Notice Inviting Tender. Sub : Tender enquiry offer for supply of spares for YDM4 Locomotives
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1 RITES LTD. (A Government of India Enterprise) EXPOTECH DIVISION IInd Floor, RITES BHAWAN Plot No. 1, Sector 29, Gurgaon , Haryana, (INDIA) Telefax : +91(0124) Tel : +91(0124) Virendra@rites.com No: RITES/EXPO/ /Test stand DATED: M/s Dear Sir, Notice Inviting Tender Sub : Tender enquiry offer for supply of spares for YDM4 Locomotives Please submit your best offer for the following item are required to be delivered at RITES Warehouse C/o Asiatic Logistics Pvt. Ltd., (old Apollo Tyre Godown) Khasra No. 332 Zona Pur Mandi Road, New Delhi Contact Person Shri Dev Dutt, Mr. Mohan, Mobile No , S.No. Description 1 Test stand suitable for testing brake valves of YDM4 cape gauge locomotive brake system and maintenance spares for two years as per specification details at annexure 1 & 2. Qty 1 1. The last date of receipt of offer is The offer should be sent through courier or by registered post or by hand. RITES will not be responsible for any postal delays. The offers sent per bearer should be deposited in the Tender Box placed at the Expotech Division, 2 nd Floor, (Left Wing), RITES Bhawan, Plot No.1, Sector 29, Gurgaon The offer will be received upto 15:00 hrs on the date specified above and will be opened at 16:00 hrs on the same day. In case, it happens to be a holiday, the offers will be opened on next working day at the same time. Thanking you, Yours faithfully, (Virendra Singh) General Manager/Expotech
2 Terms and conditions (To be clearly specified) Annexure -1 1) Payment Terms: 70% payment shall be made against delivery of equipment at RITES Ware House, New Delhi and balance 30% payment shall be made after successful commissioning and prove out of the machine/equipment at site. 2) Prices: Price must be quoted FOR Destination RITES Ware House, New Delhi on door delivery basis; Including Freight, Insurance, packing charges etc. 3) Delivery Period: Please offer minimum Delivery Period not exceeding 45 days at RITES Ware House, New Delhi Please note that since the item is for export, delivery period may please be strictly adhered to. In case of non acceptance of delivery schedule, offer is liable to be rejected. It is further advised that TIME is the ESSENCE of the Purchase Order, hence in case ordered spare(s) is/are not received by the date, indicated above, this Order shall be liable for cancellation without any further notice. 4) Validity of Offer: Offer shall be valid for 90 days minimum. 5) Excise Duty, Sales Tax and Statutory Taxes: To be clearly mentioned for all the items. Since we are registered with the Engineering Export Promotion Council, in lieu of Excise duty, we shall give you CT-1 to be submitted to Central Excise Office having jurisdiction over your Factory/Warehouse. Form H will be given in lieu of CST (For outside Firms for inter state transaction) and VAT is applicable (for Local sale Tax within Delhi State) after the export formalities have been completed. RITES Ltd. is registered with Delhi VAT tin NO , so all invoices shall be in favour of RITESS, Delhi indicating TIN No. and dispatched to RITES Corporate office, Gurgaon 6) Inspection: By RITES Ltd., 7) SSI Unit: In case of SSI unit, please specify the registration no. and date of validity else mentioned as Non SSI unit.. 8) Warranty / Guarantee: Items supplied shall be new and guaranteed for free replacement for faulty workmanship/design defects for a period of 18 (Eighteen) months From the date of supply or 12 months from the date of commissioning whichever is earlier. 9) Performance Bank Guarantee: The successful supplier should submit the performance bank guarantee certificate for a value of 10% of p.o. cost and it should valid for a period of one month from the date of commissioning of machine equipment. 10) Past Performance: The tenderer should furnish references of the past supplies made of similar equipment/machine during the last 3 years and certificate showing timely delivery, satisfactory performance & after sales services from actual user. 11) Packing: The item shall be packed in sea worthy export quality packing in order to ensure their being free from any loss or damage during handling or transshipment on arrival at destination. Suitable thickness steel banded plywood/wooden boxes lined with tar coated Hessian cloth; dust proof paper, air bubble polyethylene film and thermocol shall be used.
