is zero and the document level is greater than one; or just the document level is greater than two, the Start Loop will be asked for. Enter the loop number to start with or zero for all loops. The segment will be performed on all loops greater than or equal to this number. EDI - 28 FPD/301

29 FASPAC TO EDI TRANSLATION MAINTENANCE (EDCE) Note: if the document level is greater than two, enter zero to have the start loop ignored. Note: The number of signs in front of the Seg/Loop ID on the Translation Maintenance screen determines the document level (see Screen #1). No signs is document level one. One sign is document level two, etc. Occurrence Enter the occurrence number within the loop or zero for all occurrences. Parent Loop If the document level is greater than two, and the maximum loop count is not equal to zero; the Parent Loop will be asked for. Enter zero for all loops, otherwise, enter the previous document level/loop number to connect this loop to. Bottom line function keys and options available: F1 Top Returns to the first element line displayed. F3 - Next Pg Displays the next screen of elements (if applicable). F4 - Prev Pg Re-displays the previous screen of elements. F7 Backup Backs up to the previous screen. (Translation Maintenance screen). F8 Relations Displays the RELATIONS Option window. (Only if element line has Relations) UP arrow Increases the element number displayed - indicates cursor location. DOWN arrow Reduces the element number displayed - indicates cursor location. FPD/301 EDI - 29

30 FASPAC TO EDI TRANSLATION MAINTENANCE (EDCE) F5 Assign Lit. Allows the entry of constant data to be found in the document (see Screen #4). F6 - Spl Rtns Allows the entry of special routines or accumulators (see Screen #5) CMD Window Command Window options display. Screen Three (cont.) Field Explanation Fields within the Edit Segment box: Seq Name R Sequence number of element within the segment. Name of the element. Requirements of data: M Mandatory O Optional F - Floating EDI - 30 FPD/301

31 FASPAC TO EDI TRANSLATION MAINTENANCE (EDCE) Variable/EDI Value Faspac Data Dictionary Name; literal; and/or special routine. If a literal is assigned, an * followed by the literal will display. If a special routine or accumulator is assigned, a # will display. Function keys within the Edit Segment box: UP/DOWN arrows Increases or decreases the element number displayed. F5 Assign Lit Displays LITERAL ASSIGNMENT box. (See Screen #4). F6 Spl Rtns Displays SPECIAL HANDLING box. (See Screen #5). CMD Window The Command Window options display. Screen Four F5 - Assign Lit Field Explanation Value Enter the constant data to be placed in the associated element. FPD/301 EDI - 31

32 FASPAC TO EDI TRANSLATION MAINTENANCE (EDCE) Screen Five F6 - Spl Rtns Field Explanation Special Flag A - add to accumulator U - unload value in accumulator S special routine C custom routine Hash Total Accumulator Enter accumulator number to be used (1-98). Line counts are automatically stored in hash total 51. Segment totals are automatically stored in hash total 52. Special Routine Number If the Special Flag is S - enter special routine number. If the Special Flag is C - enter custom routine number. CMD Exit Exits SPECIAL HANDLING box. EDI - 32 FPD/301

33 FASPAC TO EDI TRANSLATION LISTING (EDCR) Faspac to EDI Translation Listing (EDCR) This program will print out a listing of the EDI mapping that was created in EDCE. Entry/Inquiry Screen Field Explanation Enter Agency ANSI-X12 or UN/EDIFACT Enter the Agency you are using. STD Enter the version/release level. Format Press SKIP for the standard format, or enter a Format that has been previously defined in EDCE. All Documents? (Y/N) Y - prints all documents for the standard. N allows an individual or a range of documents to be printed. FPD/301 EDI - 33

34 FASPAC TO EDI TRANSLATION LISTING (EDCR) The following two fields are displayed only if N was entered in the question above. From Document Enter the first document number to be printed. To Document Enter the last document number to be printed. Input/Output I inbound document O outbound document Continue?(Y/N) Y starts report processing. N exits out of the program. EDI - 34 FPD/301

35 EDI TRADING PARTNER LISTING (ETPL) EDI Trading Partner Listing (ETPL) Entry/Inquiry Screen Field Explanation All Trading Partners? Y prints every Trading Partner Record. N allows you to print an individual or a range of Trading Partners. The following two fields are displayed only if N was entered in the question above. Starting TP Number Enter the Trading Partner number to begin with. Ending TP Number Enter the Trading Partner number to end with. Type C customer V vendor FPD/301 EDI - 35

36 EDI TRADING PARTNER LISTING (ETPL) All Documents? Y prints every document for the specified Trading Partner(s). N allows you to print an individual or a range of documents for the specified Trading Partner(s). The following two fields are displayed only if N was entered in the question above. Starting Document Enter the document number to begin with. Ending Document Enter the document number to end with. Continue?(Y/N) Y begins printing the listing. N exits the program without printing the listing. EDI - 36 FPD/301

37 EDI TRADING PARTNER MAINTENANCE (ETPM) EDI Trading Partner Maintenance (ETPM) The trading partner record should be the first record created for any EDI document. The trading partner will supply most of the information necessary for these screens. Screen One Field Explanation Trading Partner Number Enter the Trading Partner number. Type C customer V vendor Document Number Enter the number of the document that will be traded with this trading partner. If the record exists, it will be displayed after pressing RETURN. Agency Enter agency: ANSI-X12 or UN/EDIFACT. FPD/301 EDI - 37

38 EDI TRADING PARTNER MAINTENANCE (ETPM) Standard Enter the version/release level to be used for document translation for this trading partner. Format Enter a unique Format name or press SKIP for standard. Software Enter the name of the interface software translator (i.e. HIPC, SRPC, SRPCW, GEIS, or STPC). Separator Req. Y an element separator is required. N an element separator is not required. Separator Char. Enter the character that will separate each element if Y was entered in the above question. Leave blank if N was entered. Name Enter the Trading Partner s name. Customer Group Enter the Customer Group, if the Schedule Release Subsystem is used, otherwise leave blank. Receiver Qualifier (o) Enter the Receiver s ISA ID Qualifier. Functional ID (o) Enter the Functional Group of the Document Number. Sender ID (o) Enter the ISA Sender s ID. Sender Qualifier (o) Enter the Sender s ISA ID Qualifier. ISA Receiver ID (o) Enter the ISA Receiver s ID if it s different from the Trading Partner Number. Special Process ID (o) Enter the Special Handling Code if instructed by FASPAC otherwise leave blank. EDI - 38 FPD/301

39 EDI TRADING PARTNER MAINTENANCE (ETPM) Variable/Fixed (o) Enter V (variable length records) or F (fixed length records). GS Format (o) Enter if the GS08 element differs from the standard or if instructed by FASPAC. The following function keys and options are available: F1 DE Displays Screen #2 of Trading Partner Maintenance. Screen #2 displays the corresponding Faspac customer or vendor, and shipping location information. Deletes the trading partner and the trading partner shipping location information. Note: items with (o) are only used for outbound transactions. Screen #2 of the Trading Partner Record contains the trading partner s various shipping locations. Press F1 and the following screen displays: Screen Two FPD/301 EDI - 39

40 EDI TRADING PARTNER MAINTENANCE (ETPM) Field Explanation Trading Partner Number Displays the Trading Partner Number that was entered in Screen #1. Type Displays the Type that was entered in Screen #1. Ship-to Enter the EDI Shipping code if needed (usually the N104 element). This code is entered when there are different shipping locations for one customer. Dock Code Enter the EDI Dock Code. If the above field is entered, then the dock code may also be entered. Trading Partner does not exist ADD (Y/N)? Y allows a Trading Partner Ship-to record to be added. N - returns the cursor to the Ship-to prompt. Cust or Vend Enter the customer or vendor number. The CMD Window option is available in this field. Shipto or ShipFrom Enter the customer or vendor shipping number. The CMD Window option is available in this field. Contract The numeric value entered will override the default contract number found on the customer master for inbound documents only. Auto Generate Y automatically sends or receives the EDI documents when Faspac programs are processed. N allows EDI documents to be sent or received manually. Contact This field is optional. Phone Number This field is optional. EDI - 40 FPD/301