3 Silica gel bags must be placed at strategic locations to prevent moisture. Surfaces prone to rusting must be given oil / grease coating. Non-compliance to seaworthy packing shall entail the packing to be got done at RITES warehouse at Supplier s cost. 12) Marking: All plywood/wooden boxes to be suitably marked with paint/indelible waterproof ink with the following particulars on the outside; - RITES Purchase Order No, Gross weight, Net weight & Measurements - Box No. to be indicated on at least three sides of the Box. 13) Correspondence: Offers to be sent in sealed envelops clearly super scribing Tender no. & date of opening of tender. For any additional correspondence, please mark Kind Attention: Mr. Virendra Singh, General Manager/Expotech , Fax ) Supply of Drawings/ Manuals / Catalogues: As specified by RITES in Purchase Order. 15) RITES reserve the right i) To reject any or all the offers without assigning any reason what-so-ever thereof. ii) To reduce/increase the quantity by 50%. 16) All bidder/manufacturer must submit and undertaking to provide after sales services and spare parts availability for the entire service life of the machine i.e. minimum 15 years. 17) Clause-By-Clause Compliance: The offer should contain clause-by-clause compliance i.e. full details against each clause including technical specification and deviation if any shall be indicated. Offer not accompanied by this information is liable to be rejected.
4 ANNEXURE - 2 AIR BRAKE VALVE TEST STAND FOR IRAB-1 BRAKE SYSTEM FOR CAPE GUAGE LOCOMOTIVES (ONLY AIR BRAKE) 1.0 PURPOSE OF THE TEST STAND: Test stand shall be capable of testing the air brake valve as used in IRAB-1 brake system of YDM4 Diesel Electric Locomotives. Detail of valves are attached for general reference. The valves shall be tested for individual performance. 2.0 SCOPE OF SUPPLY: 1. Air brake valve test stand shall be compact and complete in all respect. It shall be capable to test when connected to input supplies, all the brake valves as used in IRAB-1 system of diesel electric locomotives for its individual performance, simply changing the test plates as to be used for respective brake valves by monitoring the particular test plate along with the adopter test plate. 2. All spares parts, tools, Jigs & fixtures required for 2 year maintenance shall be quoted separately in the offer. 3.0 Detail Test Schedule: Test schedule indicating test procedure and acceptable criteria for each brake valve should be supplied by the manufacturers. 4.0 Out Line Drawing: Out Line drawings of the Test Stand shall be supplied along with the offer. 5.0 OPERATIONAL ENVIONMENT: The air brake test stand should be suitable for continuous working in atmosphere and temperature up to 50 deg. C a relative humidity of 85%. 6.0 PAST PERFORMANCE: The tenderer should furnished along with offer the reference of past supplies made of similar equipment during last three years and certificate showing timely delivery, satisfactory performance and after sale service from actual users. In the absence of this certificate the bid would likely to be rejected. The following information should also be furnished:
5 1. Overall size of equipment 2. Gross weight of equipment 3. Requirement of compressed air, 4. Any other requirement. 7.0 DRAWING MANUALS: The supplier shall furnish 3 copies each of Operating instruction manuals & spare parts catalogue along consignment. 8.0 INSTALLATION COMMISSIONING AND PROVE OUT: The test stand shall be installed commissioned and prove out by the supplier immediately on receipt by SRC, Sudan. A separate quote shall be submitted regarding commissioning charges of test stand at Atbara, Sudan. 9.0 LIST OF AIR BRAKE VALVE TO BE TESTED ON TEST STAND: S.No. DESCRIPTION WABCO PC NO. 1. D-1 Auto Drain Valve MU-2B Valve Duplex pressure (MR & BP) 4 C3W Distribution valve 5 A-9 automatic brake Valve SA-9 Independent Brake Valve C2W Relay Valve H-5 Relay air Valve A-1 Diff. Pilot Air Valve E-3 Emergency Valve D-1 Emergency Brake Valve F-1 Selector Valve N-1 Reducing Valve D-24 B Feed Valve D-1 Pilot Air Valve (modified) Pd J-1 safety Valve
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