41 EDI TRADING PARTNER MAINTENANCE (ETPM) Test Indicator T test document. Usually set to T while document testing is being done. P production document Ack. Requested 0 = No acknowledgment requested. 1 = Yes acknowledgment requested. The following function keys and options are available: F1 DE Returns to Screen #1 of Trading Partner Maintenance. Deletes the trading partner shipping location information only. FPD/301 EDI - 41

42 GET EDI TRANSACTIONS FROM PC (REDI) Get EDI Transactions From PC (REDI) This program allows you to receive EDI transactions from the PC. Screen One Field Explanation Continue Retrieving Files? Y continues to Screen #2 N exits program The following function keys are available. F7 abort Exits the program F8 accept default Accepts the default answer to the question displayed. EDI - 42 FPD/301

43 GET EDI TRANSACTIONS FROM PC (REDI) Screen Two Field Explanation Transfer Protocol Type of file transfer software being used. PC File Location Path where the desired file to retrieve is located on the PC. RCP Protocol Address Network IP address of the PC being used. (Only needed if RCP is the Transfer Protocol). The following function keys are available: F7 abort Displays the following message: Abort by User!!! ERROR ==> Files Not Retrieved ==> Press <ENTER> to Exit F8 accept default Accepts the default answers to the questions displayed. Usually, the defaults should be accepted. FPD/301 EDI - 43

44 SEND EDI TRANSACTIONS TO PC (SEDI) Send EDI Transactions to PC (SEDI) This program allows you to select EDI transaction files to be sent to the PC. Screen One Field Explanation Document Type to Display? Selects which documents to display for selection on Screen #2. The following function keys are available: F7 abort Displays the following message: Abort by User!!! Then exits the program. F8 accept default Accepts the default answers to the questions displayed.= Error Messages No Files Found For Sending To The PC Press <ENTER> to ABORT No files were found to send to the PC. EDI - 44 FPD/301

45 SEND EDI TRANSACTIONS TO PC (SEDI) Screen Two Field Explanation Sel Selection number. Doc ID Document number. Cust Custom code. Description Document description. Count Status Number of documents. Status of the documents. Whether sent or waiting to be sent to the PC. Enter a Number from Nn to Nn or (A)ll or (Q)uit: N selects a specific document to send to the PC. A selects all documents to be sent to the PC. Q exits the program. FPD/301 EDI - 45

46 SEND EDI TRANSACTIONS TO PC (SEDI) Screen Three Field Explanation Transfer Protocol Type of file transfer software being used. PC File Destination Path where the desired file(s) to send will be located on the PC. RCP Protocol Address Network IP address of the PC being used. (Only needed if RCP is the Transfer Protocol). The following function keys are available: F7 abort Displays the following message: Abort by User!!! ERROR ==> Files Not Sent to PC ==> Press <ENTER> to Exit F8 accept default Accepts the default answers to the questions displayed. Usually, the defaults are accepted. EDI - 46 FPD/301

47 STANDARD INVOICE TRANSLATION (IT) Standard Invoice Translation (IT) This program allows you to select invoices for specific customers to be translated or created as outbound EDI documents. Entry/Inquiry Screen Field Explanation Document Number Enter the EDI document to be generated (i.e. 810, 857). Customer Number Enter the desired customer. The standard customer lookup and CMD lookup options are available in this field. Please see IT, OT & POT Common Functions and Error Messages for additional information on this screen. FPD/301 EDI - 47

48 STANDARD ORDER TRANSLATION (OT) Standard Order Translation (OT) This program allows you to select orders for specific customers to be translated or created as outbound EDI documents. Entry/Inquiry Screen Field Explanation Document Number Enter the EDI document to be generated (i.e. 855, 856, etc.). Customer Number Enter the desired customer. The standard customer lookup and CMD lookup options are available in this field. Please see IT, OT & POT Common Functions and Error Messages for additional information on this screen. EDI - 48 FPD/301

49 STANDARD PO TRANSLATION (POT) Standard PO Translation (POT) This program allows you to select purchase orders for specific vendors to be translated or created as outbound EDI documents. Entry/Inquiry Screen Field Explanation Document Number Enter the EDI document to be generated (i.e. 850). Vendor Number Enter the desired vendor. The standard vendor lookup and CMD lookup options are available in this field. Please see IT, OT & POT Common Functions and Error Messages for additional information on this screen. FPD/301 EDI - 49

50 IT, OT & POT COMMON FUNCTIONS AND ERROR MESSAGES IT, OT & POT Common Functions and Error Messages Function Keys and Options X = Select Put an X in the Sel column of the invoice(s), order(s) or purchase order(s) desired for processing. F1 = Top Re-positions the cursor to the first invoice, order or purchase order number. F3 = Down Displays the next screen of invoices, orders or purchase orders. (if applicable) F5 = Locate Start display at the invoice, order or purchase order number entered. F6 = Process Process selection(s) that are marked. The following question will be displayed if the F6 function key is pressed: Execute with the above selections? (Y/N) Y creates outbound transaction file. N returns cursor to the Sel area. Arrow Up/Dn Moves the cursor between invoice, order or purchase order lines. CMD Command Window options display. Note: If there is an X following the invoice, order or purchase order number, this indicates that the document has already been translated. EDI - 50 FPD/301

51 IT, OT & POT COMMON FUNCTIONS AND ERROR MESSAGES Error Messages Document not setup for processing in EDICTL CALL Support Call FASPAC Support. Customer/Vendor is not setup as a Trading Partner The customer or vendor entered was not found in ETPM EDI Trading Partner Maintenance. Not an EDI Customer/Vendor! Customer the EDI Flag is not set to Y in CP/MAI (field #41). Vendor the EDI Flag is not set to Y in AP/MAR/VM (second screen, field # 12). FPD/301 EDI - 51

52 INBOUND EDI TRANSLATION DRIVER (EDID) Inbound EDI Translation Driver (EDID) This program will display the inbound documents set up for processing. It allows selection of the documents desired for processing from the inbound transaction file. Note: Not all documents listed will always be in the transaction file. Screen One Field Explanation Document ID The document number to be processed. Description The description of the document. Last Processed Date The last date the document was processed. Last Processed Time The last time the document was processed. EDI - 52 FPD/301

53 INBOUND EDI TRANSLATION DRIVER (EDID) Last Processed By The user initials of the person selecting the document. The following function keys are available: F1 Restart Re-positions the cursor to the first document F3 Forward Displays the next screen of documents. (if applicable) F4 Back Displays the previous screen of documents. (if applicable) F8 Update Processes selected document(s). If F8 is pressed, the following question is asked: Continue With Documents (Y/N)? Y continues to Screen #2 N returns to the selection screen Arrow Up/Down Moves the cursor between documents on the screen. CMD No Update Exits program without processing selected document(s). If CMD is pressed, the following question is asked: No Update Correct (Y/N)? Y exits the program N returns to the selection screen F-10 Select/Deselect All Selects all documents by putting an X in front of them, or removes all X to deselect documents. Any Char Select Document Any character that is hit will put an X in front of the selected document. FPD/301 EDI - 53

54 INBOUND EDI TRANSLATION DRIVER (EDID) Error Messages No Document Types Allowed For Processing No documents are set up Call FASPAC Support. FATAL ERROR Cannot find customer record in cp01 file. The customer doesn t exist. This customer needs to be setup in CP/MAI. LINE ITEMS ARE > 999 There are too many line items in the incoming transaction file. The first 999 will be processed. The others will not be processed. TRADING PARTNER NOT SET UP! The Trading Partner is not set up in ETPM. Screen Two Field Explanation Print Detail or Errors Only? (D/E) D Prints out the EDI P/O TRANSACTION AUDIT REPORT with detail data. E Prints out the EDI P/O TRANSACTION AUDIT REPORT with error data only. Warehouse Warehouse number quote is being created for. EDI - 54 FPD/301

55 INBOUND EDI TRANSLATION DRIVER (EDID) Quote Quote number being created. Lines Created Number of lines being created. Records Read Number of records read from the transaction file. Errors Encountered Number of errors found in the transaction file. Screen Three Field Explanation Order Line Order number being changed. Line number being changed. Records Read Number of records read from the transaction file. Error Count Number of errors found in the transaction file. FPD/301 EDI - 55

56 INBOUND EDI TRANSLATION DRIVER (EDID) EDI - 56 FPD/301

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